Government of Rajasthan by liuqingyan

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									                        Government of Rajasthan
                          Department of Tourism
              Government Hostel Campus, M.I. Road, Jaipur
                     Telefax. 0141-5155147, 5110593
No.F10( 6 )/Pub././Open Tender/2010/16854            Dated: 22-11-10
  Tender Notice for designing & printing a coffee table book on Hadoti
                                Circuit .

      Sealed technical (creative) and financial tenders are invited from
interested, eligible and experienced publisher/publishing companies for
publishing 1000 coffee table book on Hadoti Circuit (Kota, Bundi, Jhalawar
& Baran districts of Rajasthan are to be covered) . The estimated cost of
the work is Rs. 12.00 lac ( Twelve lac only).

Tender documents can be purchased from the department at address
given above on payment of Rs. 100 in cash or through demand draft.

Tender document can also be downloaded from the website
www.rajasthantourism.gov.in or www.dipronline.org. While submitting
such downloaded tender a Demand Draft of Rs 100(one hundred only) has
to be attached along with the technical bid in favor of Commissioner,
Department of Tourism, Govt. of Rajasthan, Jaipur . Earnest money for Rs.
24000 shall also be attached in form of Demand Draft along with technical
bid.

Tenders will be received in this office up to 1.00 PM on 05.01.2011 and will
be opened on the same day at 3.00 PM in presence of the bidders or their
representatives in the office of Additional Director, Department of Tourism,
Govt. Hostel Campus, M I Road, Jaipur.



                                                     Additional Director (ii)
The scope of work for publisher/publishing company is as below:-
 1. The publisher has to publish the coffee table book as an original,
authentic, factually& historically correct publication. The book will include
topics like history, culture, crafts, pilgrimage, cuisine, wildlife, unique
features etc. of Hadoti area which are important from tourism point of
view. The names of topic are indicative and not exhaustive. Publishers are
expected to suggest topics to be included for the book in their technical
bid/AV presentation.
2. The original and authentic text and original photographs shall be used by
the publisher. However, the publisher will have access to the departmental
stock of photographs and publications. The entire work should be
qualitatively creative &self originated.
3. All used images will essentially bear correct titles/captions with their
brief highlights. The publisher will also submit additional images, at least
one option for each used image with the first dummy to enable the
department to choose better image options.
4. Concept plan and all designs have to be got approved from the
department. For additional pages which are felt essential in publisher’s
options will be examined by the departmental committee to ascertain the
need, reasonablity of additional pages and financial implications arising out
of such additions and will recommend to the Commissioner ,Tourism.

5. English language used in the coffee table book should be equivalent to or
better than other coffee table books produced by the Department of Tourism
in past.

6. Editing and proof reading of creative (text and images) will be the sole
responsibility of the publisher. Bibliofraphy and references should be
mentioned at the end of the Book.

7. The publisher will submit a written undertaking that used photographs and
text do not violate any provisions of the Copyright Act (s).
8. A progress report in 45 days from the date of issue of work order will be
sent to the department by the publisher. The first dummy will be submitted
to the department within 90 days. After approval of the first dummy the
publisher will be given 10 days to submit the final dummy. From the date of
approval of the final dummy, one month will be given to the publisher for
delivery of the whole consignment of the publication to the department.
9. The publisher shall submit the bill with all approved designs along with
high resolution art work file/ source file and required fonts on a C.D/ DVD,
so that the department can use these designs in future for reprint or in any
other form.
10. A separate brief of about sources of data, references field work and
contacted persons will also be submitted by the publiser.

11. A concept of the message by Hon’ble CM/MOT on the front cover inner
fold and the preface of one page will be proposed by the department. The
contents of back cover and inner fold of the back cover will be decided by
the department.

