BINGHAMTON ENGINEERS WITHOUT BORDERS CONSTITUTION V2.1
This organization is a university chapter of Engineers Without Borders-USA that
provides engineering solutions to socio-economically disadvantaged communities both
local and worldwide. While utilizing engineering professionals as guides, students will
create and implement technological systems that will improve the quality of life in these
ARTICLE I NAME:
1.0 The official name of this organization is Engineers Without Borders:
Binghamton University Chapter.
1.0.a This chapters name shall be abbreviated as BU-EWB.
ARTICLE II MEMBERSHIP:
2.0 BU-EWB is open to all Binghamton University students, faculty, and/or staff.
2.0.a No member shall be discriminated against on the grounds of age,
color, gender, ethnicity, marital status, national origin, race,
religion, sexual orientation, or veteran status.
2.0.b Any person shall be considered an ACTIVE MEMBER if he/she
attends more than one-half of all meetings and fulfills any external
duties bestowed upon him/her by BU-EWB.
2.0.c Any person shall be considered a MEMBER if he/she is on the
official PAWS listserve.
2.0.d If a member wishes to become a member of Engineers Without
Borders-USA’s national chapter, he/she shall pay an annual
national membership fee (to be determined by the current
executive board) to cover the National Chapter Fee.
2.1 Membership Rights and Responsibilities
2.1.a Members shall actively participate in BU-EWB by attending
meetings regularly and participating in various projects.
2.1.b Active members shall be responsible in helping to meet the goals of
ARTICLE III EXECUTIVE BOARD:
3.0 Membership on the executive board is open to any undergraduate or graduate
student as long as four-fifth’s of the executive board are undergraduate
3.1 Leadership Philosophy
3.1.a All executive board members hold equally the power to investigate
opportunities and endeavors they deem beneficial to the
achievement of the clubs goals, both immediate and future.
3.1.b Any member or non-member who wishes to propose a project must
make a formal presentation to the executive board. The executive
board must have a two-thirds vote to approve the project. If
approved, the president, local projects chairman and member
proposing the project must present the project to the faculty
advisors. The advisors can then approve, dent or send the project
back for revisions.
3.2 Executive Board positions are:
3.2.a President (Open to undergraduate students only)
3.2.b Vice President (Open to undergraduate students only)
3.2.c Local Projects Chairman
3.2.d Treasurer (Open to undergraduate students only)
3.2.e Public Relations Chairman
3.2.f Fundraising Chairman
3.3 Responsibilities of the Executive Board
3.3.a The President shall oversee and assist in the coordination of all
activities of BU-EWB. He/she shall be in communication with all
members of the executive board to assist in the planning of all
events. The President shall also run all executive board and
general body meetings. As meeting coordinator, the President
shall be responsible for putting together an agenda for each
meeting. The responsibility of the President shall also include
contacting Engineers Without Borders-USA, securing an interim
ational project and facilitating the sequential work needed to
complete the project. The President shall be an undergraduate
student and shall pass a Treasurer Certification exam set forth by
the SA. The President Elect (newly elected for the next academic
year) shall be responsible for familiarizing the new executive
board with BU-EWB policies and procedures and creating the
annual newsletter to be released no later than the start of the fall
3.3.b The Vice President shall be responsible for filling in for the
President when the President is unable to attend meetings. The
Vice President shall assist the President in the process of
contacting Engineers Without Borders-USA, securing an
international project and the sequential work needed to complete
the project. The Vice President shall also be responsible for
assisting the president with the administration of the executive
board. To be eligible, the Vice President shall be an undergraduate
3.3.c The Local Projects Chairman shall be responsible for managing the
local community service projects of BU-EWB. Responsibilities
include, but are not limited to: acquiring projects, conceptual and
concrete designs, budgeting, construction and project and team
management. At least one local project should be completed per
3.3.d The Treasurer shall be responsible for keeping track of all dues paid
by members and sending said dues into Engineers Without
Borders-USA (if applicable). In addition, the treasurer shall
coordinate all money coming in through fund raising. The
Treasurer shall assist in checking the SA mailbox along with the
Secretary, and bringing any pertinent news to the executive board’s
attention. In addition, the Treasurer shall serve as the liaison with
the Student Association regarding the budget, Student Association
policies, and coordinated efforts. To be eligible, the Treasurer
shall be an undergraduate student and shall pass a Treasurer
Certification exam set forth by the SA.
3.3.e The Public Relations Chairman shall be responsible for marketing
the organization and constantly improving the organizations public
image. This includes speaking on the behalf of the organization
and third parties, advertising meetings, local projects and special
events, keeping the BU-EWB Bulletin Board up to date and
appealing, and maintaining the organizations Facebook Group if
applicable. This may include, but is not limited to: organizing and
scheduling tabling events, organizing and scheduling general
interest meetings, organizing, designing and distributing flyers, and
placing ads in any university media (Pipedream, BTV, WHRW,
etc.) The Public Relations Chairman is also responsible for alumni
relations, updating the alumni listserve and assisting with the
distribution of the annual newsletter to alumni.
