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MINUTES OF THE SHERINGHAM TOWN COUNCIL MEETING

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MINUTES OF THE SHERINGHAM TOWN COUNCIL MEETING Powered By Docstoc
					MINUTES OF THE SHERINGHAM TOWN COUNCIL MEETING HELD IN
THE COUNCIL CHAMBER, TOWN HALL, SHERINGHAM, ON TUESDAY
1ST FEBRUARY, 2011, AT 8.07 PM.

              PRESENT:       The Deputy Mayor – Cllr D Gooch
                             Cllrs McGinn, Gant, Booth, Burns, Cox, Frazer, Hewitt,
                             Hill, Mrs Ashcroft and Mrs Fields.
                             Cty Cllr Mr B Hannah
                             Sgt A Smith
                             The Clerk and Deputy Clerk
                             The Press

7798. THE OPENING PRAYER: The Revd Sherwood is not in attendance this
      evening and there was no opening prayer on this occasion.

7799. TO RECEIVE AND CONSIDER APOLOGIES: The Mayor, Cllrs Stevens,
      Hedges, Cllr Mrs Brooks, Dist.Cllrs Mrs Nelson and Mrs Bevan-Jones.

7800. DECLARATIONS OF INTEREST RELATING TO ITEMS ON THE
      AGENDA:      Cllr Cox declared an interest in Item 10 – his Son In Law is an
      Allotment Tenant.
      Cllr Mrs Ashcroft declared an interest in Item 10 – her Daughter is an
      Allotment Tenant.

7801. TO ACCEPT THE MINUTES OF THE MEETING HELD ON 11TH
      JANUARY 2011:         The Minutes having been previously circulated, Cllr
      Cox asked for an addition to Min 7795, last paragraph, to read ‘under Standing
      Orders 1C’. IT WAS AGREED. Cllr McGinn so PROPOSED with the above
      addition acceptance of the Minutes of the Meeting held on 11th January, 2011,
      Cllr Cox seconded. IT WAS AGREED.

7802. TOWN MAYORS ANNOUNCEMENTS: There are no announcements on
      this occasion as The Mayor is overseas.

7803. MATTERS ARISING FROM THE ABOVE MINUTES: Cllr Cox reported
      in his capacity as Finance Officer an invoice has been received relating to
      Min7796 which will require discussion under SO1C. IT WAS AGREED.

7804. POLICE REPORT: The Deputy Mayor welcome Sgt A Smith who gave the
      following report:
      During the period 12th January 2011 to 1st February 2011, there have been 9
      crimes recorded in Sheringham which represents a 30% drop over the same
      period last year.
      We have had two assaults, one male was attacked in his home address in
      Cremer Street, we have arrested a male for the offence and further enquiries
      are ongoing. An assault occurred in Gun Street on the 24th January, a 15 year
      old male being the victim, we have a name for the suspect and he can expect a
      visit imminently.
                                                    Sheringham Town Council Meeting
                                                                    1 February 2011


