MISSION , VISION AND GOAL STATEMENT

MCSAP COMMERCIAL VEHICLE SAFETY PLAN TABLE SECTION § MISSION, VISION AND OF CONTENTS PAGE GOAL STATEMENT 3 4 § EXECUTIVE SUMMARY § PROGRAM DESCRIPTION • • • • • • AND EFFORTS 7 10 § CMV TRANSPORTATION SAFETY OBJECTIVES CMV Safety Improvement – Crash Reduction CMV Safety Improvement – “Second Truck” Population CMV Safety Improvement - Bad Brakes CMV Safety Improvement – Train New Hires in Haz Mat CMV Safety Improvement – Passenger Safety Motor Coach Inspection CMV Safety Improvement – Safety Data Quality § NATIONAL CMV PROGRAM ACTIVITIES • • • • 16 National CMV Activities - Driver / Vehicle Inspections National CMV Activities - CMV Traffic Enforcement with Inspections National CMV Activities - Compliance Reviews & Enforcement National CMV Activities - Education & Public Outreach § FINANCIAL MANAGEMENT • • • • • 23 2008 Budgeted Financial Summary 2008 Budget Summary 2008 Line Item Budget 2008 MSCAP MOE Calculation Historical § GRANT & CERTIFICATIONS DOCUMENTS • • • • • 29 2008 MCSAP-1 Grant Application State Certification Regulatory Compatibility Review Signature Authority Designation Program Contacts § DATA ANALYSIS: REFERENCES & GRAPHS § ATTACHMENTS • • 37 43 Acronyms State Training Plan - - 2 MCSAP COMMERCIAL VEHICLE SAFETY PLAN § MISSION, VISION AND GOAL STATEMENT The Mission of the State of Alaska, Department of Transportation & Public Facilities, Measurement Standards & Commercial Vehicle Enforcement Division is to enhance motoring public safety, protect public infrastructure and assure marketplace confidence and equitable trade. The Vision of the State of Alaska, of Transportation & Public Facilities, Measurement Standards & Commercial Vehicle Enforcement Division is to be a comprehensive commercial motor vehicle enforcement agency by providing correct, clear, data-driven information to all stakeholders. The Goal of the State of Alaska, Department of Transportation & Public Facilities, Measurement Standards & Commercial Vehicle Enforcement Division is to meet or exceed the federal goal of crash reduction. - - 3 MCSAP COMMERCIAL VEHICLE SAFETY PLAN § EXECUTIVE SUMMARY In July 1997, the State of Alaska Department of Transportation and Public Facilities (ADOT&PF) became the state’s Lead Agency for the Motor Carrier Safety Assistance Program (MSCAP). It created the Division of Measurement Standards and Commercial Vehicle Enforcement (MS&CVE) by combining staff, functions and responsibilities of groups formerly in the State Departments of Commerce, Public Safety and Transportation. There are 47 positions in the Division with various levels of direct involvement in commercial vehicle enforcement: 1 1 3 31 1 1 Chief Training Officer Area Supervisors Enforcement Officers MSCAP Project Administrator Research Analyst 1 1 4 1 2 Administrative Clerk Administrative Supervisor CVCSC Representatives ITS/CVO Program Manager Microcomputer / Network Specialist Since 1997, the Division has increased the number of Commercial Vehicle Enforcement Officers from 4 to 36 statewide. Of these, 31 are filled by active and trained CVEO’s and 4 positions are vacant. MS&CVE’s efforts are assisted by Alaska State Troopers (AST) and individual police officers through cooperative agreements with police departments (PD’s) statewide. Through partnership agreements, training programs, seminars and joint planning meetings, the Division works to achieve the established CMV-related goals with the assistance of numerous agencies: • • • • • FMSCA, Alaska Division Administrator State Division of Motor Vehicles State Highway Safety Office Alaska Court System National Highway Traffic Safety Administration (NHTSA) In keeping with the National Commercial Motor Vehicle (CMV) Crash Reduction efforts, the Division continues to work to meet or exceed the federal crash reduction goals. CMV-related Fatality Rates per Million TOTAL VMT 3.5000 3.0000 2.5000 2.0000 1.5000 1.0000 0.5000 0.0000 3 .1 8 2 .7 9 2. 03 2. 07 2. 11 2. 05 2. 01 1. 92 1. 83 1. 73 1. 80 1. 78 1. 80 Alaska National 1 .9 4 1 .9 4 1 .8 2 1 .1 0 0 .4 4 1 .5 2 1 .6 3 1 .0 1 1 .0 0 0 .2 5 0. 00 0 .8 2 0. 00 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 EST. EST The figure above shows the trend in CMV-related fatalities over a eleven-year period, 1995-2006, as compared with the national trend. The annual number of fatal large truck crashes has been variable for years. Due the small number of fatalities in crashes involving CMV’s in the state of Alaska, relative to other -4- MCSAP COMMERCIAL VEHICLE SAFETY PLAN states, any change in the number from year to year is, statistically magnified when graphed. No apparent pattern or correlation can be found to explain this variation. The number of fatalities from truck and/or bus crashes as a percentage of all traffic fatalities has shown considerable variation over the past twelve years, although there is a slight decrease in the overall trend. Enforcement and community outreach/education play an important part in the development of MS&CVE programs. The strategy of the Division to address the second truck population is to continue roadside inspections and determine the effectiveness of the efforts accomplished in 2006 and 2007 to reduce the second truck population OOS (25.9%) rate to a level equal to the truck population that regularly is inspected at the weigh station (20.7%). The activities proposed include conducting 4,500 inspections roadside and 200 inspections at carrier facilities. The Division’s risk-based analysis of violation data from FFY 2006 and FFY 2007 reveal that approximately 14 percent of the vehicles inspected had brake violations. % Inspection Brake Violations 15000 14000 13000 12000 11000 10000 9000 8000 7000 6000 5000 4000 3000 24.00% 22.7% 9933 16.9% 15.6% 20.00% 8597 6905 7794 14.3% 12.3% 18.00% 14.8% 16.00% 14.00% 5276 3500 4239 13.4% 12.00% 2001 2002 2003 2004 FFY 2005 2006 2007 to-date The strategy to address brake violations is to: (1.) Conduct one Level IV Brake Check Day twice during the federal fiscal year in all three MSCVE areas and (2.) deploy the Infra-Red Inspection System (IRIS) van, with trained CVEO’s, to target CMV’s that may have brake problems where the braking capacity of the commercial vehicles is crucial (i.e. steep downgrades, high population areas). A program to improve safety data is critical and has been deemed High Priority. It is important to evaluate the completeness, timeliness, accuracy and consistency of the State-reported crash and roadside inspection data in the Motor Carrier Management Information System (MCMIS). -5- % Brake Violations 22.00% Total Inspections MCSAP COMMERCIAL VEHICLE SAFETY PLAN The State of Alaska has received Safety Data Improvement Program funds to institute an electronic crash form. The electronic transmittal of crash data will improve the states timeliness on crash reporting. MS&CVE additionally intends to improve the completeness, timeliness, accuracy and consistency of the data by continuing to train enforcement officers in ways to improve the data they submit. The Measurement Standards/Commercial Vehicle Enforcement Division of the Alaska Department of Transportation & Public Facilities is a comprehensive commercial motor vehicle enforcement agency. Although the Alaska State Troopers (AST) and local agencies assist from time to time, MS&CVE is the lead agency having responsibility statewide for commercial motor vehicle enforcement. In addition to the laws pertaining to commercial vehicle safety and hazardous materials, MS&CVE also enforces laws and regulations governing registration, size & weight, and over-dimensional loads. The State of Alaska continues to be able to maintain its current level of activity through a variety of funding sources. MSCVE has a combined task of enforcing Title 23 Size and Weight activities and FMCSA Safety Regulations. Funding sources include general funds from the state, to cover size and weight activities, match requirements and MOE, and various grants from FMCSA. Any increase in activities will require an increase in the number of employees and funding to hire and equip the employees. -6- MCSAP COMMERCIAL VEHICLE SAFETY PLAN § PROGRAM DESCRIPTION The Alaska CVSP to the MCSAP: Program Synopsis Commercial Motor Vehicle Enforcement The Measurement Standards/Commercial Vehicle Enforcement Division of the Alaska Department of Transportation & Public Facilities is a comprehensive commercial motor vehicle enforcement agency. Although the Alaska State Troopers (AST) and local agencies assist from time to time, MS&CVE is the lead agency having responsibility statewide for commercial motor vehicle enforcement. In addition to the laws pertaining to commercial vehicle safety and hazardous materials, MS&CVE also enforces laws and regulations governing registration, size & weight, and over-dimensional loads. MS&CVE uses multiple approaches for enforcement and compliance depending on each enforcement areas distinct issues and environment. These approaches include, but are not limited to, the availability of fixed facilities and roadside locations. The primary enforcement tool is the inspection as seen in the figure below; Alaska - Traffic Enforcement Activity Summary for Calendar Years Roadside Inspection Activity Number Roadside Inspections With Traffic Enforcement Violations • Driver OOS Inspections/Rate • Vehicle OOS Inspections/Rate 8,138 1,061 62 236 2004 Percent 100.00% 13.04% 5.89% 33.43% Number 9,943 1,126 84 261 2005 Percent 100.00% 11.32% 7.49% 31.26% Number 9,561 905 50 223 2006 Percent 100.00% 9.47% 5.56% 32.60% 2007 to-date (September 25, 20007) inspection total is 6505. Inspections are conducted at fixed facilities, roadside locations, during traffic stops and at terminal locations. As part of the community outreach/education program, terminal safety inspections are conducted during winter months. Terminal inspections provide additional safety benefits to Inspectors. Alaskan winter driving can accumulate up to 1500 lbs. (680.4 kg) of ice and sludge buildup on large tractor-trailers. Additionally, terminal inspections are conducted during the spring months for training purposes. All Commercial Vehicle Enforcement Officers (CVEO’s) are trained and required to perform all levels of inspection, including hazardous materials (HM). Programs, Strategies and Activities Enforcement and community outreach/education play an important part in the development of MS&CVE programs. As part of commercial motor vehicle transportation safety objectives MS&CVE is dedicated to focusing additional enforcement on the “Second Truck Population”. This population does not regularly pass thru weigh stations because they primarily operate in local areas of the state away from the weigh stations. This population is commonly known as “local drivers”. The strategy of the Division to address the second truck population is to continue roadside inspections and determine the effectiveness of the efforts accomplished in 2006 and 2007 to reduce the second truck population OOS (25.9%) rate to a level equal to the truck population that regularly is inspected at the weigh station (20.7%). Based on previous years activities, shown below: Alaska - Roadside Inspection Activity by Inspection Level for Calendar Years 2004 Inspection Level I. Full II. Walk-Around Inspections Number Percent 1,924 1,959 23.64% 24.07% OOS Rate* Driver 1.51% 4.85% 20.95% 23.99% Inspections 2,656 2,540 26.71% 25.55% 2005 OOS Rate* Driver 2.11% 5.24% 21.08% 27.56% Inspections 2,323 2,025 24.30% 21.18% Vehicle Number Percent 2006 OOS Rate* Driver 1.55% 3.95% Vehicle 20.62% 27.01% Vehicle Number Percent -7- MCSAP COMMERCIAL VEHICLE SAFETY PLAN III. Driver Only IV. Special Study V. Terminal Total 4,057 99 99 49.85% 1.22% 1.22% 2.42% 9.09% 2.80% 22.15% 4,514 97 136 45.40% 0.98% 1.37% 2.08% 5.15% 2.91% 23.76% 4,942 96 175 51.69% 1.00% 1.83% 1.66% 14.29% 2.13% 23.24% 8,138 100.00% 9,943 100.00% 9,561 100.00% The activities proposed include conducting 4,000 inspections roadside and 200 inspections at carrier facilities. The Division’s risk-based analysis of violation data as shown below: % Inspection Brake Violations 15000 14000 13000 12000 11000 10000 9000 8000 7000 6000 5000 4000 3000 24.00% 22.7% 9933 16.9% 15.6% 20.00% 8597 6905 7794 14.3% 12.3% 18.00% 14.8% 16.00% 14.00% 5276 3500 4239 13.4% 12.00% 2001 2002 2003 2004 FFY 2005 2006 2007 to-date from FFY 2006 and FFY 2007 reveal that approximately 14 percent of the vehicles inspected had brake violations. The strategy to address brake violations is to: (1.) Conduct one Level IV Brake Check Day twice during the federal fiscal year in all three MSCVE areas and (2.) deploy the Infra-Red Inspection System (IRIS) van, with trained CVEO’s, to target CMV’s that may have brake problems where the braking capacity of the commercial vehicles is crucial (i.e. steep downgrades, high population areas). A program to improve safety data is critical and has been deemed High Priority. It is important to evaluate the completeness, timeliness, accuracy and consistency of the State-reported crash and roadside inspection data in the Motor Carrier Management Information System (MCMIS). As part of this effort, MS&CVE strategy is to improve the inspection data upload time, which is listed as * GOOD*,. -8- % Brake Violations 22.00% Total Inspections MCSAP COMMERCIAL VEHICLE SAFETY PLAN and dramatically improve crash data upload which is listed as * POOR *. The State of Alaska has received Safety Data Improvement Program funds to institute an electronic crash form. The electronic transmittal of crash data will improve the states timeliness on crash reporting. MS&CVE additionally intends to improve the completeness, timeliness, accuracy and consistency of the data by continuing to train enforcement officers in ways to improve the data they submit. Nationwide, in 2005, 803 drivers and occupants of commercial motor vehicles (CMV) were killed in crashes. Most of the fatalities involve drivers running off the road and rolling over or hitting a large stationary object.1 Many of the drivers killed failed to lawfully and correctly wear seat restraints and were ejected from the CMV. The Federal Motor Carrier Safety Administration (FMCSA) with the State of Alaska have developed enforcement and outreach programs to promote seatbelt usage among drivers of CMV’s. These enforcement activities and outreach programs provide a viable tool to a common goal of the reduction of CMV-related fatalities to 1.65 per 100 million CMV miles traveled. In 2007 MSCVE conducted Commercial Motor Vehicle Seat Belt Surveys (Survey) in July and August of 2007. It is important to note this survey was conducted one year after the implementation of legislation to make Alaska a “primary” probable cause state for seatbelt usage. (May 1, 2006). Additionally, the survey was conducted after a continuous effort, beyond the required 4 week period, of “Click It or Ticket” enforcement and outreach efforts. Finally, this survey was conducted after the participation of the national Memorial Day “Click It or Ticket” program during May/June 2007. A statistical sample of state maintained roads in regional areas where over 85% of the states commercial motor vehicle population travels was selected for the survey. There were a total of 2556 vehicles included in the survey. The raw data showed 60.0% of commercial motor vehicle drivers were visually wearing their seatbelts. The “weighted” total share of drives wearing their seatbelts was 57.2%. The National CMV usage rate for 2005, 2006 were 54% and 59%, respectively (FMCSA 2006 Safety Belt Usage by CMV Drivers), in comparison, the seat belt usage for the non-CMV population in Alaska for 2007 was 82.4% (Alaska Seat Belt Observation Surveys 2007). 1 “Shoulder Belt Usage by Commercial Motor Vehicle Drivers”, F.Bents, M.Boyd, etal. 2006 -9- MCSAP COMMERCIAL VEHICLE SAFETY PLAN § CMV TRANSPORTATION SAFETY OBJECTIVES • CMV Safety Improvement - Crash Reduction Problem Statement: Analysis of CMV crash locations was inconclusive in identifying high accident corridors. The frequency and locations are scattered through out the state road system presenting a random pattern of accidents. Due to the limited routes and population concentration in the rail-belt area the majority of accidents are occurring in the populated areas. Additional analysis of crash data will need to be conducted to determine if there is a commonality of fault and cause of accidents. Performance Objective: Determine cause and fault of crashes that occurred in CY 2005, 2006 and 2007 to identify if there is a commonality of driver, equipment or environmental causes of accidents. Download Table Data Large Trucks Involved in Crashes by First Harmful Event (2006) Alaska Event Fatal *Non-Fatal USA USA State State State-USA Total Percent Total Percent Percent Difference 8,963 1,340 3,427 6.9% 1.0% 2.6% 1 7.7% 11.6% USA USA Percent State State State-USA Total Total Percent Percent Difference Noncollision: Ran Off Road** Noncollision: Jackknife** Noncollision: Overturn (Rollover) Noncollision: Downhill Runaway** Noncollision: Cargo Loss or Shift** Noncollision: Explosion/Fire Noncollision: Separation of Units** Noncollision: Cross Median/Centerline Noncollision: EQP Failure Noncollision: Other Noncollision: Unknown Collision Involving Pedestrian Collision Involving Motor Vehicle In Transport Collision Involving 2006 FARS Data is not Available 208 0.2% 1,095 0.8% 375 297 0.3% 0.2% 1,149 0.9% 1,259 2,048 28 510 73,858 1.0% 1.6% 0.0% 0.4% 57.0% 10 76.9% 34.9% 2,142 1.7% - 10 - MCSAP COMMERCIAL VEHICLE SAFETY PLAN Parked Motor Vehicle Collision Involving Train Collision Involving Pedalcycle Collision Involving Animal Collision Involving Fixed Object Collision Involving Work Zone Maintenance Equipment Collision Involving Other Movable Object Collision Involving Unknown Movable Object Other Missing Total 169 155 947 3,918 53 0.1% 0.1% 0.7% 3.0% 0.0% 1 7.7% 156.7% 1 7.7% 7,600.0% 1,072 0.8% 96 0.1% 8,156 18,229 129,494 6.3% 14.1% 13 *The MCMIS Crash File is intended to be a census of trucks and buses involved in fatal, injury and towaway crashes; however, some States do not report all FMCSA-eligible crashes. FMCSA continues to work with the States to improve data quality and reporting of all eligible truck and bus crashes to the MCMIS crash file. ** These categories are not coded in the FARS database Performance Measure: Collect and review 100 percent of the crash reports, inspections of CMV’s involved and citations issued as a result of the accident. Crash Reduction Strategy 1: Data Analysis Crash Reduction Activity 1: Analyze crash records and ASPEN