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					ACCOMMODATION, TRANSPORT AND EXCURSIONS

       GENERIC RISK ASSESSMENT
                                     www.travelbound.co.uk

1. Risk assessments
As safety is our prime concern the risk associated with your chosen tour needs to be assessed by us as a reputable tour
operator and by you as the Tour Leader.


What is a risk assessment?

A risk assessment is simply a look at what could go wrong – both before and during the trip – and then deciding on ways
to prevent – or minimise – these potential problems.


Risk Ranking

R = Representative    T = teacher    C = children    TB = Travelbound

1 = Low   3 = Medium     5 = High

The following quantitative method has been designed as a measure of the total risk evident:


                RISK = SEVERITY OF HAZARD X LIKELIHOOD OF OCCURRENCE

Obviously the higher the number calculated, the higher must be the priority for control measure and immediate action.
The risk assessment documentation should where possible state realistic time scales within which the action or control
measures outlined must be taken.


Travelbound Accommodation, Transport and Excursion Risk Assessments Doc                                       2
Last Reviewed March 2009
                                     www.travelbound.co.uk
2 : Accommodation                                                               R = Representative T = teacher       C = children
                                                                                1 = Low 3 = Medium 5 = High

         Risk              At             Existing Controls            Likelihood   Severity of   Overall       Additional
                          Risk                                           of Risk       Risk        Risk        Suggestions
  Injury / Death as a     RCT    All emergency exits are clearly            1           5           5          We strongly
      result of fire             marked and nearest available                                               recommend that
                                 exits are also shown on the                                                     all party
                                 reverse of the hotel bedroom                                                   members
                                 doors. A fire drill will take place                                            familiarize
                                 on your first night in your                                                 themselves with
                                 accommodation. Smoking is                                                     emergency
                                 strictly forbidden in all                                                   procedures and
                                 bedrooms.                                                                     the nearest
                                                                                                             emergency exits
                                 All accommodation complies                                                   to their room.
                                 with local and national safety
                                 regulations and has passed a                                               All hotels used for
                                 highly comprehensive auditing                                              our groups have
                                 process, which is externally                                                   relevant fire
                                 assessed by Health and Safety                                                  measures in
                                 Consultants of the highest                                                      place that
                                 standard. Travelbound is an                                                comply with our
                                 Assured Member of the School                                                standards and
                                 Travel Forum and as such also                                                    with local
                                 adheres to a rigorous Code of                                                   legislation.
                                 Practice and Safety
                                 Management Standards.

Travelbound Accommodation, Transport and Excursion Risk Assessments Doc                                                 3
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                                     www.travelbound.co.uk
                                                                                           We offer
                                 The STF initiative is also                            Inspection Visits
                                 welcomed by the Outdoor                               to party leaders
                                 Education Advisors Panel.                                 to do an
                                                                                         independent
                                                                                          audit of the
                                                                                            specific
                                                                                      accommodation
                                                                                      proposed for use.
   Slipping Hazards       RCT    Party Leaders should ensure              1   3   3
                                 that all party members bring
                                 suitable footwear for all types
                                 of outdoor activities. Within the
                                 hotel they use beware notices
                                 to make guests aware of
                                 hazards.
Falling from balconies    RCT    Most of our accommodation                1   5   5   Where balconies
                                 does not have balcony                                are accessible,
                                 facilities. However, the                              the gaps and
                                 exceptions that do, we make                            height of the
                                 provisions to lock where                              balconies do
                                 possible to restrict access to                       comply with FTO
                                 school guests. Although, some                            and STF
                                 rooms for adult use may have                            standards
                                 this facility and we advise
                                 these rooms only to be used
                                 by adults of a competent
                                 nature.



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                                     www.travelbound.co.uk
      Drowning            RCT    The swimming pool has to                 1   5   5   Supervision of
                                 comply with all local                                party leader to
                                 standards, and a Health and                          be present at all
                                 Safety plan must be provided                         times whilst using
                                 by the hotel. We require                             the facility of a
                                 stringent guidelines such as                         pool.
                                 clear visibility of the bottom,
                                 adequate depth markings,
                                 non-slip pool perimeter etc.
                                 The pool must be lit or closed
                                 and shut off at nights.
                                                                          1   5   5
       Intrusion          RCT    Doors to the bedrooms have
                                 to be lockable from the inside.
                                 All hotel doors must be locked
                                 at night to not allow access
                                 from the outside but all doors
                                 are checked so that if
                                 necessary they can exit from
                                 the inside at all times in case of
                                 a fire.

                                 In some hotels for school
                                 groups a night porter will be
                                 available to checks for all
                                 security risks.




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                                     www.travelbound.co.uk
3: Transport                                                  R = Representative T = teacher     C = children TB = Travelbound
                                                              1 = Low 3 = Medium 5 = High

