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					    Preliminary                                     George A. Smathers Libraries
                                                               2008-2009 Budget
                                                                Year-To-Date
                                                              December 31, 2008

Appropriated Funds
                                                                   Authorized Budget             Actual          Expenses - 1        Available
Materials                                                                   $7,513,310            $7,513,310        $6,757,650          $755,660
Other Expenses - 2                                                          $1,031,028            $1,031,028          $712,998          $318,030
OPS - 3                                                                       $542,000              $545,500          $181,801          $363,699
Salaries & Benefits - 4                                                    $13,466,938           $13,696,267        $6,247,163        $7,449,104
                                                                           $22,553,276           $22,786,105       $13,899,611        $8,886,494

Other Recurring Income                                                   Budget                  Actual            Expenses          Available
Division of Sponsored Research                                                $882,000              $882,000          $882,000                 $0
Lost Book Monies                                                               $56,696               $50,506                $0            $50,506
Library Fines                                                                 $126,556              $138,575                $0           $138,575
FCLA                                                                          $316,826                    $0                $0                 $0
                                                                            $1,382,078            $1,071,080          $882,000           $189,080

Development Contribution - 5                                             Budget                  Actual            Expenses          Available
Endowment Value as of 09/30/08                     $9,880,944
Endowment Value as of 07/01/08                     $10,844,131
Spendable Endowment Income                                                     $360,000              $74,476                   $0         $74,476
New Gift Income -6                                                             $750,000             $717,534                  $0         $717,534
                                                                             $1,110,000             $792,010                  $0         $792,010

Total Recurring Income 100%                                                 $25,045,354          $24,649,195       $14,781,611         $9,867,584

Non-Recurring Funds
                                                                         Budget                  Actual            Expenses          Available
External Grants - 7                                                           $197,281              $216,000           $90,311          $125,689
Carry Forward Funds - 8                                                     $1,534,115            $1,534,115           $68,449        $1,465,666
                                                                            $1,731,396            $1,750,115          $158,759        $1,591,356

Development Spendable Carry Forward - 9                              Begin Balance               Actual            Expenses          Available
Books and Materials                                                           $753,511              $753,511           $41,839          $711,672
Departmental                                                                  $178,466              $178,466           $17,547          $160,919
General                                                                       $486,273              $486,273           $44,835          $441,438
Non-endowed                                                                   $205,314              $205,314           $25,539          $179,775
                                                                            $1,623,564            $1,623,564          $129,761        $1,493,803

Auxiliary Income                                                     Begin Balance           Bal + Income          Expenses          Available
Photocopy, Book Sales, etc.                                                   $80,516              $159,096           $111,441           $47,655
Agency Funds - 10                                                            $140,089              $157,846            $36,300         $121,546
                                                                             $220,605              $316,942           $147,741         $169,201

Total Non-Recurring Funds                                                    $3,575,565           $3,690,621           $436,262        $3,254,360

TOTAL SPENDABLE FUNDS                                                       $28,620,919          $28,339,817       $15,217,873       $13,121,944

Notes: FY 08 - 09 Budget Year-To-Date 09/30/2008
1 - Includes expenses as well as encumbered funds
2 - Includes $86,892 in special funding for self check machines
3- Includes $3,500 received from College of Journalism
4 - Authorized includes $100,000 in special funding for Grants Manager position; Actual includes $17,159 for faculty promotions,
$100,648 for staff employee raises, and $111,522 faculty merit raises
5 - Investment earnings only reported by Foundation on a quarterly basis
6 - One time contributions and gifts to endowment; cash only does not include In Kind gifts
7 - Budget reflects $133,684 in grant funds returned ($2,172 overhead and $131,512 expense) and a $1,956 adjustment to FY 07-08 ending
Available Balance; Actual includes $8,519 in overhead returns and $500 in new grant funds
8 - Beginning Actual from FY 06-07 $766,779 (including $85,891 encumbered) and FY 07-08 $767,336 (including $84,985 encumbered)
9 - Includes spendable funds held by the Foundation and those transferred to the Libraries Fund 171; End of year balances from prior year for
Spendable Endowment Income and New Gift Income reported here.
10 - Service fees for Dissertation Binding
                                                    Year-To-Date
                                                  December 31, 2008

