NBMBAA 2009 Corporate Partner Housing Room Request Sept. 22-26, 2009
All corporate partners must complete sign a contract, and Terms & Conditions:
provide the first night’s room and tax, paid by credit card or 1. All hotel rooms are available based on first-come first-serve.
a company check, to confirm hotel arrangements. For best hotel assignments return completed form as soon as
1. NBMBAA requires a method of payment to 2. PLEASE NOTE: Approval for sleeping rooms allocated for
accompany the original reservation. No reservation the 2009 Annual Meeting will be based on the actual pick up
will be processed without a method of payment. A in 2008, unless a different allocation is pre-approved by
non-refundable deposit of the first night’s room and NBMBAA show management staff.
tax is required for each sleeping room contracted 3. IMPORTANT: After July 27, 2009, corporate partners will
regardless of peak room nights held. If your first hotel be financially responsible for, and agree to pay 90% of the
choice is not available, your method of payment will total room nights blocked, including all taxes. This policy
be applied to your assigned hotel. applies to room blocks in all hotels and includes all
2. The NBMBAA 2009 Corporate Partner Housing cancellations or date decreases received after July 27, 2009.
Contract including the non-refundable first night’s
deposit and rooming list to guarantee your rooms must
be received by NBMBAA Housing no later than July Changes & Cancellations
27, 2009. On July 28, 2009 all unassigned rooms will 1. Reservation changes or cancellations must be in writing to
be released. All new requests will be based on NBMBAA Housing via fax to (800) 521-6017 or (847) 996-
availability. 5401 or via email to email@example.com
2. Requests are subject to hotel availability at time of arrival
Reservation Process and cannot be guaranteed, i.e. non-smoking preferences,
1. You may request a room block by faxing the bedding requirements, etc...
completed form to (800) 521-6017 or (847) 996-5401 3. After September 14, 2009, contact the hotel directly to make
or by entering your request online at reservation changes.
http://www.nbmbaa.org/. Any new blocks requested
after July 27, 2009 must have a rooming list indicating Payment Methods
names and arrival/departure dates at the same time 1. Credit Cards are the preferred method of payment. American
your block is submitted. Express, Visa, MasterCard, Discover and Diner’s Club are
2. NBMBAA Housing will send Rooming List accepted. If paying by check, company checks are preferred.
Confirmations within seven (7) business days of Company checks must be in U.S. dollars, drawn on a U.S.
receiving your completed Rooming List Form. Forms bank. Please make checks payable to NBMBAA Housing.
completed onsite at the 2008 conference will be 2. If we have not received a different form of payment by July
confirmed prior to the CPO meeting in February. 27, 2009, the credit card on the block request form will be
3. In order to make reservation changes and/or charged to secure all blocked rooms. Credit cards may not
cancellations to your room block please submit in be changed after July 27, 2009. Names may be changed
writing to NBMBAA Housing via email at after July 27, 2009 but not the credit card charged to that
firstname.lastname@example.org or fax request to reservation.
(800) 521-6017 or (847) 996-5401 before September
4. After July 27, 2009, any room nights held in your
block without name assignments will be released for
general sale without prior notice.
2009 Official Conference Hotels
Hotel Single Rate Double Rate Distance to Conv. Center
New Orleans Marriott (Headquarter Hotel) $199 $199 .82 Miles
Sheraton New Orleans (Co-Headquarter Hotel) $190 $190 .99 Miles
JW Marriott $199 $199 1.04 Miles
New Orleans Marriott at the Convention Center $199 $199 .18 Miles
Renaissance Arts Hotel $199 $199 .71 Miles
Crowne Plaza Astor $159 $159 .95 Miles
Embassy Suites $159 $169 .22 Miles
Hampton Inn & Suites $159 $159 .20 Miles
Hilton New Orleans Riverside $179 $179 .47 Miles
Hotel Monteleone $179 $179 1.13 Miles
Hotel New Orleans $239 $239 .21 Miles
Lowes New Orleans Hotel $179 $179 .76 Miles
Royal Sonesta Hotel New Orleans French Quarter $179 $179 1.13 Miles
W Hotel $199 $199 .76 Miles
Westin New Orleans Canal Place $179 $179 .66 Miles
NBMBAA 2009 Corporate Partner Housing Room Request Sept. 22-26, 2009
Room Blocks for 10 or more rooms. Block Request Due By: July 27, 2009
Please type or print. Confirmations will be sent to the person below:
COMPANY CRP #
CITY STATE ZIP COUNTRY
PHONE FAX E-MAIL
Hotel Request: Please enter six choices. Choices should be in order of preference. If your choices are unavailable, hotel will be
assigned based on types of hotels requested. Hotel requests are assigned on a first-come, first-serve basis. After July 27, 2009
block requests will not be accepted without a rooming list indicating names, arrival/departure dates and a form of payment.
1. ___________________________________________ 4. _____________________________________
2. ___________________________________________ 5. _____________________________________
3. ___________________________________________ 6. _____________________________________
PROVIDE A NIGHT-BY-NIGHT BREAKDOWN OF ROOMS REQUESTED.
Please use accurate arrival/departure dates for your block: Please see example below.
# Of Rooms Mon Tue Wed Thu Fri Sat Sun Total
9/21 9/22 9/23 9/24 9/25 9/26 9/27
Example 1 5 10 10 8 2 1 37
Total # of rooms needed each night
*If you have requested Suites NBMBAA housing will contact you.
Changes/Substitutions/Cancellations: If you require any type of change to your rooming list, fax or mail changes to NBMBAA
Housing, C/O Experient, 568 Atrium Drive, Vernon Hills, IL 60061-1731 or (800) 521-6017 or (847) 996-5401. Requests for
additional rooms or additional room nights will be based on availability. However, financial responsibility for, and agree to
pay 90% of the maximum number of room nights held after July 27, 2009, remains with the Exhibiting company.
Additional Information: This block cannot be passed to any other party. NBMBAA requires ONE CONTACT PERSON TO
COORDINATE ALL CORRESPONDENCE FOR YOUR COMPANY. Reservations, changes and cancellations will only be
accepted from THE CONTACT PERSON. Should the contact person change, please inform NBMBAA Housing. This agreement
only becomes valid when it is signed and returned.
Payment Types: □American Express, □Visa, □ MasterCard, □Discover Card, □Diners Club Card □Corporate Check are
acceptable for deposits. Checks must be in US Dollars, drawn from a US Bank and payable to NBMBAA Housing.
CREDIT CARD NUMBER or Check Number EXPIRATION DATE or Check Amount CDC Code
Authorization of Room Block: Please sign below signifying your acceptance of the above policies and return via mail or fax.
Once we have received this signed agreement and deposit guarantee we will confirm your room block.
If you have any questions concerning your housing reservations, please contact NBMBAA Housing between 7am and 7pm
EDT, Mon.-Fri., at (800) 974-3084 (toll-free); FAX (800) 521-6017 or (847) 996-5401
CONTRACT AND NON-REFUNDABLE DEPOSITS SHOULD BE MAILED TO: NBMBAA Housing, C/O Experient, 568
Atrium Drive, Vernon Hills, IL 60061-1731. Forms may be faxed to (800) 521-6017 or (847) 996-5401
1. Or visit the http://www.nbmbaa.org website to secure your block online.