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					                  CALIFORNIA               SOCIAL          WO RK      EDUCATION               CENTER
                            U N I V E R S I T Y    O F   C A L I F O R N I A ,   B E R K E L E Y
                                      S C H O O L    O F   S O C I A L   W E L FA R E




                       CalSWEC Title IV-E MSW & BSW Program
                 Request for Proposals for Practice/University Partnerships

                                SECTION 1: General Information

                                        Date of Issue: May 2011

The California Social Work Education Center (CalSWEC), the nation’s largest state coalition of social work
educators and practitioners, requests proposals to develop practice (i.e., county or tribal)/university
partnerships that support the evaluation of emerging practices as identified in California’s Statewide
Child Welfare Research Agenda.

Background and Purpose

The overarching goal of CalSWEC’s child welfare programs is to educate and train persons who provide
case management services for Title IV-E-eligible foster children in the state of California. All evaluation
and/or research activities that fall under the auspice of CalSWEC’s child welfare programs must be
dedicated to the furtherance of this goal.

The Research and Development (R & D) Committee of the CalSWEC Board of Directors will select
projects to sponsor that support the formation of practice partnerships for the purpose of evaluating
emerging practices or programs to inform the development of curriculum and training products for the
Title IV-E stipend and child welfare training programs.

The Committee will fund up to three (3) proposed projects from any of the five Regional Training
Academy regions (Northern, Bay Area, Central, Southern, Los Angeles). The
Committee encourages proposals from both urban and rural areas.

Proposals must choose one of the following priorities for study:
1. Evaluation of the implementation of AB 12, and its impact on services and outcomes for
   transitioning youth and young adults.
2. The relationship between the types and availability of community supports (community-based
   organizations and Differential Response Agencies) and child safety.
3. The relationship between child/family or agency/organizational characteristics on case decision-
   making, including the decision to remove or reunify children.
4. Which mental health and substance abuse services (for children, youth and parents/families) are
   most effective in promoting permanency and/or well-being.
5. The similarities and differences in service needs between foster children and youth supervised by
   the child welfare system vs. those supervised by the delinquency system.



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These priorities are based on the Statewide Research Agenda for Child Welfare, and additional
information on definitions of terms, etc. can be found on the CalSWEC website:
http://calswec.berkeley.edu/CalSWEC/EBP_ResearchAgenda.pdf

Criteria for Proposals

The committee will evaluate proposals based on the following criteria (see Section 3 for a more detailed
description):
    A. Ability to meet CalSWEC’s overarching goal of educating and training persons who provide case
        management services for IV-E eligible foster children in the state of California;
    B. Capacity and commitment to establish, develop and maintain collaborative county
        agency/university partnerships with organizational capacity;
    C. Ability to conduct quality, practice-oriented research and evaluation, including sound research
        design and methods;
    D. Statement of significance of the priority being studied and its implications for practice in the
        child welfare workforce;
    E. Depth of knowledge of the proposed priority to be studied.
    F. A sound management plan which including measurable milestones;
    G. Integration of CalSWEC students into the partnership;
    H. Clarity and feasibility of fiscal arrangements.

Successful proposals will include clearly stated plans to achieve the following:
1. Formation of county (or tribal) agency/university partnerships
2. Evaluation of one of the priorities in this RFP.
3. Inclusion of methodologies that study workforce factors related to education, training, retention or
    organizational factors.
4. Summary of potential recommendations for curriculum and training improvements.

Eligible Applicants

Participating CalSWEC graduate social work education programs, representatives of county public
agencies, tribal entities, and regional consortia are eligible to apply. CalSWEC graduate social work
education programs must be the designated fiscal agent. Letters of support from all collaborating
partners are to be enclosed with the proposal and should describe the extent of commitment to the
project by each of the partners, the importance of the project to each of the partners, and the
availability of (and commitment to share) administrative, research, and evaluation data. Signatures of
representatives from all collaborating partners and the appropriate fiscal agent must appear on the
proposal verification sheet. If a regional consortium is applying, then documentation must be provided
that all universities in the consortia support the project.

Time Period and Budget:

The award period will begin January 1, 2012, and end June 30, 2015. The period from January 1, 2012, to
June 30, 2012, will be considered a planning phase, and up to $25,000 may be awarded for planning
activities during that period. Beginning July 1, 2012, through June 30, 2015, up to $75,000 may be
awarded for each fiscal year (July 1 to June 30) for a total budget not to exceed $250,0001 for the entire
3.5-year period.


