Student initiated requeSt fOr HOuSing COntraCt CanCellatiOn Or

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Student initiated requeSt fOr HOuSing COntraCt CanCellatiOn Or Powered By Docstoc
					                                                                                                  Student HouSing ServiceS                   Campus Housing Office
                                                                                                                                             104 Hahn Student Services Bldg., Santa cruz, cA 95064
                                                                                                                                             teL : (831) 459-2394 | FAX : (831) 459-3665
The Colleges and University Housing Services                                                                                                 e-MAiL : housing@ucsc.edu




Student initiated requeSt fOr HOuSing COntraCt CanCellatiOn Or mOdifiCatiOn

             COntraCt reSPOnSibilitieS                                   CanCellatiOn Or mOdifiCatiOn PrOCeSS                   Please allow sufficient time to collect the required
                                                                                                                                signatures on the auxiliary form(s) and other
             When you entered into a housing contract with the           the process chart on the reverse side provides an      verification. to ensure consistent implementation of
             university, you agreed to the terms and conditions          overview of valid academic requests for cancellation   housing contract policy, all exceptional requests for
             of the contract. this means that – just as in               or modification of the housing contract, as well as    cancellation are reviewed by the Assistant director
             an apartment lease off campus – you are held                guidelines for filing exceptional requests.            for Student Housing Services after they are forwarded
             financially accountable for this obligation. the                                                                   to the campus Housing office. if a request is
             academic year contract remains in effect as long            generally speaking, verified academic requests         denied at the college/housing facility, the student
             as you are eligible to live in university housing (i.e.     for contract cancellations are routinely granted.      may request a hearing of the Housing Appeals
             a registered ucSc student). Simply moving out               However, if your request for a housing contract        Board (additional documentation may be required).
             or returning your keys does not void your housing           cancellation or modification is for a non-academic     The Housing Appeals Board is the final decision-
             contractual responsibilities. if your request is not        reason, a compelling, well-documented reason is        making body.
             approved and you abandon your assigned housing              required, and your request will be reviewed much
             space, you may be charged for the remaining term of         more stringently.                                        HOuSing COntraCt CanCellatiOn/
             your housing contract.                                                                                               mOdifiCatiOn fOrmS
                                                                         emphasis will be placed on “what has changed”
             request for Housing contract Modification or                from the time you signed the contract and accepted       1) request for Housing Cancellation
             cancellation forms are initiated at the current             your housing assignment. in addition to reviewing           or modification form
             residence (college or other university housing facility).   the process chart to learn more about the required       2) financial advisory form
             Any request filed and approved may be assessed a            documentation, we also suggest that you consult
                                                                                                                                  3) budget Worksheet
             $200.00 cancellation fee.                                   with the residential staff at your college or other
                                                                         university housing unit. they may help you identify      4) medical advisory form
                                                                         other solutions to your housing problem – a              5) medical Care Provider form
                                                                         cancellation may not be the best choice for you.
                                                                                                                                  6) meal Plan accommodation form
                                                                                                                     Student HouSing ServiceS                           Campus Housing Office
                                                                                                                                                                        104 Hahn Student Services Bldg., Santa cruz, cA 95064
                                                                                                                                                                        teL : (831) 459-2394 | FAX : (831) 459-3665
The Colleges and University Housing Services                                                                                                                            e-MAiL : housing@ucsc.edu



Student initiated requeSt fOr HOuSing COntraCt CanCellatiOn Or mOdifiCatiOn
academic                     SteP 1            PiCK uP fOrmS                          SteP 2       return fOrmS                           SteP 3       reVieW/nOtifY               SteP 4        aPPrOVed/denied
                               g	 contact Housing coordinator (Hc)                    g	 return completed form to Housing coordinator:    g	 Housing staff reviews request          approved/denied
                                                                                        1) Request for Housing Contract                     and notifies student of decision
                               g	 related Form(s):                                         Cancellation or Modification Form                in writing (letter and/or e-mail)       g	 See Housing staff for
                                  1) Request for Housing Contract Cancellation                                                                                                         further information
                                     or Modification Form                             g	 Provide documentation, if needed


financial                    SteP 1            PiCK uP fOrmS                          SteP 2       return fOrmS                           SteP 3       reVieW/nOtifY               SteP 4        aPPrOVed/denied
                               g	 contact Housing coordinator (Hc)                    g	 return completed forms to Housing coordinator:   g	 Housing staff reviews request          approved/denied
                                                                                        1) Request for Housing Contract                     and notifies student of decision
                               g	 related Form(s):                                         Cancellation or Modification Form                in writing (letter and/or e-mail)       g	 See Housing staff for
                                  1) Request for Housing Contract Cancellation          2) Financial Advisory Form                                                                     further information
                                     or Modification Form                               3) Budget Worksheet
                                  2) Financial Advisory Form
                                                                                      g	 Provide documentation and personal statement
                                  3) Budget Worksheet


medical                      SteP 1            PiCK uP fOrmS                          SteP 2       return fOrmS                           SteP 3       reVieW/nOtifY               SteP 4        aPPrOVed/denied
                               g	 contact Housing coordinator (Hc) and, if            g	 return completed form to Housing coordinator:    g	 Housing staff reviews request          approved/denied
                                  appropriate, contact the drc                           1) Request for Housing Contract                     and notifies student of decision
                               g	 related Form(s):                                          Cancellation or Modification Form                in writing (letter and/or e-mail)      g	 See Housing staff for
                                                                                      	 2) Medical Advisory Form                                                                       further information
                                  1) Request for Housing Contract Cancellation                                                            g	 Housing staff to consult with
                                       or Modification Form                           g	 Follow-up with physician to forward Medical         uc Santa cruz dining
                                                                                         Care Provider Form to Student Health center
                                  2) Medical Advisory Form
                                                                                         Medical director
                                  3) Medical Care Provider Form                       g	 Provide documentation, if needed
                               	 	 g	 Fill out and bring to your personal physician
                               	 	 g	 read Medical documentation guidelines




Other                        SteP 1            PiCK uP fOrmS                          SteP 2       return fOrmS                           SteP 3       reVieW/nOtifY               SteP 4        aPPrOVed/denied
                               g	 contact Housing coordinator (Hc)                    g	 return completed form to Housing coordinator:    g	 Housing staff reviews request          approved/denied
                               g	 if meal plan waiver requested, you must first         1) Request for Housing Contract                     and notifies student of decision
                                  meet with uc Santa cruz dining for accommodation.        Cancellation or Modification Form                in writing (letter and/or e-mail)       g	 See Housing staff for
                                  complete top of Meal Plan Accommodation Form                                                                                                         further information
                                                                                      g	 Provide documentation and personal statement
                                  and provide all relevant documentation.
                               g	 related Form(s):
                                  1) Request for Housing Contract
                                  Cancellation or Modification Form
                                                                                                                                                                                                      Student Housing Services 9/07