WICKENBURG UNIFIED SCHOOL DISTRICT NO

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					                               WICKENBURG UNIFIED SCHOOL DISTRICT NO. 9
                                  REGULAR GOVERNING BOARD MEETING
                                    WUSD/Wellik Community Learning Center
                                  720 South Vulture Mine Road, Wickenburg, AZ
                                                    November 18, 2010

BOARD MEMBERS PRESENT                            Ms. Cheri Noel, President; Mr. Curtis Arnett, Member; Mr. Joe Maglio, Member,
                                                 Mr. Hank Suverkrup, Member
BOARD MEMBERS ABSENT                             Mr. Hank Nelson, Member
OTHERS PRESENT                                   Dr. Howard Carlson, Lynn Greene, Jim Serbin, Jackie Jacobson, Rose Garcia,
                                                 Mike Anderson, Marcia Hespen, Christina Strauss, Ray Manker, Vicki Sweeney,
                                                 Patti Jares, Rachel Willis, Vicki Sweeney, Coleen Peterson, Sandra Gill, Amy
                                                 Brown, Tyler Girtman, Lou Logomarsino
CALL TO ORDER                                    Ms. Noel called the meeting to order at 6:31 pm.
ADOPTION OF THE AGENDA                           A motion was made to approve the agenda, moving item #10F – New Business -
                                                 Agreement with Climatec Energy Services, the School Facilities Board and the
                                                 Arizona Department of Education to follow the adoption of the Agenda.
                                                           Motion             Mr. Suverkrup aye
                                                           Second             Mr. Maglio       aye
                                                           Vote               Mr. Arnett       aye
                                                           Vote               Ms. Noel         aye
                                                 Motion passed 4-0.
                                                 The purpose of the agreement with Climatec Energy Services (Climatec) is to
  NEW       BUSINESS         ITEM       #10F     save money in energy costs. This would be done by the following:
  Agreement with Climatec energy services, the         New energy management system controls at all campuses but
  school facilities board and the Arizona                  Wickenburg High School.
  department of education
                                                       Upgraded energy management system controls at Wickenburg High
                                                           School.
                                                       Update specific lighting at all campuses.
                                                       Install occupancy sensors at all sites.
                                                       Upgrade air-conditioning units at Hassayampa Elementary School and
                                                           Vulture Peak Middle School
                                                       Upgrade ventilation systems at all campuses.
                                                       Install computer power management software on all District computers.
                                                 The cost of this project comes to a total of $1,058,506.00. Wickenburg Unified
                                                 School District would receive the following monies, which would be deducted
                                                 from the total cost of the project:
                                                       APS Rebate - $61,120.00
                                                       SFB Grant - $317,552
                                                       AARA Interest Buy-down rate of 1% for a total of $106,624.00
                                                 This is a lease/purchase, with payments totaling $740,954.00, would be payable
                                                 on an annual basis, with the payments being $109, 731.00 for a period of seven
                                                 years. The lease payments would be made by a guaranteed annual savings.
                                                 According to statute, if Climatec’s calculations do not come out right and costs
                                                 exceed savings, Climatec will be responsible for the payments.
                                                 Wickenburg Unified School District has not yet received any funds for this
                                                 project. Board approval is needed to authorize administration to enter into an
                                                 agreement with Climatec to move to the next step in the process.
                                                 Mr. Tyler Girtman and Mr. Lou Logomarsino of Climatec spoke to the Board
                                                 concerning this issue, explaining the process. Mr. Girtman assured the Board
                                                 Climatec projects have always come in under estimations.
                                                 Mr. Maglio asked if the money was not allotted as of yet. Mr. Girtman told him
                                                 there are 2 sets of money, and WUSD has been awarded over $300,000. Board
                                                 approval must be obtained to move forward in the process. Mr. Suverkrup asked
                                                 if there was a downside. Mr. Girtman told him they have not seen any as of this
                                                 time.



