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SAFETY & HEALTH COMMITTEE DO WE REALLY NEED A SAFETY & HEALTH COMMITTEE ? SAFETY & HEALTH COMMITTEE YES ! • SAFETY & HEALTH A great concern to company A greater concern to the employees • SO ….Employees should share in the work of ACCIDENT PREVENTION…. SAFETY & HEALTH COMMITTEE WHY SAFETY & HEALTH COMMITTEE ESSENTIAL ? • Management give their best effort to correct unsafe condition/practices but employees in a good position to observe the HAZARDS • An important source of help would be overlooked if employee Safety & Health committee were not included in the organisation SAFETY & HEALTH COMMITTEE to secure the safety, health and welfare of persons at work against risks out of the activities at work; to protect person at a place of work other than persons at work against risks out of the activities at work; to promote an occupational environment for persons at work which is adapted to their physiological and psychological needs to provide the means to be progressively replaced by a system of regulations and approved industry codes….. to maintain or improve the standards of safety and health. SAFETY & HEALTH COMMITTEE Spirit of OSHA 1994 “Self Regulation” Workers Cooperation & Consultation All economic activities except shipping and armed forces Guiding principles Responsibilities for OSH lies with those WHO CREATE THE RISK and those WHO WORK WITH THE RISK Concept of so far as is REASONABLE/ PRACTICABLE SAFETY & HEALTH COMMITTEE SECTION 30 ( 1 ) Every employer shall establish a Safety & Health Committee (SHC) at the place of work in accordance with this section if :- • 40 or more persons employed at the place of work or • The Director General directs the establishment of such a committee at the place of work SAFETY & HEALTH COMMITTEE To fulfil the requirement of OSHA 1994 To promote consultation and cooperation between management and workers in upgrading safety & health at work To provide a two-way communication channel or dissemination of information on safety & health issues To enhance interest and motivation of all groups of management and workers at place of work in safety & health. SAFETY & HEALTH COMMITTEE Chairman : Employer or his authorised manager Secretary : Safety & Health Officer Management Representatives : Manager/Director/Supervisors Workers Representatives : From section or process SAFETY & HEALTH COMMITTEE Chairman Employer or Authorised Manager shall be chairman. Secretary Person employed as Safety & Health Officer If no SHO,chairman may appoint another person or SHC may appoint by ballots ( sulit ) from members. SAFETY & HEALTH COMMITTEE Management Representatives : Appointed by Employer Min 2 persons ( < 100 employees ) Min 4 persons ( > 100 employees ) Workers Representatives : Selected by workers Appointed by employer Min 2 persons ( < 100 employees ) Min 4 persons ( > 100 employees ) SAFETY & HEALTH COMMITTEE Employees Representatives Nominated from employees If number exceeded the vacancies…. ballot If no representatives, employer shall appoint Shall represent various section of work place Any vacancy shall be replaced in the same manner as the previous member. Do not penalise workers who absent due to their duties as SHC members SAFETY & HEALTH COMMITTEE Removal of Committee member Fail to attend 3 consecutive meetings Unsound mind Bankrupt No longer employed (employee rep) Convicted on a charge of: Fraud, dishonesty or moral turpitude offence under law relating to OSH Other criminal offence Incapable to carry duty as member SAFETY & HEALTH COMMITTEE Function of SHC Part III ( OSHA 1994 ) Assist in development of Safety & Health rules and safe system of work Review the effectiveness of Safety & Health Programmes To investigate any safety & health matter brought to attention of employer. Review Safety & Health policies and recommend to employer for revision of such policies. SAFETY & HEALTH COMMITTEE Assist in development of rules and systems Assist in development and review of safety & health programmes Perform analysis of incident trends and statistics Review and recommend amendments to safety & health policies. SAFETY & HEALTH COMMITTEE Perform inspections at work place and recommend preventive and corrective measures Perform immediate investigation of accidents, near-miss accident, dangerous occurrence, occupational poisoning or occupational diseases occurred at workplace. SAFETY & HEALTH COMMITTEE • Investigates complaints of unsafe or unhealthy practices and report to employer with recommendations for corrective actions. • Assists in the development of promotional and education programmes • Discusses reports and matters from the safety officer, enforcement officer, etc • Advises the employer on safety and health matters SAFETY & HEALTH COMMITTEE INSPECTION OF WORKPLACE Inspect at least once in every three months