1
    This is a change from the original document, which erroneously listed the total budget limit as $300,000.
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Funding

Renewal of funding for the partnerships will be determined yearly by the Research and Development
Committee and the CalSWEC Board based on the information provided in the quarterly and annual
reports, the deliverables received, and the ongoing availability of funds.

Important Dates

       5/20/11 – RFP distributed to eligible institutions
       6/1/11 to 8/1/11—Question-and-Answer Period (see page 4)
       9/1/11—Final proposals due to CalSWEC

Other dates relevant to the RFP and Proposals are listed in the “Timeline for the RFP Selection Process”
on page 8, and in the “Post-Award Obligations/Deliverables” section below.

Pre-Award Obligations

Prior to funding, prospective awardees are expected to:
     Modify title and abstracts, if requested.
     Submit revised budgets, if requested.
     Confirm match requirement with your local CalSWEC Title IV-E program.
     Have the appropriate fiscal agent review, approve, any revisions to the budget.
     Obtain/approval and signatures from Title IV-E Program Principal Investigator and County or
         Tribal Partner.

Any applicable human subject’s approvals must be obtained by the end of the planning period on
6/30/12.

Post-Award Obligations/Deliverables

As a condition of funding, grant awardees agree to:
1. Use award funds only as approved by CalSWEC and in compliance with all applicable policies as
    defined in the master subcontract received by the grant awardees local CalSWEC Title IV-E program.
2. Produce quarterly progress reports that outline the progress of the project according to a timeline
    outlined in the proposal. The reports must be submitted in CalSWEC’s format to include all
    deliverables and recommendations for curriculum improvements. They are due September 15th,
    January 15th, and March 15th of each year of funding after the planning period.
3. Participate in approximately 6 conference calls and up to 1 meeting per year of funding associated
    with the Research and Training Network. (See
    http://calswec.berkeley.edu/calswec/RTN_home.html for more information).
4. Produce an annual report on July 15th of the first two years of the partnership, in CalSWEC’s format,
    summarizing the activities for that year, any results or findings and recommendations for curriculum
    or training improvements.
5. Produce a final report on July 15th of the final year of the project, in CalSWEC’s format, which will
    include the following components: 1) summary of the activities for that year, 2) full report on and
    inclusion of all agreed upon deliverables, and 3) specific and clear recommendations for curriculum
    enhancement in education and training for the child welfare workforce.
6. Present findings and recommendations at designated CalSWEC Board meeting and/or other
    statewide forums (CWDA, CDSS, Regional Training Academies, faculty/student forums, Symposia

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    planned by the Research and Training Network, etc.) for dissemination of research (other
    dissemination activities will be determined by CalSWEC’s Curriculum and Training Committee).

Copyright Constraints

CalSWEC and CDSS shall be granted the right to a nontransferable, irrevocable, worldwide, royalty-free,
nonexclusive license to use, reproduce, publish, or republish, or otherwise disseminate such copyrighted
materials for government or research and educational purposes. If awarded, the PI may assert copyright
on materials that he/she produces under this agreement. No articles may be submitted to journals for
publication before the products and annual reports have been submitted and disseminated by CalSWEC.
PIs are then free and encouraged to publish their results with a clearly stated acknowledgement of
CalSWEC and CDSS as the original funding organization and copyright owner of the research report or
curriculum.

Communication

Please complete the following two (2) steps:

1. Submit final applications electronically to:
   Susan Jacquet, Ph.D., CalSWEC Research Specialist, sjacquet@berkeley.edu

2. Submit a follow-up hardcopy to Dr. Jacquet using the following addresses:

        a. Regular Postal address:
           California Social Work Education Center
           UC, Berkeley, School of Social Welfare
           Marchant Building, Suite 420
           6701 San Pablo
           Berkeley, CA 94720-7420

            OR

        b. FEDEX or UPS Address:
           California Social Work Education Center
           University of California, Berkeley
           6701 San Pablo, Suite 420
           Oakland, CA 94608

Question-and-Answer Period

To assist those who may have questions regarding this RFP and the process, a Question-and-Answer
document will be online from June 1, 2011 to August 31, 2011. Send questions via email to
sjacquet@berkeley.edu. Use the phrase “CalSWEC RFP PROCESS” in the subject line. The Questions and
Responses will be posted beginning on the CalSWEC website at:
http://calswec.berkeley.edu/CalSWEC/CalSWEC_Committee3.html

During this period, counties and tribal entities that are interested in submitting a proposal, but do not
have an identified university partner, are encouraged to submit a STATEMENT OF INTEREST. These
statements will be posted online during the Question-and-Answer Period, so that interested universities
will know about potential partners. Please submit a statement of interest via email to
sjacquet@berkeley.edu. Use the phrase “CalSWEC RFP PROCESS” in the subject line, and include the

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county or tribal entity name, contact name and email, and the priority area(s) of study (see page 1) of
interest.

