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									                           MINUTES OF THE REGULAR MEETING
                                     Board of Education
                        Farmington Municipal School District Number Five
                             Thursday, January 26, 2006 – 7:00 p.m.
                                  Central Office Board Room


MEMBERS PRESENT:
Janet King, President
Rod Conover, Vice President
Sandy Schumacher, Secretary
Steve Nelson, Member

MEMBERS ABSENT:
Dean Pecotte, Deputy Secretary

OTHERS MEETING WITH THE BOARD:
Janel Ryan, Superintendent
D’rese Sutherland, Asst. Superintendent of Finance
Frank Stimac, Asst. Superintendent of Campus Programs
James Barfoot, Asst. Superintendent of Operations
Robert Emerson, Asst. Superintendent of Curriculum, Instruction and Technology
Arlene Kirstine, Director of Bilingual and Indian Education
Bettye Buller, Director of Title I
Sandi Sandrick, Director of Special Education
Dolores Cammon, Administrative Assistant

BOARD WORKSESSION

DISTRICT SURVEY
Mr. David Kolb of Incite Learning, Inc. gave an overview of the completed survey data compiled by his
company. He explained that the survey was designed to assess Farmington Schools in the categories of
general environment, learning environment, professional learning community, leadership, parent and
community involvement, and safety, traffic, drugs and alcohol use, bullying and sexual harassment. The
survey results were divided to show comparisons with elementary schools, middle schools and high
schools. The results were then categorized by who the respondents were (staff, students, and parents).
Individual school results are available on a website and contain narrative comments as well as the
numerical data.

Staff found the information in the survey very informative and Mrs. Ryan stated the need to make sure
the data was utilized and not filed away and forgotten.

POWERSCHOOL UPDATE
Mr. Robert Emerson gave an update on the new student information system Power School, which the
district has been using for approximately nine months. He shared successes and problems with the new
system. The successes have far outweighed the problems. Mr. Emerson reported that Mr. Thacker has
written several programs to help customize the program for the needs of the district. He also reported
that one of the most highly praised parts of the system is the parent accessibility to their student’s
information. Interesting enough, students are accessing their information almost twice as often as their
parents. Mr. Emerson also reported on ADS reporting through Power School. There have been two
reports since changing to Power School – each time the report has gotten easier and Mr. Emerson feels
that trend will continue as the information necessary for the report becomes more accurate.

BOARD MEETING

CALL TO ORDER
Ms. King called the regular meeting to order at 7:00 p.m. Mr. Conover lead those present in the Pledge
of Allegiance to the American flag and the salute to the New Mexico State flag.

WELCOME TO GUESTS
Ms. King welcomed everyone to the meeting.

CONSIDERATION TO ADOPT THE AGENDA
Mrs. Ryan recommended the agenda be amended to move the executive session after item 10b.

       It was moved by Mrs. Schumacher, seconded by Mr. Nelson, to adopt the agenda as amended.
       The motion carried unanimously.

CONSIDERATION TO APPROVE THE MINUTES OF THE JANUARY 12, 2006 REGULAR
MEETING
Mrs. Ryan recommended that the Board approve the minutes of the January 12, 2006 regular board
meeting.

       It was moved by Mr. Nelson, seconded by Mr. Conover, to approve the minutes of the January
       12, 2006 regular board meeting. The motion carried unanimously.

RECOGNITION OF STUDENTS, STAFF AND PATRONS
Mr. George Sharpe recognized the following students for completing the Merrion Oil & Gas engineer
mentorship program: Brandon Huslig, Brian Petersen, Chet Miller, Ginger Gilfillan, Jacque Green, Ryan
Merrion, Sarah Fletcher and Stepane Biemer.

Piedra Vista Principal Donny Ortiz recognized Coye Yazzie for his Eagle Scout project of erecting a
safety barrier around an exposed gas pipe line. He also recognized Tanner Barbeau for his honesty in
turning in a wallet he found in the PVHS parking lot. The wallet contained $1,700.

OPPORTUNITY FOR GUESTS
Apache parent Ms. Isaacson voiced her concerns regarding the Breakfast in the Classroom program. She
presented the Board with a list of 12 questions she would like answered. Board President Janet King
said the questions would be referred to Superintendent Janel Ryan.

