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					                                                                   APPENDIX J: COST ESTIMATE
                                                                          PURCHASE
Complete the pricing matrix below. Additional rows may be inserted as needed to provide comprehensive cost estimate. Do not add columns.
Product - list the name of the product/module in the column
Pricing Format/Unit - select the most appropriate answer from the drop-down list
Cost per Unit - enter the unit cost that corresponds the answer indicated in the Pricing Format/Unit column.
Number of Units - enter the number of units. If the number is an explanation may be entered in the Comments column.
Total Cost - answer will be automatically calculated. (Cost per Unit x Number of Units)


                                                                                             Number of
                   Product                         Pricing Format/Unit     Cost per Unit                     Total Cost                    Comments
                                                                                               Units
Human Resources
List the modules that make up the suite. The price listed must be to purchase the software outright.
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
Employee Benefits
List the modules that make up the suite. The price listed must be to purchase the software outright.
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
General Ledger
List the modules that make up the suite. The price listed must be to purchase the software outright.
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -




                                                                                    1 of 9                                                   Amended 05-27-2011
                                                                   APPENDIX J: COST ESTIMATE
                                                                          PURCHASE
                                                                                             Number of
                   Product                         Pricing Format/Unit     Cost per Unit                     Total Cost       Comments
                                                                                               Units
Budget
List the modules that make up the suite. The price listed must be to purchase the software outright.
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
Payroll
List the modules that make up the suite. The price listed must be to purchase the software outright.
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
Accounts Payable
List the modules that make up the suite. The price listed must be to purchase the software outright.
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
Purchasing
List the modules that make up the suite. The price listed must be to purchase the software outright.
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
Technology
List the modules that make up the suite. The price listed must be to purchase the software outright.
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                    2 of 9                                      Amended 05-27-2011
                                                                         APPENDIX J: COST ESTIMATE
                                                                                PURCHASE
                                                                                               Number of
                    Product                          Pricing Format/Unit      Cost per Unit                      Total Cost                         Comments
                                                                                                 Units
                                                                                                            $                 -
                                                                                                            $                 -
Services
List services, required, but not included in the cost of the software.
                                                                                                            $                 -
                                                                                                            $                 -
                                                                                                            $                 -
                                                                                                            $                 -
                                                                                                            $                 -
                                                                                                            $                 -
Equipment
List equipment, required, but not included in the cost of the software.
                                                                                                            $                 -
                                                                                                            $                 -
                                                                                                            $                 -
                                                                                                            $                 -
                                                                                                            $                 -
                                                                                                            $                 -
Other
List all other costs that may be incurred as a result of the award of this proposal. Use this section to list the cost of updates or other items that may be purchased.
                                                                                                                $               -
                                                                                                                $               -
                                                                                                                $               -
                                                                                                                $               -
                                                                                                                $               -
                                                                                                                $               -




                                                                                      3 of 9                                                            Amended 05-27-2011
                                                                            APPENDIX J: COST ESTIMATE
                                                                           PURCHASE - ONGOING EXPENSE

Complete the pricing matrix below for line items that cannot be purchased as capital assets. Examples of items that might be included on this sheet: labor, training, travel, updates and
service agreements.

Complete the pricing matrix below. Additional rows may be inserted as needed to provide comprehensive cost estimate. Do not add columns.
Product - list the name of the product/module in the column
Pricing Format/Unit - select the most appropriate answer from the drop-down list
Cost per Unit - enter the unit cost that corresponds the answer indicated in the Pricing Format/Unit column.
Number of Units - enter the number of units. If the number is an explanation may be entered in the Comments column.
Total Cost - answer will be automatically calculated. (Cost per Unit x Number of Units)
Recurrence - select the most appropriate answer from the drop down box. If term will occur in specific years, e.g., years 2-5 of the contract, then include that information
   in the comments column.

Ongoing costs are defined as any cost, other than the initial purchase costs, that will be incurred throughout the term of the contract.

                                                                                             Number of
                   Product                         Pricing Format/Unit      Cost per Unit                      Total Cost         Recurrence                      Comments
                                                                                               Units
Human Resources
List the modules that make up the suite.
                                                                                                          $                 -
                                                                                                          $                 -
                                                                                                          $                 -
                                                                                                          $                 -
                                                                                                          $                 -
                                                                                                          $                 -
Employee Benefits
List the modules that make up the suite. The price listed must be to purchase the software outright.
                                                                                                          $                 -
                                                                                                          $                 -
                                                                                                          $                 -
                                                                                                          $                 -
                                                                                                          $                 -
                                                                                                          $                 -
General Ledger
List the modules that make up the suite. The price listed must be to purchase the software outright.
                                                                                                          $                 -
                                                                                                          $                 -
                                                                                                          $                 -
                                                                                                          $                 -
                                                                                                          $                 -
                                                                                                          $                 -




                                                                                               4 of 9
                                                                           APPENDIX J: COST ESTIMATE
                                                                          PURCHASE - ONGOING EXPENSE

