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					                     EXPRESSION OF INTEREST

                                FOR
                  OPERATION AND MANAGEMENT OF
                 PAPER RECYCLING & STATIONERY UNIT
                                 at

                         RANGPURI, NEW DELHI

                               Under the

                       CSR Initiatives of
                 AIRPORTS AUTHORITY OF INDIA

Corporate Headquarters: Rajiv Gandhi Bhawan, Safdarjung Airport, New Delhi




                                                                             1
                           Airports Authority of India
                              Rajiv Gandhi Bhawan
                     Safdarjung Airport, New Delhi- 11 0003


Expression of Interest (EOI) documents for
Operating / Managing Paper Recycling & Stationery Unit
At Rangpuri, New Delhi


   1. Availability of EOI Document on Website:     19.04.2011

   2. Submission of EOI:        Upto 1400 hrs. on 09.05.2011

   3. Opening of Envelope A :   1500 hrs. on 09.05.2011

   4. Opening of Envelope B :   will be informed after opening of Envelope ‘A’.




                                                          General Manager (Admn.)




                                                                                  2
                            Airports Authority of India
                             Corporate Headquarters


Content                                                     No. of Pages


  1.   Expression of Interest             :          03 Pages
  2.   General Information & Guidelines:             10 Pages
  3.   Form of Price Bid                  :          01 Page
  4.   Agreement                          :          08 Pages
  5.   Fund Requisition Application Form( Schedule 1):01 Page
  6.   Fund Utilization Certificate (Schedule 2)     : 01 Page
  7.   Monthly Progress Report (Schedule 3)          : 01 Page


  Note: a. Envelope A shall contain requisite documents as per EOI
        b. Envelope B shall contain only the Price Bid
         c. Participant(s) are advised not to give any conditional EOI and adhere to
            the terms and conditions indicated in EOI document provided by AAI.
        d. Conditional EOI would not be accepted.




                                                          General Manager (Admn.)




                                                                                   3
                           Airports Authority of India
                            Corporate Headquarters

1. Expression of Interest in the prescribed forms, duly sealed, are invited by
   General Manager (Admn.) on behalf of Chairman AAI, from NGOs for granting
   rights for the following:

  Particulars                      Plant Capacity         Period     Estimated
                                                                     Running Cost
  Operation/Management of
  Paper      Recycling       &     80 tonnes              3 Years*Rs. 3,87,600/-
  Stationery                       per Annum                      per month
   Unit at Rangpuri, New                                          (8%     compounded
  Delhi                                                           escalation       per
  (under the CSR initiative of                                    annum             on
   AAI)                                                           operational cost and
                                                                  administrative
                                                                  charges.)
*The contract can be further extended for 2 years on same terms and conditions
2. The successful NGO(s)/ Organization(s) will be required to take over the
   possession and commence the operation of Paper unit within 15 days from
   the Letter of Intention by AAI.
   The operation rights shall commence for all purposes from the date of
   handing over of premises or on expiry of 15 days of award of work, which ever
   is earlier.

3. The eligibility criteria to participate in the EOI is as below:

       a. Organization(s) registered under the Societies Registration Act of 1860;
       b. Charitable companies registered under the Charitable and Religion Act
          1920;
       c. Public Trusts registered under the Indian Trust Act 1882;
       d. Licensed company under the Indian Trust Act 1882;
       e. Licensed company under Section 25 of the Companies Act 1956;
       f. Co-operative society

                The NGO(s)/Organization(s) specified in (a-f) have been registered
       for a period of minimum 6 (six) years (as on date of submission of their
       application to AAI) and having experience in Paper waste management/
       Recycling and Paper Stationery Products for 5 (Five) years.




                                                                                    4
 4. NGO(s)/ Ogranization(s) having strong credible links shall be given,
    preference:

       a. While short listing, preference shall be given to NGOs/ Organization(s)
          having established track record in the field of Paper Recycling & Paper
          stationery products and working with marginalized groups. The NGO(s)
          / Organization(s) should have been actively working in the proposed
          area of work.
       b. The NGO(s)/ Organization(s) should have no conflict of interest with the
          Government and AAI functionaries.
       c. NGO(s)/ Organization(s) will have to ensure compliance with various
          legislations that are enacted from time to time, rules framed there
          under and Guidelines issued by the Government or any other
          concerned authority.
       d. NGO(s)/ Organization(s) should disclose whether they get financial
          assistance from any other sources.
 5. True and fair track record in terms of the financial side of its operation:

     This would necessarily involve having clean audit reports relating to its past
     activities. Further in order to assess the NGO(s)/ Organization(s) creditability,
     the following points shall be considered:

