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COLLEGE OF SCIENCE AFFILIATE AND ADJUNCT FACULTY

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COLLEGE OF SCIENCE AFFILIATE AND ADJUNCT FACULTY Powered By Docstoc
						                                                                                                                	

                                 COLLEGE OF SCIENCE
                    AFFILIATE AND ADJUNCT FACULTY APPOINTMENTS


Affiliate and adjunct faculty appointments may be made in an academic department within the College of
Science in order to enhance instruction, interdisciplinary research, graduate student support and advising,
and other collaborations that are mutually beneficial to the College and to the appointee. Affiliate and
adjunct faculty status may be extended to both current Virginia Tech faculty whose primary appointment
is in another college or to qualified persons employed by members of other institutions, agencies and
organizations. Affiliate status is generally used for current Virginia Tech faculty while Adjunct status is
used for non-Virginia Tech faculty.

Faculty members who are employed by Virginia Tech in another full-time capacity are generally not
compensated for any contributions as affiliate/adjunct faculty. (See University Policy 4296 “Adjunct and
Wage Faculty Payments (P14.)”. Adjuncts that do not have a primary appointment with Virginia Tech
may be compensated for teaching part of, or an entire course. Adjuncts may also receive compensation
for externally sponsored research services, based on the availability of funds in the corresponding grant
or contract.


Procedures

A person may request an Affiliate or Adjunct appointment, as appropriate, with the College by a letter or
e-mail to the Department Head. The request should be accompanied by curriculum vitae (CV), a
statement of the expected activities that are to be performed, and the time period over which the
candidate will participate in these activities. Regional accreditation requires us to have on file a transcript
of the highest degree earned for all new faculty members, including Adjuncts, if teaching, prior to the start
of employment. Departments are responsible for maintaining original transcripts of paid adjunct faculty.

Adjunct. Appointment to the rank of adjunct assistant, associate, or full professor is reserved for persons
whose primary employment is with another agency, organization, or educational institution, or with a non-
instructional unit of the university. Adjunct appointments at these ranks require the approval of the
appropriate departmental committees, the department head and dean. The department head may
approve the appointment and will send the Dean the appointment letter and a copy of the appointee’s CV
for signature. Adjunct appointments at the rank of instructor may be made with approval of the
department head and dean. Adjuncts can be paid using the P14 process. The department head will notify
the appointee as to whether or not the request has been approved using the form letter below.

Each adjunct appointment with academic rank of assistant, associate or full professor will be reviewed at
least every three years at the department level, or at any other time the department head requests a
review of a particular appointment. The review will result in a recommendation to the department head as
to whether or not to continue the appointment. The department head will notify the appointee as to his/her
status. Appointments may be terminated at any time at the discretion of the department head.

If deemed qualified and appropriate by the host department, authorization for an adjunct faculty
member to serve as principal investigator on a sponsored project may be requested. The department,
with the approval of the dean, submits a written request for such authorization to the Office of the
Vice President for Research. Paid adjunct faculty can request authorization for serving as principal
investigator on a sponsored project by completing the Principal Investigator Status Request form
available at http://www.research.vt.edu/ovpr-hr/special-research-faculty/pi-status/index.php .

Non-paid adjuncts may be listed in the university Banner system by completing the “Non-employee
information sheet” (form P-86). This form is available at
http://www.apps.hr.vt.edu/hr/forms/forms.php?sort=func_area . Participation in graduate student
committees and advising is allowed to the extent permitted by Graduate School policies.



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Affiliated Research Faculty. Occasionally, individuals outside of university employment are identified to
team with university faculty to enhance research opportunities through academic departments. To support
these associations, the university has developed the affiliated research faculty program. Affiliated
research appointments may be made for individuals connected to specific academic departments, or may
be made through research institutes or centers. Affiliated research appointments may also be
established to facilitate research partnerships such as with Carilion Clinic. This program may address
occasions where a university faculty member has a spouse or partner who also has professional
academic credentials, but who has not found appropriate employment opportunities. The Vice
President for Research reviews nominations from departments, colleges, or the provost, and approves
appropriate applications.