WUSD Governing Board Minutes                                Page 1 of 6                               November 18, 2010
  NEW BUSINESS ITEM #10F (CONT)   Ms. Noel asked if the Board does not approve the project after signing the IGA
                                  (Investment Grade Audit) with Climatec, does the District owe Climatec money.
                                  Mr. Serbin told her we would, as Climatec would have completed the audit, and
                                  provided preliminary estimates of the amount of money it would be possible to
                                  save. If the SFB were to deny the project after completion of the IGA, the SFB
                                  would then bear the cost of the audit.
                                  Dr. Carlson informed the Board that at this time, WUSD is putting itself into a
                                  queue to receive grant funds. Once the district is in the queue, there will be an
                                  audit from a third party made up of engineers to confirm the amount of money
                                  stated by Climatec is actually the amount of money saved. Final approval must
                                  come from SFB. If denied, SFB will pay Climatec and the third party engineers.
                                  The SFB documents also state they will oversee the project on behalf of the
                                  District.
                                  Ms. Noel had concerns with the wording of the IGA between Climatec and
                                  WUSD. She noted there was no cancellation policy stating the SFB would be
                                  responsible for payment if the third party engineers denied the request, and asked
                                  that it be put into the IGA.
                                  Dr. Carlson recommended Climatec revise the IGA to include a cancellation
                                  policy, as stated in the SFB documents. Mr. Girtman told the Board the IGA
                                  could be revised to include this verbiage, but that Climatec had never been turned
                                  down on any of their projects.
                                  Mr. Arnett asked if the Board adopts the motion, what the Board is obligated to
                                  from this point on. Mr. Girtman told him the next step is to allow Climatec to
                                  move forward with the energy audit. Mr. Arnett asked if the Board does nothing,
                                  what happens. He was told the District would lose the money reserved for it by
                                  the SFB and the Buy-down Interest Rate of 1% from AARA. He then asked
                                  what happens if the Board acts on the proposal and the project moves forward.
                                  What and who is the District obligated to? He was told if the project moves
                                  forward, there is no obligation to pay any money out of Capital Money. The
                                  lease payments would be covered by the savings in energy costs.
                                  Mr. Arnett would like to see the project go forward; he asked if, as a matter of
                                  process, the IGA been sent to the attorney for review. Dr. Carlson told him the
                                  document would be presented to the attorneys for review and signatures prior to
                                  moving forward. At this point, Board approval is needed for WUSD to get into
                                  the grant queue to move forward.
                                  Mr. Logomarsino stated the one item urgent at the moment is Board approval to
                                  authorize the administration to sign the AARA interest buy down agreement
                                  (QSCB funding), thereby allowing the process to move forward. If this is not
                                  done, the monies will not be available to WUSD.
                                  A motion was made to approve the process and the IGA be modified as discussed
                                  to bring the IGA clear and tighter legally and to the District’s benefit.
                                            Motion             Mr. Suverkrup aye
                                            Second             Mr. Maglio       aye
                                            Vote               Mr. Arnett       nay
                                            Vote               Ms. Noel         nay
                                  Motion failed 2-2.

                                  A motion was made to authorize administration to execute the document to
                                  proceed with the 2010 request for allocation of qualified school construction
                                  bonds in order to obtain preliminary funding approvals to proceed with energy
                                  saving projects.
                                           Motion           Mr. Arnett       aye
                                           Second           Ms. Noel         aye
                                           Vote             Mr. Maglio       aye
                                           Vote             Mr. Suverkrup nay
                                  Motion passed 3-1.




