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					myNexgen ERP

      Nexgen Infosystems Private Limited



                                           1
myNexgen ERP

                           Complementary Products

                               Tools & Utilities

            Sales              Discrete Production    Human Resources
      Sales Forecast &           Product Definition      Personnel
          Analysis             Planning & Execution       Benefits
        Sales Order            Engineering Change         Payroll
          Shipping                    Control             Training


         Financials                                       Logistics
     Accounts Receivable          Maintenance             Inventory
      Accounts Payable             Equipment             Purchasing
        Fixed Assets              Maintenance         Physical Inventory
       General Ledger              Operations          & Cycle Count
      Mgmt. Accounting                                 Sub Contracting

                               Administration

                                                                           2
Roadmap
   Advantages
   Core Concepts
   Core Processes
   Key Features
   Integration
   Benefits




                     3
myNexgen ERP
Inventory
   Online information on item quantity, value, status
   Item planning for optimum inventory utilization
   Tracks expected demand / supply
   Detailed analyses on material consumption, value and
    movement
   Stock accuracy tracking, adjustments




                                                           4
myNexgen ERP
Purchasing
   Aggregate item requirements
   Procurement control through budgets and buyer codes
   Effective goods receipt management to ensure quality &
    serviceability
   Detailed vendor analyses
   Multi-location / currency operations




                                                             5
Core concepts
   Inventory
       Five levels of storage hierarchy
       Multiple variants for an item
       Multiple units of measurement


   Purchasing
       Common vendor
       Commercial definition
       Multi-location processing




                                           6
Inventory
Five levels of storage hierarchy

                                                    Level 1        Normal
                                                                                    Free warehouse
                                                                  Warehouse


                                        Level 2           Normal zone         Free zone



                       Level 3                Bin                   Bin



             Level 4             Lot number             Serial number



   Level 5       Serial number           Serial number



                                                                                                     7
Inventory
Multiple units of measurement


                   Unit of Measurement

       Purchase      Item          Manufacturing   Sales




                    Definition & conversion
                    of unit of measurements




                                                           8
     Purchasing
     Common vendor



                                                      Vendor
                             Vendor defined at
                            Group company level




                                                  Group Company   Vendor details propagated
                                                                      to company level




Vendor details propagated    Company 1                                Company 2
    to location level




             Location 1                           Location 2
                                                                                              9
Purchasing
Multi-location processing

      Requesting            Ordering     Receiving



         PR L1


                              PO L4

         PR L2
                                           GR L6
                                          Receiving
                              PO L5       location 6
                             Ordering
         PR L3              location 5
       Requesting
        location 3


                                                       10
Purchasing
Commercial Definition




                                Commercial Definition




      Tax / Charge / Discount                           Pay Term




                                                                   11
Core processes
   Inventory
   Physical item verification
       Physical inventory
       Cycle counting
   Purchasing
   Sub contracting




                                 12
Inventory
Execution



                                          Physical inventory
            Item Receipts                  & cycle counting



  To item
 planning                                           Adjustments
            Item planning
                               Item
               demand
                            Maintenance




                 Item
                                                Item
            disbursements
                                               Returns




                                                                  13
Item definition
                                    Company level item definition

                            Item UOM                                Item planning
                                                   Item usage
                             definition                                  type




Item accounting        Item                Planning        Item accounting      Item          Planning
   information      specification         parameters          information    specification   parameters


                  Location 1                                             Location 2




                                                                                                          14
Item disbursements
   Planned and unplanned issues
   Hard allocation of items for picking
   Single step item transfer within locations




                                                 15
Item receipts
   Planned and unplanned receipts
   Automatic generation of lot, serial numbers
   Captures actual values of item attributes




                                                  16
Item maintenance
   Multiple valuation methods
       LIFO, FIFO, standard cost and weighted average
   Standard cost revaluation
   Combining and splitting of lots
   Item adjustments




                                                         17
Multiple Valuation Methods
Example – Item SP1

                                                                               Receipt /
                                                           Cost / unit in
      Period               Transaction          Quantity                    issue value in
                                                                 $
                                                                                  $

                    Purchase receipt from
       Day 1                                      100            2               200
                          vendor 1

                    Purchase receipt from
       Day 2                                      100            1               100
                          vendor 2

       Day 3          Inventory issue at          125


                             Weighted average

                            Cost = 1.5             FIFO          LIFO          Standard cost
                           Value = 187.5
                                             Cost = 1.8        Cost = 1.2           Cost = 0.8
                                            Value = 225       Value = 150          Value = 100
   * Standard cost = 0.8