CONSIDERATION TO RATIFY THE HEARING OFFICER DECISIONS
Mrs. Ryan recommended that the Board ratify the decisions of the Hearing Officer in cases 48 through
61, which included 1 expulsion, 2 expulsions held in abeyance, 2 probations, 6 suspensions held in
abeyance, 2 suspensions with the option to apply to an alternative program, and 1 suspension.
       It was moved by Mr. Conover, seconded by Mrs. Schumacher, to ratify the Hearing Officer’s
       decisions in cases 48 through 61. The motion carried unanimously.

CONSIDERATION TO APPROVE OUT-OF-STATE TRIP FOR FHS BASEBALL TEAM
Mrs. Ryan recommended the Board approve a request from Coach Don Lorett to take FHS Baseball
students to Phoenix, Arizona March 26 – 30, 2006. Mike McGaha was present to explain that the trip
is for the Baseball Team to participate in the Sandra Day O’Conner 24 team Tournament.

       It was moved by Mr. Nelson, seconded by Mr. Conover, to approve the out of state trip request
       for the FHS baseball team. The motion carried unanimously.

OUT OF STATE TRIP FOR FHS/PVHS FRENCH STUDENTS
Mrs. Ryan recommend the Board approve a trip request from French teacher Allison Goff to take
French students from PVHS and FHS to Northern France during Spring Break in 2007. Ms. Goff
explained that the trip would be planned through NETC-LEAP. She added that during the trip, students
would tour Paris visiting the Louvre, Eiffel Tower, Norte Dame, Les Invalides, and Champs Elysees.
They would also visit Van Gogh’s house, Montmartre artists’ quarter, Chateau of Versailles and
Normandy D Day beaches, and Bayeux tapestry.

       It was moved by Mrs. Schumacher, seconded by Mr. Nelson, to approve the out of state trip
       request for the FHS/PVHS French students. The motion carried unanimously.

CONSIDERATION TO APPROVE SPANISH CURRICULUM
Linda Valencia presented an overview of the proposed Spanish Curriculum. She used board members
and administrators to give an example of Spanish Curriculum study plan. She was able to show that
even though she spoke only Spanish during the lesson plan, those participating were able to understand
what she was saying.

Mrs. Ryan recommended the Board approve the Spanish Curriculum

       It was moved by Mr. Nelson, seconded by Mr. Conover, to approve the Spanish Curriculum.
       The motion carried unanimously.

REPORTS FROM THE SUPERINTENDENT, STAFF AND BOARD
Mrs. Ryan reported that the Cabinet members have been taking every opportunity to remind staff and
the community about the upcoming two mill levy election. She has recently spoken to the Boys and
Girls Club Board, the Chamber of Commerce Board and the Better Business Bureau Board.

Mrs. Ryan reported that school districts have Tom Sullivan, Bud Mullcock, Stan Rounds and Mack
Mitchell consistently watching the happenings at the legislative session and looking out for the needs of
educators. She added that one issue recently reported from Santa Fe is the talk about skipping the
$45,000 step in the 3 tier licensure salary level and going directly to $50,000. The funding issues for this
action are currently being researched.
Mrs. Sutherland reported that the District has just learned that the State Department will be increasing
the unit value by $32.99 (from $3,165.02 to $3,198.01), which results in $751,833 of additional money.
She added that part of the additional funding was due to growth units, which Farmington Schools has
never received before.

Mrs. Sutherland gave a report on projected salary increases. She stated that the Governor is proposing
an average 9.5% increase for Instructional Assistants and an average 6% increase for all other staff. She
estimated that this could cost the district over $2.6 million not including benefit costs.

Mr. Nelson reported that he had served as a judge at the Animas Science Fair.

Mr. Conover reported that he and Ms. Sheppeck gave a mill levy election presentation at Country Club
Elementary.

CONSENT AGENDA
Mrs. Ryan recommended that the Board take items 9a through 9f on a consent agenda.

       It was moved by Mr. Conover, seconded by Mr. Nelson, to take items 9a through 9f on a consent
       agenda. The motion carried unanimously.

       It was moved by Mrs. Schumacher, seconded by Mr. Nelson, to approve the items on the consent
       agenda. The motion carried unanimously.

