Kentucky's Technical Education Data System _TEDS_ by zhangyun

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									Kentucky’s Technical Education
Data System (TEDS)

     National Association of Career and
      Technical Education Information
            Savannah, Georgia
             2007 Conference
Kentucky’s Technical Education Data
System (TEDS)
Sarah Galliher             Kim Rice
2014 Capital Plaza Tower   2124 Capital Plaza Tower
500 Mero Street            500 Mero Street
Frankfort, KY 40601        Frankfort, KY 40601
(502) 564-4286             (502) 564-3775
SarahE.Galliher@ky.gov
                     Kimberly.Rice@education.ky.gov
     Kentucky’s Technical Education Data
               System (TEDS)
   Includes all data for Perkins accountability reporting
        Secondary –
             243 high schools
              44 locally operated area technology center
              64 middle schools
              55 state operated area technology centers
        Postsecondary –
               6 universities
              16 community and technical colleges WITH 39 campuses
              10 correctional facilities
   Web-based, Windows-based data system utilizing tabled data
    fields with drop-down lists. Schools enter data directly on the
    website or data can be imported from school’s local database
    into TEDS.
   Can be accessed from any location with Windows 95 or later
    and Internet Explorer 5.5 or higher
   Each user has data access for assigned school(s) only.
Kentucky’s Technical Education
Data System (TEDS)

   State-level staff access includes data for an individual
    school, agency or statewide.
   Once data has been saved, it can be viewed/edited on
    screen or printed on reports.
   Designed, programmed, implemented and maintained
    by Kentucky’s Education Cabinet/Division for
    Technology Services
   Data matching with UI for follow-up
   Can electronically compare secondary Tech Prep
    students from previous years to postsecondary current
    enrollment for list of possible Tech Prep students
   Being re-written to take advantage of the options and
    commands in newer operating systems.
Kentucky’s Technical Education
Data System (TEDS)
Menus and screens organized by function.
Menu bar contains main functions:
  Institution
  Student
     Demographic
     Enrollment (multiple screens)
     Termination
  Import process
  Follow-up (Student, Employer and Retention)
  Central Office (System maintenance functions)
  Training & Development
  Reports
Kentucky’s Technical Education
Data System (TEDS)
   System administrator
       Assigns user name and access
       Maintains all tables
       Works with programmer on enhancements and any
        problems
       Ensures that data collection and reporting meets Perkins
        requirements
       Functions as a Help Desk for TEDS issues
       Provides training individually and for groups
       Communicates with users by email, phone and visits
       Monitors schools’ performance
       Provides technical assistance
       Develops new reports
       Provides ad hoc reports to management
Kentucky’s Technical Education
Data System (TEDS)
        x
Kentucky’s Technical Education
Data System (TEDS)
Demographic data
  Student name
  Student address and phone number
  Gender
  Race
  SSN
  SSID (Ky. assigned student ID number)
  Contact information
  Student Organization activity
Kentucky’s Technical Education
Data System (TEDS)
           x
Kentucky’s Technical Education
Data System (TEDS)
Enrollment screen:
  School year
  Program enrolled in
  Enrollment date
  Student objective (exploring/preparatory)
  Attend hours (contact hours)
  Education level (secondary/postsecondary)
  Credit hours
Kentucky’s Technical Education
Data System (TEDS)
Enrollment screen continued
  Home high school (secondary only)
  Special population data (disadvantage, disability,
    LEP, single parent, single pregnant woman)
  G.P.A. (postsecondary only)
  Termination status/date
  Tech Prep indicator
  Federal reporting indicator (used for non-
    duplicated reports)
Kentucky’s Technical Education
Data System (TEDS)
        x
Kentucky’s Technical Education
Data System (TEDS)
Enrollment/Sponsor By Screen:
  List of possible sponsors including
       Pell Grant
       WIA
       Scholarships
       Employer
       Vocational Rehabilitation
       Etc.
Kentucky’s Technical Education
Data System (TEDS)
        x
Kentucky’s Technical Education
Data System (TEDS)
Enrollment/O*Net Codes Screen
     Lists O*Net titles/codes available for the
      CTE program in which the student is
      enrolled
     Can record as many O*Nets as the student
      earns
Kentucky’s Technical Education
Data System (TEDS)
        x
Kentucky’s Technical Education
Data System (TEDS)
Enrollment/Industry Certificates Screen:
     List of possible industry certificates that can
      be earned by passing a test for that
      occupation
     Master list contains only those industry
      certifcates that have been validated by
      business and industry
     May assign as many as a student earns
Kentucky’s Technical Education
Data System (TEDS)
Kentucky’s Technical Education
Data System (TEDS)
Enrollment/Credentials Screen:
     List of possible credentials that may
      be earned from an educational
      institution
     May assign as many as a student
      earns
Kentucky’s Technical Education
Data System (TEDS)
      x
Kentucky’s Technical Education
Data System (TEDS)
Enrollment/Work-Based Learning
 (WBL) Screen:
     Type of work-based learning (co-op,
      internship, job shadowing, school-based
      enterprise etc.)
     Employer
Kentucky’s Technical Education
Data System (TEDS)
Kentucky’s Technical Education
Data System (TEDS)

