IKE - DCEO

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					  Illinois Disaster Recovery
        Program (IDRP)
    “IKE” Eligible Disasters
Public Infrastructure Program

      November 2010
      Welcome and Introductions
            Maureen Palmer, Deputy Director
        Patrick Davis, Assistant Deputy Director
           Office of Community Development
   Illinois Department of Commerce and Economic
                    Opportunity (DCEO)

Hank Manning, Public Infrastructure Program Manager
 Shawn Shiffer, Public Infrastructure Grant Manager
   Illinois “IKE” Disaster Recovery Program (IDRP)
   I L L I N O I S D I S A S T E R R E C OV E RY P RO G R A M
                             Agenda
• Illinois “IKE” Disaster Recovery Program (IDRP)
  Overview
• Public Infrastructure Program Overview
• Completing Public Infrastructure Application
• Questions & Answers




    I L L I N O I S D I S A S T E R R E C OV E RY P RO G R A M
IDRP Overview
• 3 Natural Disasters
  (2008)

• 41 Counties




    I L L I N O I S D I S A S T E R R E C OV E RY P RO G R A M
Consolidated Security, Disaster Assistance,
and Continuing Appropriations Act of 2009

 • Provided funding through the Community
   Development Block Grant Program (CDBG)
 • Funding for disaster relief and long term
   recovery
 • Illinois received $169,191,249
 • State Action Plan

    I L L I N O I S D I S A S T E R R E C OV E RY P RO G R A M
                   Current Programs
•   Business Assistance Program (BAP)
•   Community Stabilization Program (CSP)
•   Property Buyout Program (Buyout)
•   Small and Large Business Stimulus Program
•   Planning Program
•   Public Infrastructure Program (PI)
• For more information go to
  www.ildceo.net/dceo/Bureaus/CommunityDevelopment/CDBG+Dis
  aster+Recovery+Programs/ike.htm
     I L L I N O I S D I S A S T E R R E C OV E RY P RO G R A M
  Public Infrastructure (PI) Program
                Purpose
• For public infrastructure projects that FEMA or
  other funding sources will not fund, but which
  are nevertheless critical to recovery and for
  which communities need state assistance in
  developing/managing projects.


      P UBLIC I NFRASTRUCTURE P ROGRAM
             Eligible Applicants
• Local governments defined as entitlement or
  non-entitlement cities/counties within the 41
  eligible counties.




      P UBLIC I NFRASTRUCTURE P ROGRAM
              Funding Available
•   $43,605,988
•   Goal of minimum of $500,000 in each county
•   Maximum of $750,000 per application
•   Minimum of $50,000 per application




       P UBLIC I NFRASTRUCTURE P ROGRAM
                Eligible Projects
• Eligible project types include:
  •   water/sewer systems,
  •   storm drainage systems,
  •   levee systems damaged by storm/ flood in 2008,
  •   generators for public utilities and
  •   roads and bridges needing restoration



       P UBLIC I NFRASTRUCTURE P ROGRAM
              Eligible Activities
• Engineering and Design
• Property Acquisition
• Rehabilitation/Construction of Public
  Infrastructure
• Reimbursement for Completed Projects



     P UBLIC I NFRASTRUCTURE P ROGRAM
Reimbursement for Completed Projects
• Construction contract executed prior to
  September 2009
• Comply with all CDBG requirements
• Financial Need?




     P UBLIC I NFRASTRUCTURE P ROGRAM
               Ineligible Activities
•   General government expenses
•   Operating and maintenance expenses
•   Moveable equipment or machinery
•   Match for FEMA Public Assistance (PA)
    projects



        P UBLIC I NFRASTRUCTURE P ROGRAM
               PI Program Timeline
•   Workshops                       November 15-18
•   Application Submittal Start     December 1, 2010
•   Application Due Date            January 31, 2011
•   Award Announcements             April 2011



          P UBLIC I NFRASTRUCTURE P ROGRAM
National Objectives Under the CDBG
              Program
• Primarily benefit low/moderate income (LMI)
  persons
• Meet an urgent need
• Prevent or eliminate slums and blight




          N AT I O N A L O B J E C T I V E S
Low and Moderate Income(LMI) Area
            Benefit
• Activities that benefit all residents of area
• Must determine service area of activity
• Area must be primarily residential




            N AT I O N A L O B J E C T I V E S
        LMI Area Benefit (cont)

• Area must be at least 51% LMI persons
• Document through census data or income
  survey




         N AT I O N A L O B J E C T I V E S
    Urgent Need National Objective
• Used to address emergency situations
• To meet the urgent need test:
     -- Existing conditions pose serious & immediate threat
         to health/welfare of community
       -- Existing conditions are recent or recently became
         urgent
       -- Recipient cannot finance on its own
       -- Other funding sources not available
              N AT I O N A L O B J E C T I V E S
        Slum and Blight Area Basis
• Activities designed to address dilapidated
  physical environment
• Not based on income of residents
• Must be defined area & meet definition of
  slum/blighted area under state/local law AND
• Public improvements in the area are in a
  general state of deterioration or at least 25%
  of properties meet specific conditions of blight

           N AT I O N A L O B J E C T I V E S
Choosing the Right National Objective
• Some activities qualify under more than one
  national objective
• LMI area benefit usually easiest to document
• Score extra points for meeting LMI national
  objective



          N AT I O N A L O B J E C T I V E S
          Duplication of Benefits

• Other Funds Designated for Project




      P UBLIC I NFRASTRUCTURE P ROGRAM
          Management of Grants
• Entitlement Cities/Counties
     (2.5% administration)

• IDRP Office for Non-Entitlement Communities




      P UBLIC I NFRASTRUCTURE P ROGRAM
            Threshold Criteria
•   Eligible local government
•   Eligible activity
•   Meet a national objective
•   Meet need from 2008 disaster
•   Best option selected