WUSD Governing Board Minutes                 Page 2 of 6                                 November 18, 2010
                                    A public hearing for consideration, discussion and action on recess policy under
PUBLIC HEARING FOR
                                    A.R.S. §15-108 was held.
CONSIDERATION, DISCUSSION AND
ACTION ON RECESS POLICY UNDER       The Public Hearing was opened at 7:22 pm by Ms. Cheri Noel, Board President.
A.R.S. §15-108                      Ms. Noel asked for any comments.
                                    Two parents spoke against a structured recess time.
                                    Ms. Christine Santella (222 Mesquite St., Wickenburg, AZ) stated she feels
                                    recess is a time her son gets to see friends. Having a structured recess time does
                                    not make sense to her and she does not like it.
                                    Ms. Colleen Peterson stated that, as a parent, she likes the policy already in
                                    place. Children are being academically challenged and working hard. They need
                                    unstructured time without being controlled by adults at all times.
                                    Dr. Carlson stated the legislature passed a statute in the last legislative session
                                    requiring school districts to conduct a public hearing for the Governing Board to
                                    consider a policy requiring a structured recess time. He said the Administration
                                    was in agreement with the parents who spoke, and the decision to either instruct
                                    administration to develop a recess policy or to keep the current policy would
                                    appear later in the meeting.
                                    The Public Hearing closed at 7:24.
                                     A motion was made to move New Business Item #10A, The Adoption of a Recess Policy,
                                     follow the Public Hearing.
                                               Motion             Mr. Arnett        aye
                                               Second             Mr. Suverkrup aye
                                               Vote               Mr. Maglio        aye
                                               Vote               Ms. Noel          aye
                                               Motion passed 4-0
New Business Item #10A              A motion was made that Wickenburg Unified School District #9 not adopt a
                                    specific recess policy, but rather continue to follow the components outlined in
  The Adoption of a Recess Policy   JL, JL-RA & JL-RB.
                                             Motion             Mr. Maglio        aye
                                             Second             Mr. Suverkrup aye
                                             Vote               Mr. Arnett        aye
                                             Vote               Ms. Noel          aye
                                    Motion passed 4-0.
PRESENTATION                        Festival Foothills Elementary School earned the rating of “Excelling” for the
                                    2009/2010 School Year. Dr. Carlson presented a plaque to Ms. Hespen and Ms.
                                    Strauss to recognize this achievement.
FINANCIAL                           Mr. Arnett asked Mr. Serbin if the District were solvent and in compliance at this
    Finance Report                 time. Mr. Serbin told him the District is solvent and, to the best of his
    Payroll Vouchers               knowledge, in compliance.
    Expense Vouchers               A motion was made to approve the Financial Items, which include the Financial
    Student Activity Funds         Report, Payroll Vouchers #108/1008; #109/1009; #110/1010, Expense Voucher
    Student Auxiliary Funds        #9228; #9229; #9230; #9231; #9232; #9233; #9234; #9235; #9236; #9237;
                                    #9238, the Student Activity Account Fund Report as of 10/31/10, and the Student
                                    Auxiliary Account Fund Report as of 10/31/10 as submitted.
                                             Motion             Mr. Arnett        aye
                                             Second             Mr. Suverkrup aye
                                             Vote               Ms. Noel          aye
                                             Vote               Mr. Suverkrup aye
                                    Motion passed 4-0.
PUBLIC COMMENTS/REQUESTS            None
PRINCIPAL REPORTS                   Mr. Maglio expressed appreciation for the Principal Reports, commenting they
                                    answered all of his questions. He also commented he liked the layout of the
                                    reports, which make it easy to follow.
CONSENT AGENDA                      The Consent Agenda consisted of the following: 8A1 & 2 - Governing Board
                                    Regular Meeting Minutes and Study Session Minutes for October 7, 2010; 8B1–
                                    Personnel Action Reports; 8B2 - Substitute Teacher Approval; 8C1 Food
                                    Purchase for WHS out of Concession Funds for a Senior Night BBQ; 8C2 -
                                    Career Software; 8C3 - Emergency Procurement; 8D - Revised Agreement
WUSD Governing Board Minutes                   Page 3 of 6                                 November 18, 2010
CONSENT AGENDA (cont.)                           between WUSD and Vail Unified School District for the Beyond Textbooks
                                                 Program; 8E1 Donation to Vulture Peak Middle School from Trendz Fashions;
                                                 8E2 - Donation of wireless printer for the WUSD/Wellik Learning Center from
                                                 Ed Kientz; 8F - Transportation/Vehicle Use Request.
                                                  Mr. Arnett requested Consent Item #8C2 - Career Software be pulled for further
                                                 discussion.
                                                 A motion was made to approve the Consent Agenda Items 8A1 & 2, 8B1, 8B2,
                                                 8C1, 8C3, 8D, 8E1, 8E2, and 8F as submitted.
                                                          Motion              Mr. Maglio        aye
                                                          Second              Mr. Suverkrup aye
                                                          Vote                Mr. Arnett        aye
                                                          Vote                Ms. Noel          aye
                                                 Motion passed 4-0.
                                                 Mr. Arnett stated there were questions raised concerning Consent Item #8C2 -
                                                 Career Software at the last board meeting, which was continued to the current
                                                 board meeting. He recognized the effort made by Ms. Hespen to obtain three
                                                 price quotes for the Career Software. Her recommendation was for the
                                                 “Bridges” software program, which has a component that measures students’
                                                 aptitudes and will assist students to follow an occupation they are fitted for.
                                                 A motion was made to approve the Consent Agenda Item 8C1 as submitted.
                                                         Motion          Mr. Arnett       aye
                                                         Second          Mr. Maglio       aye
                                                         Vote            Ms. Noel         aye
                                                         Vote            Mr. Suverkrup aye
                                                 Motion passed 4-0.
OLD BUSINESS
  Second Reading of Revision of Board Policies        Dr Carlson encouraged new Board Members to look at the “Board Member
                                                      Oath of Office” Policy Advisory prior to taking office, and to note they are
                                                      required to review the Arizona Open Meeting Law prepared by the Arizona
                                                      State Legislature.
                                                      A motion was made to approve the second reading of Board Policy
                                                      Advisories 373 – BBBB – Board Member Oath of Office, 374 – BE –
                                                      School Board Meetings, 375 – BEC – Executive Session/Open Meetings,
                                                      376 – BEDA – Notification of Board Meetings, 380 – DJE –
                                                      Bidding/Purchasing Procedures.
                                                               Motion            Mr. Maglio       aye
                                                               Second            Mr. Suverkrup aye
                                                               Vote              Mr. Arnett       aye
                                                               Vote              Ms. Noel         aye
                                                      Motion passed 4-0.
NEW BUSINESS
  Rescheduling the Regular Board Meeting for          Administration is requesting the December 16, 2010 Board Meeting be
  December, 2010                                      rescheduled for December 2, 2010. The reason for this request was so all
                                                      Board Members would be able to attend the meeting, and this is the only
                                                      date that will work in December.
                                                      A motion was made to change the date of the December Board Meeting
                                                      from December 16, 2010 to December 2, 2010.
                                                                Motion           Mr. Arnett     aye
                                                                Second           Mr. Maglio     aye
                                                                Vote             Ms. Noel       aye
                                                                Vote             Mr. Suverkrup aye
                                                      Motion passed 4-0.
   Comparison of University and Graduation            Ms. Jackie Jacobson, Principal of WHS, and Ms. Rachel Willis, WHS
   Requirements – WHS                                 Counselor, presented the Board with a comparison of University and WHS
                                                      Graduation Requirement.
                                                      Ms. Jacobson gave the Board a chart of comparisons between WHS
                                                      graduation requirements and entrance requirements for colleges and
                                                      universities.
                                                      Ms. Noel has concerns about WHS students being able to meet college
WUSD Governing Board Minutes                               Page 4 of 6                                 November 18, 2010
   Comparison of University and Graduation                entrance requirements for foreign languages, science and math. She
   Requirements – WHS (cont.)                             especially has concerns about Lab Sciences, and feels there should be more
                                                          options for students to meet the requirements. Ms. Noel asked if the Lab
                                                          Science classes have math requirements that needed to be met to taking a
                                                          Lab Science class. Ms. Willis informed her of which Lab Science classes
                                                          require a certain level of math.
                                                          Dr. Carlson commented on the new law “Move on When Ready”, which is
                                                          designed to move away from the number of credits a student earns and look
                                                          at different components. These components include ACT scores, whether a
                                                          student has met defined standards and demonstrated the proper level of
                                                          proficiency. When this occurs, the student would receive what is known as
                                                          the Grand Canyon Diploma. This diploma may be awarded with or without
                                                          credits and with or without AIMS. The student would then be allowed to
                                                          move into the college phase of their education by enrolling in a Jr. College.
                                                          Mr. Arnett expressed concern for the student on the social level. Ms.
                                                          Jacobson told him the student did have a choice of to move on or stay in the
                                                          high school.
                                                          Discussion Item - No motion was made.