A theft was reported to us by a company who suspected a number of staff
members, our enquiries have now reduced this to one and he will be
interviewed in relation to the theft of cash.
We have had one shoplifting reported during this period. A female was
detained and admitted the offence. She was dealt with by way of restorative
justice and paid back the value of items of clothing stolen totalling £22.50 as
well as being banned from the store for life.
We have had two incidents of criminal damage in the town, a property in
Cowslip Lane had liquid squirted through the letter box causing damage to
the carpet, we have been carrying out local enquiries but so far without
success. A chain link fence was damaged in Cremer’s Drift overnight Friday
into Saturday morning, again local enquiries are being conducted to identify
the offenders.
You may be aware from the press release which went out today, on Friday
evening we executed a drugs warrant on an address in Augusta Street and a
significant quantity of herbal drugs and paraphernalia associated with the
supply of drugs was recovered. A 22 year old male was arrested for possession
with intent to supply controlled substances and is currently on police bail. We
then followed this operation with a robust policing operation in the town
centre concentrating on the nightime economy area of the town. Two males
aged 18 and 22 were found urinating in the street and earned themselves an
£80 fixed penalty notice each for their troubles.
If we hadn’t been so proactive, these crimes would not have appeared on our
system and it would have represented a 54% drop in crime from the same
period last year. I however prefer to take positive action against those who
offend and encourage my team to follow suit.
Since the previous meeting, there have been 84 CADS created for the town,
out of these 13 relate to rowdy nuisance behaviour none of which were located
at any of the towns licensed premises.
We have had three road traffic collisions reported to us during this period, two
without injury and one this afternoon on Holway Road which resulted in two
females aged 45 and 71 receiving neck injuries and requiring medical
attention.
Current Problem Solving Plans
On Thursday 27th January we held our latest Safer Neighbourhood Action
Panel meeting and our previous priorities, damage in and around the area of
The Avenue, Cliff Road and Nelson Road along with illegal parking in the
town were all voted as being suitable for removal from the list of priorities.
These have now been replaced with three others.
Criminal Damage to the Ladybird Play Park
At the last meeting, I reported that nine windows had been smashed and paint
had been thrown over some of the play equipment. Those of you who were
here may recall my determination to bring those who committed these crimes
to justice and I am pleased to say that following some extensive enquiries by
the team, three males and one female, all juveniles, have been interviewed and
admitted the damage to the windows. They are currently awaiting a decision
on what further action should be taken against them. Further to this, names of
two individuals have been put forward for throwing the paint over the play
equipment, one of these has been interviewed and one other will be spoken too



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                                                    Sheringham Town Council Meeting
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over the coming days but I am confident of a successful outcome for that
offence too.
We have written to all parents who utilise the playgroup and asked them to
collate their thoughts and more importantly their children’s thoughts on not
being able to attend their playgroup due to the damage caused. I want to
shame the offenders by reading each of these out to them so they know exactly
how their mindless behaviour affected others.
We have had no further offences since the previous damage, however there is
still the potential for further problems and in addition we are monitoring any
anti social behaviour which may occur there.
Incidents of ASB and violent crime related to Sheringham Night Time
Economy
Following reports of unacceptable behaviour and excessive noise during the
evening and early hours over weekends, specifically around the area of Gunn
Street and High Street, this issue has been adopted as a priority problem for us
to address. Since the last meeting I have arranged and supervised two public
order operations in the town drafting in officers from other neighbourhoods to
deal with any criminal or offensive behaviour. The first operation on Friday
14th January saw an increased police presence in the town and other than some
positive comments received from the public, nothing of note occurred and
everybody went home peacefully.
As previously mentioned I repeated the operation last Friday immediately after
executing the drugs warrant and the robust policing operation resulted in two
males receiving Fixed Penalty Notices for urinating in the street, other than
this it was another successful evening. These operations will be run
sporadically, however I will be constantly monitoring the situation, and
dealing with offenders whenever possible to enforce our stance against this
kind of behaviour. We will also be having meetings with the licensees to
discuss ways of reducing such instances and also inviting environmental
health to join us for patrols.
Parking Problems around Sheringham Primary School
For a considerable time, this has been an issue specifically at the time when
children are being dropped off and collected from school. Vehicles are being
parked in illegal and dangerous locations which are causing potential hazards
and danger to the children. We have been making regular visits and advising
those who do not comply with legislation and we have now been able to
address all parents via the school newsletter. We will now be looking to step
up this campaign and where applicable will be issuing fixed penalty
notices or if this isn’t suitable, potentially reporting offenders to appear at
court.
Non Priority Problem Solving Plans
With regards to our non priority plans, we have now reduced these down to
two; inconsiderate parking and excessive speeding in Kelling, in the area of
the school. We have carried out patrols along with our colleagues from Road
Policing and our Traffic Wardens. The issue doesn’t appear to be as prevalent
as first thought but we shall continue to monitor.
Our second non priority plan followed reports of anti social behaviour in the
area of Augusta Street. In response to this my team visited all addresses in the
vicinity to obtain any evidence of such and this was followed up by executing
a warrant at an address in that location to reinforce the message.