Summary of Carry Forward Funds


Carry Forward (CF)                    Balances
Fiscal Year 06-07 CF                       766,779
Fiscal Year 07-08 CF                       767,336
08-09 Beginning Balance                  1,534,115
FY 07-08 Expenses (Closeout)                47,141
FY 08-09 Expenses                            5,500
Available Balance                        1,481,474
FY 07-08 Encumbrances (Closeout)            15,808
FY 08-09 Encumbrances                            0
Unencumbered Balance                     1,465,666


Lost Book
Fiscal Year 06-07 Book Monies                      0
Fiscal Year 07-08 Book Monies                 50,506
08-09 Beginning Balance                       50,506
FY 08-09 Expenses                                  0
Available Balance                             50,506
FY 08-09 Encumbrances                              0
Unencumbered Balance                          50,506


Fines
Fiscal Year 06-07 Fines                            0
Fiscal Year 07-08 Fines                      138,575
08-09 Beginning Balance                      138,575
FY 08-09 Expenses                                  0
Available Balance                            138,575
FY 08-09 Encumbrances                              0
Unencumbered Balance                         138,575


Totals
Total CF                                    1,723,196
Total Expense                                  52,641
Total Available                             1,670,555
Total Encumbered                               15,808
Total Unencumbered                          1,654,747


Detail

Project                            Budget               Expense          Encumbrance    Balance
FY 07-08 Expenses (Closeout)                 165,376              47,141         15,808     102,428
AFA Book Move                                  5,500               5,500              -           0
                                               Year-To-Date
                                             December 31, 2008

Restricted Grants

Project Number                       Title                       Budget           Expense        Balance

00052557            Digital Library of the Caribbean        $     10,000.00   $ 9,248.74     $       751.26
00060367            Let's Talk About It                     $      4,601.54   $ 1,233.10     $     3,368.44
00067696            Baldwin, Phase III                      $    106,245.43   $ 79,370.09    $    26,875.34
00071318            AAS NEAC Distinguished Lecture Series   $        268.08   $       -      $       268.08
00076058            ALA PBS Frontline                       $        500.00   $    458.71    $        41.29
                    Subtotal Restricted Grants              $    121,615.05   $ 90,310.64    $    31,304.41


Non Restricted Grants
                                                            Begin Balance         Expenses       Available
00047021            Residual Funds                          $     3,370.33    $         -    $      3,370.33
00047022            Allocation of Overhead                  $   88,887.66     $         -    $     88,887.66
00047028            Royalties                               $       500.00    $         -    $        500.00
Fund 179            Miscellaneous Gifts & Grants            $     1,627.31    $         -    $      1,627.31
                    Subtotal Non Restricted Grants          $   94,385.30     $         -    $     94,385.30

                    Total Restricted and Non Restricted     $    216,000.35   $ 90,310.64    $ 125,689.71
Preliminary                 George A. Smathers Libraries
                                     2008-2009 Budget
                                       Year-To-Date
                                     December 31,2008



     Summary of Expenses YTD by Major Expenditure Category and Fund Source


  Materials                                    Income          Expended       Available
   Appropriation                                $7,513,310       $6,757,650       $755,660
   DSR                                            $882,000         $882,000             $0
   Development                                    $753,511          $22,202       $731,309
   Lost Book Monies                                $50,506               $0        $50,506
                                                $9,199,327       $7,661,853     $1,537,474

  Other (Operations)
    Appropriation                               $1,031,028         $712,998      $318,030
    FCLA                                                $0               $0            $0
    Carry Forward                               $1,534,115          $68,449    $1,465,666
    Development                                   $845,751          $83,256      $762,495
    Agency                                        $157,846          $36,300      $121,546
    Grants                                        $101,397          $11,290       $90,107
    Auxillary                                     $159,096         $111,441       $47,655
    Library Fines                                 $138,575               $0      $138,575
                                                $3,967,808       $1,023,735    $2,944,074

  OPS
   Appropriation                                  $545,500        $181,801       $363,699
   Development                                     $12,862         $12,862              $0
   Grants                                          $64,060         $28,725        $35,336
                                                  $622,422        $223,387       $399,035

  Salaries & Benefits
    Appropriation                              $13,696,267       $6,247,163    $7,449,104
    Development                                    $11,440          $11,440             $0
    Grants                                         $50,543          $50,296          $247
                                               $13,758,250       $6,308,899    $7,449,351

  Spendable Endowment and Gift Income             $792,010              $0       $792,010

  Grand Total                                  $28,339,817      $15,217,873   $13,121,944

				
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