Delta Township Compiled Policy Manual Title: Delta Township Cellular Phone Policy Adoption Date: Revision Date: Internal Policy Effective Date: October 1, 2008 General Purpose: To comply with the Internal Revenue Service, the township has created a policy to outline cellular telephone use, the record keeping of township cellular telephone logs, and reimbursement to those employees who use cellular telephones for personal and business use. Summary Statement of Policy: The Internal Revenue Service states that cellular phones provided to township employees are considered “listed property,” meaning they are items obtained for use in a business but designated by the Internal Revenue Service as lending themselves easily to personal use by employees. The Internal Revenue Service states that the amount of time the cellular phone is used for personal use should be taxable, and included on the employees W-2. Actual Policy as written: Equipment and Cell Phone Plans to Remain on Township Verizon Account: Listed below are the equipment and cell phone plans that have been determined as necessary for mission critical tasks. These positions will require that a cellular telephone be assigned for use. These cellular telephones and equipment are intended for business use only. The cellular telephones and equipment listed below will be managed and paid for by the township. The users of these cellular phones and equipment are required to use them for business purposes only. Personal use of these phones may result in disciplinary action from the Township Manager. Department Phone Description Type of Equipment Parks Parks Maintenance Supervisor Standard Cemetery Supervisor Standard Janitor Standard Parks Maintenance Crew leader Standard Fire Fire 135a Standard Eng 1 Standard Fire 133a Standard Fire 134a Standard Fire 132a Standard Fire 131a Standard Fire Oic-1 Standard Fire Oic-3 Standard Fire Eng-3 Standard Fire Dept AC Air card Fire Dept AC Air card Fire Dept AC Air card Fire Dept AC Air card Fire Dept AC Air card Fire Dept AC Air card Fire Dept AC Air card Sheriff Weigh Master Standard Utility Miss Dig Blackberry Utility Dept Standard Meter Repair Blackberry Utility AC-1 Air card Utility AC-2 Air card Utility AC-3 Air card Election Election – 13 phones Pay per minute Pre-Determined Reimbursement Rate: The positions listed in the following table will receive reimbursement for use of their personal cellular telephones at a specific rate. Plan types and pre-determined reimbursement amounts are determined by using pricing quotes from Verizon Wireless as our current cellular phone provider. Those positions that are reimbursed for blackberry phones will be setup on the township Blackberry Enterprise Server and will also be required to carry insurance on their plan. Those positions with standard phones are not required to carry insurance but will be responsible for replacing all broken equipment at the employees’ expense. Blackberry users will be given a $100.00 equipment reimbursement every two years when the employee upgrades their phone. While the employee can choose their own provider, the rates listed below will be used in all cases for reimbursement. If an employee wishes to use a carrier other than Verizon the employee will not be eligible for additional reimbursement beyond their positions pre- determined monthly rate. Pre-determined reimbursement will be reported as income on the employee’s W-2 Form submitted to the Internal Revenue Service. Pre-Determined Department Township Position Type of Equipment Monthly Rate Accounting Accounting Director Standard Phone $25.00 Assessing No Assessing Department Employees will be Reimbursed Building Code Enforcement/Electrical Inspector Standard Phone $25.00 Plumbing/Mechanical Inspector Blackberry $85.00 Electrical Inspector Standard Phone $25.00 Building Inspector Standard Phone $25.00 Building Dept Director Standard Phone $25.00 Code Enforcement Standard Phone $25.00 Mechanical/Plumbing Inspector Standard Phone $25.00 Clerk Township Clerk Standard Phone $25.00 Engineering Engineering Director Standard Phone $25.00 Construction Inspector Standard Phone $25.00 Engineering Technician Standard Phone $25.00 Fire Fire Inspector Standard Phone $25.00 Deputy Chief of Safety & Training Standard Phone $25.00 Deputy Chief of Operations Standard Phone $25.00 Fire Chief Standard Phone $25.00 Manager GIS / IT Administrator Blackberry $85.00 IT Technician Blackberry $85.00 Township Manager Blackberry $85.00 Assistant Township Manager Standard Phone $25.00 Parks Parks Dept Director Standard Phone $25.00 Planning No Planning Department Employees will be Reimbursed Sheriff No Sheriff Department Employees will be Reimbursed Utility Utility Dept Director Blackberry $85.00 Deputy Utility Dept Director Blackberry $85.00 System Controls Technician Blackberry $85.00 Collection System Supervisor Blackberry $85.00 Operations Supervisor Blackberry $85.00 Water Quality Supervisor Standard Phone $25.00 Water System Supervisor Standard Phone $25.00 Water Construction Foreman Standard Phone $25.00 Maintenance Supervisor Standard Phone $25.00 Proof of Cellular Contract: All employees receiving a pre-determined reimbursement must submit a photo copy of their first cell phone bill to the township, showing the phone number and features of the account. Use of Cellular Phone While Driving: In the interest of the safety of our employees, the public and other drivers, the township requires employees to comply with all applicable laws while driving. Plan Subject to Change: The cellular phone policy is subject to change as technologies and the requirement of the township change over time.
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