     P UBLIC I NFRASTRUCTURE P ROGRAM
            Criteria for Selection
•   Cause of Need for Project
•   Primarily Benefits LMI Persons
•   Critical Infrastructure
•   Project Readiness
•   Financial Need
•   Reduction of Burden
•   Threat to Health & Safety/Urgency
•   Best Option Selected

           CRITERIA FOR SELECTION
    Cause of Need for Project
• Need arises from 2008 disasters
– 10 points
• Need does not arise from 2008 disasters
– 0 points




       CRITERIA FOR SELECTION
           Benefit to LMI
• Project primarily benefits LMI
– 10 points
• Does not primarily benefit LMI
– 0 points




      CRITERIA FOR SELECTION
Critical Community Infrastructure
• Critical community-wide
  – 10 points
• Critical to target area
  – 8 points
• Critical limited benefit
  – 4 points
• Not critical infrastructure
  – 2 points
       CRITERIA FOR SELECTION
          Project Readiness

• Have obtained required permit or NA
  – 5 points
• Have not obtained permit
  – 0 points



       CRITERIA FOR SELECTION
            Financial Need
• Funding not Available
  – 10 points
• Some Funding Available
  – 5 points
• Funding Available
  – 0 points

       CRITERIA FOR SELECTION
         Reduction of Burden
• Undue burden without grant
  – 10 points*
• No undue burden
  – 0 points*
* Sliding scale between 0 & 10 based on user
  fees

       CRITERIA FOR SELECTION
Threat to Health and Safety/ Urgency

• Complete Soon
  – 10 points
• Not as Urgent
  – 5 points
• No Urgency
  – 0 points

      CRITERIA FOR SELECTION
           Option Selected

• Best option selected
  – 5 points
• Best option not selected
  – 0 points



       CRITERIA FOR SELECTION
             Final Ranking
• Maximum 70 points available
• Tie broken by selecting project serving the
  most LMI persons




       CRITERIA FOR SELECTION
A P P L I C AT I O N PAG E 1
A P P L I C AT I O N PAG E 2
A P P L I C AT I O N P AG E 3
A P P L I C AT I O N P AG E 4
A P P L I C AT I O N P AG E 5
A P P L I C AT I O N P AG E 7
A P P L I C AT I O N P AG E 8
A P P L I C AT I O N P AG E 9
A P P L I C AT I O N PAG E 1 0
A P P L I C AT I O N PAG E 1 1
A P P L I C AT I O N F O R M S ( PAG E 3 6 )
A P P L I C AT I O N F O R M S ( P AG E 3 7 )
A P P L I C AT I O N C H E C K L I S T ( P AG E 1 2 )
A P P L I C AT I O N C H E C K L I S T ( P AG E 1 3 )
 Meeting LMI National Objective
• Identify Service Area
• Most recent census data
• Area-wide income survey




          I N C O M E S U RV E Y
   Conducting an Income Survey

• Survey every household if less than 239
• Random sample if 239 or more




            I N C O M E S U RV E Y
         Selecting a Sample
Number of Households              Sample Size
    239-308                          175
    309-398                          200
    399-650                          250
    651-1200                         300
    1201-2700                        350
    2701 or more                     400
         I N C O M E S U RV E Y
    Acceptable Survey Methods
• Door – to – Door
• Mail

 A 75% rate is required for survey results to
 be valid when surveying all households.
 For sample survey must obtain number of
 valid surveys indicated in guidelines.
           I N C O M E S U RV E Y
  Unacceptable Survey Methods

• Telephone
• Third Party Estimates of Household Income
• Income assumptions




           I N C O M E S U RV E Y
               Survey Form
• Use a simple survey form
     - Brief explanation
     - Assurance of anonymity
     - Name of Interviewer
     - Household Size
     - Indication if income above or below
     - Support for Project?
     - Racial and ethnic data if target area
            I N C O M E S U RV E Y
I N C O M E S U RV E Y
I N C O M E S U RV E Y
  Survey Summary & Worksheet
• Complete summary and worksheet and
  maintain in file
• Maintain copy of survey instrument
• Maintain separate list of those completing
  survey
• Keep all individual surveys and map in file


           I N C O M E S U RV E Y
I N C O M E S U RV E Y
I N C O M E S U RV E Y
                 Summary
• Surveys must be completed prior to
  application submission
• Survey all households if less than 239
• Conduct random sample survey if 239
  households or more
• If in doubt about methodology call for
  approval
• To be valid must have been completed after
  January 1, 2005
           I N C O M E S U RV E Y
Meeting Urgent Need National Objective
 • Adopt resolution on page 26 of application




     U R G E N T N E E D N AT I O N A L O B J E C T I V E
        Other Federal Requirements
•   Procurement
•   Environmental review
•   Uniform Relocation Act
•   Davis Bacon and other Labor Standards
•   Fair Housing and Equal Opportunity



        P UBLIC I NFRASTRUCTURE PROGRAM
Limits On Activities Prior To Clearance

• No participant may commit or expend CDBG
  funds prior to receiving state approval IF the
  activity would have an adverse environmental
  impact or limit the choice of reasonable
  alternatives.



      P UBLIC I NFRASTRUCTURE P ROGRAM
                      Questions
           Entitlements: Patrick Davis
                  217.785.6142
            Patrick.Davis@illinois.gov
         Non-Entitlements: Hank Manning
                  866.234.2065
              manningh@cdm.com
                  Shawn Shiffer
                  866.234.2065
              shiffersm@cdm.com
I L L I N O I S D I S A S T E R R E C OV E RY P RO G R A M

				
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