          a. No NGO(s)/ Organization(s) having pending legal disputes and or
             enquiries in connection with offences like cheating, misappropriation of
             funds, exploitation of beneficiaries etc. shall be considered.
          b. NGO(s)/ Organization(s) blacklisted by any Government agency like
             CAPART, CSWB, Department of Women and Child Development,
             Ministry Social Justice and Empowerment etc. Shall be rejected.
          c. A self declaration w.r.t. (a) & (b) should be given by the participant(s).
   6. In case the information is found to be incorrect/ false, EOI of such NGO(s)/
      Organization(s) is to be rejected without giving any reasons.
   7. The EOI document indicating full details of the proposal can be downloaded
      from AAI website www.airportsindia.org/www.aai.aero from 19.04.2011. The
      EOI can be submitted in person or by post to o/o General Manager (Admn.),
      Airports Authority of India, Rajiv Gandhi Bhawan, Safdarjung Airport, New
      Delhi on or before 09.05.2011 upto 1400 hrs.. AAI shall not be responsible for
      any postal delay in receipt of EOI.
   8. Envelope A consisting of following documents shall be opened at 1500 hrs. on
      09.05.2011. The EOI opening may be witnessed by authorized representative
      of NGO(s)/ Organization(s) participating in the EOI process.
 i. Earnest Money Deposit of Rs. 46,500/- (Rs. Forty six thousand and five
      hundred Only) in the form of DD/FDR the absolute favour of AAI.
ii. Attested Copy of Registration certificate/Trust Deed/MoA of NGO(s)/
      Organization(s) by Director/Trustee.
                                                                                      5
 iii.   Working Experience in the field of Paper Waste Management and Recycle of
        Paper.
 iv.    Any other relevant information/ document which NGO(s)/ Organization(s)
        may consider appropriate including their expertise and experience in the areas
        other than for which EOI invited by AAI.
  v.    Annual Report (audited) of the Last two financial years.
 vi.    List of Board of Directors/Trustees/Executive Committee members their
        addresss and contact numbers.
vii.    Certificate to the effect that the contribution made to NGO(s)/ Organization(s)
        qualify for tax exemption under Income Tax Act, 1961 (if any) i.e. U/s 80G, U/s
        35 AC etc. of Income Tax Act or related clauses of existing/applicable Finance
        bill.
viii.   Declaration that whether any of Board of Directors/Trustees/Executive
        Committee members have any official dealing with Airports Authority or are
        related to any Board Member of AAI.
 ix.    Copy of PAN/TAN, Service Tax, Registration with RPFC and ESI Authorities.
  x.    Unconditional Acceptance Letter (as enclosed).


       The date of opening of Envelope B of the eligible NGO(s)/ Organization(s) shall
       be notified separately.
    9. AAI is not bound to accept the lowest price bid, unless NGO(s)/
       Organization(s)     demonstrates their technical capability and financial
       capability to take up this project for timely execution with required quality
       standards, to the satisfaction of AAI.

    10. AAI shall out rightly reject the conditional EOI proposal.

    11. AAI reserves to itself the right to reject any EOI proposal without assigning any
        reason thereof and to call for any other detail(s) or information any of the
        NGO(s)/ Organization(s).


                                                             General Manager (Admn.)




                                                                                        6
                                   Airports Authority of India
                                    Corporate Headquarters

       General Information/Guidelines
       1. Introduction:

       Airports Authority of India hereafter referred as “the Authority” was constituted
       by the Act of Parliament and came into being on 1st April 1995. The Authority is
       the largest airport operator in India, currently managing 82 airports across India
       on the principles of revenue earning. This function is in addition to the CNS/ATM
       facilities which are being provided to 128 airports in India by the Authority.

       Under the CSR initiatives, AAI in its endeavor to environment conservation and
       employment generation for marginalized community, installed Paper Recycling &
       Stationery Unit for converting of paper waste of AAI offices situated in Delhi into
       useful paper stationery products e.g. File covers; File Folders, Letter Heads,
       Greeting Cards, visiting cards, Envelopes of all sizes etc. at Rangpuri, New Delhi.
       This unit is not only catering the Paper Stationery need of offices situated in Delhi,
       but also able to fulfill the requirement of other airports situated across the length
       and breadth of country.

       2. Fixed Assets: AAI shall give full rights to selected NGO to use the Building,
       Machinery, Office equipments etc. for the manufacturing of handmade paper
       products, presently being used at its Rangpuri Premises for Paper Recycling and
       Stationery Unit as appended below:


S.n.                      Item                          Quantity                     Remarks
 1                                        Paper Making Division


                Cylinder mould machine                       1 no.
                      3 HP Motor                             1 no.
            Big Beater MS                                    1 no               ( 30 kg/per
                                                                                charge)
                     10 HP Motor                            1 no.
            Small Beater SS (R&D)                           1 nos.              5kg/per charge
            3 HP Motor                                      1 no.
            Pulper                                           1 no.              ( 5 kg /- per
                                                                                charge)

                                                                                                7
       3 HP Motor                                   1 no.
       Shower Pump                                  1 no.
      3 HP Motor                                    1 no.
      All size keys                                 25 nos.
      Pipe Rench                                       1 no.
      Wench keys                                    11 nos.          ( various size)
      Open keys                                     14 nos.
      Sharpener                                        1 no.         (250 mm)
      Grinder machine                                  1 no.         ( star com. With
                                                                          blade)
2.                       Hand Made Paper Division (Finish Section)
      Cutting Machine                              1 no.
      3HP Motor                                    1 no.
      Water cooler with RO System                  1 no.
3.                              Cutting and Calendaring Room
     Automatic Cutting Machine with               1 no.
     2HP Motor
     0.5 HP Motor                                 1 no
                                                 2 nos.
     Calendaring Machine with                     1 no
     5 HP Motor                                   1 no.
     GI Sheets                                   30 nos.
     Punching/Stapler Machine                     1 no.
     0.5 HP Motor                                 1 no.
                                  Unit Courtyard Area
     File/folder machine manual                   1 no.
     Creasing fold machine Manual                 1 no.
4                                       Outside Area
     Shower Wet Water Pump with 3                 1 no.
      HP Motor                                    1 no.

     Back water Pump with 3HP Motor               1 no.
                                                  1 no.
     Cylinder Mould Pump with                     1 no.
     3 HP Motor                                   1 no.