records for CY 2005, 2006 and 2007 to identify any commonality of causes of accidents. Each crash record will be reviewed for mechanical defects, driver actions or environmental factors to determine what elements may have contributed to the crash. For each CMV involved a review of inspections conducted within 30 days preceding the crash will be compared to any inspections that were conducted as a result of the crash to determine if there are recurring violations that may not be getting repaired. Review any citation issued as a result of the crash to drivers involved in the crash to determine if fault has been assigned to either driver. Crash Reduction Monitoring 1: Progress will be reported on a quarterly basis to the Alaska Division Administrator. - 11 - MCSAP COMMERCIAL VEHICLE SAFETY PLAN • CMV Safety Improvement - Focus Enforcement on “Second Truck Population” Problem Statement: Analysis of inspection data provides evidence of the continuing existence of two separate truck populations in Alaska. The “first truck population” consists of those carriers whose activities bring their CMV’s across the scales at weigh stations on a regular basis. These carriers know that their drivers and trucks have a high probability of being inspected and therefore devote significant resources to driver training and truck maintenance programs. The “Second Truck Population” does not regularly pass thru weigh stations because they primarily operate in local areas of the state away from the weigh stations.. These operators are commonly known as “local drivers”. The strategy to address the second truck population is to determine the effectiveness of the efforts accomplished in 2006 and 2007 and continue roadside inspections away from weigh stations. The activities proposed include conducting 4,500 inspections roadside and 200 inspections at carrier facilities. Performance Objective: Determine the effectiveness of the efforts accomplished in 2006 and 2007 to reduce the second truck population OOS to a level equal to the truck population that regularly is inspected at the weigh station. Conduct roadside inspections. Performance Measure: Analysis of FFY 06 and 07 inspection data will be presented in the MSCVE annual report for Industry. Enforcement officers are to conduct 4,500 inspections roadside and 200 inspections at carrier facilities. Second Truck Strategy 1: Data Analysis Second Truck Activity 1: Analyze inspection data to determine FFY 2007 OOS rates for both truck populations. Compare current inspection data with previous year’s data to determine the effectiveness of efforts on reducing the OOS rate of the second truck population. Second Truck Measure 1: Analysis of FFY 2007 inspection data will be presented in the MS&CVE annual report for the Industry. Second Truck Monitoring 1: Progress will be reported on a quarterly basis to the Alaska Division Administrator. Second Truck Strategy 2: Enforcement Second Truck Activity 2: Conduct inspections at roadside and at carrier facilities. Conduct Level I, II, and III inspections roadside and at weigh stations throughout the state. Conduct Level V inspections at carrier facilities throughout the state. Second Truck Measure 2: Conduct 4,500 inspections roadside and 200 inspections at carrier facilities. Second Truck Monitoring 2: Progress will be reported on a quarterly basis to the Alaska Division Administrator. - 12 - MCSAP COMMERCIAL VEHICLE SAFETY PLAN • CMV Safety Improvement - Focus Enforcement on Bad Brakes Problem Statement: The Division’s analysis of violation data from 7,794 inspections conducted in FFY04 and 9,933 inspections during FFY 2005, showed that bad brakes are an important safety problem identified in the population of trucks traveling throughout the state. Brake violations in FFY 2004 totaled 12.3% of all vehicle violations. In FFY 2005 bad brakes comprised 14.3% of all violations. Alaska is divided into three geographical areas. These areas consist of the Northern, Central and Southeast. Each area is larger than many of the states that comprise the lower forty-eight states. Performance Objective: Reduce the risk of commercial vehicle accidents in Alaska associated with bad brakes. Although vehicle defects on large trucks can rarely be pinpointed as the causative factor in crashes, when defects do occur, faulty brakes tend to be at fault. Eliminating or mitigating brake-related issues will likely yield a significant reduction in the number and seriousness of accidents. Performance Measure: Conduct one Level IV Brake Check Day twice during the federal fiscal year in all three MSCVE areas and deploy the IRIS van, with trained CVEO’s, to target CMV’s that may have brake problems. Bad Brakes Strategy 1: Education and Enforcement Bad Brakes Activity 1: Conduct one Level IV ” Brake Check Day” during the 2nd and 3rd Quarters in FFY 2008 in all three MS&CVE areas. CVEO’s will be instructed to concentrate on Level IV brake inspections for one shift each quarter. Bad Brakes Measure 1: Conduct one Level IV “Brake Check Day” twice during FFY 2008 in all three MS&CVE areas. Bad Brakes Monitoring 1: Progress will be reported on a quarterly basis to the Alaska Division Administrator. Bad Brakes Strategy 2: Education Bad Brakes Activity 2: Develop a brake specific training module for drivers. Work with the Alaska Trucking Association and individual companies in industry to deliver the training using CVEO resources. Bad Brakes Measure 2: Develop the training module and present training once a quarter during the last three quarters of the FFY. Bad Brakes Monitoring 2: Progress will be reported on a quarterly basis to the Alaska Division Administrator. - 13 – MCSAP COMMERCIAL VEHICLE SAFETY PLAN CMV Safety Improvement - HM Safety – Train New Hires in HM Problem Statement: HM Cargo presents an increased risk to carriers, the motoring public, and law enforcement personnel traveling and working on the highways of Alaska. As with any populate area, Alaskan carriers must move hazardous materials throughout the state over the highways. HM cargo requires an increased requirement for knowledge on how to identify HM substances, how to placard HM, how to handle HM and additional skills to inspect HM cargo vehicles and tanks. These skills are best taught in a classroom environment and then on the job reinforcement. Performance Objective: Ensure that all Commercial Vehicle Enforcement Officers hired attend the Hazardous Materials and Cargo Tank Inspections within 24 months of hire. Performance Measure: Train 100 percent of the CVEO new hires within 24 months of hire. HM Strategy 1: Training HM Activity 1: The State will determine the number of officers needing training and host both a Hazardous Materials and Cargo Tank Inspection courses in Alaska during FFY 08. For new hires after the course is held the State will schedule attendance in courses hosted by other state agencies. HM Measure 1: Train 100 percent of the new hires. HM Monitoring 1: Progress will be reported on a quarterly basis to the Alaska Division Administrator. HM Strategy 2: Enforcement HM Activity 1: The State will conduct driver and vehicle inspections on all CMV’s that are contacted at weigh stations, roadside and at carriers facilities for training/qualification purposes. HM Measure 1: Conduct 100 inspections state wide. HM Monitoring 1: Progress will be reported on a quarterly basis to the Alaska Division Administrator. - 14 – MCSAP COMMERCIAL VEHICLE SAFETY PLAN • CMV Safety Improvement - Passenger Safety – Motor Coach Inspections Problem Statement: There are a high number of motor coaches operating in Alaska. The State of Alaska is a very popular tourist destination. Passengers travel through out the state in motor coaches from cruise ships, airports and across international borders to destinations within Alaska beginning the 1st of May to the last of September every year. During this time, motor coaches are the primary mode of travel for the 1.5 million visitors to Alaska. Because of the high number of visitors the majority of the time a motor coach is contacted during summer months, passengers are present. After the tourist season ends the busses are either shipped to other tourist states or mothballed for the winter. Performance Objective: Conduct level 3 motor coach inspections when the motor coach operator is contacted at scheduled stops and not escorting passengers. Performance Measure: Conduct 50 level 1 or level 5 motor coach inspections. Contact with passenger carriers and motor coach operators will be documented and reported quarterly. Passenger Safety Strategy 1: Enforcement. Passenger Safety Activity 1: Conduct the majority of the level 1 & 5 inspections after the fleet comes out of winter storage and before tourist season starts. Conduct level 3 inspections on every contact where no passengers are present. Passenger Safety Measure 1: 100 percent of all motor coach inspections documented and reported in a timely manner. Safety Data Quality Monitoring 1: Progress will be reported on a quarterly basis to the Alaska Division Administrator. - 15 – MCSAP COMMERCIAL VEHICLE SAFETY PLAN § NATIONAL CMV PROGRAM ACTIVITIES • National CMV Safety Improvement – Safety Data Quality Problem Statement: The quality of the State of Alaska safety data was listed as * FAIR *. The state realizes there are data quality challenges to overcome. The specific challenges include but are not limited to: 1.) Crash data entry errors when information from the paper reports is entered into Safetynet. 