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CRB Guidance Worcestershire

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CRB Guidance Worcestershire Powered By Docstoc
					Schools Staff - Who needs to be CRB checked, and where they go on the Single Central Record (12thOctober 2009)
This document outlines the current agreements within Worcestershire County Council (WCC) in relation to the DCSF Safeguarding Children and Safer
Recruitment in Education Document on employing staff and any volunteers, which can be downloaded at www.everychildmatters.gov.uk. The second column
denotes if a CRB check is needed.
Type of staff/volunteer CRB Check needed The Current Position                                          Does the school need to see       Page Number where
                                                                                                       the CRB and where should          advice can be found in
                                                                                                       they be recorded on the Single Safeguarding Children
                                                                                                       Central Record?                   and Safer Recruitment
                                                                                                                                         in Education
                                                                                                                                         document. Ofsted
                                                                                                                                         evidence
Teachers                  Enhanced               Must have a WCC CRB check.                            Yes see WCC CRB.                  p.35-37,40
                                                                                                       Record on Employees page of       Staffing & Appointments
                                                                                                       school’s Single Central Record.   list confirms checks
                                                                                                                                         carried out under
                                                                                                                                         Service Level
                                                                                                                                         Agreement for Ofsted
                                                                                                                                         evidence
NQT’s                     Enhanced               Must have a WCC CRB check.                            Yes see WCC CRB.                  p.35-37,40
                                                 If there is no break in service following training    Record on Employees page of       Staffing & Appointments
                                                 course, and they have been checked previously by      school’s Single Central Record.   list confirms checks
                                                 the college they can start pending the receipt of the                                   carried out under
                                                 full WCC CRB check. Otherwise, they can start with                                      Service Level
                                                 a clear Vetting & Barring List check, but a full WCC                                    Agreement for Ofsted
                                                 CRB check must be in progress and the head must                                         evidence
                                                 do a risk assessment.
Teachers from another     Enhanced               Must have a WCC CRB check.                            Yes see WCC CRB                   p. 35-37,40-41
maintained school in                             If there is no break in service teachers do not have  Record on Employees page of       Staffing & Appointments
Worcs.                                           to undergo a new CRB check. If there is a break in    school’s Single Central Record.   list confirms checks
                                                 service longer than 3 months a new WCC CRB                                              carried out under
                                                 check should be carried out.                                                            Service Level
                                                                                                                                         Agreement for Ofsted
                                                                                                                                         evidence
Teachers from another     Enhanced               Must have a WCC CRB check.                            Yes see WCC CRB                   P 35 – 37
LA                                               If there is no break in service when they move from   Record on Employees page of       Staffing & Appointments
                                                 another LA, and they have been checked previously school’s Single Central Record.       list confirms checks
                                                 by the LA they can start provided you have seen                                         carried out under
                                                 and recorded their other CRB check, a full new                                          Service Level
                                                 WCC CRB check is in progress with a clear Vetting                                       Agreement for Ofsted
                                                 & Barring List check, and the head has carried out a                                    evidence
                                                 risk assessment


                                       a40803aa-01d2-4a1d-a223-e635ba174437.doc 09/02/2010                                                            1
Schools Staff - Who needs to be CRB checked, and where they go on the Single Central Record (12thOctober 2009)
Type of staff/volunteer    CRB Check needed   The Current Position                                      Does the school need to see       Page Number where
                                                                                                        the CRB and where should          advice can be found in
                                                                                                        they be recorded on the Single    Safeguarding Children
                                                                                                        Central Record?                   and Safer Recruitment
                                                                                                                                          in Education
                                                                                                                                          document. Ofsted
                                                                                                                                          evidence
Teachers working in        Enhanced           Must have a WCC CRB check.                                Yes see WCC CRB ..                P 35 – 37
independent schools                           If there is no break in service when they move from       Record on Employees page of       Staffing & Appointments
who also work in our LA                       another LA, and they have been checked previously         school’s Single Central Record.   list confirms checks
schools                                       by the LA they can start provided you have seen                                             carried out under
                                              and recorded their other CRB check, a full new                                              Service Level
                                              WCC CRB check is in progress with a clear Vetting                                           Agreement for Ofsted
                                              & Barring List check, and the head has carried out a                                        evidence
                                              risk assessment