                                                                                8
    Pulp Pump with 3 HP motor                    1 no.
                                                 1 no.
    Agitator Pump with 3 HP Motor                1 no.
                                                 1 no.
    Big Beater    with 15 HP motor               1 no.    50 kg/per charge
                                                 1 NO.
    Wooden stand 4x3                             3 nos.
    Iron stand                                   1 no.
    2-1/2x3-1/2
    Scale/weighing machine                       1 no.    ( 200 kg)
    Hydraulic Pressing Machine          1 no.
5                                     Old Unit Area
    Uni Vet                             2 nos.
    7.5 HP Motor                        1 no.             In stock
    Vet Jali                            2 nos.
    Pressing Machine                    1 no.
    2 HP Motor cromton                  3 no.             In stock
    Rag chopper with 3HP Motor          1 no              ( small)
                                        1 no.
    Rag dusting with 2HP Motor          1 no.
                                        1 no.
    Ruling Machine with 0.5HP motor     1 no.
                                        1 no.
    Paper shredder                      2 nos.
    3HP Triveni                         1 no.             In stock
    Motor 3 HPCromton                   1                 In stock
          Racks
     Hole machine                      1
     Scale                             1
     Drill machine                     1                  13 mm
     Starter                           2                  5&10 HP
     Extension board                   1
     pulley                            2                  C and B group
     Grinder blade                     1                  8”

                                                                          9
   Offset Printing Machine                1                      In the process of
                                                                 procurement by AAI
   Die Cutting Machine                    1                       In the process of
                                                                 procurement by AAI


3. AAI will maintain the Building of paper unit. However, the maintenance cost of
   Machinery and equipments shall be borne by the NGO(s)/ Organization(s)
   which can be included while quoting the monthly/yearly expenditure of the
   unit.
4. For any addition/ Replacement of the machinery, requisition shall be given by
   the NGO(s)/Organization(s) to AAI, for procurement with the proper
   justification of the need.
5. AAI will give monthly advance to the NGO(s)/ Organziation(s) on the basis of
   quoted amount for smooth running of Paper Unit after depositing the
   equivalent amount in the form of Bank Guarantee from any schedule bank.
   After the completion of one month NGO(s)/ Organization(s) shall be liable to
   submit the Fund utilization certificate duly certified by Chartered Accountant
   to the AAI.
6. Raw Material: Major components of Raw Material are Waste Paper, Cotton
   Rags, NTPD, consumables, Lubricants etc.
   Waste Paper from all the offices of Delhi/Outstation shall be supplied by AAI
   to Paper Unit. Project Officer specifically nominated will ensure that the
   paper from all the offices situated in Delhi/Outstations will be supplied timely.

   However, any additional waste Paper required, will be purchased by the
   NGO(s)/Organistion(s) with the prior approval from AAI. The other
   components shall be purchased by the NGO(s)/ Organization(s) and shall be a
   part of running cost quoted.
7. Electricity & Water Charges shall be borne by AAI for Paper unit. NGO(s)/
   Organization(s) shall provide the data of units consumed to the AAI at the end
   of every month and subsequently consolidated figures at the end of the
   financial year.
8. Manpower: Manpower required for Paper unit shall be managed by NGO(s)/
   Organization(s) and be a part of the running cost quoted. NGO(s)/
   Organization(s) shall submit valid registration certificate in accordance with
   Government of India Acts, Permanent Account Number (PAN) and Licenses/
   permissions from the authorities concerned as provided under the various
   labour legislations including the labour license obtained as per the provisions
   of the contract labour Act, 1970 and shall have their own Provident Fund
   Account Code No. with the Regional Provident Fund Commissioner (RPFC) and
   also have valid registration with ESI Authorities. Proof of up to date
   remittances to ESI & PF Authorities shall be produced with the monthly Fund
   Utilization Certificate. The NGO / Organisation will ensure the wages of
   workmen as notified by NCT of Delhi.
                                                                                  10
8.1 The Authority will not be responsible for any injury sustained by the workers
    during performance of their duties and also for any damages of compensation
    due to any dispute between him and his workers. To comply with all liabilities
    out of any provision of labour acts/ enactment’s either in force or enacted
    from time to time during the execution of this work shall be responsibility of
    NGO. Any expenditure incurred by the Authority to face the situation arising
    out of his workers will be made good from his bills/Security deposit. Further
    more the NGO shall be responsible for the payment of compensation,
    insurance etc. in any respect of his employees.

8.2 The NGO shall take at his own cost, necessary insurance cover in respect of
    staff and other personnel to be employed or engaged by him in connection
    with the aforementioned services to be rendered to AAI and against all claims,
    damages or compensations payable under workmen’s Compensation Act, 1923
    or any modification thereof. The insurance policy shall not be cancelled
    without prior permission of AAI. The NGO shall comply with all relevant labour
    laws as applicable or as may be enacted & applicable during the work period
    and shall indemnify AAI against all acts of omissions, fault, breaches and or any
    claim or demand, loss, injury and expenses to which AAI may be party or
    involved as a result of NGO’s failure to comply and of the obligation under the
    relevant act / law which the NGO is bound to follow.

8.3 The NGO shall comply with all the provisions of the Minimum Wages Act, 1948,
    and Work Labour (Regulation and Abolition) Act, 1970, Employee Provident
    Fund & Misc. Provision Act, 1952 and ESI Act, 1948, amended from time to
    time and rules framed there under and other labour law affecting work labour
    that may be brought into force from time to time and shall continue to have
    valid PF Account No. and ESI Registration No. till actual completion of the
    work. The NGO by 10th of every month shall provide a monthly statement
    along with challans showing recoveries of contribution and proof of remittance
    of provident fund contribution to RPFC and ESI contributions to ESI
    Corporation in respect of Workers engaged in work work. AAI reserves the
    right to withhold amount from the running account payments, if PF/ESI
    contributions are not paid by the NGO and proof to that effect have not been
    produced regularly on due dates.

8.4 In the event of any increase in Minimum wages of Delhi Govt. the same shall
    be reimbursed to the extent of revision.

8.5AAI shall not entertain any claim from either NGO or his employees for regular
   employment/ absorption in AAI.

9. NGO(s)/ Organization(s) are advised to inspect and examine the site, its
   conditions and surroundings and satisfy themselves about the nature and
   scope of work before submitting the EOI. NGO(s)/ Organization(s) shall be
                                                                                  11
   deemed to have full knowledge of the site, specifications, terms and
   conditions. No extra charges consequent on any misunderstanding or
   otherwise shall be allowed/paid.