3.3.f The Fundraising Chairman shall be responsible for all group
activities involving fundraising, specifically the planning and
carrying out of fundraising efforts. The Fundraising Chairman will
meet with the executive board to discuss any issues or planning of
3.3.g The Secretary shall be responsible for taking minutes of all meetings
and making them available to anyone who is interested. In
addition, the Secretary shall be responsible for drafting and
distributing organization announcements on the WTSN Listserve,
B-Line and PAWS, maintaining an accurate external contact list,
checking the SA mailbox in conjunction with the Treasurer,
drafting any new documents and assisting the President in
maintaining communication with the SA regarding concerns and
3.3.h The Webmaster shall be responsible for maintaining the
organizations website with up-do-date, accurate information and
announcements, organization news and past project information,
accomplishments and photos.
3.4 Selection for an Executive Board position
3.4.a Positions shall be opened for replacement annually with an election
period at a general body meeting in the third week of March unless
spring break falls on that week. In this case elections will be held
the week before vacation.
3.4.b Potential members shall submit a letter of intent specifying why
he/she would be a good candidate two weeks prior to the election.
3.4.c Election to positions shall be determined by a majority vote of all
active and present members of BU-EWB.
3.4.d The elected members of the board shall assume office subsequent to
the termination of the current academic semester.
3.4.e In the case that a position is vacant, midterm elections will be held in
an attempt to fill the position(s).
3.4.f In the case that an individual is elected to more than one position,
he/she may choose which position he/she wishes to fill and the
individual with the second largest number of votes shall take the
3.4.g In the case that a “write-in” wins an election, the candidate may
choose to decline the position. In this case, the individual with the
second largest number of votes shall take the vacant position.
3.4.h If any member believes the e-board election was run improperly,
he/she may present evidence to the current e-board. If the involved
parties can work out a resolution on their own, the compromise
may pass the current e-board by a majority vote of those not
involved. If a resolution is not reached, a majority vote by
members of the e-board not involved in the incident will decide if a
reelection should take place. If time does not permit for a
reelection in the current semester, it will take place the following
semester and administered by an e-board member not involved in
3.5 Impeachment or Resignation of an Executive Board Member
3.5.a Any member of the Executive Board that does not fulfill the entirety
of his/her duties shall be considered for impeachment by the
remaining executive board.
3.5.b A two-thirds vote of the remaining Executive Board is needed for
3.5.c In case of impeachment or resignation of an e-board member, an
interim election shall be held and the elected student shall fill in for
the duties for the remainder of the vacant e-board members
3.5.d In case of impeachment or resignation of the President, the Vice
President shall fill in for the President’s duties for the remainder of
the President’s official term. An interim election for Vice-
President may take place at the discretion of the remaining e-board.
3.6 Each e-board member has the right and privilege to form committees to help
him/her with his/her duties.
ARTICLE IV ADVISORY COUNCIL:
4.0 BU-EWB shall have an official advisory council consisting of faculty and
professionals dedicating their time and knowledge to the BU-EWB cause.
These people will assist, when possible, with various design modifications
and other professional support.
ARTICLE V MEETINGS:
5.0 Executive Board members shall hold weekly or biweekly meetings at the
discretion of the current e-board.
5.1 General body meetings will be called and announced, typically biweekly or
monthly, by the President, Vice-President or Secretary at the discretion of
the current e-board.
ARTICLE VI AMENDMENTS AND OVERHAULS:
6.0 Any change in the BU-EWB constitution must be approved by a two-thirds
vote of the executive board. The amendment suffix on the version number
shall increase by one on the successful passing of a new amendment.
6.1 New by-laws may be created or existing by-laws amended by a two-thirds
majority of the members of the executive board.
6.2 A Constitutional Overhaul consists of a line by line update and approval of the
current constitution. This shall be minimally completed every four years
from the date of the last version. After every constitutional overhaul, the
version number shall increase by one on the successful passing of the
ARTICLE VII PROJECTS:
7.0 The main function of BU-EWB shall be the accomplishment of at least one
local project per semester within and around the community of
7.1 A second focus of BU-EWB shall be the planning, application and fundraising
for global projects with EWB-USA.
7.1.a Global projects, once established, may occur once or for many years
consecutively and will involve the selection of a group of BU-
EWB students to form a design team. The team will utilize the
money raised and attained by BU-EWB as well as their
engineering skills to accomplish the goals of the global project.
7.1.b Selection of these students will occur within the organization and
nominees will be judged based on their engineering and
managerial merit and work within the organization. The final
decision will be made by a majority vote within the executive
board. Multiyear design team replacements will be chosen the
same way, with consideration given to students recommended by
the remaining design team members.
President Vice President
Treasurer Local Projects Chairman
Webmaster Fundraiser Chairman
Secretary Public Relations Chairman
Date Type Version Drafter Notes
10/13/2009 Revision V2.1 Nick Fannin Format,
09/07/2008 Overhaul V2.0 Kelsey Pieper Added e-board
09/2004 Created V1.0 Drafted