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					                                        BOARD OF EDUCATION
                                SCHOOL DISTRICT NO. 71 (COMOX VALLEY)

                                        Regular Board Meeting—Public
                                   R1/January 25, 2011 and February 7, 2011
                                                    7 pm


Present:   Trustees                              Staff
           Susan Barr, Chair                     Sherry Elwood, Superintendent
           Corinne McLellan, V-Chair             Sheila Shanahan, Assistant Superintendent
           Sheila McDonnell                      Len Ibbs, Secretary Treasurer
           Fran Goldberg                         Esther Shatz, Director of Instruction (Student Services)
           Tom Weber                             Allan Douglas, Director of Instruction (Elementary)
           Danny White                           Lynda-Marie Handfield, Director, Human Resources
           Janice Caton                          Chuck Morris, Director of Operations
                                                 Debbie Page, Recording Secretary

A                CALL TO ORDER

                   1.01     The Board Chair called the Regular Board Meeting to order at 7:00 pm.


B                ADOPTION OF PUBLIC MEETING MINUTES

                   2.01     Minutes of Regular Board Meeting R10/December 14, 2010 circulated earlier in draft form for Board
                            approval.

                 Motion:
                 It was regularly moved and seconded that the Board approve the minutes of R10/December 14, 2010 regular
                 Board meeting.
                                                                                                                     CARRIED

C                ADOPTION OF AGENDA

                   3.01     The Procedural Bylaw provides that any additions to this Agenda require the unanimous approval of
                            all Board members present.

                 Motion:
                 It was regularly moved and seconded that the Board waive the 48-hour notice period required under the
                 Procedural Bylaw in order to consider additions to the Agenda, and adopt the Agenda as amended, the
                 amendments to consist of…
                                                                                                                         CARRIED

D                REPORT ON IN-CAMERA MEETING HELD FROM 6 pm to 7 pm

                   4.01     Prior to the Regular Meeting, the Board held an “In-Camera” meeting.

                            -    Governance and personnel were discussed.
                                                                                          Regular Board Meeting
                                                            R1/January 25, 2011 and February 7, 2011 (Completion)




E   PRESENTATION/DELEGATION

        5.01     Today’s Learning for Tomorrow’s World, Guest Speaker: Tomiko Collins

                 Tomiko Collins spoke to her powerpoint presentation to the Board—overview: using technology as a
                 tool for collaboration/supporting teachers; Google Apps (sites/docs).

F   OLD BUSINESS

        6.01     Busing Report, Briefing Note, Len Ibbs, Secretary Treasurer

                 Board information.

        6.02     Policy 5100, Regulations—Hiring of Excluded Staff, Briefing Note, Len Ibbs, Secretary Treasurer

                 This item will come forward to a future Board meeting with a group of policies currently under review.

G   CHAIR’S REPORT

        7.01

H   MANAGEMENT REPORTS
    -          Superintendent’s Report

        8.01     Good News Items, Sherry Elwood, Superintendent

                 Highlights:

                    Nala’atsi Students’ Mural—Aboriginal Education Centre
                    Robotics Competitions
                    Literacy Week, January 24-28, 2011
                    Kasiga International School, Dehradun, India – visit to Mark R. Isfeld Secondary School
                                              th
                    Junior Achievement—13 Annual BC Business Challenge, January 17, 2011
                    Earthquake Preparedness Drill – Drop, Cover and Hold, Wednesday, January 26, 2011; 10am
                    Spelling Bee Competition—A. Douglas, Director of Instruction (Elementary);
                     S. Elwood, Superintendent (Judges)

        8.02     Brooklyn Elementary School Closure—Final Report, Sherry Elwood, Superintendent

    Motion:
    It was regularly moved and seconded that School District No. 71 (Comox Valley) in accordance with School Closure
    Policy 3050R1 proceed to close Brooklyn Elementary School (Facility 7171063) effective closure date June 30,
    2011, receive its first reading.
                                                                                                             CARRIED

    It was regularly moved and seconded that School District No. 71 (Comox Valley) in accordance with School Closure
    Policy 3050R1 proceed to close Brooklyn Elementary School (Facility 7171063) effective closure date June 30,
    2011, receive its second reading.
                                                                                                             CARRIED