10. NGO(s)/ Organization(s) shall supply the Paper Stationery Items as per the
   details below:

   Particulars               Product Size     Quantity    (in   Weight      in
                                              Nos)              Tonnes
   File Covers (cobra)        10.25x14.25        1,00,000           14.30
   (450) GSM                     inches
   File Folders (300 GSM)     12x9 inches         50,000            4.750
   Letter Heads 50 sheets          A4           30 Packets         14.310
   per pad (90GSM)
   Letter Heads (DO) 50           A4             1600 pads          0.848
   sheets      per     pad
   (100GSM)
   Visiting Card (with         3.5x2.25        2000 packets         0.444
   Printing) 100 cards per      inches
   packet (250GSM)
   Visiting Card Cut out       3.5x2.25        3000 packets         0.70
   100 cards per packet         inches
   (250GSM)
   Note Sheet 50 Leaves        13.5x8.25      30,000 Packets       12.750
   per packet (80GSM)            inches
   Envelopes                  Various sizes
   130GSM                    9x4 inches(W)        30,000            0.255
                               9x4 inches         60,000            0.510
   80 GSM                     11x5 inches         60,000            0.510
   130 GSM                    10x12 inches        50,000            2.075
                              10x14 inches        30,000            2.130
                              12x16 inches        30,000            2.490
   100 GSM                     5x7 inches         25,000            0.267
   150 GSM                    19x14 inches        15,000            1.425
   Greeting Cards (cut       As per sample        25000             0.500
   out) (250GSM)
   Calender Paper (cut       As per sample        15000             3.85
   out) (175GSM)
   Invitation       Cards    As per sample         5000             0.10
   (250GSM)
   Slip Pads (80 GSM)                             25,000            2.652




                                                                            12
   Fliers    [New      year   As per sample         30,000               1.80
   message,
   Anniversary message
          Etc.) (80 GSM)
   Misc. Items Coasters,      As per sample                            13.334
   Table Mats, Toilet Seat
   covers,        Wrapping
   Sheets
                               Total                                  80 Tonnes

   This is the projected requirement of Finished Paper Products. The production
   of above items may vary as per requirement. The items their specification,
   GSM and quantity can also be changed by AAI. The final proof of each item
   will be approved by AAI before printing and the colour scheme will be decided
   by AAI. The production will be 80 Tonnes, in any case, irrespective of change
   of items specification and GSM. In case, supply of material to AAI is less than
   80 Tonnes per annum, the amount will be deducted on pro-rata basis. For the
   purpose, the production of a quarter will be taken into account with a
   provision to adjust the production in another quarter. After fulfilling the
   requirement of AAI Paper Stationery as specified above if the stock remains,
   the NGO(s)/ Organization(s) can be permitted to take recourse to sale of the
   finished product in the open market at the price decided mutually.

11. The proceeds of such sale in the open market shall be deposited in a separate
    fund hereafter referred to as G.R.O.W. Fund managed through a separate
    bank Account specifically opened/operated by the NGO(s)/ Organization(s) in
    connection with the all transactions related to Paper Recycling and Stationery
    Unit.
12. The NGO(s)/ Organization(s) shall be under obligation to supply the finished
    products to such institution/ organization, with whom AAI enters into
    Memorandum of Understanding (MoU) for supply of waste paper against the
    supply/ sale of finished products.
13. AAI under the banner of G.R.O.W. (Government Recycled Office Waste) shall
    also resort to retails sale of Paper Products through various outlets. The sale
    proceeds from the above said ventured shall also be ploughed back into the
    G.R.O.W. Fund.

14. NGO(s)/ Organization(s) shall liable to maintain Stock Registers (raw material,
    Finished products etc.), Inventory Registers (consumables, equipments etc.),
    Fixed assets Register, Cost Accounts and any other document required for the
    purposes of cost records and Audits. NGO(s)/ Organization(s) shall submit the
    details of Total Paper stationery Supplied, Waste Paper Supplied by AAI and
    Consumption of Electricity with the Notional Values at the end of the financial
    year to AAI.
                                                                                  13
15. Quantified data with Number of Trees Saved, Paper Supplied in Tonnes,
    employment generation shall be provided by NGO(s)/ Organization(s) at the
    end of the every month along with the Fund utilization certificate and a
    complied report after the completion of every year.

16. NGO(s)/ Organization(s) shall be liable to maintain the quality of the products.

17. Envelope A which shall be opened first at 1500 hrs. on 9.05.2011 shall contain
    the following documents:

      i.      Earnest Money Deposit of Rs. 46,500/- (Rs. Forty six thousand and five
              hundred only).
      ii.     Attested Copy of Registration certificate/Trust Deed/MoA of NGO(s)/
              Organization(s) by Director/Trustee.
      iii.    Working Experience in the field of Paper Waste Management and
              Recycle of Paper.
      iv.     Any other relevant information/ document which NGO(s)/
              Organization(s) may consider appropriate including their expertise and
              experience in the areas other than for which EOI invited by AAI.
      v.      Annual Report (audited) of the Last two financial years.
      vi.     List of Board of Directors/Trustees/Executive Committee members
              their addresses and contact numbers.
      vii.    Certificate to the effect that the contribution made to NGO(s)/
              Organization(s) qualify for tax exemption under Income Tax Act, 1961
              (if any) i.e. U/s 80G, U/s 35 AC etc. of Income Tax Act or related clauses
              of existing/applicable Finance bill.
      viii.   Declaration that whether any of Board of Directors/Trustees/Executive
              Committee members have any official dealing with Airports Authority
              or are related to any Board Member of AAI.
      ix.     Copy of PAN/TAN, Service Tax, Registration with RPFC and ESI
              Authorities.
      x.      Unconditional Acceptance Letter (as enclosed).

18.     It may be clearly noted that in case EOI submitted by NGO(s)/
      Organization(s) not accompanied by all or any of the documents stated at
      Clause 17 and clause 3, 5 & 8 of EOI, shall be rejected by AAI out rightly.