                    SECTION 2: Instructions for Submitting an Application

Please adhere to following outline when submitting your proposal:

1. Proposal Verification Sheet: Fill out this sheet completely, including all signatures of collaborating
   university and county/tribal agency partners, and fiscal agent.

2. Title and Abstract Page: Limit the abstract to 100 words.

3. Project Narrative: The Project Narrative Statement should not exceed 15 pages including text,
   tables, charts, and graphs, and should be written in clear and concise language. The specifics of the
   elements of the project narrative are outlined below:
   A. Ability to meet CalSWEC’s overarching goal of educating and training persons who provide case
       management services for IV-E eligible foster children in the state of California;
   B. Capacity and commitment to establish, develop and maintain collaborative county
       agency/university partnerships with organizational capacity;
   C. Ability to conduct quality, practice-oriented research and evaluation, including sound research
       design and methods;
   D. Statement of significance of the priority being studied and its implications for practice in the
       child welfare workforce;
   E. Depth of knowledge of the proposed priority to be studied;
   F. A sound management plan which including measurable milestones;
   G. Integration of CalSWEC students into the partnership;
   H. Clarity and feasibility of fiscal arrangements.

4. Budget Information: A detailed budget should be submitted for each year of the project, and
   should be accompanied by a descriptive Budget Justification (not to exceed 5 pages) and should be
   included as Section “l” of the outline presented above. Use the Budget Template provided.

        a. Terms of award: Funds are provided by the University of California, Berkeley California
           Social Work Education Center for the Title IV-E MSW and BSW Training Program each year
           by the State of California. Awardees are expected to account for the expenditure of grant
           funds and for the performance of work as agreed upon in a timely manner so that CalSWEC
           may file reports and answer inquiries from the legislature and other parties.

        b. Award distribution: The award period for FY 2011/2012 will be January 1, 2012 – June 30,
           2012. Subsequent award periods will be: July 1, 2012 to June 30, 2013; July 1, 2013 to June
           30, 2014; and July 1 2014 to June 30, 2015. Awards are for one fiscal year, with funding for
           subsequent fiscal years contingent upon completion of deliverables. No funds may be
           carried forward. Funds after the first year cannot be guaranteed.

        c. Use of funds: Award funds may only be used for expenditures necessary to carry out the
           approved research and related curriculum development work to achieve the approved
           project goals. Consistent with master contract policies, recipient campuses are required to
           maintain accounts, records, and other evidence pertaining to costs incurred. Awardees may
           be subject to examination and audit by the Regents of the University of California and the

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     Auditor General of the State of California. Examination and audit will be confined to those
     matters connected with the performance of this award, including, but not limited to,
     administering of the award.

d. Allowable costs: Salaries, fringe benefits, travel and per diem for:
   (1) Staff personnel (including support staff) assigned full time to training functions, and
   (2) Staff personnel assigned part time to training functions to the extent time is spent
       performing such functions.
   (3) Consultant costs for experts outside the agency engaged to develop or conduct special
       programs, and
   (4) Costs of postage, teaching supplies, purchase or development of teaching materials, and
       other consumables.

e. Items not allowed: According to the CalSWEC contract with the state of California, the
   following items are not allowable for the funded projects:
   (1) Stipends
   (2) Honoraria
   (3) Equipment
   (4) Indirect costs
   (5) Out-of-state travel
   (6) Meeting & entertainment expenses
   (7) Payment or incentives to project participants.
   Do NOT include these in your budget, as they will have to be removed.