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                                                             Sheringham Town Council Meeting
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       Matters of Note:
       At the last meeting I made mention that three offenders had been identified for
       causing damage to a property in South Street. As part of the restorative justice
       process they were to litter pick for three hours on a Saturday lunchtime around
       the town and if asked, they were to explain why there were being escorted by
       police. This process occurred on the 15th January and seven bags of litter were
       collected from various locations including the Ladybird Play Park and the
       High Street. Their peers found it quite amusing and were seen to place litter in
       front of the three for them to pick up and bag, the lads involved were
       industrious and did what was required, I know that positive comments have
       been made regarding this outcome and we will look to utilise it frequently in
       the future where appropriate. Indeed, we have three more of these planned for
       later this week, it is seemingly the most satisfactory outcome for all involved.
       Again, at the last meeting I mentioned an offence of criminal damage to a
       glass pane in the clock tower as reported by Denise. Again the team have been
       productive and we have identified the offender for this too. He has admitted
       the crime, is willing to pay and has agreed to participate in a restorative justice
       process. In order for this to occur, we would need a member of the council to
       attend the police station at 1700hrs on Friday where the initial process is being
       conducted and he will be expected to apologise for his actions and then agree
       to any further punitive measures.
       Cllr Cox in his capacity of The Chairman of the General Purposes and
       Development Committee volunteered to represent STC to attend at the Police
       Station. IT WAS AGREED.
       That concludes the report from Sheringham Safer Neighbourhood Team.
       Cllr Hewitt commented on the enthusiasm and confidence in the SNT.

7805. ANY COUNTY/DISTRICT COUNCILLORS WISHING TO MAKE A
      REPORT:                 Cty Cllr Hannah reported on the following:
      He intends to place an article in the Local Authority Newsletter regarding the
      issues encountered in relation to clearing pavements of snow and ice to
      clarify the public can now clear paths etc without the fear of being sued.
      From October 2011, Norfolk County Council intends to designate Kings Lynn
      District Council to provide ‘On Street’ Civil Parking Enforcement for North
      Norfolk. Two staff for N.Norfolk and 2 seasonal staff will be provided. This
      at present is with the Secretary of State and is expected to be passed.
      Cty Cllr Hannah passed to The Clerk a copy of the latest Norfolk Police
      Authority Report which is available in the Office.
      Cty Cllr Hannah announced NCC are holding £7904.98 in a bank account
      dating back to the days of the Teen and Twenty Club which was donated to
      the Youth of Sheringham and could be utilised in the setting up of the
      Youth facilities at the new Community Centre on the Hilbre Site. He also
      reported £3253.00 is also being held in an account after the closure of the
      Sheringham Youth Club. He enquired if STC are interested in managing both
      accounts until such time the new Community Centre is built and a new
      Youth Club is established.

       Cllr Mrs Bevan-Jones in her absence furnished The Clerk with a copy of her
       report as follows:



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                                                     Sheringham Town Council Meeting
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Improving Health and Well-Being Outcomes of Local Residents: The
District Council arranged a cross-sector information day regarding the latest
Government Health changes and proposals. This event gave an opportunity
for District Council Officer’s and Members to meet Representatives from
Health, Social Services, Sport and Leisure and the Voluntary Sector to discuss
ways forward to target and identify aspects of Government’s new proposals to
improve health and well being outcomes of Local Residents. The day was
sponsored by the Department of Health following last year’s innovative health
peer review. The excellent presentations from representatives of similar rural
locations gave stakeholders the chance to identify opportunities and voice
aspirations for our local people and to question Dr Lennox representing the
North Norfolk GP consortium.
Joint Housing Initiative with NNDC and Victory Housing Trust: Funding
has been given to Victory Housing Trust in conjunction with NNDC to build
19 new homes, 5 in Briston, 6 in East Ruston, and 8 in Little Banningham all
for rent. The grant is given in conjunction with the Homes and Communities
Agency. Increasing the number of affordable homes in a key priority for the
District Council. These schemes will provide homes for local people and
importantly, at this time, particularly support jobs in the construction sector.