CONSIDERATION TO APPROVE TITLE VIII – IMPACT AID INDIAN EDUCATION
POLICIES AND PROCEDURES
Mrs. Ryan recommended the Board approve the Title VIII – Impact Aid Indian Education Policies and
Procedures. These policies and procedures are required to be updated annually.

       It was moved by Mr. Conover, seconded by Mrs. Schumacher, to approve the Title VIII –
       Impact Aid Indian Education Policies and Procedures. The motion carried unanimously.

EXECUTIVE SESSION: 8:14 P.M.
Mrs. Ryan recommended the Board have an executive session to discuss personnel issues as authorized
in NMSA 1978, 10-15-1through 10-15-4.

RECONVENED: 9:12 P.M.
Upon reconvening, Mrs. King stated that while in executive session, the board discussed only personnel
issues.


PERSONNEL REPORT
Mrs. Ryan reported that since the last board meeting she had approved the hiring of 5 certified, 2
classified and 2 coaching positions.

ADVANCED PLANNING
Feb. 9   Special Board Meeting (9:00 a.m.)
Feb. 10-11    Board Member Institute
Feb. 23       5:00 p.m. Board Work Session
              7:00 p.m. Board Meeting

ADJOURNMENT
There being no further business to come before the Board, the meeting was adjourned at 9:15 p.m.

Attest                                     Signed
              Secretary                                          President

Approved                             , 2006.
                           MINUTES OF THE SPECIAL MEETING
                                      Board of Education
                        Farmington Municipal School District Number Five
                             Thursday, February 9, 2006 – 9:00 a.m.
                                    Superintendent’s Office


MEMBERS PRESENT:
Janet King, President
Rod Conover, Vice President
Sandy Schumacher, Secretary
Steve Nelson, Member

MEMBERS ABSENT:
Dean Pecotte, Deputy Secretary

OTHERS MEETING WITH THE BOARD:
Janel Ryan, Superintendent
Frank Stimac, Asst. Superintendent of Campus Programs
James Barfoot, Asst. Superintendent of Operations
Mary Lou Sheppeck, Asst. Superintendent of Human Resources
Dolores Cammon, Administrative Assistant

CALL TO ORDER
Ms. King called the regular meeting to order at 9:02 a.m. Mr. Nelson led those present in the Pledge of
Allegiance to the American flag.

WELCOME TO GUESTS
Ms. King welcomed everyone to the meeting.

CONSIDERATION TO ADOPT THE AGENDA
Mrs. Ryan recommended the agenda be adopted as presented.

       It was moved by Mr. Conover, seconded by Mr. Nelson, to adopt the agenda as presented. The
       motion carried unanimously.

CONSENT AGENDA
Mrs. Ryan recommended that the Board take items 9b through 9d on a consent agenda.

       It was moved by Mrs. Schumacher, seconded by Mr. Nelson, to take items 9b through 9d on a
       consent agenda. The motion carried unanimously.

CONSIDERATION TO APPROVE ELECTION CANVASS
Mrs. Ryan reported that 1,310 people voted at Tuesday’s mill levy election. Those voting in favor of
the 2 mill continuation numbered 1,056 while 253 voted against it. She recommended that the Board
approve the election canvass.
       It was moved by Mrs. Schumacher, seconded by Mr. Conover, to approve the election canvass.
       The motion carried unanimously.

CONSENT AGENDA
Mr. Barfoot briefly explained that there were no local bidders for the re-roof bid for the FHS Home Ec
Cottage, however, low bidder Top Line Installers has done quality work for the district in the past. In
answer to a question, Mr. Barfoot stated that the type of roof to be installed is a thermoplastic
membrane roofing system at a cost of $65,694.

Mrs. Ryan recommended that the Board approve the items placed on a consent agenda.

       It was moved by Mr. Nelson, seconded by Mrs. Schumacher, to approve the items placed on a
       consent agenda. The motion carried unanimously.

ADVANCED PLANNING
Feb. 23  5:00 p.m. Board Work Session
         7:00 p.m. Board Meeting

Mrs. King asked board members to consider discussing the Superintendent’s evaluation during an
executive session at the February 23rd board meeting. Board members concurred with this
recommendation.

ADJOURNMENT
There being no further business to come before the Board, the meeting was adjourned at 9:15 p.m.

								
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