f.   Match requirements: Awarded projects will in most part be eligible for the Enhanced Rate
     of 75% Federal Financial Participation (FFP).
     (1) Enhanced Rate (75% FFP Rate): A match of at least 28% of the total project costs
          categorized at the “Enhanced Rate” will be required from each school and/or co-
          sponsoring public agency sponsoring the project. No third party in-kind match (i.e.,
          nonprofit agency) can be accepted. The source of the matching funds must not originate
          from Title IV-E funds. The amount of the match stated is based on the contracts of past
          funding years, and is subject to change. To ensure that you have arrived at 28 % of your
          Total (Enhanced Rate) Costs, use either of the following formulae:
              i.  “Direct Costs” divided by 72% (.72) equals “total project costs.” Multiply “Total
                  project costs” by 28% (.28) or:
             ii.  Multiply the “Total Funds Requested” by .38888.
     (2) Administrative Rate (50% FFP Rate)—All paid part-time student employee costs must be
          matched at the 50% FFP Rate which translates into “a dollar for dollar” match, e.g.
          Graduate Students Payments of $4,568 will require a match of $4,568. No third-party in-
          kind match (i.e., nonprofit agency) can be accepted. The source of the matching funds
          must not originate from Title IV-E funds.

g. Direct cost limit: The total direct costs of the project should not exceed $250,000 for a 3.5-
   year period or not to exceed $25,000 in the planning period and $75,000 in any one year.
   The amount allocated to a given year may differ depending on the activities and deliverables
   for that year. CalSWEC operates on a year-to-year contract with the State. Continued
   funding is contingent upon availability of IV-E funds and the State’s renewal of the Title IV-E
   contract with CalSWEC.



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            h. Re-budgeting or amendments: CalSWEC will file only one budget amendment with the
               State during the fiscal year, usually in February. Expenses within one line item may be
               increased by a maximum of 20%, but in no instance can an approved budget be increased.
               When submitting a request for a budget amendment, submit a new budget and justification
               by the deadline announced to the CalSWEC Project Coordinator. All re-budgets or
               amendments must be submitted through the local Project Coordinator.

            i.   Final award: The final award will be subject to adjustments or revisions after review by
                 CalSWEC and the R&D Committee. Funding will also be contingent upon the availability of
                 funding to CalSWEC, given government transfers/outlays for any given year, and the current
                 budget situations.

            j.   Distribution of monies: Funds will be made available to the Awardees as deliverables are
                 received. If deadlines for the deliverables are not met subsequent payments will be delayed.

    5. Appendices: Supporting documentation such as measurement instruments, curriculum vitae of the
       researchers, and letters of support (e.g. from tribal and/or county directors and project managers,
       school deans or directors, and any other organizations) are to be included in the Appendices.


                                      SECTION 3: Selection Process

    The CalSWEC R & D Committee will review all of the proposals submitted. Members of the committee
    that are from schools submitting proposals will not be part of the review process. The reviewers will
    assess submitted proposals on the evaluation criteria as outlined in this section (see below).

    Below is the timeline of the selection process.


                                — Timeline for the RFP Selection Process —
          6/1/11 to
5/11                         8/4/11          9/1/11         9/11         10/11            11/11      January 2012
           8/31/11
                        Bidders’                                                        Proposal
 RFP   Question and                         Proposals    Proposals     Proposals                       Project(s)
                     Conference (via                                                    Revisions
Posted Answer Period                           Due       Reviewed      Selected                        awarded
                       Webinar)                                                           Due

    Evaluation Criteria

    Applications will be scored competitively against the evaluation criteria described below. These criteria
    will be used in conjunction with other expectations, priorities and requirements set forth throughout
    this announcement to evaluate how well each proposal addresses the CalSWEC priorities and goals for
    funding. Each proposal will be rated on the following criteria with a maximum score of 100 points.

        A. Ability to demonstrate how the study will meet CalSWEC’s overarching goal of educating and
           training persons who provide case management services for IV-E eligible foster children in the
           state of California. (15 points)
           a. The extent to which the applicant describes the implications of the priority for the
               workforce.


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    b. The extent to which the applicant clearly connects the area of study to workforce needs,
       and demonstrates the need for this in the region.
    c. The extent to which the applicant clearly identifies what improvements may be made in the
       workforce as a result of the project.

