Income Eligible Contract Bid Family Child Care Providers Bidder Questions EEC hosted bidders’ conferences in Springfield Worcester and Boston during June to provide an overview of the Income El by houseinmycloset

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									Income Eligible Contract Bid
Family Child Care Providers                                                Bidder Questions

EEC hosted bidders’ conferences in Springfield, Worcester and Boston during June to provide
an overview of the Income Eligible contract bid for family child care providers and to answer
questions from interested bidders. The questions listed below have been raised by bidders in
writing or during one of the conferences.

This is likely to be the only posting of questions and answers for this bid. However, EEC will
continue to accept technical questions and questions regarding forms until the submission
deadline for the Request for Responses (RFR). The deadline for RFR responses is July 22,
2009. Please send all questions to procure@massmail.state.ma.us.


Interactions with Family Systems and Resource & Referral Agencies

If a provider receives a contract award through this bid, can the provider also accept
placements from a family child care system?

       Yes. Providers who are awarded a contract through this RFR, and who are affiliated
       with a family child care system that has a voucher agreement with a local CCR&R, may
       accept voucher placements from their system. EEC encourages providers to continue
       to accept child care vouchers, as well as children from private-paying families.


If a provider receives a contract award through this bid, can the provider also accept children
funded though vouchers provided by a child care resource and referral agency?

       Yes. Independent family child care providers may also accept vouchers for children
       who have been referred by a resource and referral agency pursuant to a voucher
       agreement. EEC encourages providers to continue to accept child care vouchers, as
       well as children from private-paying families.

Contract Requirements & Responsibilities

The contract requirements indicate that providers are expected to operate 260 days per year.
Are providers expected to be open on every business day, or will EEC pay for certain days
during which the provider is closed?

       As noted on page seven of the RFR, EEC will pay providers for up to 14 approved
       closure days for holidays and professional development/training days. EEC will also pay
       providers for closure days related to inclement weather in accordance with EEC’s
       weather-related closure policies (See P-EEC-Income Eligible-14 in Financial Assistance
       Policy Guide).


Do providers that have contracts have additional responsibilities that are not required when
serving children funded by vouchers?

       Yes. Contract providers must manage all aspects of the enrollment and billing
       processes for children funded through contracts, including using EEC’s centralized
Income Eligible Contract Bid – Bidder Questions                                                1
       waiting list, conducting eligibility assessments and reassessments, and billing through
       the on-line eCCIMS system.

How many slots should providers propose to serve through contracts? Can a provider submit
a bid that would include all of the provider’s licensed capacity?

       Providers must determine on their own the number of slots to seek through this
       contract. While a provider may seek up to the number of slots allowed by the EEC
       license, providers should consider leaving some slots to be filled through vouchers
       and/or private-paying families. If awarded a contract, EEC would require a provider to
       keep all awarded slots full at all times, with only a minimal degree of vacancy.


Are providers required to have a child development associate (CDA) to participate in this
contract bid?

       For the purposes of this contract bid, providers must be accredited by the National
       Association for Family Child Care (NAFCC), have a CDA, be qualified as a director by
       EEC, or have an Associate’s degree or higher.


How long will the contract be in effect?

       The initial contract will last for three years. If the pilot program is deemed successful,
       the contract may be extended for up to four additional years, based on contractor
       performance and the availability of funding.

Contract Reimbursement & Rates

Will EEC pay family child care providers the same rates as EEC pays for voucher placements?

       Yes. All contract providers – for this pilot project and for all of EEC’s contracts – are
       paid the same for children funded through vouchers and children funded through
       contracts. EEC does not pay higher rates to contract providers.


Can family child care providers access EEC transportation reimbursements, if awarded a
contract?

       Yes, family child care providers have the same access to EEC transportation
       reimbursements as other providers. All providers receiving transportation
       reimbursement must have a transportation agreement in place with EEC that meets all
       state and federal requirements related to transporting children, as outlined on page 11
       and 12 of the RFR.


If EEC’s budget were reduced in the future, could EEC terminate or reduce the slots funded by
the contract?

       Yes. All EEC contracts – for this pilot project and for all of EEC’s contracts – are subject
       to the availability of funding.
Income Eligible Contract Bid – Bidder Questions                                                    2

								
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