Applicants must have academic credentials equivalent to those of university faculty, including the
terminal degree normally required of faculty in the discipline. Applications for appointment must have
the endorsement of the head or chair of the Virginia Tech department relevant to the applicant’s
discipline.

Typically, an affiliated research faculty member has non-salaried adjunct status in the academic
department of his/her discipline. The appointment is initiated by the host department submitting to
the Vice President for Research a letter of support, the applicant’s curriculum vitae, and the Human
Resources P-85 form (Request for Unpaid Faculty Affiliation with Virginia Tech Academic Department),
approved by the department head or chair and dean. The form is available at
http://www.research.vt.edu/ovpr-hr/forms/index.php . The appointments are renewable. The rank is the
research faculty designation commensurate with the credentials of the candidate. (See the Matrix of
Research Ranks in section 6.4.4 of the Faculty Handbook)

With the approval of the department head, adjunct and affiliate faculty may attend departmental faculty
meetings but will normally have no voting rights. Affiliate faculty may be granted voting rights due to
participation in some particular departmental program. Adjuncts and affiliate faculty may obtain “Hokie ID”
cards and parking permit (fees may apply). An Affiliate member will have full rights to chair graduate
student advisory committees in the department of appointment (with approval of the Graduate School).

An affiliate faculty member has no required teaching or committee obligations within the College. An
appointee may declare his/her relationship with the department on publications, CV's, and other
statements of professional qualifications.

See Faculty Handbook sections 5.1.3 and 6.5 for additional information.




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Appointment of College of Science Affiliate or Adjunct Faculty
Date:                                                Enter Date of Offer
Name:                                                Enter Name of Candidate
Department:                                          Enter Dept Name & 6 Digit Number
Effective Date:                                      Enter Effective Date of Appointment
End Date:                                            Enter End Date of Appointment
Rank:                                                Enter Rank
Tenure Status:                                       Non Tenure-Track
Appointment Type:                                    Affiliate or Adjunct
Location of Work:                                    Enter Location of Work - e.g. Blacksburg, VA
Current/Past University Employee:                    Enter Yes or No

INITIAL APPOINTMENT:

On behalf of the College of Science, I would like to welcome you to our faculty. This is an appointment to
a non salaried <affiliate or adjunct> faculty position in the department of <insert department name.> The
appointment will be reviewed at least every three years and may be continued or ended at any time upon
recommendation of the department head.

Affiliate and Adjunct faculty will be listed as members of the departmental faculty during the period of
appointment and may declare his/her relationship with the department on publications, CV's, and other
statements of professional qualifications.

Appointment as an adjunct or affiliate faculty member does not include any form of paid leave and
benefits. Payments may be made for certain activities within university policy. Appointees must meet
relevant employment criteria in order to receive payments. The terms of this appointment are outlined in
section 5.1.3 <Adjunct Professor> or 6.5 <Affiliated Research Faculty> of the Faculty Handbook.

Offer made by:



                                       (Dept. Head Signature)                                       (Date)




                                             (College Dean)                                         (Date)



Verify the personal information listed at the beginning of this form.

I accept the appointment as described above.



                                       (Candidate’s Signature)                                      (Date)



Affiliate faculty - Attach form P-85 “Request for Unpaid Faculty Affiliation”

                                OR

Adjunct (non-paid) faculty - Attach form P-86 “Non-State Employee Information Sheet”



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Appointment of Paid Adjunct Faculty
Date:                                            Enter Date of Offer
Name:                                            Enter Name of Candidate
Department:                                      Enter Dept Name & 6 Digit Number
Annual Salary:                                   Enter Annual Salary
Percent Employment:                              Enter % of Employment
Effective Date:                                  Enter Effective Date of Appointment
Restricted End Date:                             Enter End Date of Appointment
Rank:                                            Enter Rank
Tenure Status:                                   Non Tenure-Track
Appointment Type:                                Adjunct
Location of Work:                                Enter Location of Work - e.g. Blacksburg, VA
Current/Past University Employee:                Enter Yes or No