19. Envelope B which shall be opened after scrutiny of the basic documents of
    Envelope A shall contain the quoted Running Cost per month and no other
    document. The amount of running cost should be filled both in figures as well
    as in words. Any other writing, correction or insertion should be duly signed
    by the authorized signatories of the NGO(s)/ Organization(s).




                                                                                      14
20. The participants should clearly indicate the name & Address of NGO(s)/
    Organization(s) as the case may be on both the Envelopes and should clearly
    indicate the details for which EOI have been invited.

21. It may be noted that after issuance of Letter of Intention by AAI, the successful
    NGO(s)/ Organization(s) will be required to complete the following formalities,
    failing which the NGO(s)/ Organization(s) shall be debarred for further
    participation in EOI /tender and EMD will be forfeited.:
    i.     Acceptance of Offer within 7 days.
    ii.    Payment of Rs. 1,00,000/- (Rupees one lac only) as Security Deposit in
           the form of DD/FDR the absolute favour of AAI with in 10days from the
           receipt of Letter of Intention.
    iii.   Execution of Agreement within 10 days of award of work.
    iv.    Commencement of Production within 15 days from the date of issue of
           award letter.
22. EOI shall remain valid for 180 days from the date of opening of financial
    quotes in Envelope B.

23. NGO(s)/ Organization(s) must necessarily operate the Unit for a minimum of
    50% of the total period of agreement, failing which Rs. 1,00,000/- will be
    deducted from Security Deposits / Dues and NGO(s)/ Organization(s) will be
    debarred for participating in any EOI/Tender in AAI.
(i) NGO / Organisation after serving 50% of the total period of agreement may
    quit, if not willing to continue shall have to serve three months notice.

24. The AAI shall terminate this agreement after giving the due notice of 30 days
     to the NGO(s)/ Organization(s) and on finding the noncompliance of the notice
     for improvement given by NGO(s)/ Organization(s). However, such reasons for
     termination may be related in terms of the followings:
i) In the event of unsatisfactory performance of the project by NGO(s)/
     Organization(s), the AAI shall, its sole discretion and at any time, terminate the
     agreement and inform the NGO(s)/ Organization(s) of its decision in writing
     which shall be final and binding on NGO(s)/ Organization(s). The Agreement
     shall stand terminated on the date as mentioned in the written
     communication.
ii) In the event of unsatisfactory performance of the project by the NGO(s)/
     Organization(s) for any reason such as incomplete work done/ work not being
     implement as specified in Para no. 2.1 (a-e) in the agreement or non-
     performance of any obligation under this Agreement.
iii) In the event, when the NGO(s)/ Organization(s) is found involved in any
     manner or form in corrupt practices or misappropriation the funds/ Assets,
     which belongs to, or has been marked for Paper Unit and the AAI has sufficient
     grounds to believe so.



                                                                                    15
iv) In the event of violation of any of the provisions specified in various clauses in
    the agreement, EOI and Terms of Reference that lead to a conflict which may
    affect the objectives of this project, at any time of Agreement period.

25. All the above guidelines will form part & parcel of EOI.

26. AAI reserves itself the right to extend the date of receiving/ opening of EOI as
    well as to extend the validity of the EOI.

27. Once the NGO/Organization has given unconditional acceptance to AAI EOI
    conditions, it is not permitted to put remarks/ conditions except unconditional
    rebate on the quoted cost.

28. All disputes and differences arising out of or in any way concerning the
    agreement, shall be referred to the sole arbitration of a person to be
    appointed by the Chairman/Member of AAI. The award of the arbitrator so
    appointed shall be final and binding on the parties. The Arbitration &
    Conciliation Act 1996 shall be applicable. It will be no bar that the Arbitrator
    appointed as aforesaid is or has been an employee of AAI and the
    appointment of the Arbitrator will not be challenged or be open to question in
    any Court of Law, on this account.

29. In case of any dispute where legal action is compelled to be initiated by any of
    the party, It shall be in the jurisdiction of Delhi court.




                                                         General Manager (Admn.)




                                                                                   16
                                        Price Bid


Name of Work: Operation/Management of Paper Recycling & Stationery Unit at Rangpuri,
New Delhi

Name & Address of NGO:


Price Quote per month in Rupees :   Rs. ____________________
Excluding Service Tax

Price Quote (in Words) : ____________________________________________




The Details of Price Quote:

   i) Labour Cost:                        ____________________________
   ii) Administrative Charges             ____________________________
   iii) Operational Cost, i.e.            _____________________________
      (Raw Material/Consumables/Maintenance etc.)

Note: 8% per annum compound escalation for the period of three years on
Operational cost and administrative charges.
In the event of any increase in Minimum wages of Delhi Govt. the same shall be
reimbursed to the extent of revision on labour cost.
Service Tax, as applicable will be paid extra/ reimbursed separately on production
of proof of payment with appropriate authority.




   Signature of Bidder
   With Date and Rubber Stamp




                                                                               17
                                    AGREEMENT

Sub: Operation/Management of Paper Recycling & Stationery Unit at Rangpuri,
     New Delhi installed under the CSR initiatives of Authority.

This AGREEMENT I made on the ______day of the ______ month of 2011 between
Airports Authority of India, a body corporate constituted by Central Government
under Airports Authority of India Act 1994 (Act 55 of 1994) and having its corporate
office at Rajiv Gandhi Bhawan, Safdarjung Airport, New Delhi hereinafter called the
‘Authority’ FIRST PARTY( Which term shall, unless excluded by or is repugnant to the
context, be deemed to include its Chairman, or Member, Executive Directors, Officers
or any of them specified by Chairman in this behalf and shall also include its
successors and assigns of the Authority),

                                     AND

……………………….NGO/Society/Organization/Agency etc. registered under ……………..
having its Registered Office at ___________________________ hereinafter called the
‘Second Party’, which expression shall, Unless excluded by or repugnant to the
context, be deemed to include its successors, administrators, legal heirs, assigns and
nominees of Second Party.