Enrollment/Skills Standards
 Screen:
     Test name
     Scenario test score
     Multiple choice test score
Kentucky’s Technical Education
Data System (TEDS)
   Insert Enrollment/CATS printscreen
Kentucky’s Technical Education
Data System (TEDS)
Enrollment/CATS Screen:
     Test name
     Test score (novice, apprentice,
      proficient, distinguished)
Kentucky’s Technical Education
Data System (TEDS)
Kentucky’s Technical Education
Data System (TEDS)
Class List Termination Screen:
  Class roster with active data fields
     Student name
     SSN

     Objective (exploring/concentrator)

     Termination status

     Termination date
Kentucky’s Technical Education Data
System (TEDS)
Kentucky uses a student information system called Software
  Technology, Inc. (STI) to collect basic career and technical
  enrollment information for CTE students.
Data is extracted/exported from STI and two text files are
  created:
   1. Demographic file - Student name, address, birth date,
      etc.
   2. Enrollment file – Program, school year, attend hours,
      grade level, termination info, certificates, etc.
• The data in both files is imported into the TEDS system via
  an import batch process.

• The key identifier for secondary students for both files and
  TEDS is the Student System Identifying Number (SSID).
Kentucky’s Technical Education
Data System (TEDS)
    STI TEDS Data Enrollment Screen
Kentucky’s Technical Education
Data System (TEDS)
      Demographic File Layout
Kentucky’s Technical Education
Data System (TEDS)
    Enrollment File Layout
Kentucky’s Technical Education
Data System (TEDS)
   Enrollment File Layout (cont’d)
      Kentucky’s Technical Education
      Data System (TEDS)
Import screen:
     Schools use the two text files from STI to import
      data into TEDS.
     The file layout from STI must match the TEDS
      import file layout.
     Program data must be in TEDS for each program
      that will have enrollment records imported
     Student demographic records must have a
      matching record in the enrollment import file
     Student enrollment record must have a matching
      record in the demographic import file or in TEDS
Kentucky’s Technical Education
Data System (TEDS)
        x
  Kentucky’s Technical Education
  Data System (TEDS)
Import/Import File Process Screen:
  Import files must be processed in the correct order.
  1.   Test and update the demographic file.
  2.   Review results report
  3.   Test the enrollment file and review the results
  4.   Make any necessary corrections to the import files or TEDS
  5.   Steps 1 – 4 may be repeated until results are as clean as
       possible
  6.   Update the enrollment file.
  7.   Import files are sent and processed via an overnight batch
       mode
  8.   Review results of import in TEDS via TEDS reports
  9.   Enter any records that did not import and correct any errors
Kentucky’s Technical Education
Data System (TEDS)
         TEDS Error Report
      Kentucky’s Technical Education
      Data System (TEDS)
Import/Import Results Screen:
     Import results
          Displays a summary line for each file
           processed via the import process
          Ability to print a detailed report with results
           for each record in the file included in the
           import process
Kentucky’s Technical Education
Data System (TEDS)
Kentucky’s Technical Education
Data System (TEDS)
        x
Kentucky’s Technical Education
Data System (TEDS)
Staff screen:
     Demographic data
     Emergency contact data
     Can be assigned to program taught
     Not required information
Kentucky’s Technical Education
Data System (TEDS)
   Insert T & D printscreens
Kentucky’s Technical Education
Data System (TEDS)
T & D (Training/Development) screen:
     Customized training for business and industry
     Only designated State staff have access to these
      screens
     State staff make arrangements for location, teacher,
      course content
     Cooperative effort between KY’s Office for Career
      and Technical Education and KY Community and
      Technical College System
     Training provided for soft skills such as TQM, conflict
      management etc.