2.) The utilization of ASPEN software has created a new source of inspection data entry errors. With experience and training “fat finger” errors will be reduced to a minimum. Performance Objective: Maintain MS&CVE inspection data upload time which is listed as * GOOD * and dramatically improve crash data upload which is listed as * POOR *. The Division will use Safety and Data Improvement Program funds to improve crash date timeliness. On a quarterly basis all six performance measures will be evaluated and, if warranted, corrected to adhere to standards set by FMCSA. Performance Measure: Data upload times are monitored by the MCSAP Program Manager and reported in the quarterly MCSAP progress reports to the FMCSA Division Administrator and in the MS&CVE annual report to stakeholders. Additionally data will be continuously reviewed for completeness and accuracy before uploaded into MCMIS, Safetynet, FARS, etc. Safety Data Quality Strategy 1: Training and staffing. Safety Data Quality Activity 1: The State of Alaska has received Safety Data Improvement Program grants to create an electronic crash form and funding to complete programming. Safety Data Quality Measure 1: Attain a 90 % completion and accuracy rate for upload of inspection and crash data Safety Data Quality Monitoring 1: Progress will be reported on a quarterly basis to the Alaska Division Administrator. Safety Data Quality Strategy 2: Equipment and Training. Safety Data Quality Activity 2: The utilization of ASPEN software and a uniform crash reporting form in order to create a uniform and mobile collection method for inspection and crash data. Safety Data Quality Measure 2: Complete the crash form in FY 2008 and upload 100 percent of the inspections into ASPEN Safety Data Quality Monitoring 2: Progress will be reported on a quarterly basis to the Alaska Division Administrator. - 16 – MCSAP COMMERCIAL VEHICLE SAFETY PLAN • National CMV Activities - Driver / Vehicle Inspections Problem Statement: Experience, data and a number of studies have shown that maintenance of a strong enforcement presence in the form of roadside inspections is a primary force in ensuring that commercial motor vehicles and drivers operate safely on Alaskan and the national highways. Inspections are the foundation of the MCSAP program. They help to ensure that unsafe vehicles and drivers are fairly and effectively prosecuted, and encouraged to conduct their business in a safe and lawful manner. An eletronic CDLIS or NCIC check will be conducted on all Level 1 and Level III inspections. Performance Objective: Analysis of previous years performances conclude approximately 8000 inspections during FFY 2008 will be conducted. Of these 8000 inspections, 25% or 2000 inspections will be level 3 inspections. On 100 percent of the Level I inspections a driver check will be conducted via land line or wireless connection. Performance Measure: Activities will be monitored by the MCSAP Program Manager and reported in quarterly MCSAP progress reports to the FMCSA, Alaska Division Administrator. Driver / Vehicle Strategy 1: Enforcement Driver / Vehicle Activity 1: Commercial Vehicle Enforcement Officers will conduct inspections at mobile sites, fixed sites and carrier terminals throughout the state. In total the CVEO’s will conduct approximately 8000 inspections. Driver / Vehicle Measure 1: Approximately 8000 conducted with CDLIS or NCIC check being conducted on 100 % of Level I and Level III inspections.. Driver / Vehicle Monitoring 1: Progress will be reported on a quarterly basis to the Alaska Division Administrator. Driver / Vehicle Strategy 2: Enforcement Driver / Vehicle Activity 2: Maintain the current level of activity through continuation of the MS&CVE contracts with local police departments and the Alaska State Troopers, to conduct commercial vehicle inspections and maintain officer certification. Driver / Vehicle Measure 2: All previous contracts with PD’s and Alaska State Troopers are renewed. 75 percent of the certified officers maintain their certification. Driver / Vehicle Monitoring 2: Progress will be reported on a quarterly basis to the Alaska Division Administrator. - 17 – MCSAP COMMERCIAL VEHICLE SAFETY PLAN • National CMV Activities - CMV Traffic Enforcement with Inspections Performance Objective: Continue CVEO patrols in areas where truck traffic most often occurs in the populated areas of the state. Conduct traffic stops when violations are witnessed by a CVEO. Analyze all traffic stop inspections to identify commonality of offences and locations. Performance Measure: Analysis of previous years performances conclude approximately 100 traffic enforcement stops during FFY 2008 will be conducted. See IV. Special Study: Alaska - Roadside Inspection Activity by Inspection Level for Calendar Years 2004 Inspection Level I. Full II. Walk-Around III. Driver Only IV. Special Study V. Terminal Total Inspections Number 1,924 1,959 4,057 99 99 Percent 23.64% 24.07% 49.85% 1.22% 1.22% 2.80% 9.09% 22.15% OOS Rate* Driver 1.51% 4.85% 2.42% Vehicle 20.95% 23.99% Inspections Number 2,656 2,540 4,514 97 136 Percent 26.71% 25.55% 45.40% 0.98% 1.37% 2.91% 5.15% 23.76% 2005 OOS Rate* Driver 2.11% 5.24% 2.08% Vehicle 21.08% 27.56% Inspections Number 2,323 2,025 4,942 96 175 Percent 24.30% 21.18% 51.69% 1.00% 1.83% 2.13% 14.29% 23.24% 2006 OOS Rate* Driver 1.55% 3.95% 1.66% Vehicle 20.62% 27.01% 8,138 100.00% 9,943 100.00% 9,561 100.00% Current 2007 (as of September 25, 2007) traffic enforcement count is 121. All traffic stops will be documented. As a minimum a level III inspection will be conducted unless officer safety is compromised. Traffic Enforcement Strategy 1: Enforcement Traffic Enforcement Activity 1: Target moving violations by CMV drivers at the times and places that are likely to occur. Traffic Enforcement Measure 1: 100% of violators warned or cited. Traffic Enforcement Monitoring 1: Progress will be reported on a quarterly basis to the Alaska Division Administrator. Traffic Enforcement Strategy 2: Enforcement Traffic Enforcement Activity 2: Analyze traffic citation/inspection data and continue the risk-based approach to CMV traffic enforcement. Traffic Enforcement Measure 2: 100% of citations/inspections analyzed. Traffic Enforcement Monitoring 2: Progress will be reported on a quarterly basis to the Alaska Division Administrator. Traffic Enforcement Strategy 3: Education - 18 – MCSAP COMMERCIAL VEHICLE SAFETY PLAN Traffic Enforcement Activity 3: Provide traffic enforcement training for CVEOs in all three geographic areas. Traffic Enforcement Measure 3: Train 6 Officers. Traffic Enforcement Monitoring 3: Progress will be reported on a quarterly basis to the Alaska Division Administrator. - 19 – MCSAP COMMERCIAL VEHICLE SAFETY PLAN • National CMV Activities - Traffic Enforcement without Inspections Performance Objective: Continue CVEO patrols in areas where truck traffic most often occurs in the populated areas of the state. Conduct traffic stops when violations are witnessed by a CVEO. Analyze all traffic stop documentation to identify commonality of offences and locations. Performance Measure: All traffic stops will be documented. Traffic Enforcement Strategy 1: Enforcement Traffic Enforcement Activity 1: Target moving violations by CMV drivers at the times and places that are likely to occur. Traffic Enforcement Measure 1: 100% of violators warned or cited. Traffic Enforcement Monitoring 1: Progress will be reported on a quarterly basis to the Alaska Division Administrator. Traffic Enforcement Strategy 2: Enforcement Traffic Enforcement Activity 2: Analyze traffic stop documentation and continue the risk-based approach to CMV traffic enforcement. Traffic Enforcement Measure 2: 100% of traffic stop documents analyzed. Traffic Enforcement Monitoring 2: Progress will be reported on a quarterly basis to the Alaska Division Administrator. Traffic Enforcement Strategy 3: Enforcement Traffic Enforcement Activity 3: Develop agreement with Anchorage PD to conduct non CMV stops on automobile driver violations the impact the CMV Driver. Develop a documentation & reimbursement plan. Traffic Enforcement Measure 3: Agreement executed. Traffic Enforcement Monitoring 3: Progress will be reported on a quarterly basis to the Alaska Division Administrator. Traffic Enforcement Strategy 3: Enforcement Traffic Enforcement Activity 3: - 20 – MCSAP COMMERCIAL VEHICLE SAFETY PLAN Conduct traffic stops on CMV operators not wearing a seatbelt and document the stop with either a warning or citation. Traffic Enforcement Measure 3: 100 percent of traffic stops for seatbelt violations documented. Traffic Enforcement Monitoring 3: Progress will be reported on a quarterly basis to the Alaska Division Administrator. - 21 – MCSAP COMMERCIAL VEHICLE SAFETY PLAN National CMV Activities - Compliance Reviews & Enforcement Performance Objective: The State of Alaska will conduct interstate Compliance Reviews in conjunction with our State Division Administrators Office. The state will also continue to work towards the establishment of an intrastate compliance review program and a legislated fine