Cllr Mrs Nelson in her absence furnished The Clerk with a copy of her report
as follows:
It is proving to be a difficult time to prepare and plan for the future, when the
only certainty is that there will be much diminishing funds available. Grant
giving bodies such as for example, UKBMF (Beach Management Forum) and
DPUK are re-branding themselves as British Destinations. This means that
they now speak for all manner of destinations both inland and coastal whereas
previously they represented almost entirely coastal communities. At a recent
meeting between the Chief Executive and BRADA, Visit England and the
current Tourism Minister, the latter encouraged them to engage the Private
Sector and indeed the army of volunteers this Government seems to think are
out there and waiting with adequate funds and training!! There is undoubtedly
a deal of ‘partnership’ work to be done and l think our own North Norfolk
Tourism Round Table is having a real impact on promoting our year round
tourism. The Business Forum now has a Food and Agricultural Round Table
and is planning another for the Creative Industries. Sadly when it came to the
News Spot, at the BRADA meeting, a lot of redundancies and early
retirements were reported and we said goodbye to some old friends. Torbay
has already outsourced their tourism and it will be interesting to see how they
fare.
Shape East hosted a day’s Seminar in Swaffham dealing with our Heritage and
Localism. It was very helpful as it showed the ways in which Communities
can take ownership of their towns and villages with help and guidance. I will
drop in some of the HELM (Heritage Local Management) literature which
Members may find informative.
The various Local Festivals are all being promoted under The Chairmanship
of our Arts Officer Brenda Seymour and will be widely distributed around the
region. It was good to see representatives from the Potty Festival, COAST
(Cromer and Sheringham Arts and Literary Festival) together with the



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                                                         Sheringham Town Council Meeting
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       Salthouse Exhibition Project and the Wells pirate Festival, to mention but a
       few forthcoming delights.

7806. TO ACCEPT THE MINUTES OF THE PLANNING COMMITTEE
      MEETING HELD ON 11 JANUARY, 2011: (As Circ) The Minutes of
      the Meeting having been previously circulated; Cllr McGinn PROPOSED
      acceptance of the Minutes of the Meeting held on 11 January, 2011, Cllr Cox
      seconded. IT WAS AGREED.

7807. TO ACCEPT THE MINUTES OF THE ALLOTMENTS, CEMETERY AND
      COMMONS COMMITTEE MEETING HELD ON 25 JANUARY, 2011: (As
      Circ):         The Minutes of the Meeting having been previously circulated;
      Cllr Hill PROPOSED acceptance of the Minutes of the Meeting held on 25
      January, 2011, Cllr Mrs Ashcroft seconded. IT WAS AGREED.

7807. FINANCE:
      (A)     TO APPROVE THE ACCOUNTS FOR PAYMENT:                     The
      Schedule of Accounts having been circulated , Cllr McGinn PROPOSED
      acceptance of the Accounts in the sum of £2436.74 inc vat; Cllr Cox
      seconded. IT WAS AGREED.
      (B)     TO OPEN AND CONSIDER TENDERS RELATING TO
      REMEDIAL WORKS TO POPLAR TREES AT TOP COMMON: Min 7769
      refers: The Clerk report three quotations had been sought which she
      proceeded to open:
      M J Tree Services Ltd                              £2265.00 plus vat
      Conservation Arboriculture (Sylva Tree Services) £1250.00 plus vat
      Ravencroft Tree Services Ltd                       £2750.00 plus vat
      The Clerk reported there are insufficient funds in the Budget at the present
      time. A discussion took place during which Cllr Gant PROPOSED the STC
      M.Tech, who is training and qualified should carry out the works in-house,
      Cllr Cox seconded. IT WAS AGREED.
      Cllrs Hill and Booth raised concerns in relation to Health and Safety and
      Traffic management involved in carry out these works.
      Cllr Gant withdrew his proposition.
      Cllr Booth PROPOSED The Clerk investigates the costs of traffic
      management requirements and equipment required to carry out the works, Cllr
      McGinn seconded. IT WAS AGREED.
      (C)     RECOMMENDATION TO AGREE FUNDING TO SET UP
      ADDITIONAL ALLOTMENT PLOTS ON FORMER ACADEMY
      KITCHEN GARDEN LAND AT PHASE ONE ALLOTMENT SITE,
      WEYBOURNE ROAD, TO COME FROM ALLOTMENT EXTENSION
      BUDGET:       Cllr McGinn PROPOSED the funding to set up the additional
      Allotments Plots comes from the Allotment Extension Budget in the sum of
      £10,000.00, Cllr Booth seconded. IT WAS AGREED.
      (D)     LAST QUARTER’S COMPARISON OF INCOME AND
      EXPENDITURE:          Members had previously been furnished with a copy for
      information.
      (E)     REQUEST FOR FUNDING FROM CROMER AND SHERINGHAM
      ART AND LITERARY FESTIVAL TOWARDS 2011 EVENTS
      PROGRAMME:            Cllr Cox PROPOSED awarding funding in the sum of