         Risk              At             Existing Controls           Likelihood   Severity of   Overall      Additional
                          Risk                                          of Risk       Risk        Risk       Suggestions
     Dehydration          RCT    All guests advised to bring and           1           3           3
                                 drink water to avoid this prior
                                 and if allowed (depending on
                                 coach company) during the
                                 trip.
   Stops at Services      RCT    Register all students leaving            1            2           2           Do a tick list
                                 and returning to the bus. Allow                                                when feel
                                 a few at a time instead of a                                                everyone is on
                                 huge group unless supervised                                               the coach as a
                                 by adequate staff numbers.                                                head count can
                                                                                                                   be less
                                                                                                               trustworthy.
Standing whilst on the    RCT    Do not walk around the bus               2            3           6            NB: Some
       coach                     unless totally necessary.                                                   European laws
                                                                                                             state that seat
                                 When seated keep seat belt                                                  belts are not a
                                 on.                                                                                legal
                                                                                                            requirement on
                                 Return to seat as soon as                                                    coaches yet.
                                 possible and do not obstruct                                              However, we use
                                 the isles in case of an                                                           coach
                                 emergency.                                                                  companies of
                                                                                                               the highest
                                                                                                                 standard
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                                     www.travelbound.co.uk
                                                                                        available and
                                                                                        coaches fitted
                                                                                      with seatbelts are
                                                                                       provided when
                                                                                           available.
 Being hit by falling     RCT    Guests should be advised to              1   2   2    Party leaders to
objects stored in over           put heavy items under the                               retrieve items
    head lockers                 seat in front of them to avoid                        from overhead
                                 falling out of the overhead                          lockers in case of
                                 compartments.                                          falling objects.

Travel Arrangements        TB    School tour is booked with a             1   5   5
 being changed or                reputable tour operator that is
  cancelled due to               ABTA and ATOL bonded.
    failure of Tour              Travelbound is a well
      Operator                   established provider of
                                 educational trips for schools
                                 and groups and is both ABTA
                                 (V378X) and ATOL (2165)
                                 bonded. (Ski Bound Limited
                                 Registered in England No
                                 1873956. Travelbound is a
                                 trading name of Ski Bound
                                 Limited a member of the TUI
                                 Travel PLC Group of
                                 Companies. Registered office:
                                 TUI Travel House, Crawley
                                 Business Quarter, Fleming Way,
                                 Crawley, West Sussex, RH10
                                 9QL.)
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                                     www.travelbound.co.uk
    Incident during       RCT    The Party Leader should ensure           1   5   5
      Ferry travel               all passengers adhere to any
                                 requests made by the ferry
                                 operator with regards to safety
                                 matters.




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                                     www.travelbound.co.uk
4: Excursions                                                                  R = Representative T = teacher       C = children
                                                                               1 = Low 3 = Medium 5 = High


         Risk              At             Existing Controls           Likelihood   Severity of   Overall       Additional
                          Risk                                          of Risk       Risk        Risk        Suggestions
        Traffic           RCT    Students to walk no more than             3           3           9        Please walk on
                                 two abreast and away from                                                   pavement in
                                 the curb                                                                   orderly fashion.

                                 Staff to divide themselves and                                             Attain strictly to
                                 walk at back, front and middle                                                  guide
                                 of the group                                                              suggestions and
                                                                                                               directives
                                 Cross if possible only at
                                 designated places (zebra                                                    Avoid running
                                 crossings/pelican crossing)
                                                                                                            Remind students
                                 A staff member should cross                                                that driving is on
                                 the road first and the staff in                                             the right hand
                                 the middle should see the                                                   side and make
                                 pupils across. A member of                                                sure students look
                                 staff at the back should be the                                           both ways before
                                 last to cross                                                                   crossing

       Slippery           RCT    Wear appropriate shoes                   2            2           4        Please walk in
  surfaces/uneven                                                                                           orderly fashion,
      pavement                   Attain to site Health & Safety                                              avoid running
                                 Policy and Operating Policy                                                 and jumping.

Travelbound Accommodation, Transport and Excursion Risk Assessments Doc                                                9
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                                     www.travelbound.co.uk
                                 Attain to guides’ directives                            Staff where
                                                                                       applicable are
                                                                                      CRB checked. All
                                                                                      are in possession
                                                                                         of relevant
                                                                                        qualifications
                                                                                        and licences

Non guided excursion      RCT    Teacher to supervise strictly            1   3   3   Do not take any
                                                                                      avoidable risk
                                 A good practice is to split the
                                 group in smaller ones with a
                                 strict ratio of adults supervisor
                                 per number of students
 Getting lost/missing     RCT    Students must never go off on            3   3   9   A good practice
       pupils                    their own and must know                              is to give to each
                                 where staff are and details of                       student a card
                                 excursions/visit                                     with telephone
                                                                                      number of hotels,
                                 Restrict where possible                              party leader and
                                 unsupervised time                                    Travelbound duty
                                                                                      office.
                                 Keep register of students and
                                 use a typed name list to check
                                 rather than head count                               Students must
                                                                                      carry ID card
  Theft of personal       RCT    Split amount of money up and             1   2   2   Most hotels have
 belongings/missing              use an inside pocket or money                        safes and you
      luggage                    belt                                                 can leave
                                                                                      valuables in a
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                                     www.travelbound.co.uk
                                 Never leave belongings                               sealed envelope
                                 unattended                                           at the hotel. If this
                                                                                      is not the case
                                 Wallets should not be carried                        the party leader
                                 in back pocket                                       to provide safe
                                 In the event of theft and/or                         keeping.
                                 accidents, please make sure
                                 that you report these to the
                                 local police or emergency
                                 services

                                 Their report will be needed by
                                 you in the event of insurance
                                 claims
        Others                   Sun cream to be taken during             1   2   2   Check weather
                                 open air excursion in summer if                      forecast for the
                                 applicable                                           days of your
                                                                                      travel
                                 Bring enough water for each
                                 student to avoid dehydration

                                 Bring appropriate clothes for
                                 rain/cold weather if
                                 applicable




Travelbound Accommodation, Transport and Excursion Risk Assessments Doc                             11
Last Reviewed March 2009

				
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