Teachers from overseas     Enhanced           Must have a WCC CRB check.                                Yes see WCC CRB ..                p.33, 35-37, 51, 52, 53.
                                              Teacher will be required to provide a certificate of      Record on Employees page of       Appendix 8
                                              good conduct/repute/police certificate from their         school’s Single Central Record.   Staffing & Appointments
                                              embassies or police forces. In addition the Staffing                                        list confirms checks
                                              & Appointments section will carry out a check on the                                        carried out under
                                              Vetting & Barring Lists. Schools must confirm the                                           Service Level
                                              right of those they employ to work in UK (See                                               Agreement for Ofsted
                                              appendix 8)                                                                                 evidence
Support staff              Enhanced           Must have a WCC CRB check.                                Yes see WCC CRB ..                p.35-37,40,47
(Non Teaching staff)                                                                                    Record on Employees page of       Staffing & Appointments
Administrative &                                                                                        school’s Single Central Record.   list confirms checks
Clerical Roles/ Learning                                                                                                                  carried out under
& Teaching Support                                                                                                                        Service Level
Roles / Specialist &                                                                                                                      Agreement for Ofsted
Technical Support                                                                                                                         evidence
Roles/ Facilities Roles
/Pastoral & Welfare
Roles
Support Staff from other   Enhanced           Must have a WCC CRB check.                                Yes see WCC CRB                   p. 35-37,40,47
Maintained school in                          If there is no break in service and the role is not one   Record on Employees page of       Staffing & Appointments
Worcs.                                        of greater contact/responsibility with children, they     school’s Single Central Record.   list confirms checks
                                              do not have to undergo a new CRB check. If there is                                         carried out under
                                              a break in service longer than 3 months a WCC                                               Service Level
                                              CRB check should be carried out.                                                            Agreement for Ofsted
                                                                                                                                          evidence

                                      a40803aa-01d2-4a1d-a223-e635ba174437.doc 09/02/2010                                                               2
Schools Staff - Who needs to be CRB checked, and where they go on the Single Central Record (12thOctober 2009)
Type of staff/volunteer   CRB Check needed      The Current Position                                      Does the school need to see         Page Number where
                                                                                                          the CRB and where should            advice can be found in
                                                                                                          they be recorded on the Single      Safeguarding Children
                                                                                                          Central Record?                     and Safer Recruitment
                                                                                                                                              in Education
                                                                                                                                              document. Ofsted
                                                                                                                                              evidence
Parent volunteers/other   Enhanced              Must have a WCC CRB check.                                If required see WCC CRB.            p.41,49 Appendix 7 and
volunteers                                      If working frequently or intensively with children in a   Record on Volunteers page of        Appendix 13
                                                school. Frequently is defined as "once a week or          school’s Single Central Record.     Staffing & Appointments
                                                more". Intensively is defined as 4 days or more in a                                          list confirms checks
                                                month or overnight. One off occasions therefore do                                            carried out under
                                                not warrant a check but volunteers must be                                                    Service Level
                                                supervised. If the work takes place overnight the                                             Agreement for Ofsted
                                                volunteer must have a check.                                                                  evidence
Governors                 Enhanced if needed     All newly appointed governors must be checked            Yes see WCC CRB                     p.38,40,50
                                                against the new Vetting & Barring list. Those              Record on Volunteers page of       Staffing & Appointments
                                                governors who are working frequently or intensively       school’s Single Central Record.     list confirms checks
                                                with children (as defined above) must have a WCC                                              carried out under
                                                CRB check. The Authority also recommends that all                                             Service Level
                                                existing governors have a WCC CRB check.                                                      Agreement for Ofsted
                                                                                                                                              evidence
Visiting                  None                  One off or non-regular visitors who do not have           No. See ID on arrival               p.41
speakers/visitors                               unsupervised access to children do not need a CRB         If CRB produced by individual
                                                check. They should show on arrival a recognised           record on the Contractors page of
                                                form of ID such as a driving licence and be escorted      the school Single Central Record
                                                whilst on the premises.
Building contractors/     Enhanced if needed.   Children should not be allowed in areas where             ID must be seen.                    p. 41 (emergency
Emergency Contractors                           builders are working for health and safety reasons        If CRB produced by contractor       repairs, CRB not
                                                and risks should be managed and documented                record on the Contractors page of   required)
                                                (e.g. working out of school hours where possible, or      the school Single Central Record    p.53
                                                by excluding or limiting access to pupils where work                                          Appendix 6
                                                is being carried out). Contractors who carry out
                                                emergency repairs should be supervised in school
                                                as far as is reasonable. All contractors should show
                                                on arrival a recognised form of ID such as a driving
                                                licence and their contractor’s Identity Badge. See
                                                Appendix 6 of guidance



