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					                                      Role Description

JOB TITLE:                            ARTIST LIAISON INTERN
GRADE:                                VOLUNTARY
REPORTS TO:                           ARTIST LIAISON MANAGER
LOCATION:                             LONDON
DURATION:                             3 MONTHS (SEP-DEC)

PURPOSE OF ROLE:
To provide a range of administrative and general support to the Artist Liaison team for the
Red Nose Day 2011 campaign. You will receive full training and support, and gain
experience in working on a busy and high-profile campaign for a national charity.


ARTIST LIAISON TEAM SUPPORT

      With support from the Artist Liaison Officers and Assistants, assist with any specific
       projects or events as assigned by the Artist Liaison Manager.
      Book travel and accommodation as requested.
      Negotiate free/ discounted services and supplies for use by the team throughout the
       campaign.
      Act as a point of contact for the agents and artists in a helpful and professional
       manner and handle queries wherever possible.
      Provide assistance with the organisation of photo and filming shoots.
      Assist with the compiling of briefing notes for artist project visits, media interviews,
       the night of TV.
      Attend photo and filming shoots as requested, and act in a professional and helpful
       manner when dealing with artists.
      Undertake runner duties at BBC Television Centre on the night of TV and at one of
       the mile events.
      Undertake research for the Artist Liaison team, ensuring they are up to date with
       current events, entertainment news and artists’ special events. (Birthdays, sporting
       achievements, gig announcements)
      With guidance from the Artist Liaison Officers and Assistants, chase outstanding
       artist requests.
      Put together appropriate thank you gifts for artists and arrange for their delivery.
      Maintain and build good working relationships with other departments at Comic
       Relief.
      Observe confidentiality and act with discretion concerning Artist Liaison business.

ADMINISTRATION

    With support from the Artist Liaison Assistants, manage and update the Artist Liaison
     Diary and Weekly Worksheet.
    Ensure that relevant paperwork is prepared and made available in advance of Artist
     Liaison Team meetings and following up all meetings and artist commitments, as
     requested.
    Organise other meetings as directed, circulate papers, book rooms and arrange
     refreshments as appropriate.
    Accurately word process a range of material for the Artist Liaison Team; ensuring all
     documents are professionally presented.
      Maintain accessible and complete filing systems for the department, both on
       computer systems and in hard copies.
      Ensure that all relevant information is accurately logged onto the contact
       management database ThankQ.
      Complete photocopying, faxing and posting of mail as required.

GENERAL
   Act as a member of the CEO team and work with all team members to achieve the
     department’s aims as set out in the Operational Plan.
   Develop an understanding of Comic Relief’s work and policies and contribute fully to
     the organisation’s aims and objectives.
   Contribute actively to the sponsorship philosophy of Comic Relief.
   Participate as a full member of the Comic Relief team and, where appropriate,
     support initiatives across the whole organisation.


Additional information

The ideal candidate will receive a full induction and necessary training to develop skills in
role.

Expenses - All reasonable lunch and travel expenses will be reimbursed.

Length of programme:

      September to December 2010 (induction in September)
      January to March 2011 (recruitment in November, induction in December)

Number of placements:

      1 x Sep.-Dec. in London
PERSON SPECIFICATION FOR ARTIST LIAISON INTERN                                         Grade: Voluntary

    EXPERIENCE                                                               WHY                             IMP.   App    Int
    Experience of working in a busy admin To carry out basic admin skills such as typing, filing,           Ess.         
    environment – using variety of admin/IT organising meetings and utilising computerised office
    systems.                                    systems. Must feel comfortable in an office environment,
                                                working in a team.
    Diary Management                            To organise internal and external meetings on behalf of     Ess.    
                                                the Artist Liaison team and maintain the teams diary
                                                throughout the campaign.
    Some experience of working with Artists and With guidance from the Artist Liaison Team, will liaise     Des.         
    Agents                                      with artists and agents and be confident in
                                                communicating via the phone, email or letters.
    Some experience of organising and To support team at different campaign events (including
    managing events                             mile events and night of television) and feel confident
                                                when working under pressure and completing runner
                                                duties.
    Some experience handling research projects To research specific projects for the Artist Liaison Team    Ess.    
    through a variety of mediums (telephone, and presenting the detailed research in a coherent way.
    internet, contacting organisations)
    Project management in a high pressure To support the team on projects from planning through to          Des.         
    environment                                 implementation.
    JOB SKILLS                                                               WHY                            IMP.    App   Int
    IT literacy (MS Windows and MS Office)      Must be able to create and edit documents using word        Ess.    
                                                processing or spreadsheet software, and to store and
                                                retrieve them on the network. Must be able to use e-mail,
                                                an electronic calendar and the Internet effectively.
    Time management                             Must be relied upon to turn up for work on time, able to    Ess           
                                                prioritise work in order to get important tasks completed
                                                by the appropriate deadline, allow sufficient time to
                                                prepare for important events or meetings and seek
                                                support when demands outweigh the available time.
    Risk awareness                              Before acting, must consider the consequences of what       Ess.          
                                                they do on their work, their colleagues and on Comic
                                                Relief as a whole.
    Attention to detail                         Must be able to produce work which is consistently          Ess.
                                            accurate, which makes sense and which fits the purpose
                                            for which it was intended.
Communication skills                        Must be able to write clear emails or letters with accurate   Ess.         
                                            spelling and grammar, and must speak clearly,
                                            confidently and politely on the telephone or at meetings.
Motivating Contacts                         Must understand Comic Relief’s mission and values and         Ess.         
                                            can use them to persuade others to actively support the
                                            organisation.
Managing day to day relationships           Identifies key business partners, understands their needs                  
                                            and motives, and can maintain a positive relationship
                                            balancing their aims with those of Comic Relief.
Research                                    Must be able to understand the objectives of a research                    
                                            brief, identify and access appropriate information sources
                                            and collate an appropriate amount of information within a
                                            given time frame.
KNOWLEDGE                                                               WHY                               IMP.   App   Int
Understanding of events and entertainment   To use knowledge to support the use of artists and            Ess.        
industries.                                 events to promote the SR10 campaign. To adopt correct
                                            approach to promoting CR to public.
Aims and objectives of Comic Relief         Shows commitment and interest in CR.                          Ess.         
An understanding of diversity               In order to promote a diversity throughout the                Ess.         
                                            organisation and externally.
QUALIFICATION/OTHER REQUIREMENTS                                        WHY                               IMP.   App   Int
Willingness to commit to an unpaid role for To ensure position is secure for agreed duration of           Ess.         
an agreed period of time                    internship.
Educated to degree level or working towards Desirable                                                     Des.   
a degree
          Artist Liaison Team Structure – Red Nose Day 2011


                                                   Head of Artist
                                                      Liaison




                                  Artist Liaison   Artist Liaison   Artist Liaison &
                                    Manager           Officer       CEO Assistant




Artist Liaison   Artist Liaison   Artist Liaison   Artist Liaison    Artist Liaison
    Intern           Intern          Officer          Officer          Assistant
                  (Vacancy)

				
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posted:10/8/2011
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