UNIVERSITY OF GLOUCESTERSHIRE Task 1. Weekend and evening working Review ‘stand by’ arrangements 2. Field Trips Aim to produce cross university guidelines 3. Media Protocols Response to consultation 4. E-Mail Policy/Procedures Review current policies, procedures and guidelines 5. Incentive Payment Scheme Develop proposals 6. Policy for Introducing Car Parking Charges Review and update 7. Freedom of Speech Develop proposals 8. Health Care Revise 9. Employment and Workforce Monitoring Review 10. Academic Special Role Arrangements Revise
JOINT PROGRAMME OF WORK 2008/9 PWG Target JCIG Target EC June 2009 June 2009 Notes Discussions to be concluded. Working Group has met, draft policy to be finalised by August 2007.
June 2009
June 2009
Media Protocol being developed by the Marketing and Recruitment Committee. Consultation with JCIG as required. More explicit procedures and guidance may be required. Framework exists through existing policies (including LIS policies). Draft in progress. Policy document to be reviewed post implementation of new arrangements for 2006/2007 and reissued.
June 2009
June 2009
June 2009
June 2009
June 2009
June 2009
University policy needs updating to reflect delegated power inter alia (Appendix 13.3 Personnel Handbook). To address out of date information in respect of health promotions and campaigns (Section 8.4 Personnel Handbook). Review in the light of revised UCEA guidance.
June 2009
June 2009
11. Standard Tariffs for Academic Duties Revise 12. Review of Personnel Handbook Forms Revise and ensure published
June 2009
June 2009
PWG
Update Section 1.14 ‘Field Chairs and Course Leaders’, and Section 1.17, Part B ‘Academic Role Profiles and Special Role Arrangements’ as necessary (Personnel Handbook). Relates specifically to arrangements for Faculty Teaching, Learning and Assessment Co-ordinators, Faculty Academic Advice co-coordinators, Directors of Courses/Studies. Field Chairs are roles being phased out. Drafts in progress. Update Section 1.7, Appendix A ‘Guidelines for the Determination of the Duties of Academic Staff (Lecturers, Researchers and Managers) (Personnel Handbook). Relates to Standard tariffs for dissertation supervision for UMS, PMS, MPhil and PhD. The older issues of some Personnel Documents do not include the related forms. Some out of date (legislation, consistency of presentation, etc). Includes Sections 3.6 (Special and Carers’ Leave), 3.7 (Parental Leave) 3.12 (Paternity Leave), 3.13 (Adoption Leave) 9.2 (Leaving)
March 2009
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Task 13. Vulnerable Groups Act Review 14. Promotion of Equal Opportunities policies Review and produce single policy document 15. HR Strategy 16. Disability Leave
PWG
Target JCIG Target EC June 2009 June 2009
Notes Review the need to update Criminal Convictions arrangements and policy and arrangements in respect of children and vulnerable adults (Sections 1.13 & 1.21 and Appendix 13.24 Personnel Handbook. As part of the work for the Single Equality Scheme Action Plan, review and harmonise into one policy document current University policies for promoting equal opportunities and race equality. Links with work of the Equality and Diversity Committee. Revised HR Strategy To review Personnel Handbook sections 3.8 Sick Leave and Sick Pay Scheme, 3.11 Absence Notification Procedure, and 8.5 Health Care in light of recommendations regarding disability leave. Review of Personnel Handbook section 2.5 Grading, Regrading and Progression Procedures and associated sections. Review of Personnel Handbook sections 3.1 Holiday Leave and 3.3 Maternity Scheme in light of legislation related to benefits.