                                       a40803aa-01d2-4a1d-a223-e635ba174437.doc 09/02/2010                                                                 3
Schools Staff - Who needs to be CRB checked, and where they go on the Single Central Record (12thOctober 2009)
Type of staff/volunteer    CRB Check needed   The Current Position                                     Does the school need to see         Page Number where
                                                                                                       the CRB and where should            advice can be found in
                                                                                                       they be recorded on the Single      Safeguarding Children
                                                                                                       Central Record?                     and Safer Recruitment
                                                                                                                                           in Education
                                                                                                                                           document. Ofsted
                                                                                                                                           evidence
PFI Staff                  Enhanced.          Cleaning and Catering staff must be checked by the       Identity badge must be seen and     p.53
                                              contractor. The outcome of such checks is notified       worn by individuals.
                                              to the Staffing & Appointments Section who will          Record on Contractors page of
                                              provide schools with the information for the school's    the school central record
                                              Single Central Record on request

Contracted Out             Enhanced.          The Contractor should provide the head with written      Identity badge must be seen and
Services Staff                                confirmation that appropriate checks have been           worn by individuals.
                                              completed including a satisfactory CRB Disclosure        Record on Contractors page of
                                              in advance of the workers arrival.                       the school central record

WCC Property Services      None               Please ensure that you see the individuals Identity      No. See the WCC ID badge            p.53
Staff                                         Badge They should be treated the same as visitors        Enter on centrally employed page
                                              and be escorted whilst on the premises.                  of Single Central Record.
Pupils who have paid       Enhanced           If the pupil attends the school they work at a check     If required see WCC CRB ..          Staffing & Appointments
work at their school or                       does not need to be undertaken as the school             Record on Employees page of         list confirms checks
another school                                should ensure that the pupil is suitable. If the pupil   School’s Single Central Record at   carried out under
                                              attends another school the Authority recommends          the school where the pupil is       Service Level
                                              that a WCC CRB check should be carried out by the        employed.                           Agreement for Ofsted
                                              school where the work will take place so that they                                           evidence
                                              are treated the same as any other employee in that
                                              school.

Students on extended       Enhanced           A WCC CRB check is required by the school/               Yes see WCC CRB                     p.41, Annex A p.68 –
work related learning in                      nursery where the student will be working.               Record on Volunteers page of        p.70 Appendix 14
another school or                             See Appendix 14 for supplementary guidance for           school’s Single Central Record.
nursery (over 15 days)                        work experience

Students on placement      Enhanced           CRB will have been carried out by University or          Yes see CRB certificate.            WCC guidance
(e.g. trainee teachers)                       College individual required to show CRB enhanced         Record on Centrally Employed
                                              Disclosure certificate                                   and Agency page of Single
                                                                                                       Central Record.


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Schools Staff - Who needs to be CRB checked, and where they go on the Single Central Record (12thOctober 2009)
6th formers and                               They will need a WCC CRB check if the community        Yes see WCC CRB
younger students on                           work is in another school.                             Record on Volunteers page of
regular community work                                                                               school’s Single Central Record.
e.g. helping with a
football club
Type of staff/volunteer    CRB Check needed   The Current Position                                   Does the school need to see          Page Number where
                                                                                                     the CRB and where should             advice can be found in
                                                                                                     they be recorded on the Single       Safeguarding Children
                                                                                                     Central Record?                      and Safer Recruitment
                                                                                                                                          in Education
                                                                                                                                          document. Ofsted
                                                                                                                                          evidence
WCC School Crossing        Enhanced           CRB check completed by WCC.                            No. See the WCC ID badge             p.35-37,40,p.53
Patrol / Escorts / Coach                      These staff will have been checked by the Authority.
drivers                                       Please ensure that you see the individuals ID badge    WCC will put their staff on the LA
                                              WCC employees will have full details on the LA         records.
                                              records.