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                                                          Sheringham Town Council Meeting
                                                                          1 February 2011


       £1250.00 to the Cromer and Sheringham Arts and Literary Festival towards
       the 2011 Events Programme, Cllr McGinn seconded. IT WAS AGREED.

7808. TO ACCEPT RESIGNATION OF COUNCIL MEMBER:                        The Dep
      Mayor reluctantly read the letter of resignation from Mr Harry Bennett. He
      explained Mr Bennett had resigned on personal grounds. The Dep Mayor
      commended him on all his hard work involved with Age Uk as the
      Representative of behalf of STC.

7809. RESOLUTION TO ADJOURN THE MEETING FOR 15 MINUTES FOR
      MEMBERS OF THE PUBLIC AND COUNCILLORS WITH PREJUDICIAL
      INTEREST TO SPEAK ON MATTERS RELATING TO BUSINESS BEING
      TRANSACTED AT THIS MEETING.         There were none on this
      occasion.

7810. TO RECEIVE UPDATE RELATING TO LAND SWAP:                            Members
      had previously been furnished with a letter of update from the former Land
      Owner.
      Phase Two Allotment Site: Mr Hay-Smith has generously arranged for his
      Solicitors to formally confirm to STC ‘s Solicitor, that the purchase option of
      the land adjoining the new Allotment Phase One Site, will be extended from 5
      years, to a validity of 50 years, at the same One Pound (£1) option. This offer
      is to relieve STC of the pressure of the cost of having to prematurely
      exercise the option given that once the land is purchased, solely for the use
      of Allotments, STC will become liable for the land. Mr Hay-Smith has stated
      until such time the option is triggered, he will continue to farm and maintain
      the land without risk or impact on the adjacent Allotments.
      The meeting unanimously agreed the offer is exceptional news.       The Dep
      Mayor remarked this offer will take the financial pressure from STC in setting
      up and maintaining the Phase Two Allotment Site. Cllr Cox PROPOSED
      accepting Mr Hay-Smiths offer to extend the option for up to 50 years, Cllr
      McGinn seconded. IT WAS UNANIMOULSY AGREED.
      Designated Area on Phase One – Academy Kitchen Gardens:             Mr Hay-
      Smiths Solicitors are in the process of arranging the legal transfer of
      ownership of the ‘Academy Kitchen Garden’ land within the Phase One
      Allotments over to STC, as agreed Mr Hay-Smith will bear the legal costs of
      the transfer.
      New Council Store: Mr Hay-Smith has stated he is awaiting an update from
      his Architect on the structural drawings for the new store. He will be seeking
      tenders and agreeing a construction timetable. Mr Hay-Smith also states in the
      Land Swap Agreement a limit of £20,000.00 was set to be the expected cost
      of the building and fitting for the new store. He expects to exceed this limit
      given the current specification and he is graciously willing to personally
      absorb reasonable costs in excess of the original limit. Mr Hay-Smith will
      advise STC at a future date on the cost and timetable.

7811. REQUESTS FROM TENANTS SUB LETTING GROUND FLOOR OFFICE
      TO ERECT SIGNAGE AND ADVERTISING ON EXTERNAL WALLS TO
      TOWN HALL:           The Clerk had previously circulated the letters of
      request from both Tenants.