     Training provided in specific technical skills such as
      underwater welding, using MS Excel etc.
Kentucky’s Technical Education
Data System (TEDS)
        x
Kentucky’s Technical Education
Data System (TEDS)
Reports screen:
     Any report may be generated by an
      individual school or agency or statewide
     All reports can be customized by using
      selection criteria fields
     All reports may be generated using
      alternate formats: Excel, Word or PDF
     Reports may be saved for auditing purposes
     Instructions for generating each available
      report are provided in the TEDS User Manual
      and as a separate document
Kentucky’s Technical Education
Data System (TEDS)
Reports screen continued:
  Available reports include:
     Class List Report (roster)
     Enrollment Report
     Statistical Reports
         Termination Status
         Special Populations Disability
         Disability
         Disadvantage
         Employment Status/Transition
         Attend Hours
Kentucky’s Technical Education
Data System (TEDS)
Reports screen continued
     Program Completion Report
     O*Net Titles
     Credentials Earned
     Retention Follow-Up
     Compare Enrollment
     Perkins Performance Measures
      (Perkins III)
Kentucky’s Technical Education
Data System (TEDS)
Reports screen continued
     Skills Standards Test Results
     Home School Report
     Duplicate Federal Indicator
     Staff Listing
     Employer Survey
     Student Organizations
     GPA Report
     Performance Measures (KDE)
Kentucky’s Technical Education
Data System (TEDS)
Reports screen continued
     CATS Results
     CATS Summary
     Students Pursuing Additional
      Education
     Possible Secondary Tech Prep
     Credit Hours
Kentucky’s Technical Education
Data System (TEDS)
        x
Kentucky’s Technical Education
Data System (TEDS)
Class List Report
     Only report that prints individual
      student data
     For school’s use to verify/review data
     School may choose what data to print
Kentucky’s Technical Education
Data System (TEDS)
           x
Kentucky’s Technical Education
Data System (TEDS)


               x
Kentucky’s Technical Education
Data System (TEDS)
Enrollment Report
     Aggregate totals only
     Can include specific populations or all
      students
     Can sort and subtotal as needed
Kentucky’s Technical Education
Data System (TEDS)
               x
Kentucky’s Technical Education
Data System (TEDS)
        X
Kentucky’s Technical Education
Data System (TEDS)
               x
Kentucky’s Technical Education
Data System (TEDS)
               x
Kentucky’s Technical Education
Data System (TEDS)
Termination Status Report
   Disaggregated by termination status
    code
   Used for program assessment
   Useful for troubleshooting completion
    data
Kentucky’s Technical Education
Data System (TEDS)
      x
Kentucky’s Technical Education
Data System (TEDS)
        x
Kentucky’s Technical Education
Data System (TEDS)
Employment Status/Transition Report
   Disaggregated by employment status
       Employed in field related to training
       Employed in field not related to training
       Employed in field and pursuing additional education
       Self-employed
       Pursuing additional education in field related to training
       Pursuing additional education not in field related to
        training
       Military
       **Transferred to baccalaureate program (2007-2008)
   Used for program assessment
   Useful for troubleshooting transition data
Kentucky’s Technical Education
Data System (TEDS)
        x
Kentucky’s Technical Education
Data System (TEDS)
        x
Kentucky’s Technical Education
Data System (TEDS)
Perkins Performance Measures Report
     Each measure has report calculating
      performance result
     Lists numerator, denominator, % and
      met/not met goal
     May be run at any time during school year
     May be run by individual school to check
      program performance before data is final
     May be run by Central Office for individual
      school, agency or statewide
Kentucky’s Technical Education
Data System (TEDS)

								
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