This Agreement shall remain in force from …………………….to ……………………….. unless
terminated before the expiry of contract, in accordance with the provision in this
Agreement or the period is extended with provision given in the agreement.

Subject to the terms and conditions in this the financial implication for Authority to
the aforesaid project will be Rs. ……………………………..(RS………) per month with an
compounded escalation of 8% per annum on operational cost i.e. raw materials,
consumables etc. and administrative charges of Second Party for the period of three
years w.e.f. _______ which can be further extended for two years on mutual consent
on same terms and condition. In the event of any increase in Minimum wages of Delhi
Govt. the same shall be reimbursed to the extent of revision.

In view of the consideration above, the parties hereto agree as follows:

1.    Construction of Agreement:

1.1 The Agreement shall be governed by and construed in accordance with the laws
    of India.




                                                                                   18
2.   Instruction and approvals:
2.1 The Paper unit shall be operated/managed by the Second Party as per following
   detail with due diligence, efficiency and with due regard to the judicious use of
   funds:-

   a) SECOND PARTY shall supply the Paper Stationery Items as per the details
   below:
          Particulars             Product       Quantity (in     Weight in
                                  Size          Nos)             Tonnes
      File Covers (cobra) 10.25x14.25           1,00,000         14.30
      (450) GSM                inches
      File Folders (300 GSM) 12x9 inches        50,000           4.750
      Letter Heads 50 sheets      A4            30 Packets       14.310
      per pad (90GSM)
      Letter Heads (DO) 50        A4            1600 pads        0.848
      sheets       per    pad
      (100GSM)
      Visiting Card (with 3.5x2.25inches        2000 packets     0.444
      Printing) 100 cards per
      packet (250GSM)
      Visiting Card Cut out 3.5x2.25inches      3000 packets     0.70
      100 cards per packet
      (250GSM)
      Note Sheet 50 Leaves 13.5x8.25            30,000           12.750
      per packet (80GSM)       inches           Packets
      Envelopes                Various sizes
      130GSM                   9x4 inches(W)    30,000           0.255
                               9x4 inches       60,000           0.510
      80 GSM                   11x5 inches      60,000           0.510
      130 GSM                  10x12 inches     50,000           2.075
                               10x14 inches     30,000           2.130
                               12x16 inches     30,000           2.490
      100 GSM                  5x7 inches       25,000           0.267
      150 GSM                  19x14 inches     15,000           1.425
      Greeting Cards (cut As per sample         25000            0.500
      out) (250GSM)
          Calender Paper (cut As per sample     15000            3.85
          out) (175GSM)
          Invitation     Cards As per sample    5000             0.10
          (250GSM)
          Slip Pads (80 GSM)                    25,000           2.652



                                                                                 19
      Fliers [New year       As per sample         30,000              1.80
      message,
      Anniversary
      message
             Etc.)    (80
             GSM)
      Misc.        Items     As per sample                             13.334
      Coasters,    Table
      Mats, Toilet Seat
      covers, Wrapping
      Sheets
      Total                                                            80 Tonnes

  This is the projected requirement of Finished Paper Products. The production
  of above items may vary as per requirement. The items their specification,
  GSM and quantity can also be changed by AUTHORITY. The final proof of each
  item will be approved by AUTHORITY before printing and the colour scheme
  will be declared by AUTHORITY. The production will be 80 Tonnes, in any case,
  irrespective of change of items specification and GSM. In case, supply of
  material to AUTHORITY is less than 80 Tonnes per annum, the amount will be
  deducted on pro-rata basis. For the purpose, the production of a quarter will
  be taken into account with a provision to adjust the production in another
  quarter. After fulfilling the requirement of AUTHORITY Paper Stationery as
  specified above if the stock remains, the SECOND PARTY can be permitted to
  take recourse to sale of the finished product in the open market at the price
  decided mutually.

b) The proceeds of such sale in the open market shall be deposited in a separate
fund hereafter referred to as G.R.O.W. Fund managed through a separate bank
Account specifically opened/operated by the Second Party in connection with the
all transactions related to Paper Recycling and Stationery Unit.

c) THE SECOND PARTY shall be under obligation to supply the finished products to
such institution/ organization, with whom AUTHORITY enters into Memorandum
of Understanding (MoU) for supply of waste paper against the supply/ sale of
finished products.

d) AUTHORITY under the banner of G.R.O.W. (Government Recycled Office
Waste) shall also report to retails sale of Paper Products through various outlets.
The sale proceeds from the above said ventured shall also be ploughed back into
the G.R.O.W. Fund.

e) SECOND PARTY shall liable to maintain Stock Registers (raw material, Finished
products etc.), Inventory Registers (consumables, equipments etc.), Fixed assets
                                                                                 20
   Register, Cost Accounts and any other document required for the purposes of
   cost records and Audits. SECOND PARTY shall submit the details of Total Paper
   stationery Supplied, Waste Paper Supplied by AUTHORITY and Consumption of
   Electricity with the Notional Values at the end of the financial year to AUTHORITY.

2.2 No variation in the scope of work shall be allowed to Second Party, unless
   otherwise agreed to in writing by Authority in the form of an amendment.

3. General Provisions:

3.1 Nothing contained this Agreement shall be construed or have effect as
   constitution a relationship of employer and employee or principal and agent
   between The Authority and Second Party/its employees or workers.

3.2The Authority will not be responsible for any injury sustained by the
   employees/workers during performance of their duties and also for any damages
   of compensation due to any dispute between the Second party and its workers. To
   comply with all liabilities out of any provision of Labour Acts/Enactment’s either in
   force or enacted from time to time during the implementation of project shall be
   responsibility of Second Party. Any expenditure incurred by the Authority to face
   the situation arising out of its workers will be made good from Security Deposit.
   Furthermore, the Second Party shall be responsible for the payment of
   compensation, insurance etc. in respect of its employees.