PWG
June 2009 June 2009
June 2009 June 2009
17. Progression Panels 18. Maternity Leave June 2009 June 2009
March 2009
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UNIVERSITY OF GLOUCESTERSHIRE
HSWG and JOINT (w/PWG) PROGRAMME OF WORK 2007/8
Note: Timings are subject to the dates various committees meeting. The Employment Committee, like the H&S Committee, meets three times a year, approximately 2 weeks after the H&S Committee. Also SMG (who should be consulted) meets at the end of the month . Task JOINT HSWG/PWG ITEMS 1. Review and revision of H&S Policy Statement 2. Audit & Re-publication of H&S Handbook Review HSWG Target HSWG/PWG Dec 06 Dec 07 Target HSC Feb 07 n/a Target EC n/a n/a Notes
Nov 06 Nov 07
Complete – approved by council 28 March 2007. 60% complete – on target for HSWG/PWG in Nov 07 Due to number of revisions, intention is to re-publish the Handbook rather than send out revisions. This will ensure all copies are completely up to date. Section headings will be reviewed prior to republication (see item 3 also). Revisions done are: Section 3.2 Display Screen Equipment Procedure + leaflet and forms Section 5.1 Minibus Driver Training Procedure – this will need to be revised in light of changes to Glos CC procedure. Section 3.6 Substance Abuse Policy (Students) Not necessary Section 3 could just be renamed ‘Staff & Students H&S’. Now the Staff Handbook has been published great care has to be taken to ensure that cross-referencing between that, the Personnel and the H&S Handbooks are consistent. (see item 2). This item to go to JCIG 30 October ’07 for a decision on whether this is necessary now the new Staff Handbook is available. Ongoing - HSWG monitors how the University H&S Policy is implemented at a local level & in Faculty handbooks. Initial work by the HSWG was completed in Apr 05. Policy is subject to work by other committees and will presumably return to the HSWG & PWG at some future date. Draft to be developed. Note this is not a PWG initiated item in the context of health & safety aspects and proposals need to be researched and presented by HSWG.
3. New Section in H&S Handbook Nov 07 for Students’ H&S Welfare Handbook should cover all members of the University
Dec 07
n/a
n/a
4. Abbreviated H&S Handbook Review and revise 5. Local H&S Procedures Review position and develop 6. Revision of Smoking Policy Review and wide ranging consultation 7. H&S issues relating to signing off dissertations and approval of independent study Review ongoing Apr 05 n/a May 05 n/a Feb 08 n/a Mar 08
March 2009
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Task 8. Field Trips Procedures Review of H&S aspects
HSWG Aug 07 (by Field Trips WG) Nov 07
Target HSWG/PWG Dec 07
Target HSC Feb 08
Target EC Mar 08
Notes Joint meeting of HSWG & PWG to be arranged.
9. Accident & Incident Reporting Review and update
Dec 07
Feb 08
Mar 08
Being redrafted to include additional input regarding death procedures for students, staff and visitors. Death might be as a result of natural causes, work-related accident, incident. Appendices to provide notification procedures in addition to RIDDOR arrangements for students and for staff.
NON-JOINT ITEMS 10. Stress Risk Assessments and other matters Development of activity and programmes including proactive health campaigns ongoing n/a n/a n/a Stress Risk Assessment completed – proactive health campaigns being done Follows on from the revised Stress Management Framework & Policy. Other matters include how best to ensure the policy is applied effectively and work to support carers in the university on stress and lifestyle management to complement PWG work on formal Career arrangements. Includes training programmes for all staff as part of proactive health management. To be revised in light of findings of 2007 Staff Perception Survey Complete – to H&S Committee in Oct 2007 This was awaiting introduction of new fire legislation on 1 October 2006, and new guidance from the DCLG. Will require consultation with Disability Advisers and Campus Management. Links with item 14 below. Awaiting discussions with new Director of Estates as these procedures relate to the management of civil building works. Will also address need for consultation on matters affecting H&S of staff etc.
11. Evacuation of Disabled People Develop procedures
Sep 07
n/a
Oct 07
n/a
12. Building Contractors Management Procedures Review and update
Dec 07
n/a
Feb 08
n/a
March 2009
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Task 13. Procedures for new projects, processes and equipment Review
HSWG
Target HSWG/PWG
Target HSC
Target EC n/a
Notes To be discussed at Oct 07 meeting of the H&S Committee. Item is associated with the requirement for environmental issues to be considered in the planning process for new projects, processes and equipment. H&S issues should also be considered and this will be done through the normal work of the H&S Committee. These procedure will probably be part of the Procurement Manual. Complete – protocol agreed at May 2007 meeting of the H&S Committee A simple procedure is required regarding room capacities and procedure to be followed if these are exceeded. Links with 11 above (i.e. new guidance and fire Risk Assessments) A formal audit can now be undertaken following introduction of the new sector-wide auditing package, HASMAP, in Spring ’07. Audit to begin Nov 07 and will be used to inform and prioritise/revise this Programme of Work and the operation of the HSWG.
14. Room capacities New procedure
Jul 07
n/a
n/a
15. Audit of Risk Management procedures by Faculty/Campus Review
Nov 07
n/a
Feb 08
n/a
March 2009
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