(ONE) EDINBURGH UNIVERSITY SPORTS UNION GENERAL COMMITTEE Minutes of the Meeting held on Monday 22 nd September 2008 at 17:30hrs in Lecture Theatre 175, Old College. PRESENT Joe Gray President Cameron MacKinnon Hon. Treasurer Laura Hayward Vice President Rachel Falconer Vice President Intra-Mural Andrew Cruickshank Hon. Secretary James Pope Publicity Officer Sam Trett Sponsorship Officer Chris Henning Alumni Officer Kerry Patterson Intra-Mural Coordinator Rachel Holdsworth Intra-Mural Coordinator 1. APOLOGIES FOR ABSENCE Jim Aitken - Director of Sport Hare & Hounds 2. ABSENT CLUBS Association Football Club (W) Aikido Curling Clay Pigeon Shooting Hot Air Balloon Kick Boxing Ice Hockey Livesaving Motor Sport Modern Pentathlon Roller Hockey Polo Shotokan Karate Rugby Fives Shukokai Karate Skydiving Table Tennis Taekwondo 3. MINUTES OF PREVIOUS MEETING The minutes of the last General from 2007/2008 were approved. 4. MATTERS ARISING (a) Role of Gen eral Committee JG welcomed everyone to the first meeting of 2008-2009 before summarising the roles of the General and Executive Committees, highlighting that whilst the Executive may sit above the General Committee in decision-making terms they are always accountable to the latter, in doing so encouraging future meetings to be viewed as a forum where constructive dialogue between its members is vital. 5. ELECTION OF FINANCE COMMITTEE JG introduced the elections by explaining the role of the Finance Committee before opening the forum for nominations for the 8 positions available: (a) Ana Moore (Korfball) Nominated by: Alan Murray (Cricket) Seconded by: James Pope (Squash) (b) Drew Wiersum (Hockey) Nominated by: Derek Th omas (Hockey) Seconded by: Rachel Holdsworth (Hockey) (c) Sarah Jane Bolt (Boat) Nominated by: David Anderson (Boat ) Seconded by: Cameron MacKinnon (Football) (d) Cath Marshall (Swimming & Water Polo) Nominated by: Chris Henning (Swimming & Water Polo) Seconded by: Rachel Falconer (Hockey) (e) Kate Hunsworth (Windsurfing & Surfing) Nominated by: Will Paskell (Windsurfing & Surfing) Seconded by: Marcus Brentsmith (Windsurfing & Surfing) (f) Alan Murray (Cricket) Nominated by: Ana Moore (Korfball) Seconded by: Sam Trett (Hockey) (g) Tony McNicol (Gymnastics) Nominated by: Alex Lusby (Gymnsastics) Seconded by: Helen McVinnie (Gymnastics) (h) Pete Brierley (Squash) Nominated by: James Pope (Squash) Seconded by: Stuart Tennant (Squash) All 8 nominees were elected unopposed. 6. ELECTION OF PUBLICITY COMMITTEE JP introduced the elections by summarizing the role of the Publicity Committee. JG then opened the forum up for nominations: (a) Greg Schnuer (Archery) Nominated by: James Pope (Squash) Seconded by: Joe Gray (Hockey) (b) Peter Forbes (Athletics) Nominated by: Claire McNicol (Athletics) Seconded by: Steve Rayburn (Athletics) Both nominees were successful. 7. PRESIDENT’S BUSINESS (a) Executive Committee/Club Reps Introduction JG introduced the members of the Executive Committee 2008-2009 to the General Committee. (b) Sports Development Officer JG explained the role of Claire Cruikshank, the Sports Union’s Sports Development Officer, and encouraged all Clubs to approach her with their development ideas and ambitions, office hours being 9.30-5.30 most days. (c) Sports Fair JG reported that the fair went well although reminded those present that all equipment used should be packed away efficiently and on time. (d) Calendar and Deadlines JG reminded all present to adhere to the calendar and deadlines for the forthcoming year. (e) Workshops JG reminded all Clubs of the upcoming workshops for Club Captains/Presidents, Treasurers, Secretaries and Publicity Officers on Thursday 2nd October. JG also brought to the attention of the Committee the optional Development Workshop to be held on Wednesday 24 th September and encouraged attendance by Clubs. (f) Associate Fee JG indicated that whilst the topic of the increase in Associate Fees for 2008-2009 was one which may engage questioning and debate it was felt that the present meeting was not the time for this to take place with respect to the absence of the Director of Sport, Jim Aitken. JG did state however that whilst the increase may seem a significant percentage rise the actual new price for the services provided by the CSE is more than justified as, realistically, there can be little argument regarding the value for money for the use of the excellent facilities. (g) Kukri JG spoke of the current deal the Sports Union enjoys with official kit suppliers Kukri and encouraged all teams who have not signed up for leisurewear/kitwear provision by the manufacturers to contact himself. JG briefly explained the numerous benefits of the deal to Clubs and explained that subsidised deals from the Sports Union are available for those who haven’t