structure.. Performance Measure: Conduct a minimum of 6 Compliance Reviews during FFY 08. Compliance Review Activity by Safety Rating for Calendar Year in Alaska, United States 2002 Number 15 7 1 2 25 Percent 60.00% 28.00% 4.00% 8.00% 100.00% 3 7 42.86% 100.00% 3 7 42.86% 100.00% 15 100.00% 3 100.00% Number 4 2003 Percent 57.14% Number 4 2004 Percent 57.14% Number 15 2005 Percent 100.00% Number 2 1 2006 Percent 66.67% 33.33% Compliance Reviews Strategy 1: Education and Enforcement Compliance Reviews Activity 1: Conduct compliance reviews as assigned. Compliance Reviews Measure 1: Conduct a minimum of 6 Compliance Reviews. Compliance Reviews Monitoring 1: Activities will be monitored by the MCSAP Program Manager and reported in quarterly MCSAP progress reports to the FMCSA, Alaska Division Administrator. Compliance Reviews Strategy 2: Enforcement Compliance Reviews Activity 2: Develop a comprehensive intrastate compliance review program. Compliance Reviews Measure 2: Establish the program Compliance Reviews Monitoring 2: Activities will be monitored by the MCSAP Program Manager and reported in quarterly MCSAP progress reports to the FMCSA, Alaska Division Administrator. - 22 – MCSAP COMMERCIAL VEHICLE SAFETY PLAN • National CMV Activities - Public Education and Outreach Problem Statement: Public education and awareness activities are essential in advising the general public about sharing the road safely with CMV’s. These activities raise awareness of drivers of all ages and social groups of their responsibility in sharing the road. This includes MCSAP partners at all levels. Performance Objective: Provide “No-Zone” and “Buckle Up” information to as many citizens as possible during FFY 2008. To educate as many carriers as possible. Performance Measure: Staff a booth at the Alaska State Fair. Pro vide “No-Zone” and “Buckle Up” information to as many citizens as possible during FFY 2008. MS&CVE plans to conduct a minimum of 25 safety briefings with carriers in order to educate and inform them of new standards and or requirements. Education and Awareness Strategy 1: Education Education and Awareness Activity 1: Staff a booth at the Alaska State Fair. Education and Awareness Measure 1: Staff a booth at the Alaska State Fair. Education and Awareness Monitoring 1: Progress will be reported on a quarterly basis to the Alaska Division Administrator. Education and Awareness Strategy 2: Education Education and Awareness Activity 2: Conduct 25 safety briefings with carriers. Education and Awareness Measure 2: Conduct 25 safety briefings with carriers. Education and Awareness Monitoring 2: Progress will be reported on a quarterly basis to the Alaska Division Administrator. Education and Awareness Strategy 3: Education Education and Awareness Activity 3: Provide educational handouts at each terminal inspection. Education and Awareness Measure 3: Educational material handed out with every terminal inspection visit. Education and Awareness Monitoring 3: Progress will be reported on a quarterly basis to the Alaska Division Administrator. - 23 – MCSAP – COMMERCIAL VEHICLE SAFETY PLAN § FINANCIAL MANAGEMENT • 2008 2008 Budgeted Expenditure Summary Summary Personal Services: ........................................................................................................... $ 541,162 Travel: .............................................................................................................................. $ 28,000 Services: .......................................................................................................................... $ 306,270 Commodities: ................................................................................................................... $ 61,825 Capital Equipment:........................................................................................................... $ 0.00 Total: ................................................................................................................................ $ 937,257 • 2008 Budgeted Funding Summary Funding Summary MCSAP Grant 80%: ......................................................................................................... $ 660,667 State Match 20%:............................................................................................................. $ 165,167 Incentive Grant 80%: ....................................................................................................... $ 40,952 State Match 20%:............................................................................................................. $ 10,238 Maintenance of Effort (MOE): ......................................................................................... $ 60,233 Total Program Funding: ................................................................................................... $ 937,257 • 2008 Line Item Budget o Personnel %Time MCSAP 20 20 20 20 20 5 60 10 20 3 Salary $ $ $ $ $ $ $ $ $ 13,980 10,709 31,946 28,811 2,716 23,977 17,174 8,239 2,415 Fringe Benefit $ 11,185 $ $ $ $ $ $ $ $ 8,567 25,557 23,049 2,172 19,182 13,740 6,591 1,932 Total $ $ $ $ $ $ $ $ $ 25,165 19,276 57,503 51,860 4,888 43,159 30,914 14,830 4,347 Title Chief Statewide Trainer Area Supervisors (CVEO III) CVEO II CVEO I Project Administrator Administrative Clerk Microcomputer Specialist Research Analyst Transportation Planner II No. Pers. 1 1 3 18 4 1 1 3 1 1 $ 160,678 $ 128,542 $ 289,220 Total Personal Services Costs: o $ 541,162 - 24 – MCSAP – COMMERCIAL VEHICLE SAFETY PLAN o a. b. c. d e. Travel $ $ $ $ $ Total Travel Costs: o a. b. c. d. e. f. g. h. i. j. k. l. m. Police inspection agreements A-87 ICAP charges (4) State Equipment Fleet Fuel Charges Data/network/postage communications Information Technology Services Software/non capital Membership dues/fees Cellular phone Dial up Minor Repair and Maintenance Legal Costs 5% Traffic Enforcement on POV’s interacting with CMV’s Total Services Costs: o a. b. c. d. e. f. g. IT Supplies Uniforms Library supplies Equipment/Furniture/Tools/Vehicle Supplies Other safety supplies Other business supplies Subscriptions Total Commodities Costs: Commodities $ $ $ $ $ $ $ $ Services $ $ $ $ $ $ $ $ $ $ $ $ $ $ 2008 MCSAP Planning Workshop/CVSA Annual Meeting (3) NAIC (2) FMCSA IT Workshop (3) CVSA Fall Workshop CVEO Training per Training Schedule 6,000 4,000 6,000 6,000 6,000 28,000 54,000 35,081 55,000 55,000 4,860 10,800 6,008 10,000 9,000 8,100 5,000 10,000 43,421 $ 306,270 9,000 10,075 10,000 10,000 15,000 7,000 750 61,825 - 25 – MCSAP – COMMERCIAL VEHICLE SAFETY PLAN 2008 • 2008 MSCAP MOE CALCULATION - 26 – MCSAP – COMMERCIAL VEHICLE SAFETY PLAN 2008 - 27 – MCSAP – COMMERCIAL VEHICLE SAFETY PLAN 2008 • HISTORICAL Historical MCSAP Grant Expenditures Capital Outlay 900000 850000 800000 750000 700000 650000 600000 550000 500000 450000 400000 $ Amounts Fiscal year Commodities Contractual Services Travel Personal Services FFY 04 Personal Services Travel Contractual Services Commodities Capital Outlay Total Expenditures $ 569,310.00 $ 58,575.00 $ 201,246.00 $ 27,506.00 $ 856,637.00 FFY 05 $ 480,788.00 $ 21,483.00 $ 239,041.00 $ 17,263.00 $ 4,300.00 FFY 06 $ 551,875.00 $ 45,417.00 $ 216,501.00 $ 26,127.00 $ 839,920.00 FFY 07 (extended to 12/31/07) $ $ $ $ $ $ 504,496.00 40,510.00 208,909.00 23,313.00 $ 762,875.00 777,228.00 - 28 – MCSAP – COMMERCIAL VEHICLE SAFETY PLAN § GRANT & CERTIFICATIONS DOCUMENTS • 2008 Grant Application U.S. Department of Transportation Federal Motor Carrier Safety Administration Motor Carrier Safety Assistance Program The State of Alaska, Department of Transportation & Public Facilities, Division of Measurement Standards & Vehicle Enforcement hereby applies to the Federal Motor Carrier Safety Administration for a Federal grant authorized in Title IV of the Surface Transportation Assistance Act of 1982 (P. L. 97-424) and subsequent amendments thereto to enhance a Commercial Motor Carrier Safety Program as described in this application. The State Agency plans to carry out the implementation of a Motor Carrier Safety Assistance Program during Federal fiscal year (FY) 2008 as described in the Commercial Vehicle Safety Plan. The State Agency plans to carry out special projects of the Motor Carrier Safety Assistance Program not contained in the Basic/Supplemental grant during Federal fiscal year (FY) 2008 as described in the attached plan. The Federal share will not exceed 80 percent of the total participating costs, unless otherwise indicated herein, incurred in performing the effort described in the attached State Plan. The State agrees to submit vouchers for the reimbursement of funds expended. DUNS # _617616495_ On Behalf of Dan K. Breeden (Typed Name) State of Alaska, Department of Transportation & Public Facilities, Division of Measurement Standards & Commercial Vehicle Enforcement (Organizational Unit) 11900 Industry Way Bldg M (Signature) (Address or P.O. Box) Director (Title) Anchorage AK 99515 (City, State & Zip Code) October 1, 2007 (Date) (907) 365-1210 (Phone Number) The collection of this information is authorized under the provisions of P.L. 97-424; P.L. 99-570; 49 U.S.C. 31101-31104 and P.L. 105-178. Public reporting for this collection of information is estimated to be 30 minutes per response, including the time for reviewing instructions and completing and reviewing the collection of information. All responses to this collection of information are mandatory, and will be provided confidentiality to the extent allowed by law. Not withstanding any other provision of law, no person is required to respond to nor shall a person be subject to a penalty for failure to comply with a collection of information subject to the requirements of the Paperwork Reduction Act unless that collection of information displays a current valid OMB Control Number. The valid OMB Control Number for this information collection is 2126-0010. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden to: Information Collection Clearance Officer, Federal Motor Carrier Safety Administration, MC-MBI, U.S. Department of Transportation, Washington, D.C. 20590. FMCSA Form MCSAP-1 (Rev. 11/04) OMB 2126-0010 (Exp. 11/07) - 29 – MCSAP – COMMERCIAL VEHICLE SAFETY PLAN 2008 . General Provisions: The State will comply with all Federal laws and requirements which are applicable to grant agreements, and imposed by the Federal Motor Carrier Safety Administration (FMCSA) concerning special requirements of law, program requirements, and other administrative requirements. 2. Regulation Requirements: The State hereby assures and certifies that it will comply with the regulations, policies, guidelines, and requirements of the Commercial Motor Vehicle Safety Act of 1986, and the new Federal Common Rule 49 CFR, Part 18, and 49 CFR, Part 133 (Audits of State and Local Governments) and OMB Circular No. A-87 as they relate to the application, acceptance and use of Federal funds for this federally assisted project. 3. Modification: This agreement may be amended at any time by a written modification properly executed by both the FMCSA and the State. 4. Retention and Custodial for Records: (a) Financial records, supporting documents, statistical records, and all other records pertinent to this instrument shall be retained for a period of three years, with the following exception: (1) If any litigation, claim, or audit is started before the expiration of the 3-year period, the records shall be retained until all litigation claims, or audit findings involving the records have been resolved. (2) Records for nonexpendable property, if any, acquired with Federal funds shall be retained for three years after its final disposition. (3) When records are transferred to or maintained by FMCSA, the 3-year retention requirement is not applicable to the recipient. (b) The retention period starts from the date of the submission of the final expenditure report. (c) The Secretary of Transportation and the Comptroller General of the United States, or any of their duly authorized representatives, shall have access to any pertinent books, documents, papers, and records of the recipient, and its contractors and subcontractors, to make audits, examinations, excerpts, and transcripts. 5. Equal Employment Opportunity: (a) The applicant/recipient agrees to incorporate in all contracts having a value of over $10,000, the provisions requiring compliance with Executive Order 11246, as amended, and implementing regulations of the United States Department of Labor at 41 CFR 60, the provisions of which, other than the standard EEO clause and applicable goals for employment of minorities and women, may be incorporated by reference. (b) The applicant/recipient agrees to ensure that its contractors and subcontractors, regardless of tier, awarding contracts and/or issuing purchase orders for material, supplies, or equipment over $10,000 in value will incorporate the required EEO provisions in such contracts and purchase orders. (c) The applicant/recipient further agrees that its own employment policies and practices will be without discrimination based on race, color, religion, sex, national origin, disability or age; and that it has an affirmative action plan (AAP) consistent with the Uniform Guidelines on Employee Selection Procedures, 29 CFR 1607, and the Affirmative Action Guidelines, 29 CFR 1608. The applicant/recipient shall provide the AAP to FMCSA for inspection or copy upon request. 6. Copeland Act: All contracts in excess of $2,000 for construction or repair awarded by recipient and its contractors or subcontractors shall include a provision for compliance with the Copeland "Anti-Kick Back" Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR, Part 3). This act provides that each contractor or subcontractor shall be prohibited from inducing, by any means, and person employed in the construction, completion, or repair of public work, or give up any part of the compensation to which he is otherwise entitled. The recipient shall report all suspected or reported violations to FMCSA. 7. Davis-Bacon Act: When required by the Federal program legislation, all construction contracts awarded by the recipient and its contractors or subcontractors of more than $2,000 shall include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 276a to a-7) and as supplemented by Department of Labor regulations (29 CFR, Part 5). Under this act, contractors shall be required to pay wages to laborers and mechanics at a rate not less than the minimum wages specified in a wage determination made by the Secretary of Labor. In addition, contractors shall be required to pay wages not less than once a week. The recipient shall place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation and the award of a contract shall be conditioned upon the acceptance of the wage determination. The recipient shall report all suspected or reported violations to the G/CAO. 8. Contract Work Hours and Safety Standards Act: Where applicable, all contracts awarded by recipient in excess of $2,500 that involve the employment of mechanics or laborers, shall include a provision for compliance with sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327330) as supplemented by Department of Labor regulation (29 CFR, Part 5). Under section 103 of the Act, each contractor shall be required to compute the wages or every mechanic and laborer on the basis of a standard workday of 8 hours and a standard workweek of 40 hours. Work in excess of the standard workday or workweek is permissible provided that the worker is compensated at a rate of not less than 1-2 times the basic rate of pay for all hours worked in excess of 8 hours in any calendar day or 40 hours in the workweek. Section 107 of the Act if applicable to construction work provides that no laborer or mechanic shall be required to work in surroundings or under working conditions which are unsanitary, hazardous, or dangerous to his health and safety as determined under construction safety and health standards promulgated by the Secretary of Labor. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. 9. Access to Records: All negotiated contracts (except those of $10,000 or less) awarded by recipients shall include a provision to the effect that the recipient, FMCSA, the Comptroller General of the United States, or any of their duly authorized representatives, shall have access to any books, documents, papers and records of the contractor which are directly pertinent to a specific program for the purpose of making audits, examinations, excerpts, and transcriptions. 10. Nondiscrimination: The applicant/recipient hereby agrees that, as a condition to receiving any Federal financial assistance from the Department of Transportation, it will comply with Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d), related nondiscrimination statutes, and applicable regulatory requirements to the end that no person in the United States shall, on the grounds of race, color, national origin, sex, disability or age, be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity for which the applicant/recipient receives Federal financial assistance. The specific requirements of the United States Department of Transportation standard Civil Rights assurances with regard to the States' highway safety programs (required by 49 CFR 21.7) are incorporated in this grant agreement. 11. Rehabilitation Act: The recipient shall comply with Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794, P.L. 93-112), and all requirements imposed by or pursuant to the regulations of the Department of Health, Education, and Welfare (45 CFR, Parts 80, 81, and 84), promulgated under the foregoing statute. It agrees that, in accordance with the foregoing requirements, no otherwise qualified handicapped person, by reason of handicap, shall be excluded from participation in, be denied the benefit of, or be subjected to discrimination under any program or activity receiving Federal financial assistance, and that it shall take any measures necessary to effectuate this Agreement. 12. Government Rights (Unlimited): FMCSA shall have unlimited rights for the benefit of the Government in all other work developed in the performance of this Agreement, including the right to use same on any other Government work without additional cost to FMCSA. 13. Accountability of equipment acquired in prior years will be transferred to the current year Grant. An updated inventory list will be provided to FMCSA. 14. This Grant is subject to the conditions specified in the enclosed Negotiation Document. 