TA Bulletin 68 Entering Data on Form 1836 AB - PDF

Document Sample
TA Bulletin 68 Entering Data on Form 1836 AB - PDF Powered By Docstoc
					                    WORKFORCE DEVELOPMENT DIVISION
                      WORKFORCE SERVICE DELIVERY
                       Technical Assistance Bulletin #68

Program:      TANF/Choices

Topic:        Entering Data on Form 1836 A/B – Medical Release/Physician’s
              Statement in The Workforce Information System of Texas

Date:         May 6, 2004

TA Bulletin #47, issued November 19, 2003, and entitled “Serving ‘Targeted’
Populations and Individuals with Disabilities” provided Local Workforce Development
Boards (Boards) with information on entering Form 1836 A/B data into The Workforce
Information System of Texas (TWIST). This Technical Assistance Bulletin provides
further clarification on:

A. entering data on Form 1836 A/B screens in TWIST;
B. reduced work requirements for individuals with Form 1836 A/B; and
C. entering hours of participation for individuals with Form 1836 A/B and for teen
   parents attending high school or studying to receive a General Equivalency Diploma
   (GED).

A. Entering Data on Form 1836 A/B Screens in TWIST

The Texas Workforce Commission has analyzed data in TWIST and determined that
Boards are having difficulty entering data on the Form 1836 A/B screens. The following
information clarifies how data should be entered on Form 1836 A/B screens:

End Date
TA Bulletin #47 indicated that the end date on the new or revised Form 1836 A/B should
be either six months from the begin date on the original Form 1836 A/B or six months
from the begin date on the new or revised Form 1836 A/B. To clarify, on the original
Form 1836 A/B, the end date is six months from the begin date. If a new Form 1836 A/B
is received prior to the expiration of the original Form 1836 A/B, the end date on the
original form should be changed to the day prior to the begin date on the new Form 1836
A/B.

Example: Form 1836 A is received with a physician sign date of March 1, 2004. March
1, 2004, is entered as the begin date, and August 31, 2004, is entered as the end date. A
revised Form 1836 A is received with a physician sign date of May 1, 2004. The end
date of the original Form 1836 A must be changed to April 30, 2004. The revised Form
1836 A is then entered with a begin date of May 1, 2004, and an end date of October 31,
2004.
Reduced Work Requirement
TA Bulletin #47 indicated that this box should be checked if the physician-identified
participation requirement is less than the normal participation requirement. To clarify,
for single-parent families, check this box if the physician-identified participation
requirement is fewer than 30 hours. For individuals in two-parent families, check this
box if the physician-identified participation requirement is fewer than 35 hours.

B. Reduced Work Requirements for Individuals with Form 1836 A/B

Single-parent families have a reduced work requirement if the physician-identified
participation requirement is fewer than 30 hours. Only these individuals should have the
“Reduced Work Requirement” box checked on the Form 1836 A/B screen in TWIST.

Individuals in two-parent families have a reduced work requirement if the physician-
identified participation requirement is fewer than 35 hours. Only these individuals
should have the “Reduced Work Requirement” box checked on the Form 1836 A/B
screens in TWIST.

Special Provisions for Single-Parent Families
• If they have Form 1836 A/B, teen parents who are in high school or studying to
   receive a GED meet their participation requirement if they have satisfactory school
   attendance.
• If they have Form 1836 A/B, teen parents who are in other educational activities and
   single parents with a child under age six qualify for a 20-hour work requirement.

Single parents may meet either work requirement, the lesser for which they qualify.

Special Provisions for Two-Parent Families
• If one adult in the family is a mandatory adult with Form 1836 A/B and the other
   adult in the family is exempt, the family will meet its work requirement if the
   mandatory adult meets his or her work requirement.
• If both adults are mandatory adults with Form 1836 A/B, the family will meet its
   work requirement if each adult meets his or her work requirement.
• If one adult in the family is a mandatory adult with Form 1836 A/B and the other
   adult is a mandatory adult with good cause, the family will meet its work requirement
   if the mandatory adult without good cause meets his or her work requirement.


C. Entering Hours of Participation for Individuals with Form 1836 A/B and Teen
   Parents Attending High School or Studying to Receive a GED

For mandatory adults with Form 1836 A/B and a reduced work requirement, hours of
participation are entered only if the adult meets his or her participation requirement for
the month. If the adult fails to meet his or her participation requirement for the month, no
hours are entered for the month. If hours were entered at the beginning of the month, and



TA Bulletin #68                              2
the adult then fails to meet participation requirements for the entire month, the previously
entered hours are deleted and zero hours are entered.

For teens attending high school or studying to receive a GED, hours of participation are
only entered if the teen meets the school’s attendance and progress requirements for the
month. If the teen fails to satisfactorily attend school for the month, no hours are entered
for the month. If hours were entered at the beginning of the month, and the teen then
fails to satisfactorily attend school for the entire month, the previously entered hours are
deleted.

Please distribute this information to appropriate staff. Inquiries may be directed to the
assigned contract manager for your local workforce development area, or Andrea Costley
at (512) 936-3156 or andrea.costley@twc.state.tx.us.




TA Bulletin #68                              3
Attachment:
     TWIST Screen - Form 1836A/B




TA Bulletin #68 Attachment