Librarians from WCC        Enhanced           CRB check completed by WCC.                            No. See WCC ID badge.
going into schools                            These staff will have been checked by the Authority.   Record on Agency and Centrally
                                              Please ensure that you see the individuals ID badge    Employed page of schools Single      p.35-37,40,p.53
                                              WCC employees will have full details on the LA         Central Record if having regular
                                              records.                                               contact. WCC employees will
                                                                                                     have full details on the LA
                                                                                                     records.
Supply Teachers            Enhanced           Schools must satisfy themselves that supply staff      Yes see CRB certificate.             p.35-,38 41,42,47,50,51
provided by Agencies                          have undergone the appropriate checks to assess        See ID enter onto Centrally          Appendix 6 and
including Nursery                             their suitability to the post and ID checks must be    Employed and Agency page of          Appendix 11
Nurses.                                       carried out by the school. Written confirmation        schools Single Central Record.
                                              should be provided to the school by the Agency that
                                              these checks have been completed in advance of
                                              the workers arrival.
Supply teachers            Enhanced           The Service Level Agreement with Staffing &            See ID on arrival. Check to          Appendix 6 and 11
engaged from WCC                              Appointment Section specifies that all the necessary   ensure employee on Accredited
Accredited Supply                             checks will be undertaken before a teacher is          Supply Teacher List
Teacher List                                  entered on to the Accredited Supply Teacher List.      These details should be recorded
                                              The school has access to the Accredited Supply         on the Centrally Employed and
                                              Teacher List on edulink therefore only needs to        Agency Staff page of the Single
                                              confirm that the teacher is included on the List.      Central Record.
                                      a40803aa-01d2-4a1d-a223-e635ba174437.doc 09/02/2010                                                              5
Schools Staff - Who needs to be CRB checked, and where they go on the Single Central Record (12thOctober 2009)


Type of staff/volunteer    CRB Check needed   The Current Position                                   Does the school need to see        Page Number where
                                                                                                     the CRB and where should           advice can be found in
                                                                                                     they be recorded on the Single     Safeguarding Children
                                                                                                     Central Record?                    and Safer Recruitment
                                                                                                                                        in Education
                                                                                                                                        document. Ofsted
                                                                                                                                        evidence
Health Authority Staff     Enhanced           These staff will have been checked by the Primary      No. See ID badge on arrival        p.53
and other public sector                       Care Trust or Strategic Health Authority. Please       Record on Agency and Centrally
staff such as dentists &                      ensure that you see the individuals ID badge           Employed age of page of
nurses                                                                                               school’s Single Central Record,
                                                                                                     where there is regular contact.

WCC Centrally              Enhanced           CRB check completed by WCC.                            No. See WCC ID on arrival          p.35,36,40,53
Employed Music                                These staff will have been checked by the Authority.   Record on Agency and Centrally
Teachers                                      Please ensure that you see the individuals ID badge    Employed page of schools Single
                                              WCC employees will have full details on the LA         Central Record.
                                              records.                                               WCC employees will have full
                                                                                                     details on the LA records.
WCC Centrally              Enhanced           CRB check completed by WCC.                            No. See WCC ID on arrival          p.35,36,53
Employed Teachers –                           These staff will have been checked by the Authority.   Record on Agency and Centrally
Learning Service,                             Please ensure that you see the individuals ID badge    Employed page of schools Single
Behaviour Service,                            WCC employees will have full details on the LA         Central Record if having regular
Integrated Specialist                         records..                                              contact. WCC employees will
Support Service / Social                                                                             have full details on the LA
Workers, Education                                                                                   records.
Welfare Officers,
Education
Physchologist
WCC Education              Enhanced           CRB check completed by WCC.                            No. See WCC ID on arrival.         p. 35,36,40,53
Improvement Advisors,                         These staff will have been checked by the Authority.   Record on Agency and Centrally
School Improvement                            Please ensure that you see the individuals ID badge    Employed page of schools Single
Partners and Teacher                          WCC employees will have full details on the LA         Central Record
Advisors                                      records.                                               WCC employees will have full
                                                                                                     details on the LA records.




                                      a40803aa-01d2-4a1d-a223-e635ba174437.doc 09/02/2010                                                               6
Schools Staff - Who needs to be CRB checked, and where they go on the Single Central Record (12thOctober 2009)
Type of staff/volunteer    CRB Check needed   The Current Position                                   Does the school need to see        Page Number where
                                                                                                     the CRB and where should           advice can be found in
                                                                                                     they be recorded on the Single     Safeguarding Children
                                                                                                     Central Record?                    and Safer Recruitment
                                                                                                                                        in Education
                                                                                                                                        document. Ofsted
                                                                                                                                        evidence
The staff below are        None                                                                      None but ask to see relevant ID.   p. 41
visitors to the school
and only have brief
contact with children
with a member of staff
present (and would
not require a CRB):
Sales staff and
Catering Marketing staff
(who meet with bursars
or heads in schools)
Drivers (delivering
stationery) Contract
Support staff (who meet
with various adults in
the school - heads etc)
WCC Home and               Enhanced           CRB check completed by WCC.                            No. See WCC ID on arrival          p.35,36,40,53
Hospital Teachers                             These staff will have been checked by the Authority.   Record on Agency and Centrally
                                              Please ensure that you see the individuals ID badge    Employed page of schools Single
                                              WCC employees will have full details on the LA         Central Record
                                              records.                                               WCC employees will have full
                                                                                                     details on the LA records.