B. Capacity and commitment to establish, develop and maintain collaborative county
   agency/university partnerships (20 points)
   The extent to which:
   a. The applicant's facilities and organizational experience are adequate to carry out the tasks
       of the proposed partnership;
   b. The applicant can effectively and efficiently administer a partnership of the proposed size,
       complexity and scope;
   c. The applicant has the capacity to coordinate activities with other organizations that may be
       involved;
   d. The applicant has the capacity to carry out all proposed functions and roles;
   e. The partnership is well structured, with relevant roles for participating organizations;
   f. The partners are appropriate and significantly committed to the research and curriculum
       development as evidenced by letters of commitment;
   g. The partners have the ability to carry out collaborative research and curriculum
       development activities within the proposed partnership;
   h. The partners will contribute adequate organizational resources, including the capacity to
       evaluate the success of the partnership;
   i. The partnership has significant fiscal commitment and support.

C. Ability to conduct quality, practice-oriented research and evaluation, including sound research
   design and methods (15 points)
   The extent to which the applicant's proposal:
   a. Includes a literature review of evidence-based practices related to the research topic and
       uses this literature to guide the research design, methods and analyses of the proposed
       project in the first year
   b. Includes a comparison among child welfare workers of different educational backgrounds
       including IV-E MSWs
   c. Employs a technically sound and appropriate methodological approach and design, and
       clearly specifies (for the first year of the proposal):
       (1) Procedures for data collection, data management and analyses
       (2) The sample, and sampling procedures
       (3) Measures and instrumentation to be used
   d. Reflects sensitivity to technical, logistical, cultural, and ethical issues that may arise;
   e. Includes realistic strategies for the resolution of difficulties
   f. Adequately protects human subjects, confidentiality of data, and consent procedures, as
       appropriate.

D. Significance of the priority being studied and it implications for practice for the child welfare
   workforce (10 points)
   a. The extent to which the proposed partnership’s proposed activities reflect the priorities
       outlined in Section 1;
   b. The extent to which the proposed partnership’s products are appropriate, feasible, and
       would significantly contribute to the CalSWEC mission and curriculum needs;
   c. The effectiveness with which the proposal articulates the following:

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        (1) Critical child welfare issues and the complex interrelationships among major factors;
        (2) The significance of these issues and factors for child welfare policies and programs;
        (3) How current knowledge would be brought to bear on the proposed research;
        (4) How the research would benefit identified audiences and contribute to the CalSWEC
            curriculum;
        (5) The extent to which the research objectives identified for the budget period and the
            early findings would be useful for policy and practice, and the significance of these data
            for the ongoing research if the project is continued beyond the first 12-month period.

E. Depth of knowledge of the proposed priority to be studied (10 points)
   a. The extent to which key staff, consultants, data collectors, curriculum developers and other
      necessary personnel demonstrate competence in priority area that will be studied by the
      partnership. Includes relevant background, experience, training, and work on related
      research or similar projects (CVs included);
   b. The extent to which staffing is adequate for the partnership development, research design,
      sampling, field work, data processing, statistical analysis and reporting, collaboration with
      other researchers, and curriculum development activities.

F. Sound Management plan (10 points)
   The extent to which the proposal:
   a. Presents a sound, workable and cohesive plan of action that demonstrates how the work
       will be carried out on time, within budget and with a high degree of quality;
   b. Includes a reasonable schedule (timeline) of target dates and accomplishments;
   c. Presents a sound administrative framework for maintaining quality control over the
       implementation and ongoing operations of the partnership;
   d. Presents a sound plan for the coordination of activities carried out all collaborators;
   e. Demonstrates the ability to gain access to necessary organizations, subjects, and data,
       including any additional agency or court approvals for interviewing participants;
   f. Demonstrates inclusion of the Title IV-E faculty and coordinator of the host school.
   g. Includes measurable milestones for each year.

G. Integration of CalSWEC students into the partnership (10 points)
   The extent to which CalSWEC students are integrated into the proposed partnership, and the
   extent to which Title IV-E students will benefit from the ongoing activities and products of the
   partnership.

H. Clarity and feasibility of fiscal arrangements (10 points)
   The extent to which:
   a. The proposed partnership costs are reasonable, the funds are appropriately allocated across
       component areas, and the budget is sufficient to accomplish the objectives;
   b. The budget items include only allowable costs. If in doubt contact the financial dept at the
       collaborating university, or send an email during the Question-and-Answer period (see
       Section 1);
   c. The matching funds are sufficient (i.e., the proper percentage of the total budget as
       formulated on page 6) and reliable (i.e., from legitimate non-IV-E sources.);
   d. A fiscal agent has reviewed the budget and signed the cover sheet.




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