15. Drug-Free Workplace: By signing this agreement, the recipient certifies that it is in compliance with the Drug-Free Workplace Act (41 U.S.C. Sec. 701 et seq.) And implementing regulations (49 CFR Part 29), which require, in part, that grantees prohibit drug use in the workplace, notify the FMCSA of employee convictions for violations of criminal drug laws occurring in the workplace, and take appropriate personnel action against a convicted employee or require the employee to participate in a drug abuse assistance program. 16. Limitation on Use of Federal Funds for Lobbying for Grants in Excess of $100,000: By signing this agreement the recipient declares that it is in compliance with 31 U.S.C. Sec. 1352, which prohibits the use of Federally appropriated funds to influence a Federal employee, officer, or Member of Congress in connection with the making or modification of any Federal grant, loan, contract, or cooperative agreement. Unless the payment of funds is otherwise reported to FMCSA, signing this agreement constitutes a declaration that no funds, including funds not Federally appropriated, were used or agreed to be used to influence this grant. Recipients of subgrants in excess of $100,000 must make the same declarations to the grant recipient. With respect to the payment of funds not Federally appropriated by the recipient and subrecipients, the recipient must report to the FMCSA the name and address of each person paid or performing services for which payment is made, the amount paid, and the activity for which the person was paid. - 30 – MCSAP – COMMERCIAL VEHICLE SAFETY PLAN State Certification – FY 2008 2008 I, Dan K. Breeden, Director, Division of Measurement Standards and Commercial Vehicle Enforcement, on behalf of the State of Alaska, as requested by the Administrator as a condition of approval of a grant under the authority of 49 U.S.C. 31102, as amended, do hereby certify as follows: 1. The State has adopted commercial motor carrier and highway hazardous materials safety rules and regulations that are compatible with the FMCSR’s (49 CFR Parts 390-397) and the HMR’s (49 CFR Parts 107 (subparts F & G only), 171 (except 171.15 & 171.16), 172, 173, 177, 178, and 180). 2. The State has designated the Department of Transportation & Public Facilities as the lead agency to administer the CVSP for the grant sought and Division of Measurement Standards/Commercial Vehicle Enforcement, to perform defined functions under the plan. These agencies have the legal authority, resources, and qualified personnel necessary to enforce the State’s commercial motor carrier, driver, and highway hazardous materials safety laws or regulations. 3. The State will obligate the funds or resources necessary to provide a matching share to the Federal assistance provided in the grant to administer the plan submitted and to enforce the State’s commercial motor carrier safety, driver, and hazardous materials laws or regulations in a manner consistent with the approved plan. 4. The laws of the State provide the State’s enforcement officials right of entry and inspection sufficient to carry out the purposes of the CVSP, as approved, and provide that the State will grant maximum reciprocity for inspections conducted pursuant to the North American Standard Inspection procedure, through the use of a nationally accepted system allowing ready identification of previously inspected CMV’s. 5. The State requires that all reports relating to the program be submitted to the appropriate State agency or agencies, and the State will make these reports available, in a timely manner, to the FMCSA as required. 6. The State has uniform reporting requirements and uses FMCSA designated forms for record keeping, inspection, and other enforcement activities. 7. The State has in effect a requirement that registrants of CMV’s declare their knowledge of, at the time of registration, applicable FMCSR’s, HMR’s, or compatible State CMV safety laws or regulations. 8. The State will maintain the level of its expenditures, exclusive of Federal assistance and State matching funds, at least at the level of the average of the aggregate expenditures of the State and its political subdivisions during State or Federal fiscal years 2003, 2004, and 2005. These expenditures must cover at least the following four program areas, as applicable: (a) Motor carrier safety programs in accordance with 49 CFR 350.109. (b) Size and weight enforcement programs in accordance with 49 CFR 350.309(c)(1). (c) Drug interdiction enforcement programs in accordance with 49 CFR 350.309(c)(2). (d) Traffic safety programs in accordance with 49 CFR 350.309(c)(3). 9. The State will ensure that CMV size and weight enforcement activities funded with MCSAP funds will not diminish the effectiveness or implementation of other CMV safety enforcement programs. 10. The State will ensure that violation sanctions imposed and collected by the State are consistent, effective, and equitable. 11. The State will ensure it has established a program to provide accurate, complete, and timely reporting of motor carrier safety information to FMCSA and that the State will participate in a national motor carrier safety data correction program (DataQ’s), participate in SAFETYNET and ensure information is exchanged with other States in a timely manner. - 31 – MCSAP – COMMERCIAL VEHICLE SAFETY PLAN 2008 12. The State will ensure that the CVSP, data collection, and information systems are coordinated with the State highway safety program under title 23, U.S. Code. The name of the Governor’s highway safety representative (or other authorized State official through whom coordination was accomplished) is _Cindy Cashen, Highway Safety Office Administrator__. 13. The State has undertaken efforts to emphasize and improve enforcement of State and local traffic laws as they pertain to CMV safety. 14. The State will ensure that MCSAP agencies have departmental policies stipulating that roadside inspections will be conducted at locations that are adequate to protect the safety of drivers and enforcement personnel. 15. The State will ensure that requirements relating to the licensing of CMV drivers are enforced, including checking the status of CDL’s. 16. The State will ensure that personnel funded by MCSAP, including sub-grantees, meet the minimum Federal standards set forth in 49 CFR part 385, Subpart C, for training and experience of employees performing safety audits, compliance reviews, or driver/vehicle roadside inspections. 17. The State will enforce registration (operating authority) requirements under 49 CFR 392.9a by prohibiting the operation of any vehicle discovered to be operating without registration or beyond the scope of its registration. 18. The State will enforce the financial responsibility requirements under 49 CFR Part 387 as applicable to motor vehicles subject to the provisions of 49 CFR 392.9a. 19. The State will ensure that it will include in the training manual for the driver licensing examination to drive a noncommercial and a commercial motor vehicle, information on best practices for safe driving in the vicinity of noncommercial and commercial motor vehicles. 20. The State will ensure that it will conduct comprehensive and highly visible traffic enforcement and commercial motor vehicle safety inspection programs in high-risk locations and corridors. 21. The State will ensure that, except for an imminent or obvious safety hazard, inspections of vehicles transporting passengers will be conducted at a station, terminal, border crossing, maintenance facility, destination, or other locations where motor carriers make planned stops. Signature: Dan K. Breeden, Director On Behalf of : Department of Transportation & Public Facilities, Division of Measurement Standards & Commercial Vehicle Enforcement Date: October 1, 2007 - 32 – MCSAP – COMMERCIAL VEHICLE SAFETY PLAN • 2008 Regulatory Compatibility Review In accordance with 49 CFR, § 350.331(c) and § 355, as Director for the Division of Measurement Standards and Commercial Vehicle Enforcement State of Alaska, I do hereby certify the State of Alaska’s laws are compatible with appropriate parts of the Federal Motor Carrier Safety Regulations (FMCSR’s) and the Federal Hazardous Material Regulations (FHMR’s) as follows: INTERSTATE MOTOR CARRIERS Alaska commercial vehicle enforcement laws and regulations are compatible with the Federal Motor Carrier Safety Regulations. Alaska has adopted 49 CFR, Parts 107, 171, 172, 173, 177, 178, 180, 385, 387, 390, 391, 392, 393, 396, 397, 399 and Part 395 with exceptions, updated October 2005. INTRASTATE MOTOR CARRIERS Under 17 AAC Chapter 25, “interstate” and “intrastate” have the same meaning, with exceptions, for the purposes of Alaska adoption of the FMCSR’s under 17 AAC 25.200 and 25.210. Dated this Signature: First day of October , 2007 Dan K. Breeden, Director On Behalf of : Department of Transportation & Public Facilities, Measurement Standards / Commercial Vehicle Enforcement - 33 – MCSAP – COMMERCIAL VEHICLE SAFETY PLAN • 2008 Signature Authority Designation - 34 – MCSAP – COMMERCIAL VEHICLE SAFETY PLAN 2008 § PROGRAM CONTACTS MCSAP Contact Dan K.Breeden, Director Dan.Breeden@Alaska.gov PH: (907) 365-1210 FX: (907) 365-1220 CDL Contact Duane Bannock, Director Duane.Bannock@Alaska.gov PH: (907) 269-5559 FX: (907) 333-3220 DIAP Contact Dan K.Breeden, Director Dan.Breeden@Alaska.gov PH: (907) 365-1210 FX: (907) 365-1220 SAFETYNET Contact Mary Ostendorf, CVEO I Mary.Ostendorf@Alaska.gov PH: (907) 365-1206 FX: (907) 365-1243 11900 Industry Way Bldg M Anchorage AK 99515 11900 Industry Way Bldg M Anchorage AK 99515 3300 B Fairbanks Street Anchorage AK 99503 11900 Industry Way Bldg M Anchorage AK 99515 - 35 – MCSAP – COMMERCIAL VEHICLE SAFETY PLAN 2008 § DATA ANALYSIS & TRENDS Fig 4.1 CMV-related Fatality Rates per Million TOTAL VMT 3.5000 3.0000 2.5000 2.0000 1.5000 1.0000 0.5000 0.0000 3 .1 8 2 .7 9 2. 