12. The Department intends to prepare an e-book on the Coffee Table Book
with multiphoto images & video clips to highlight important sites in the
Hadoti region. Separate quotation may be given by the publisher for this
work with the financial bid. The e-book should be in such a technical format
which can be uploaded on departmental website. The technical details/
aspects can be obtained from this department on any working day.

Requirements from the publisher/publishing house:-

   1. The publisher firms should be in existence for last 5 years for which
      necessary documents may be enclosed.

   2. The publisher should have a proven experience of three years of
      publishing original coffee table books and should have published at least
      five coffee table books in last three years. The publisher will have to
      submit details of coffee table books published in last three years with
      the technical bid. Preference will be given to publishers who have
      published tourism related Coffee Table Books in past.
   3. The publisher should have a minimum turnover of Rs. 50 lacs per year
      for last 3 years for which credentials may be enclosed.
   4. Publisher shall enclose certificates of Registration of sales tax
      department and sales tax clearance.
   5. The publisher will have to enclose the details of their technical and
      professional set up for publishing a coffee table book like creative
      designing, printing, binding etc.
   6. Pre-qualified bidder will have to make an AV presentation and will
      have to bring earlier published coffee table book by their publishing
      house.
   7. Details of travel writers and photographers on the panel of publishers
      with their credentials should be enclosed with the technical bid.
   8. The publisher will be solely responsible for planning and executing
      the assignment in such a way that the work is executed within the
      time frame mentioned in the tender document.
   9. Boarding, lodging & transportation, safety & security of the travel
      writers/photographers engaged by the firm, will be the responsibility
      of the publisher for which no extra payments will be made by the
      Department.
   10.The department, under no circumstances will bear any cost arising
   out of any claim related to accident, natural calamity etc. during the
   course of execution of the assignment.
Information, Terms and conditions:

Tender documents can be purchased from the department at address
given above on payment of Rs. 100 in cash or through demand draft.

Tender document can also be downloaded from the website
www.rajasthantourism.gov.in or www.dipronline.org. While submitting
such downloaded tender a Demand Draft of Rs 100(one hundred only) has
to be attached along with the technical bid in favor of Commissioner,
Department of Tourism, Govt. of Rajasthan, Jaipur . Earnest money for Rs.
24000 shall also be attached in form of Demand Draft along with technical
bid.
Tenders will be received in this office up to 1.00 PM on 05.01.2011 and will
be opened on the same day at 3.00 PM in presence of the bidders or their
representatives in the office of Additional Director, Department of Tourism,
Govt. Hostel Campus, M I Road, Jaipur.
   1. The bids shall be submitted in two separately sealed envelopes
      strictly, one having the creative and technical details as technical bid
      and the other having the financial bid for the same. The two
      envelopes shall be super scribed accordingly. The EMD has to be
      attached with the technical bid.
   2. Technical bids will be opened first. Before opening the financial bids
      of the technically qualified bidders, the pre qualified bidders shall be
   asked to make a power point presentation before the designated
   committee of the department formed for the purpose. Based on
   these presentations, the committee shall decide to open the financial
   bids of the bidders whose presentations are found to be satisfactory
   as per requirements of the department. AV presentations will be
   considered as technical part of the bidding process.
3. In the selection process due weight will be given to the lowest
   financial bidder, however overall understanding of the project,
   creative elements in the presentation will be the crucial selection
   criteria.
4. Selected firm will have to sign an agreement with the Department of
   Tourism, Govt. Of Rajasthan, on Rs 1000/- non judicial stamp paper.
5. The agreement between the successful bidder and Dept. of Tourism
   may be terminated any time if it is found that the firm is unable to
   carry out the publishing work in accordance with the stipulated time
   frame or violates any of the conditions stipulated by the Department.
6. Firms applying will have to attach a Demand Draft of Rs 24,000 as 2%
   earnest money of the estimated cost of the project (Rs. 12 lacs) along
   with technical bid in favor of Commissioner, Department of Tourism,
   Government of Rajasthan, Jaipur.
7. Selected publisher will have to deposit 5% of the bidding amount as
   security deposit with the department. Earnest money deposited with
   technical bid will be adjusted against the security deposit.
8. For any query or clarification, the interested agencies may meet the
   undersigned or mail their queries at adpublicity147@gmail.com
   before submitting the tenders.
9. A pre-bid meeting has been fixed on 22nd Dec. 2010 at 11 AM in the
   chamber of Additional Director, Tourism at Govt. Hostel campus, M.I.
   Road ,Jaipur
10.Where ever specific terms and conditions have not been spelt out in
   tender document, General Finance and Accounts Rules of the state
   government shall apply.
11.Tenders received after the due date and time will not be considered
   in any case. The Commissioner Tourism, Government of Rajasthan,
   Jaipur reserves the right to accept or reject any tender or its part
   without assigning any reasons thereof.