   Publication and Sales of The Saddlebag Magazine      Mr. Chet Haller is attempting to re-establish the tradition of the publication
                                                        and sale of the Saddlebag Magazine, which would be produced by the
                                                        WHS Journalism Class. Ms. Jacobson told the Board she was asking for
                                                        their support in this endeavor. She showed the Board old copies of the
                                                        magazine. Mr. Arnett commented it would be a benefit to the community
                                                        at large if this tradition were to be started again.
                                                        Discussion Item - No Motion was made.
   Appointment of Delegate to the ASBA Conference       A motion was made to approve the appointment of Hank Suverkrup to be
   December 16, 2010                                    Wickenburg Unified School District’s delegate at the ASBA Annual
                                                        Meeting of December 16, 2010, and that he votes as instructed by the
                                                        Board OR vote as the he believes appropriate on the proposed bylaws
                                                        changes.
                                                                  Motion              Mr. Arnett         aye
                                                                  Second              Mr. Maglio         aye
                                                                  Vote                Ms. Noel           aye
                                                                  Vote                Mr. Suverkrup aye
                                                        Motion passed 4-0.
A break was called at 8:06 pm by Cheri Noel, Board President.
Regular Session was reconvened at 8:15 pm.
EXECUTIVE SESSION                                         Pursuant to A.R.S. §§ 38-431.03(A)(3) and (4), the Board may vote to go
                                                          into Executive Session for the purpose of discussion or consultation for
                                                          legal advice with its attorney, and/or for the purpose of discussion or
                                                          consultation with its attorney in order to consider its position and instruct
                                                          its attorney regarding the Board’s position in pending or contemplated
                                                          litigation and/or in settlement discussions conducted in order to avoid or
                                                          resolve litigation, specifically to discuss and consult with and instruct its
                                                          attorney concerning the status of Maricopa County Case
                                                          No. CV2010-029566.
                                                          A motion was made to convene into Executive Session.
                                                                    Motion            Mr. Arnett        aye
                                                                    Second            Ms. Noel          aye
                                                                    Vote              Mr. Maglio        aye
                                                                    Vote              Mr. Suverkrup aye
                                                          Motion passed 4-0.
                                                          Executive Session was convened at 8:16 PM
                                                          Ms. Noel read the following:
                                                          Pursuant to A.R.S. §§ 38-431.03(A)(3) and (4), the Board may vote to go
                                                          into Executive Session for the purpose of discussion or consultation for
                                                          legal advice with its attorney, and/or for the purpose of discussion or
                                                          consultation with its attorney in order to consider its position and instruct
WUSD Governing Board Minutes                                    Page 5 of 6                                November 18, 2010
EXECUTIVE SESSION (cont.)                   its attorney regarding the Board’s position in pending or contemplated
                                            litigation and/or in settlement discussions conducted in order to avoid or
                                            resolve litigation, specifically to discuss and consult with and instruct its
                                            attorney concerning the status of Maricopa County Case
                                            No. CV2010-029566.
                                            All persons present are hereby reminded that it is unlawful to disclose or
                                            otherwise divulge to any person who is not now present, other than a
                                            current member of the Board, or pursuant to a specific statutory exception,
                                            anything that has transpired or has been discussed during this executive
                                            session. Failure to comply is a violation of A.R.S. 38-431.03.
                                            Regular Session was reconvened at 8:32 PM