3.3 The second party shall take at his own cost, necessary insurance cover in respect
    of staff and other personnel to be employed or engaged by him in connection with
    the aforementioned services to be rendered to AUTHORITY and against all claims,
    damages or compensations payable under workmen’s Compensation Act, 1923 or
    any modification thereof. The insurance policy shall not be cancelled without prior
    approval of AUTHORITY. The SECOND PARTY shall comply with all relevant labour
    laws as applicable or as may be mentioned during the work period and shall
    indemnify AUTHORITY against all acts of omissions, fault, breaches and or any
    claim or demand, loss, injury and expenses to which AUTHORITY may be party or
    involved as a result of SECOND PARTY’s failure to comply and of the obligation
    under the relevant act / law which the SECOND PARTY is bound to follow.

3.4 The Second Party will carry out the jobs as per specification of the Authority and
    to their entire satisfaction. In case of any complaints either as regards to the
    nature of service or as regards to the personnel involved in implementation of the
    project, the Authority shall intimate the Second Party who shall attend the
    complaints promptly.

3.5 AUTHORITY shall not entertain any claim from either SECOND PARTY or his
   employees for regular employment/ absorption in AUTHORITY.

                                                                                     21
3.6 The Second Party will ensure the wages of workmen governed by Delhi
    Government and shall comply with all applicable laws, Ordinance, Rules &
    Regulations and prescribed in Work Labour (Regulation & Abolition) Act 1970,
    EPF Act, 1952, ESI Act, 1948, Payment of Wages Act, 1936 and Workmen
    Compensation Act, 1923 and other applicable labour laws in respect of this
    project. and shall pay at its own cost, all charges and levies and deposits in
    connection therewith. The Second Party by 10th of every month shall provide a
    monthly statement along with challans showing recoveries of contribution and
    proof of remittance of provident fund contribution to RPFC and EST contributions
    to ESI Corporation in respect of Workers/employees engaged for this project. The
    Authority reserves the right to withhold amount from the payments to the
    Second Party, if PF/ESI contributions are not paid by the Second Party or proof to
    that effect have not been produced regularly on due dates.

3.7 In the event of any increase in Minimum wages of Delhi Govt. the same shall be
    reimbursed to the extent of revision.

4. Terminations:

   The Authority shall terminate this agreement after giving the due notice of 30 days
to the Second Party and on finding the noncompliance of the notice for improvement
given by AUTHORITY. However, such reasons for termination may be related in terms
of the followings:

   4.1 In the event of unsatisfactory performance of the project by Second Party, the
      Authority shall, its sole discretion and at any time, terminate the agreement
      and inform the Second Party of its decision in writing which shall be final and
      binding on Second party. The Agreement shall stand terminated on the date as
      mentioned in the written communication.
   4.2 In the event of unsatisfactory performance of the project by the Second Party
      for any reason such as incomplete work done/ work not being implemented as
      specified in Para no. 2.1 (a-e) of this agreement or non-performance of any
      obligation under this Agreement.
   4.3 In the event, when the Second Party is found involved in any manner or form
       in corrupt practices or misappropriation the funds/ Assets, which belongs to,
       or has been marked for Paper Unit and the Authority has sufficient grounds to
       believe so.
   4.4 In the event of violation of any of the provisions specified in various clauses of
       this agreement, EOI and Terms of Reference that lead to a conflict which may
       affect the objectives of this project, at any time of Agreement period.
   4.5 The second party is to operate the recycle unit 50% of the total period of
       agreement failing which Rs. 1,00,000/- will be deducted from security deposit
       and due and the party will be debarred for participating in any EOI / Tender in
       future in AUTHORITY.
                                                                                      22
  4.6 SECOND PARTY after serving 50% of the total period of agreement may quit,
      if not willing to continue after serving notice of three months.

  5. Contractual Obligation:

  5.1 The Second Party shall not be entitled for payment of any amount by way of
  compensation for termination of the Agreement for the causes mentioned above
  under clause 4.

  5.2 The Second Party shall submit full accounts of the project in writing taking into
      account all receipts and payments and commitments incurred for the purposes
      of this Agreement before Termination. The Authority or its representative may
      carry out an audit of the project along with the expenditure of accounts.
  5.3 The Authority shall reimburse funds to the Second Party to Quoted cost( in
      price bid) or Actual Expenditure incurred whichever is less related to this
      project up to date of termination………...
  5.4 In the event of excess disbursement, the Authority shall demand and recover
      from the Second Party such excess disbursements within a period of 30 days of
      ascertainment of the final amount.

  6. Force Majeure:

6.1   If the performance of the Agreement by either party is delayed, hindered or
      prevented or is otherwise frustrated by reason of Force Majeure, which shall
      mean war/hostilities, riot or civil commotion, fire, flood or earthquake,
      tempest, lightening or other natural physical disaster; restrictions imposed by
      the Government or other Statutory bodies which prevents or delays the
      execution of the Agreement, the party so affected shall promptly notify the
      other party in writing specifying the nature of the Force Majeure and of the
      anticipated delay in the performance of the Agreement. The Authority shall at
      its discretion, either terminate the Agreement forthwith or suspend the
      performance of the Agreement.

 6.2 If at the expiry of second period of suspension, the reasons for the suspension
       still remain, the Authority and the Second Party shall treat the Agreement as
       terminated.

  7. Settlement of Dues:

7.1 Should the parties be unable to reach agreement on the meaning or
     interpretation of any of the clauses set out hereto or any other matters arising
     out of the Agreement the matter in dispute shall be referred to the Member
     (Operations) of the Authority whose decision in the matter shall be final.