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                                                           Sheringham Town Council Meeting
                                                                           1 February 2011


       Request from Canham Consulting Ltd:
       (i)    A discreet plaque to the front of the building, adjacent the front door.
       (ii)   Internal signage within the entrance foyer.
       (iii) Window graphic signage to the right hand windows.
       (iv)   An external hanging sign, as shown on the photograph supplied,
              envisaged to be located on the right hand wall.
       During discussion Cllr McGinn highlighted STC when discussing planning
       applications object to protruding hanging signs and expressed this type of
       signage is not suitable at the Town Hall. He so PROPOSED granting
       permission to the tenants requests but to object to the protruding external
       signage; Cllr Gant seconded. IT WAS AGREED. Cllr Booth abstained.
       Gleave and Associates:
       (i)    Plaque to the front of the building, adjacent to the front door.
       (ii)   Internal signage within the foyer.
       (iii) Window graphics to the left hand windows.
       (iv)   A hanging sign, similar to the one suggested by Canham Consulting
       A discussion took place during which Cllr Cox PROPOSED granting
       permission to the tenants requests but to reiterate STC objection to the
       protruding external signage, Cllr Hill seconded. IT WAS AGREED. Cllr
       Booth abstained.

7812. TO FILL VACANCIES ON COMMITTEE MEMBERSHIP AND
      REPRESENTIVES ON OUTSIDE BODIES:                   Cllr Gant volunteered to
      be appointed to the Employment and Review of Staff Contracts Committee.
      Cllr Cox so PROPOSED appointing Cllr Gant to the above Committee, Cllr
      Burns seconded. IT WAS AGREED.
      Cllr Mrs Ashcroft volunteered to be appointed to the General Purposes and
      Development Committee and STC’s Representative on Age Uk. Cllr Hill so
      PROPOSED appointing Cllr Mrs Ashcroft to the above Committee and
      Outside Representation, Cllr Mrs Fields seconded. IT WAS AGREED.

7813. TO RECEIVE THE NOTES OF THE CROMER AND SHERINGHAM
      CRAB AND LOBSTER COMMITTEE MEETING ON 25TH JANUARY,
      2011: The Clerk having previously furnished the notes, Cllr Gant reported
      attending the Official Launch of the 2011 Crab and Lobster Festival and
      expressed this year will be bigger and better than the 2010 Festival benefiting
      Charities and Communities.

7814. ITEMS REQUIRING A RESOLUTION UNDER THE PUBLIC BODIES
      (ADMISSION TO MEETINGS ACT 1960) TO EXCLUDE THE PRESS
      AND PUBLIC UNDER SECTION 1C OF STANDING ORDERS:                   Cllr
      Cox PROPOSED closing the meeting to Members of the Public and Press as
      confidential issues are to be discussed, Cllr Burns seconded. IT WAS
      AGREED.

7815. TO DISCUSS INVOICE RECEIVED FROM FUNERAL DIRECTOR IN
      RELATION TO BURIAL AT SHERINGHAM CEMETERY:                           Cllr Hewitt
      declared a prejudicial interest and left the meeting.
      Cllr Cox in his capacity as a Finance Officer reported The Clerk had received
      the invoice from the Funeral Directors relating to the re-burial of Mrs S Smith


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                                                         Sheringham Town Council Meeting
                                                                         1 February 2011


       and Mrs E Pleuger, along with a covering letter requesting STC to make the
       cheque personally payable to a member of the family. He explained under
       Local Governance Financial Regulations the request will be unlawful, cheques
       must be written out as per the headed invoice and not to private individuals.
       On these grounds Cllr McGinn PROPOSED the invoice is settled directly to
       the Funeral Directors concerned, Cllr Mrs Fields seconded. IT WAS
       UNANIMOUSLY AGREED.

       Cllr Cox PROPOSED coming out of Standing Order 1C, Cllr Burns seconded.
       IT WAS AGREED.

7816. CLERKS REPORT: The Clerk had nothing further to report other than as
      listed on the Agenda.

7817. DATE OF NEXT MEETING:                1st March 2011.


The meeting closed at 9.15pm.




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