                                                                                                 18
Inventory
Configuration
   Define item level parameters at
       Company level
       Location level
   Define storage rules
   Define attributes for an item




                                      19
Inventory
Planning

   Dependent planning
       Disposition
   Independent planning
       Reorder level
       Min-max level




                           20
Disposition
For Raw Material

               Plan entry        Firm entry      Actual entry
    Material
     inflow



                 Purchase
                  request          Purchase
                authorized          order           Movement
                                  authorized        of goods to
                                                     Inventory



                             Inventory system
                                                     Issue of
                                                     material
                                                       from
                                  Production        Inventory
    Material
    outflow




                                  order firmed
                Production
                   order
                 planned



                                                                  21
Disposition
For finished goods

                      Plan entry         Firm entry     Actual entry
   Material inflow




                       Production          Production
                           order              order       Movement
                        firmed up           released      of goods to
                                                           Inventory




                                    Inventory system

                                                         Shipment of
   Material outflow




                                          Sales order      goods
                        Sales            reservations
                       forecast




                                                                        22
Reorder level



                                                                                Reorder
                                                                                quantity
 Quantity




                                                                                Reorder
                                                                                 level
                                          *                   *
                       *

                                             Time
            *   Purchase requests / orders are generated for reorder quantity



                                                                                           23
Min-max level


                                                                          Maximum
                                                                          stock limit
Quantity




                                                                          Minimum
                                                                          stock limit
                                             *                    *
                   *


                                      Time
           * Purchase requests / orders are automatically generated for
                       quantity (Maximum limit - stock on hand)


                                                                                        24
Inventory
Analysis
   Graphical inventory analysis
       (ABC, FSN, XYZ and VED)
   Stock status review
   Disposition review
   ATP review
   Extensive reporting on transactions




                                          25
Purchasing
       Request for purchasing
                                                        Quotation processing
                                                                                     
                            RFQ
                   Item   Qty  Date
                     A    10 03/03/05
                     B    20 03/03/05
                     C    30 04/03/05

  Raise purchase           Request for             Quotation from        Process
   request (PR)             quotation                vendors            quotation



     Goods receipt processing                         Purchase order processing

                          GRN     Authorized
                                                                                    
                                                            Purchase      Purchase
                                                              order         order




                                                                                         26
Request for purchasing




 From Inventory,                                                   Authorize normal PR
                                      Normal PR
Maintenance, Sales


                                                     Request
    Manual entry     RFQ generation   Express PR   authorization   Authorize express PR




                                                                                          27
Request for purchasing...
   Receipt location decided by PR / PO
   Updates
       Receipt details from PO
       Goods receipt to PR
   Generates multiple RFQ
   Schedules defaulted from PR-RFQ-quotation
   Inquire RFQ status through the Internet




                                                28
Quotation processing


          


   Authorized normal PR   RFQ generation




                                            Quotation from
                                              vendors




        Quotation         Quotation entry




                                                             29
Quotation processing...
   RFQ details defaulted to quotations
   Quotation details with quantity price breaks, schedules
    and TCDs
   Quotation comparison with graphical analysis through
    purchase list
   Enter quotation through Internet




                                                              30
  Purchase order processing

                                 Quotation                 Express PR

 Quotation                     PO                                     PO                                    Quotation
                                             Order Entry
                          information                            information
                                              (Manual /
Authorized
                                             Automatic)                               Purchase
             PR pooling                                                                  list
normal PR
                                    General PO
                                     Blanket PO
                                    Release slip
                                     Ad hoc PO


                                                                      Authorized
                                                                    general PO / Ad
                                                                    hoc PO / BPO /
                                             PO authorization         release slip               Vendor


                                                                                                          Amended order


                                                                                          PO amendment



                                                                                                                          31
PO processing...
   Types of PRs and POs
       General, subcontract, blanket PO, release slip, ad hoc
   Categories of PRs and POs
       General, service, capital, drop ship
   Modes of PRs and POs
       Normal, express
   Multiple blanket POs (rate, quantity and value contracts)




                                                                 32
PO processing...
   PO-PR coverage
   Amend, suspend, reopen or short close POs
   Single PO received at multiple receipt locations at
    schedule level
   LC-PO interface
   Buyer control for procurement
   View PO status on the net




                                                          33
Goods receipt processing

                             Amended PO                               Authorized PO


                                        This side up   This side up



                                                                            Receipt
  Unloading                         This side up   This side up                            Movement to
                                                                             note
                                                                                            inventory
                                    Goods Receipt
     Delivery note
                                                                              Acceptance
                     Inspection request                                         advice