INITIAL APPOINTMENT:

On behalf of the College of Science, I would like to welcome you to our faculty. This is an appointment to
a salaried adjunct faculty position in the department of <insert department name.> There is no
presumption of renewal or any aspects of tenure for this appointment. Continuation of this appointment is
subject to the availability of funds, the need for services, and satisfactory performance.

OFFICIAL TRANSCRIPT REQUIREMENT:

Regional accreditation requires us to have on file a transcript of the highest degree earned for all new
faculty members prior to the start of employment. Please provide an official transcript from the institution
where you earned your highest degree. Since it may take some time for your home institution to
provide an official transcript, we recommend that you make the request as soon as possible.
Employment as a faculty member is contingent upon receipt and verification of appropriate credentials.
The department retains the transcript for audit purposes.

EMPLOYMENT ELIGIBILITY REQUIREMENT:

Either prior to or within the first three days of employment at Virginia Tech, you must present acceptable
documentation of your identity and that you are a U.S. citizen or an alien who is authorized to work in the
United States. Continued employment will be contingent upon your meeting this requirement.
For all males: An amendment to the Code of Virginia requires selective service compliance as a
condition for employment. Newly hired faculty, staff and students must complete the Selective Service
Registration Questionnaire before they can start work. After you accept our offer of employment, you will
be asked to complete this form. Prospective employees who indicate on the form, that they were required
to register but did not register, must present verification from the Selective Service System to Human
Resources indicating the requirement is terminated or inactive before they can be hired. If you are
unaware of your status, you are strongly encouraged to contact Selective Service System at 1-847-688-
6888 for a determination as soon as possible so that you may obtain the appropriate paperwork in
advance of your effective hire date.

SOCIAL SECURITY NUMBER AND UNIVERSITY ID:

Virginia Tech is required by federal law to report income along with Social Security numbers (SSNs) for all
employees to whom compensation is paid. Employee SSNs are maintained and used by the university
for payroll, reporting and benefits purposes and are reported to federal and state agencies in formats
required by law or for benefits purposes. You will be assigned a university ID number that will be used to
manage your employment records thereby protecting the confidentiality of your social security number.
The university will not disclose an employee’s SSN without the consent of the employee to anyone
outside the university except as mandated by law or required for benefits purposes.



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FACULTY HANDBOOK:

The terms and conditions of faculty employment are found in the Faculty Handbook, which is subject to
change at any time by the Board of Visitors. The Handbook is available at the following website:
http://www.provost.vt.edu .

All employees are expected to ensure that business activities are conducted properly and in compliance
with various federal and state laws. A list of all policies in effect is located on the university’s website at
http://www.policies.vt.edu. Many important procedures are located on the websites of the Controller’s
Office, Purchasing Office, Office of Sponsored Programs, and Personnel Services Office and will be
updated as policies change. Please refer to these for issues not addressed in the Faculty Handbook.

Adjunct faculty will be listed as members of the departmental faculty during the period of appointment and
may declare his/her relationship with the department on publications, CV's, and other statements of
professional qualifications.

Appointment as an adjunct faculty member does not include any form of paid leave and benefits.
Payments may be made for certain activities within university policy. Appointees must meet relevant
employment criteria in order to receive payments. The terms of this appointment are outlined in section
5.1.3 of the Faculty Handbook.



Offer made by:



                                  (Dept. Head Signature)                                    (Date)




                                       (College Dean)                                       (Date)



Verify the personal information listed at the beginning of this form.

I accept the appointment as described above.



                                  (Candidate’s Signature)                                   (Date)




Adjunct and Affiliate Appointments (1/17/2011)                                                               5

				
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