enlisted the use of the suppliers to date. (h) Mood JG reminded the Committee of the sponsorship agreement with Mood nightclub and called all Clubs to publicise the launch night on Wednesday 24 th September to their members. Those present were reminded of the fundraising potential for this with respect to the fact that for every member of their Club attending, Mood will pay £1 back to the team. (i) Team Bursaries JG stated that more information regarding the team bursaries will be made available in the next couple of weeks. (j) President’s Dinner JG reminded members of that the President’s Dinner will take place on Wednesday 15th October at Teviot and that tickets are to be made available on a first come first served basis with a maximum of 2 per Club initially. 8. HON. TREASURER’S BUSINESS (a) Sports Union Budget 2008 – 2009 CM stated that the budget for 2008-2009 had been finalised. (b) Financial Deadlines CM asked all Clubs to remind their treasurers that all estimates must be in and finalised for Friday 10 th October. (c) Treasurer’s Workshop CM reminded those present of the workshop on Thursday 2 nd October. 9. VICE-PRESIDENT’S BUSINESS (a) Ball LH announced that the Sports Union Ball will take place on Thursday 29 th January at Murrayfield Stadium. (b) Child Protection Officers LH reminded all present that the Child Protection Officer forms must be completed and handed in to the Sports Union by Monday 6th October. 10. ALUMNI OFFICER’S BUSINESS (a) Alumni Association CH explained the goals of the Sports Union Alumni Association to the General Committee. The Association is to run alongside existing Club associations and aims to reunite graduates of the University and keep them updated with the latest news whilst acting as a means for fundraising through donations from such individuals. News on the launch night will be provided in the near future and a golfing event is also planned to take place in the late Spring of 2009. i. Membership Types CH explained the 2 types of membership available to prospective graduates: 1) full donation to the Sports Union Alumni Association; 2) 75% of donation to a specific Club, 25% to Sports Union Alumni Association. The minimum donation is £3. ii. Advantages to Members 1. All members will receive a bi-monthly newsletter updating them with all the latest news from the Sports Union’s Clubs. 2. Members all have the potential to have a voice on the Alumni Association Committee. 3. Viewing of competitive fixtures through live internet streaming. 4. Discounts on all Sports Union and Club merchandise. 5. Reduced rates of membership to the Centre for Sport & Exercise and its facilities. (b) Ex-Members Lists CH requested that all Clubs submit a list of contact details for ex-members to himself as soon as possible. 11. VICE-PRESIDENT’S (INTRA- MURAL) BUSINESS (a) Entries Progress RF reported that sign-up for the various intra-mural competitions took place on Friday 19th September. Whilst some leagues filled up very quickly there still remain places for: 1. Rugby 2. Wednesday and Sunday Football 3. Basketball 4. Squash RF encouraged all those interested to register at the Sports Union as soon as possible. (b) Social Events RF announced that it is hoped that a social calendar exclusive to intra-mural sport will be established this year and information on events and dates will be made known in the near future. 12. HON. SECRETARY’S BUSINESS (a) Club Administration JG reminded all Clubs to adhere to deadlines as stated in the calendar, in particular the Captains and Secretaries forms handed out during the introductory meetings held the previous week. 13. PUBLICITY OFFICER’S BUSINESS (a) Photographers JP invited all Clubs to apply for event photographers via emailing himself as early as possible. (b) Website JP brought to the Committee’s attention the new and updated website and stated that all handbooks on the site are ready and available. (c) Hype/Student/Journal JP stated that from Week 3 the Sports Union will have a half-page supplement in the Student newspaper and assured the Committee that every effort will be made to gain exposure in other publications such as ‘Hype’ and ‘The Journal’. (d) Handbook JP encouraged m embers to provide their feedback on the new Sports Union handbook design this year. 14. CSE BUSINESS Due to no representative being present no CSE business was discussed. 15. A.O.C.B JG concluded by stating that due to the nature of the first convening of the year being heavily based on administrative duties the meeting was not as ‘forum-like’ as is intended and assured members that future gatherings will allow for this to occur. Meeting closed 18:05. Next General Meeting: Lecture Theatre 175, Old College; Monday 13 th October 2008; 17:30hrs.
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