Cognos Report Studio
Prompts and Subqueries
Creating a Prompt
In the Query Explorer, drag the field that
will require a criteria prompt into the filter.
Place ‘?’ around a statement that you want
to appear when the user is prompted.
Prompt page is not necessary unless you
want to display the prompt options in a
more user friendly fashion or add text to
explain the prompt.
Creating a Prompt Page
Go to the page explorer.
Drag a new page.
Double click on the page and use the
toolbox to drag text boxes and formatting
items over to the page. Add text to explain
Decide on the type of prompt and drag it into your prompt
page. Most often you will use one of these…
Text box prompt
Within each prompt type there are options to fine tune the
prompt for specific purposes. These options can be chosen
in the properties pane to on the left of your screen.
Value prompts can be multi-select select so that users may enter
more than one value. For example, a list of Medicaid IDs or a list of
Associating a Parameter
If you have already created a prompt in
your query filter using ‘?’ you must link that
parameter to the prompt you dragged into
the prompt page.
When you drag the prompt into the page, a
prompt wizard will pop up.
Select an associated prompt in the properties
Passing Prompt Criteria
If you have several queries that will use the
same prompt criteria, you can use one prompt to
pass that data to each query. For example…
Dates. Three queries pull different datasets but all data
will need to be State Fiscal Year.
List of client or provider identification numbers.
In the query filter, pull in the field that will require
a prompt. Choose the parameters tab and drag
the prompt parameter that you would like to pass
Create a subquery in the same way you would
pass a parameter.
First create a query which the second query will
reference. Example, list of clients who are currently
eligible for BCCP.
Second create the main query pulling the data you
need. Pull in the field that will reference the first query.
Example – client ID.
In the filter options, click the queries tab.
Find your first query and pull the correlating field. For
example – [HDR Client ID] in ([Entitlement