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                                                                                       Regular Board Meeting
                                                         R1/January 25, 2011 and February 7, 2011 (Completion)




    It was regularly moved and seconded that the Board unanimously agree to suspend the requirements of the
    School Act and Board’s Procedural Bylaw, 2007 to have the third reading of the Brooklyn Elementary School
    Closure at a subsequent meeting.
                                                                                                           CARRIED

    It was regularly moved and seconded that School District No. 71 (Comox Valley) in accordance with School Closure
    Policy 3050R1 proceed to close Brooklyn Elementary School (Facility 7171063) effective closure date June 30,
    2011, receive its third and final reading.
                                                                                                             CARRIED

     8.03     Policy 3075 R1—Sexual Orientation and Gender Identity, Sherry Elwood, Superintendent

    Motion:
    It was regularly moved and seconded that the Board of Education adopt the regulations for Policy 3075 R1—
    Sexual Orientation and Gender Identity as presented.
                                                                                                            CARRIED

I   --Secretary Treasurer’s Report

     9.01     2011/2012 Staffing Budgets, Briefing Note, Len Ibbs, Secretary Treasurer

    Motion:
    It was regularly moved and seconded that the Board authorize senior management to prepare a proposal to spend
    some of the holdback allocation in this current school year.
                                                                                                       DEFEATED

    Motion:
    It was regularly moved and seconded to defer the balance of the agenda to another meeting.
                                                                                                      WITHDRAWN

    Motion:
    It was regularly moved and seconded that at the end of the Secretary Treasurer’s Report, the remainder of the
    agenda will be moved to another meeting date.
                                                                                                            CARRIED

    Motion:
    It was regularly moved and seconded to split the recommendation into two motions.
                                                                                                           CARRIED

    Amended Motion:
    It was regularly moved and seconded that the Board approve adjusting staffing levels for the 2011/12 Annual
    Budget with a reduction of teaching staff of 3 FTE.
                                                                                                            CARRIED

              Note: February 7, 2011 (Completion of the Regular Board Meeting Agenda, January 25, 2011)




                                         Page 3
                                                                                          Regular Board Meeting
                                                            R1/January 25, 2011 and February 7, 2011 (Completion)




      9.01     2011/12 Staffing Budgets (Continuation from January 25, 2011 agenda)


    Motion:
    It was regularly moved and seconded that the Board support the 2011/12 staffing budgets with a reduction to one
    support staff position and a transfer of .6 from the Director of Capital Projects and Planning to the position of
    District Principal Health and Safety.
                                                                                                                  CARRIED

J   --Human Resources Report

     10.01     Retirements

               Cora L. Pullin, Teacher, G.P. Vanier Secondary School will retire effective January 31, 2011 after
               25 years of service with the district. Teacher since 1982.

    Motion:
    It was regularly moved and seconded to receive the management reports.
                                                                                                                CARRIED

K   BOARD COMMITTEE REPORTS

        a)   Finance Committee
             Committee Chair: Danny White

    11.01    Minutes of the Monday, January 10, 2011 Finance Committee Meeting were provided for Board
             information.

        1.     Policy 8001—Use of School Facilities, Briefing Note, Len Ibbs, Secretary Treasurer

    Motion:
    It was regularly moved and seconded to refer this matter to the Education Committee for discussion.
                                                                                                                CARRIED

    Motion:
    It was regularly moved and seconded to receive the Finance Committee Report.
                                                                                                                CARRIED
        b) Policy Advisory Committee
           Committee Chair: Tom Weber

    11.02    No January 2011 Policy Advisory Committee Meeting. Next meeting scheduled for Tuesday,
             February 1, 2011.

        c) Education Committee Meeting
           Committee Chair: Corinne McLellan

    11.03    Minutes of the Tuesday, January 11, 2011 Education Committee Meeting were provided for Board
             information.