                                                                                    23
7.2 All disputes arising between the parties shall be jurisdiction of the Courts in
    Delhi only and in no other courts.

  8. Disclosure of information, Intellectual Property Rights and Official Securities
     Act:

    The Second Party shall not during or after the termination of the Agreement
    disclose to any third party any confidential information arising from the
    agreement other than as may be required by a court or arbitration panel of
    competent jurisdiction except with the prior written permission of the
    Authority.

  9. Terms of Payment:

   9.1 At the time of commencement of the project an advance amount equivalent
       to one month quoted cost shall be released to the second party. Second
       Party will submit the same amount i.e. amount equivalent to one month
       quoted cost in the form of Bank Guarantee in favour of AAI.
   9.2 The subsequent amount shall be released with a request from the second
       party (in fund requisition Application Form Schedule 1) alongwith submission
       of Fund utilization certificate (as per Schedule 2) and invoices (as per
       Schedule 4).

  10. Disbursements:

10.1 The funds disbursements shall be made in Indian Rupees. The Second Party
     shall submit the Bank Account number/ details of nationalized bank,
     specifically opened for this project, for release of funds. In the event the
     implementation of project is not as per the scope of work and targets, the
     Authority shall reserve the right to withhold or reduce the amount for release
     applied for by the Second Party in the Funds Requisition Application or stop
     further disbursements of Amount.
10.2 In the event that the monthly amount disbursed is in excess of the
     expenditure actually incurred in terms of the project implementation, the
     Authority shall deduct the excess amount from the next amount disbursed to
     the Second party.

  11. Accounts, Records and Audit:

11.1 The Second Party shall maintain all accounting records and documents in
     accordance with the instructions given. Non compliance with the instructions
     by the Second party shall be a ground for termination of the agreement.
11.2 The Authority or its representatives/ Auditors, on giving reasonable notice to
     Second Party may visit the Second party offices to review and audit the
     Accounts and records and the Second party shall co-operate with such terms
                                                                                 24
     during the review, provide access to account and records pertaining to the
     project whether on computer or in manual form, provide copies of accounts
     and records, provide oral or written explanations of the accounts as may be
     reasonable required by the Authority. If the Authority finds any errors or
     inaccuracies in the Accounts & Records of the Second Party shall, within 30
     days of a written demand served by the Authority carry out suitable
     rectification in its Accounts & Records, and inform the Authority the same.
 11.3 Any information/document requested by the Authority shall be promptly
     attended by Second Party and supplied within a reasonable time frame of 15
     days.
 11.4 Second Party shall submit annual audited accounts of this project, each bearing
     original signatures along with an auditor’s certificate within 3 months of the
     closure of the financial year to the Authority for which of the financial years
     covered by the project. The end of the financial year for the project shall be 31st
     March every year. The annual accounts shall be signed by the Authorized
     person of the Second party and be certified by Practicing Chartered Accountant
     of an independent firm of professional auditors. This account should bear a
     certificate from the auditors confirming the total receipt and expenditure in
     respect of the amount and also to the auditors confirming the total receipt and
     expenditure in respect of the amount and also to the effect that the amount
     was accepted in accordance with the terms of the Agreement.

12 The Authority shall have the right to inspect the recycle unit at any time by
   nominating its officials for the purpose.




                                                                                     25
                                                                          Schedule 1

                           Fund Requisition Application Form

To,

------------------------------( PROJECT INCHARGE)
Airports Authority of India


Sir,

Enclosed is the Fund Utilization details of expenditure and copy of Invoices wherever
applicable incurred by the Second Party during the month of _______ received
towards utilization of funds as submitted.

It is requested that the payment for the month of ________ may be released to the
Second party for meeting the further expenses towards operation and maintenance
of Paper Recycling and Stationery Unit.

“Certified that the amounts mentioned in this Funds Requisition Application are
required wholly and necessarily for the purpose of operation and maintenance of
Paper Recycling and Stationery Unit and the same has not been claimed before
from Airports Authority of India or any other entity.”

Thanking you


NGOs/Society etc.


Signature:
Name :
Designation
(Authorized person shall sign all Fund Requisitions)




                                                                                   26
                                                                    Schedule 2

                              Fund Utilization Certificate

                                                             Dated:……………………


To,

…………………………………….( Project In-charge)

Airports Authority of India


Sir,

The Fund Utilization Certificate showing the details of expenses/expenditure
incurred under each head (as indicated in the Agreement) by Second Party during
the period from _______to _________ received towards utilization of funds is
given as below:




Submitted towards compliance of Operation/ Maintenance of Paper Recycling and
Stationery Unit.


Thanking you,

NGOs/Society etc.

Signature:
Name :
Designation
(Authorized person shall sign all Fund Requisitions)




                                                                             27
                                                                          SCHEDULE 3
                              MONTHLY PROGRESS REPORT
To,

…………………………………(Project In-charge)

Airports Authority of India

Sir,

The Monthly progress report showing the details of expenses/expenditure incurred
under each head (as indicated in the Agreement) by the SECOND PARTY during the
period from -------to ------------- of the amount received towards utilization of funds
and thereby the progress of the project is given as below:

Sl.    Particualrs                     Quantity         Value in
No.                                    During           terms of           Remarks
                                       _________        Money
1.     Paper Products
       Produced
2.     Supplied to AAI
       (Airport wise/ Station                                              (Cost
        Wise Details)                                                      Price)
3.     Supplied to                                                         (Operating
       Third Agency (Name                                                   Profit By
       And Address of Agency)                                               this sales)
4.     Stock In Hand
       (Raw material,
       Semi-Finished and
       Finished Products)
        Product wise details
6.     Electricity   and       Water
       Consumed

7.  No. of Beneficaries
    (employment generated,
    Tree Saved etc.)
NGOs/Society etc.

Signature:
Name :
Designation
(Authorized person shall sign all Fund Requisitions)
                                                                                     28
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