03 2. 07 2. 11 2. 05 2. 01 1. 92 1. 83 1. 73 1. 80 1. 78 1. 80 Alaska National 1 .9 4 1 .9 4 1 .8 2 1 .5 2 1 .1 0 0 .4 4 1 .6 3 1 .0 1 1 .0 0 . 00 00.2 5 0 .8 2 0. 00 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 EST. EST Fig 4.2 ALASKA: % CMV Fatalities / Million Alaska VMT 9,250 9,000 8,750 8,500 8,250 8,000 7,750 7,500 7,250 7,000 6,750 6,500 6,250 6,000 5,750 5,500 5,250 5,000 4,750 4,500 4,250 4,000 2.97 2.59 1.94 1.70 1.82 1.10 0.22 1995 1996 1997 1998 1999 2000 2001 350.00% 300.00% 250.00% A la s k a V M T (M illio n ) 1.52 1.01 0.82 0.80 0.25 2002 2003 2004 2005 2006 EST. 2007 EST 200.00% 150.00% 0.82 100.00% 50.00% 0.00% Fig 5.1 Types of Truck Safety Inspection Conducted throughout Alaska Level I A complete inspection that includes a check of the driver’s license, medical examiner’s certificate(and waiver, if any), alcohol and drugs, hours of service, seat belt, annual vehicle inspection report, brake system, coupling devices, exhaust system, frame, fuel system, turn signals, brake and tail lamps, headlamps, lamps on loads, load securement, steering, suspension, tires, van and open-top NOTE: Format issues. above and below this note. trailer bodies, wheels and rims, windshield wipers, emergency exits on buses and hazardous material requirements, as applicable. A “walk-around” inspection that includes a check of each of the items in a Level I inspection, but not items that require the inspector to physically get under the truck. An inspection of just the driver-related items in a Level I inspection. - 36 – Level II - Level III - MCSAP – COMMERCIAL VEHICLE SAFETY PLAN Level IV Level V - 2008 A special inspection, typically a one-time examination of a particular item for a safety study or to verify or refute a suspected trend. An inspection of just the truck-related items in a Level I inspection. Fig 5.2 % Inspection Brake Violations 15000 14000 13000 12000 11000 10000 9000 8000 7000 6000 5000 4000 3000 24.00% 22.7% 22.00% 9933 16.9% 15.6% 20.00% 8597 6905 7794 14.3% 12.3% 18.00% 14.8% 16.00% 14.00% 5276 3500 4239 13.4% 12.00% 2001 2002 2003 2004 FFY 2005 2006 2007 to-date SafetyNet Inspection MCSAP Report 8/07 • “SECOND TRUCK” ANALYSIS OOS Vehicle / Driver 40 Out-of-Service Rate (%) AK Vehicle OOS% 30 21.5 23.6 20 10 3.1 6.7 0 04 05 30.0 24.0 25.0 23.4 22.9 AK Driver OOS% US Vehicle OOS% 3.0 6.6 4.0 7.1 06 3.9 US Driver OOS% 07 to-date SAFESTAT MAY 21, 2007 - 37 – % Brake Violations Total Inspections MCSAP – COMMERCIAL VEHICLE SAFETY PLAN • 2008 BAD BRAKES IRIS Van Brake Inspections 7000 6000 Inspections 5000 4000 3000 2000 1000 0 FFY 02 FFY 03 FFY 04 FFY 05 FFY 06 FFY 07 to-date Note: IRIS Out of Service for Maintance FFY 06 5912 1977 1980 2357 1503 385 Failed IRIS Van Brake Inspections 20.00% 18.00% Failed Inspections 16.00% 14.00% 12.00% 10.00% 8.00% 6.00% 4.00% 2.00% 0.00% FFY 2002 FFY 2003 FFY 2004 FFY 2005 FFY 2006 Proj '07 Proj '08 Proj '09 * IRIS Van out for repairs FFY 2007 STATE OF ALASKA, DOT&PF-MS&CVE MAY 21, 2007 - 38 – MCSAP – COMMERCIAL VEHICLE SAFETY PLAN • 2008 DATA QUALITY - 39 – MCSAP – COMMERCIAL VEHICLE SAFETY PLAN 2008 - 40 – MCSAP – COMMERCIAL VEHICLE SAFETY PLAN 2008 - 41 – MCSAP – COMMERCIAL VEHICLE SAFETY PLAN § ATTACHMENTS • 2008 List of Acronyms AASHTO.................American Association of State Highway and Transportation Officials AHSO .....................State of Alaska Highway Safety Office ASPEN ...................Aspen Information Systems, Inc. (not an acronym) CDL ........................Commercial Drivers License CFR ........................Code of Federal Regulations CMV........................Commercial Motor Vehicle CR ..........................Compliance Reviews CVARS ...................Commercial Vehicle Analysis Reporting System CVEO .....................Commercial Vehicle Enforcement Officer CVISN.....................Commercial Vehicle Information Systems and Networks CVSA......................Commercial Vehicle Safety Alliance CVSP......................Commercial Vehicle Safety Plan CY...........................Calendar Year DIAP .......................Drug Interdiction Assistance Program DOT&PF .................State of Alaska Department of Transportation and Public Facilities FARS ......................Fatality Analysis Reporting System FFY.........................Federal Fiscal Year FHWA .....................Federal Highway Administration FMCSA ...................Federal Motor Carrier Safety Administration HAZMAT.................Hazardous Materials HM ..........................Hazardous Materials HMPIP ....................Hazardous Materials Package Inspection Program HOS........................Hours of Service IMDG ......................International Maritime Dangerous Goods IRAP .......................Inspection Review and Audit Program IRIS.........................Infra-Red Inspection System ITS/CVO .................Intelligent Transportation System/Commercial Vehicle Operations MCMIS....................Motor Carrier Management Information System MCSAP...................Motor Carrier Safety Assistance Program MS&CVE ................Alaska Division of Measurement Standards & Commercial Vehicle Enforcement NAS ........................North American Standard NCIC.......................National Crime Information Center NHTSA ...................National Highway Traffic Safety Administration OOS........................Out-of-Service PD...........................Police Department POV ........................Privately Owned Vehicle SSDQ ………………State Safety Data Quality TraCS .....................Traffic and Criminal Software TSI ..........................Transportation Safety Institute USC. .......................United States Code USDOT ...................United States Department of Transportation WIM ........................Weigh-in-Motion - 42 – MCSAP – COMMERCIAL VEHICLE SAFETY PLAN • 2008 State Training Plan FY 2008 STATE TRAINING PLAN State of __Alaska___ Date: __August 15, 2007_____ 5 6 7 8 1 2 3 4 NTC COURSE TITLE Advanced NAS Level I (40 hours) Advanced NAS Level I Instructor Development (40 hours) NAS – Part A (40 hours) NAS - Part A Instructor Development (40 hours) NAS - Part B (40 hours) NAS – Part B Instructor Development (40 hours) General Hazardous Materials (40 hours) General Hazardous Materials Instructor Development (40 hours) NO. OF TRAINEES 25 DESIRED LOCATION Anchorage / Fairbanks NTC - Associate Staff Needed YES /NO Yes ESTIMATED TRAVEL COST N/A ESTIMATED PER DIEM COSTS $ 1,800.00 OTHER COSTS $ 3,000.00 TOTAL COSTS $ 4,800.00 15 Anchorage Yes N/A $ 5,400.00 $ 9,000.00 $ 14,000.00 15 Anchorage Yes N/A $ 5,400.00 $ 9,000.00 $ 14,400.00 15 Anchorage Yes N/A $ 2,400.00 $ 4,000.00 $ 6,400.00 $ 15,000.00 Subtotal $ 25,000.00 $ 40,000.00 - 43 – MCSAP – COMMERCIAL VEHICLE SAFETY PLAN 2008 FY 2008 STATE TRAINING PLAN State of __Alaska___ 1 2 3 4 Date: __August 15, 2007_____ 5 6 7 8 NTC COURSE TITLE HM Security (16 hours) Cargo Tank Inspection (28 hours) Cargo Tank Inspection Instructor Development (40 hours) Other Bulk Packaging (28 hours) Other Bulk Packaging Instructor Development (40 hours) NO. OF TRAINEES DESIRED LOCATION NTC - Associate Staff Needed YES /NO ESTIMATED TRAVEL COST ESTIMATED PER DIEM COSTS OTHER COSTS TOTAL COSTS 15 Anchorage Yes N/A $ 2,400.00 $ 4,000.00 $ 6,400.00 $ 2,400.00 SUBTOTALS $ 4,000.00 $ 6,400.00 - 44 – MCSAP – COMMERCIAL VEHICLE SAFETY PLAN 2008 FY 2008 STATE TRAINING PLAN State of __Alaska___ 1 2 3 4 Date: __August 15, 2007_____ 5 6 7 8 NTC COURSE TITLE Compliance Review (CR) (80 hours) CR Instructor Development (40 hours) New Entrant Safety Audit (80 hours) New Entrant Safety Audit Workshop (16 hours) New Entrant Safety Audit Instructor Development (40 hours) Electronic On-Board Recording Devices (16 hours) SUBTOTALS NO. OF TRAINEES DESIRED LOCATION NTC - Associate Staff Needed YES /NO ESTIMATED TRAVEL COST ESTIMATED PER DIEM COSTS OTHER COSTS * TOTAL COSTS 25 Anchorage / Fairbanks Yes N/A $ 1,200.00 $ 2,100.00 $ 3,360.00 $ 1,200.00 $ 2,100.00 $ 3,360.00 - 45 – MCSAP – COMMERCIAL VEHICLE SAFETY PLAN 2008 FY 2008 STATE TRAINING PLAN State of __Alaska___ 2 3 Date: __August 15, 2007_____ 4 NTC - Associate Staff Needed YES /NO Yes 5 6 7 8 NO. OF TRAINEES Passenger Vehicle Inspection (40 hours) Passenger Vehicle Inspection Instructor Development (40 hours) Skill Performance Evaluation Certification Program (40 hours) CMV Safety Programs & Grants Management (40 hours) Drug Interdiction Assistance Training (hours of training is negotiated based on agency training needs) Preventing Discrimination in the Federally-Assisted Motor Carrier Safety Programs (16 hours) SUBTOTALS 12 DESIRED LOCATION Anchorage ESTIMATED TRAVEL COST N/A ESTIMATED PER DIEM COSTS $ 1,800.00 OTHER COSTS * $ 3,000.00 TOTAL COSTS $ 4,800.00 $ 1,800.00 $ 3,000.00 $ 4,800.00 - 46 –