Counsellors and            Enhanced           CRB check completed by WCC. These staff will           No. See WCC ID on arrival          p.35,36,40,53
Therapists (art and                           have been checked by the Authority. Please ensure      Record on Agency and Centrally
play)                                         that you see the individuals ID badge                  Employed page of schools Single
                                              WCC employees will have full details on the LA         Central Record
                                              records. If employed directly by school treat the      WCC employees will have full
                                              same as any other school employee.                     details on the LA records.




                                      a40803aa-01d2-4a1d-a223-e635ba174437.doc 09/02/2010                                                               7
Schools Staff - Who needs to be CRB checked, and where they go on the Single Central Record (12thOctober 2009)
Type of staff/volunteer   CRB Check needed   The Current Position                                  Does the school need to see          Page Number where
                                                                                                   the CRB and where should             advice can be found in
                                                                                                   they be recorded on the Single       Safeguarding Children
                                                                                                   Central Record?                      and Safer Recruitment
                                                                                                                                        in Education
                                                                                                                                        document. Ofsted
                                                                                                                                        evidence

Sports/drama/music        Enhanced           Requirements would be the same as for any school      Yes see WCC CRB ..                   p.35-37,40
teachers etc who are                         employee.                                             Record on Employee page of
employed by school                                                                                 schools Single Central Record
Sports/drama/music        Enhanced           Process CRB through WCC as person is                  Record on the Agency and             p.47, 54
teachers etc who are                         independent. See relevant qualifications and          Centrally Employed section of the
independent (one man                         references, proof of right to work etc. See ID.       Single Central Record.
band) and working in
school time but
charging parents
Sports/drama/music        Enhanced           Ensure the organisation sends through a letter for    Put written agreement under          p.47, 54
teachers etc who come                        each individual confirming that a satisfactory CRB    contractors section. Letter
through an organisation                      check has been obtained. See ID.                      supplied by the organisation to be
and working in school                                                                              put under the Agency and
time and charging                                                                                  Centrally supplied staff section
parents                                                                                            including ID seen.


Grounds maintenance                          The Contractor should provide the head with written   See ID                               p.53, 4.75., ofsted
non WCC                                      confirmation that appropriate checks have been        Record confirmation of each          inspectors guidance
                                             completed including a satisfactory CRB Disclosure     persons checks on Contractors
                                             of grounds maintenance as and when they are           page on the Single Central
                                             changed.                                              Record




                                     a40803aa-01d2-4a1d-a223-e635ba174437.doc 09/02/2010                                                             8
Schools Staff - Who needs to be CRB checked, and where they go on the Single Central Record (12thOctober 2009)

Type of staff/volunteer   CRB Check needed   The Current Position                                     Does the school need to see        Page Number where
                                                                                                      the CRB and where should           advice can be found in
                                                                                                      they be recorded on the Single     Safeguarding Children
                                                                                                      Central Record?                    and Safer Recruitment
                                                                                                                                         in Education
                                                                                                                                         document. Ofsted
                                                                                                                                         evidence
Cycling proficiency       Enhanced           The road safety team within WCC will provide             No. See identity badge             p.53
trainers                                     annually a list of all cycling proficiency trainers
                                             provide by Manpower. They are responsible for
                                             ensuring that all appropriate pre-employment
                                             checks including CRB have been undertaken.

Road Safety Officers      Enhanced           The Road Safety team within WCC will provide             No. See WCC identity badge only    p.53
                                             annually to schools a list of road safety officers.
                                             Please ensure that you see the WCC badge of any
                                             road safety officers that enter you school. You will
                                             not need to see their CRB Disclosure or record the
                                             details on your Single Central Record. This group
                                             should be held on the LA records..

Offsite residential       Enhanced           WCC advice would be that if children are staying         See WCC CRB.                       WCC guidance
trips                                        overnight on residential trips then the proprietors or   Record on Contractors section of
                                             those who will be managing the premise overnight         the Schools Single Central
                                             with the children are CRB checked along with any         Record
                                             other parents/coach drivers etc




                                     a40803aa-01d2-4a1d-a223-e635ba174437.doc 09/02/2010                                                             9

				
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