Discuss the observation of the members during inspection Record the details of such circumstances in a report kept for such purpose Make recommendations to the employer on the remedial measures to be taken on any matter. Record the recommendations in the report SAFETY & HEALTH COMMITTEE Investigation into any accident (According to SHC Regulation) • To inspect the place of work as soon as it is safe to do so. • SHO shall furnish the chairman of committee with a report of his findings. • Chairman shall as soon as practicable (ASAP) convene a meeting of the committee to discuss the report. • If no SHO, employer or authorised manager shall inform the chairman or the secretary. SAFETY & HEALTH COMMITTEE Investigating an accident • Chairman/secretary shall ASAP after the committee has inspected the place of work convene a meeting to investigate into such incident. • In the meeting, the committee shall discuss the cause of accident…. And make recommendations to the employer to prevent the reoccurrence of such incident SAFETY & HEALTH COMMITTEE Investigating an accident SHO or Chairman ( if no SHO ) shall furnish the employer or his authorised manager on the recommendations. Employer or authorised manager shall ASAP discuss the report or recommendations with SHO or Chairman. SHO or Chairman shall record the decision of the employer or his authorised manager SAFETY & HEALTH COMMITTEE Investigating an accident • Employer or authorised manager shall direct any person employed to take such action….. • Employer shall keep a copy of the report for a minimum period of SEVEN years. SAFETY & HEALTH COMMITTEE Formulate own meeting procedures and terms of references Frequency of meetings: Depends on nature of risk at workplace At least once a month for high risk workplace Once in three month for other workplaces More frequent meetings during initial period of formation. In the event of an accident or any other situations which calls for immediate attentions, meeting should be held immediately. SAFETY & HEALTH COMMITTEE Agenda and minutes : Early notice in writing and circulation of agenda attached. Only matters pertaining to Safety & Health to be discussed. Minutes circulated soon, not later than two weeks after meeting SAFETY & HEALTH COMMITTEE Meeting Facilities : • EMPLOYER SHOULD : – Provide suitable meeting room at the place of work. – Permit member to attend meeting during working hours. SAFETY & HEALTH COMMITTEE Quorum Half of total number of members Non member may attend May invite any person to discuss pertaining to OSH matters or related to any accident occurred in the plant. SAFETY & HEALTH COMMITTEE Safety and Health matters only Strictly for Safety & Health matters in workplace . Minutes Copy of every meeting shall be furnished to every member and the employer within TWO WEEKS after the meeting. SAFETY & HEALTH COMMITTEE Minutes Shall be kept at place of work for minimum period of SEVEN years. The employer should furnished the DOSH with a copy of minutes if required. SAFETY & HEALTH COMMITTEE TRAINING & INFORMATION Employer to ensure Committee members have basic understanding and knowledge on the function of the committee. Provide training to the committee member. Availability of an adequate document & information for SHC • Act & Legislation • Code of Practices • Technical Informations • Operational Information etc SAFETY & HEALTH COMMITTEE EMPLOYER SHOULD NOT : • Disclose any information which would be prejudicial to national security. • Disclosure of information which contravene with any law • Disclose individual matters unless consented to its disclosure • Provide any information other than for Safety & Health or welfare at work. • Any information obtained by the employer for legal matters. SAFETY & HEALTH COMMITTEE PENALTY Any person who contravene any of the provision of these regulation shall be guilty of an offence and shall be liable to a fine not exceeding FIVE THOUSAND RINGGIT or imprisonment for a term not exceeding SIX MONTHS or to BOTH SAFETY & HEALTH COMMITTEE STRUCTURE OF COMMITEE Joint management-worker committee at workplace Company may form other committee to supplement work of joint committee such as : Management committee to oversee work of joint committee or subcommittee (permanent or ad- hoc) Must have clear communication channel between joint committee and other committee. SAFETY & HEALTH COMMITTEE IN SUMMARY ENSURING EFFECTIVE COMMITEE • Basic knowledge and interest of members • On going training and education of members • Availability of relevant information to members • Regularity and frequency of meetings • Fast decision making and follow-up action • Wide publicity of committee activities • Recognition of members • Leadership of chairman • Stick to safety and health only SAFETY & HEALTH COMMITTEE Any question…..????
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