                 SPC / SQC                                                                    GOODS
                                                                        Rejection                         GRV note
                                                                         advice
                                   Inspection                                              Goods return




                                                                                                                     34
Goods receipt processing...
   Liability creation at receipt / acceptance / movement
   Change currency exchange rate at receipt
   Attach TCDs at GR point
   Multiple types of invoice matching
   Capture vendor lot and serial numbers




                                                            35
Goods receipt processing...
   Direct movement of goods to warehouse or cost center
   Single goods return to vendor for multiple PO / GR
   Capture rejection details
   Overdue delivery information available via Internet




                                                           36
Inventory
   Item identity and traceability
   Define planning parameters at
       Location
       Warehouse
   Option of automatic generation of item code, variants
   Define item groups
   Item substitutes / other parts definition




                                                            37
Inventory...
   Lot and serial number level attribute tracking
   Stock status conversion
   Hold expired lots
   Bulk authorization of adjustment transactions
   Receipt / shipment tolerance
   Close financial period
   Create opening balance
   Standard cost re-valuation




                                                     38
Inventory
Items identity and traceability


                                      Material flow

                            Raw material            Raw material     Finished goods
  Raw material
                             moved to                 issued to         moved to
  from vendor
                             inventory               production         inventory



                                 Lot / serial number tracking

      Vendor lot / serial                Raw material &
         no. for raw                   intermediates lot /         Finished goods
          materials                         serial no.




                                                                                      39
Purchasing
   Utilize budget details for transactions
   Supports fund operation for projects
   Multiple level authorization for PR / PO
   Addresses subcontracting activities
   Mass forwarding and authorization of
    PO / PR
   Automatically generates PO from PRs using PR pooling
   Rolling purchase plan




                                                           40
Purchasing...
   Cost center allocations at document / schedule level for
    PO / PR
   Provides for ‘pay to vendor’ different from PO vendor
   Options to unload before goods receipt
   Comprehensive vendor rating analysis at
   Stock level
   Overall level
   Vendor rating based on user-defined parameters
   Extensive reporting on transactions



                                                               41
Rolling purchase plan (RPP)

              Release slip                Report to vendor               Report to vendor
               to vendor
RPP 1




                RLS


             Firm quantity                Planned quantity           Indication quantity


Processing   Release slip                       Plan                        Indication
                               August                        September                      October                       November


                                            Release slip                 Report to vendor              Report to vendor
                                             to vendor
 RPP 2




                                               RLS


                                           Firm quantity             Planned quantity                 Indication quantity


                                           Release slip                       Plan                        Indication
                             Processing                      September                      October                       November
                                                                                                                                     42
Inventory
                      Purchase order /
                      purchase request                          Maintenance issue
  Ramco Purchase                                                                               Ramco Maintenance



                            Purchase order                       Maintenance
                               receipts                          reservation

                    Production
 Ramco Production                           Ramco Inventory                 Sales                Ramco SFA
                     receipts
                                                                         reservation
                      accounting posting




                                                                            Dispatch against
                          Financial &




                                                        Production




                                                                               sales order
                                           Production
                                                        reservation
                                              issue
                                                           (MRP)

 Ramco GL and MAC                                                                              Ramco Shipping
                                             Ramco Production



                                                                                                                   43
 Purchasing

                                                     SPC/SQC       Inspection
   PR raised     Production,
                                                                   of goods
                  Discrete,
                 Maintenance
                                                     Accounts      Vendor
Asset details                                         Payable      payment
   for capital   Fixed Assets                                      details
  equipment
                                                     Cash Flow     Cash flow
                                                                   details
 Cost center     Management
     details
                                Ramco Purchasing
                  Accounting

                                                   General Ledger Accounting
                                                                  details
Drop ship PR
      raised        Sales
                                                                   Bills or LC
                                                    Bills and LC
                                                                   details
   Employee       Personnel
     details
                                                     Inventory     Item details


                                                                                  44
myNexgenERP...Purchase Inventory
   Increased productivity
       Automated transactions
       Online postings to related functions
       Greater data accuracy
       Pre-configured reports




                                               45
myNexgenERP...
   Reduction in cycle time
       Track future demands / supplies
       Availability of support systems to make quick and accurate
        purchase decisions
       Direct movement of goods to cost center




                                                                     46
Ramco Logistics...
   Reduction in working capital
       Detailed analysis of stock for - consumption, value and
        movement
       Efficient quality management at goods receipt
       Effective control over purchases through budgets




                                                                  47
Roadmap
   Advantages
   Core Concepts
   Core Processes
   Key Features
   Integration
   Benefits




                     48
                   Thank you

Nexgen Infosystems Private Limited



                                     49

				
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