                                      Signature of bidder/tenderer
                                 TECHNICAL BID FORM

Subject:      Application for publishing a “Coffee Table Book on Hadoti circuit ".

1.    Name & Address of the firm, Tel/ Fax/Email Details               :

2.    Date of Establishment of the Company (enclose evidence)          :
3.    Experience of past three years in publishing original coffee     :
      table books.
4.    Office in Rajasthan. Details if any
5.    Annual Turn Over in last 3 years (enclose balance Sheet, CA's    :
      Certificate)
6.    List and a brief detail of coffee table books published by the   :
      publisher in last three years.
7.    Is your firm a Proprietorship / Partnership or registered        :
      under the Companies Act. Please give details & enclose
      Certificate
8.    Branches (Enclose details with address & Telephone No.)          :
      Details of Sales Tax Department Registration and tax
      clearance certificate
9.    Details of Income Tax Registration : Enclose PAN Details         :

10.   Service Tax Registration Details and enclose copy of latest :
      service tax clearance certificate
11. Details of organizational set up (professional & technical :
      setup complete details of editors, travel writers & technically
      qualified staff)
12. Nature of Company whether exclusive Company or Separate :
      Division (Enclose details)
13. List of clients                                                   :
14. Detail of EMD(Cheque/DD No. & Date)                               :
15. Any other information
Note: - Documentary evidence should be enclosed wherever required.

This is certified that I have read and understood the enclosed brief and other Terms &
Conditions and all the supporting documents have been enclosed, and the information
given by me is true to the best of my knowledge.

                                                 Signature of bidder/tenderer
                                                                              (With Seal)
                                Financial Bid Form


S.    Name           of Specifications                   Rate    Remarks
No.   Items

1.    Quantity           1000

2.    Size               8.5 inchesx11 inches

3.    No. of Pages       4 cover pages on hardbound
                         and about 128 inner pages

4.    Paper              Cover pages- 170 gsm Imported
                         art paper with lamination

                         Inner pages- 170 gsm Imported
                         art paper

5.    Printing           Four color

6.    Manuscript         10,000-12,000 words text

      (Approximate) 100-120 colored images

7.    Binding            Appropriate, durable& reader
                         friendly binding.

      Secification & Rates for e-book may also be quoted separately.
      The above quoted rates include all expenses in accordance with
the terms & conditions of tender document and delivery of the
consignment at the Directorate of Tourism, Govt. Hostel Campus, M.I.
Road, Jaipur, PIN-302001.



                                                Signature of bidder/tenderer
                                                       SR FORM – 11



                  DECLARATION BY TENDERERS


     I/ We declare that I am / We are bonafide / Manufacturers /
Whole Sellers / Sole distributor / Authorized dealer / dealers /
sole selling / Marketing agent in the goods / Services / Stores /
equipments for which I / We have tendered.


If this declaration is found to be incorrect then without prejudice
to any other action that may be taken, my / our security may be
forfeited in full and the tender if any to the extent accepted may
be cancelled.




                                     Signature of bidder/tenderer

								
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