ACTION ITEM                                 A motion was made that the Board authorize Gallagher & Kennedy, P.A.,
Authorization for legal representation      and its attorneys to represent the Board and its agents in Maricopa County
                                            Case No. CV2010-029566, and to take all actions that they deem necessary
                                            or appropriate in order to represent the Board and its agents, to assert the
                                            Board’s and its agents’ positions, and to protect the Board’s and its agents’
                                            interests in the course of such representation, and to take all such other
                                            actions in connection with such representation as they deem necessary or
                                            appropriate on such terms as they may decide in their discretion, through
                                            the final conclusion of the matter (including the exhaustion of all appeals
                                            and the final resolution of all issues relating to fees, costs, and
                                            disbursements), and that the Board ratify and approve all such actions that
                                            they may already have taken in the matter.
                                                      Motion            Mr. Arnett        aye
                                                      Second            Mr. Maglio        aye
                                                      Vote              Ms. Noel          aye
                                                      Vote              Mr. Suverkrup aye
                                            Motion passed 4-0.
ITEMS FOR FUTURE AGENDAS                    Potential Board Retreat for Dec. 11, 2010 (Ms. Noel cannot be present;
                                            Retreat will last about 5 – 6 hrs)
                                                 Goal of Retreat
                                                          o Financial situation
                                                          o Budget process
                                                          o Budget reduction process
                                                 Strategic Portfolio Standards
                                                 Presentation by Mr. Arnett
                                                 Potential date for Christmas party on Dec. 18th
ANNOUNCEMENTS, CALENDAR
ADJOURNMENT                                 A motion was made to adjourn the meeting.
                                                    Motion           Mr. Maglio       aye
                                                    Second           Mr. Suverkrup aye
                                                    Vote             Mr. Arnett       aye
                                                    Vote             Ms Noel aye
                                            Motion passed 4-0.

                                            Meeting was adjourned at 8:42 pm




ATTEST:
                                         Ms. Cheri Noel, Board President




WUSD Governing Board Minutes                     Page 6 of 6                                 November 18, 2010

				
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