                                                                                           Number of
                   Product                        Pricing Format/Unit     Cost per Unit                    Total Cost       Recurrence   Comments
                                                                                             Units
Budget
List the modules that make up the suite. The price listed must be to purchase the software outright.
                                                                                                       $                -
                                                                                                       $                -
                                                                                                       $                -
                                                                                                       $                -
                                                                                                       $                -
                                                                                                       $                -
Payroll
List the modules that make up the suite. The price listed must be to purchase the software outright.
                                                                                                       $                -
                                                                                                       $                -
                                                                                                       $                -
                                                                                                       $                -
                                                                                                       $                -
                                                                                                       $                -
Accounts Payable
List the modules that make up the suite. The price listed must be to purchase the software outright.
                                                                                                       $                -
                                                                                                       $                -
                                                                                                       $                -
                                                                                                       $                -
                                                                                                       $                -
                                                                                                       $                -
Purchasing
List the modules that make up the suite. The price listed must be to purchase the software outright.
                                                                                                       $                -
                                                                                                       $                -
                                                                                                       $                -
                                                                                                       $                -
                                                                                                       $                -
                                                                                                       $                -




                                                                                             5 of 9
                                                                              APPENDIX J: COST ESTIMATE
                                                                             PURCHASE - ONGOING EXPENSE

                                                                                               Number of
                    Product                         Pricing Format/Unit      Cost per Unit                       Total Cost          Recurrence           Comments
                                                                                                 Units
Technology
List the modules that make up the suite. The price listed must be to purchase the software outright.
                                                                                                             $                -
                                                                                                             $                -
                                                                                                             $                -
                                                                                                             $                -
                                                                                                             $                -
                                                                                                             $                -
Services
List services, required, but not included in the cost of the software.
                                                                                                             $                -
                                                                                                             $                -
                                                                                                             $                -
                                                                                                             $                -
                                                                                                             $                -
                                                                                                             $                -
Equipment
List equipment, required, but not included in the cost of the software.
                                                                                                             $                -
                                                                                                             $                -
                                                                                                             $                -
                                                                                                             $                -
                                                                                                             $                -
                                                                                                             $                -
Other
List all other costs that may be incurred as a result of the award of this proposal. Use this section to list the cost of annual support, updates, etc.
                                                                                                               $              -




                                                                                                 6 of 9
                                                                                APPENDIX J: COST ESTIMATE
                                                                                 SOFTWARE AS A SERVICE
Complete the pricing matrix below. Additional rows may be inserted as needed to provide comprehensive cost estimate. Do not add columns.
Product - list the name of the product/module in the column
Pricing Format/Unit - select the most appropriate answer from the drop-down list
Cost per Unit - enter the unit cost that corresponds the answer indicated in the Pricing Format/Unit column.
Number of Units - enter the number of units. If the number is an explanation may be entered in the Comments column.
Total Cost - answer will be automatically calculated. (Cost per Unit x Number of Units)
Type of Purchase - select the most appropriate answer from the drop-down list.
Recurrence - select the most appropriate answer from the drop-down list. If term will occur in specific years, e.g., years 2-5 of the contract, then include that information
  in the comments column.
Comments - provide information that will explain the product and price quoted, e.g., product x must be combined with product y.

                                                                                            Number of
                   Product                        Pricing Format/Unit      Cost per Unit                      Total Cost       Type of Purchase          Recurrence               Comments
                                                                                              Units
Human Resources
List the modules that make up the suite.
                                                                                                          $                -
                                                                                                          $                -
                                                                                                          $                -
                                                                                                          $                -
                                                                                                          $                -
                                                                                                          $                -
Employee Benefits
List the modules that make up the suite. The price listed must be to purchase the software outright.
                                                                                                          $                -
                                                                                                          $                -
                                                                                                          $                -
                                                                                                          $                -
                                                                                                          $                -
                                                                                                          $                -
General Ledger
List the modules that make up the suite. The price listed must be to purchase the software outright.
                                                                                                          $                -
                                                                                                          $                -
                                                                                                          $                -
                                                                                                          $                -
                                                                                                          $                -
                                                                                                          $                -
Budget
List the modules that make up the suite. The price listed must be to purchase the software outright.
                                                                                                          $                -
                                                                                                          $                -
                                                                                                          $                -
                                                                                                          $                -
                                                                                                          $                -
                                                                                                          $                -




                                                                                                 7 of 9
                                                                               APPENDIX J: COST ESTIMATE
                                                                                SOFTWARE AS A SERVICE
                                                                                           Number of
                    Product                         Pricing Format/Unit   Cost per Unit                      Total Cost       Type of Purchase   Recurrence   Comments
                                                                                             Units
Payroll
List the modules that make up the suite. The price listed must be to purchase the software outright.
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
Accounts Payable
List the modules that make up the suite. The price listed must be to purchase the software outright.
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
Purchasing
List the modules that make up the suite. The price listed must be to purchase the software outright.
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
Technology
List the modules that make up the suite. The price listed must be to purchase the software outright.
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
Services
List services, required, but not included in the cost of the software.
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -
                                                                                                         $                -




                                                                                                8 of 9
                                                                                  APPENDIX J: COST ESTIMATE
                                                                                   SOFTWARE AS A SERVICE
                                                                                             Number of
                    Product                         Pricing Format/Unit      Cost per Unit                    Total Cost       Type of Purchase   Recurrence   Comments
                                                                                               Units
Equipment
List equipment, required, but not included in the cost of the software.
                                                                                                          $                -
                                                                                                          $                -
                                                                                                          $                -
                                                                                                          $                -
                                                                                                          $                -
                                                                                                          $                -
Other
List all other costs that may be incurred as a result of the award of this proposal.
                                                                                                          $                -
                                                                                                          $                -
                                                                                                          $                -
                                                                                                          $                -
                                                                                                          $                -
                                                                                                          $                -




                                                                                                 9 of 9

				
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posted:10/5/2011
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