                                          Page 4
                                                                                       Regular Board Meeting
                                                         R1/January 25, 2011 and February 7, 2011 (Completion)


    Motion:
    It was regularly moved and seconded to receive the Education Committee Report.
                                                                                                             CARRIED


L   BOARD APPOINTEES to OTHER BODIES/COMMITTEE STRUCTURE

     12.01    Tribune Bay Outdoor Education Society, Tri-partite and Governing Contracts, Briefing Note, Len Ibbs,
              Secretary Treasurer

    Motion:
    It was regularly moved and seconded that the Board approve the Tri-partite and Governing Contracts as
    presented.
                                                                                                             CARRIED

    Motion:
    It was regularly moved and seconded that the Board appoint the following as directors to the Tribune Bay Outdoor
    Education Society:
    Len Ibbs, Secretary Treasurer
    Sheila McDonnell, Trustee
    Jaret Abel, Teacher, SD 71
    Hugh MacKinnon, Vice-Principal, Glacier View Secondary Centre, SD 71
                                                                                                             CARRIED

     12.02    Vancouver Island School Trustees’ Association (V.I.S.T.A.) Branch Meeting, February 5, 2011,
              Nanaimo, B.C.

    Motion:
    It was regularly moved and seconded that any Trustee wishing to attend the Vancouver Island School Trustees’
    Association Branch Meeting February 5, 2011 may do so from required Board business.
                                                                                                           CARRIED

     12.03    BC School Trustees Association—AGM, April 14 to 17, 2011, Vancouver, B.C.

    Motion:
    It was regularly moved and seconded that any Trustee wishing to attend the BC School Trustees Association—
    AGM, April 14 to 17, 2011 may do so from required Board business.
                                                                                                            CARRIED

M   NEW BUSINESS

     13.01    Establishing a Charitable Foundation to Support Public Education in SD 71, Sheila McDonnell, Trustee
              (Baynes, Denman and Hornby Islands)

    Motion:
    It was regularly moved and seconded that the Board establish a Task Force to research and consult with members
    of the community regarding the establishment of a Foundation to support public education in the Comox Valley,
    bringing back a preliminary recommendation in April 2011.
                                                                                                            CARRIED




                                         Page 5
                                                                                          Regular Board Meeting
                                                            R1/January 25, 2011 and February 7, 2011 (Completion)


     13.02     Earthquake Emergency Preparedness, Sheila McDonnell, Trustee (Baynes, Denman and Hornby
               Islands)

    Amendment:
    Insert at end of recommendation: with a report to the April Board meeting.
                                                                                                                CARRIED

    Amended Motion:
    It was regularly moved and seconded that the Board request the Superintendent and staff to prepare a report on
    the status of emergency preparedness in SD 71, including a planning budget, a framework and a timeline to
    ensure our resources and training are to appropriate standards, with the report to be brought to the April Board
    meeting.
                                                                                                               CARRIED

     13.03     Today’s Learning for Tomorrow’s World, Susan Barr, Board Chair

    Motion:
    It was regularly moved and seconded that the Board request that Superintendent Sherry Elwood consult with all
    levels of staff in order to prepare a comprehensive in-service education plan for the District, including a budget,
    for the Board to consider at our February 22, 2011 public Board meeting.
                                                                                                                  CARRIED

     13.04     Code of Conduct, Fran Goldberg, Trustee, Town of Comox

    Motion:
    It was regularly moved and seconded that the Board directs senior staff to provide the Board with
    recommendations as to the development of an SD 71 Code of Conduct with a report to the Board by the March
    Board meeting.
                                                                                                       DEFEATED

N   CORRESPONDENCE

     14.01     Rick Davis, Superintendent of Achievement, Ministry of Education, Letter of Response re “appropriate
               for student learning”

               Board information

     14.02     Danyta Welch, Policy and Program Officer, Local Government Program Services, 2010 School
               Community Connections Round 2—Supporting Neighbourhood Learning Centres.

               Board information

    ADJOURNMENT

     January 25, 2011 Regular Board meeting adjourned at 9:07 pm; February 7, 2011 (Completion of the January 25,
                               2011 Regular Board Meeting agenda) adjourned at 8:56 pm

                                             CERTIFIED CORRECT as circulated.

    _______________________________________                        ______________________________________
    Chairperson                                                    Secretary-Treasurer



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