MINUTES OF THE REGULAR BOARD MEETING OF THE MAYOR

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					            MINUTES OF THE REGULAR BOARD MEETING OF THE MAYOR AND
            BOARD OF TRUSTEES OF THE VILLAGE OF WOODRIDGE, ILLINOIS,
                     HELD ON JUNE 9, 2011 AT THE VILLAGE HALL


 1     I.    Call to Order
 2                   The regular meeting of the Mayor and Board of Trustees of the Village of
 3                   Woodridge was called to order by Mayor Murphy at 7:30 p.m. Thursday, June 9,
 4                   2011 in the Werch Board Room of the Woodridge Village Hall.
 5
 6    II.    Roll Call
 7                  Upon Roll Call by the Village Clerk, the following individuals were:
 8
 9                  Present: Trustees Abbott, Banks, Beavers, Cunningham-Picek, Kagann,
10                  Pittinger, Mayor Murphy, and Village Clerk Nystrom
11                  Absent: None
12                  Staff Present: Village Administrator Rush, Assistant Village Administrator
13                  Halik, Attorney Good, Police Chief Herron, Director of Public Works Bethel,
14                  Director of Finance Freischlag, Director of Community Development Mays,
15                  Management Analyst Bohse, and Deputy Village Clerk/Management Analyst
16                  Knight
17
18   III.    Invocation
19                 Mayor Murphy called for a moment of silence.
20
21   IV.     Pledge of Allegiance
22                  Trustee Banks led those present in the Pledge of Allegiance.
23
24    V.     Special Awards, Presentations, & Recognitions
25                  Item A-Resolution No. R37-2011 of the Mayor and Board of Trustees of the
26                  Village of Woodridge, Illinois, Publicly Commending Bob Myers for Being
27                  Selected as “Employee of the Quarter”, 2nd Quarter, 2011.
28
29                  Mayor Murphy recognized Trustee Beavers for the reading of Resolution No.
30                  R37-2011 of the Mayor and Board of Trustees of the Village of Woodridge,
31                  Illinois, Publicly Commending Bob Myers for Being Selected as “Employee of
32                  the Quarter”, 2nd Quarter, 2011. Trustee Beavers read the Resolution in full.
33
34                  MOTION by Trustee Beavers and seconded by Trustee Pittinger to approve
35                  Resolution R37-2011.
36
37                  Mayor Murphy invited Director of Public Works Chris Bethel to the podium to
38                  recognize Bob Myers for being chosen as Employee of the Quarter, 2nd Quarter,
39                  2011. Chris Bethel gave a brief summary of the reasons that Bob Myers was
40                  chosen as Employee of the Quarter and congratulated him.
41
     Regular Board Meeting Minutes                 2                                   June 9, 2011


 1                On behalf of the Board and citizens of the community, Mayor Murphy
 2                congratulated Bob Myers for receiving this honor.
 3
 4                Ayes: Trustees Abbott, Banks, Beavers, Cunningham-Picek, Kagann, and
 5                        Pittinger.
 6                Nays: None
 7                Absent: None
 8                All in favor: Motion is approved
 9
10                Presentation of Village of Woodridge/ProLogis Foundation Grant
11                Mayor Murphy gave a brief history of the Village of Woodridge/ProLogis
12                Foundation Grants. Mayor Murphy then presented Brian Frank with his college
13                scholarship check and congratulated him on behalf of the Village and ProLogis.
14
15   VI.          Questions from the Public
16                Public Hearing
17                None
18
19                Questions Not Related to Agenda Items
20                Louis Wardin spoke stating that he would like the Board agenda to list out a not-
21                to-exceed amount for any purchasing item. Attorney Good explained that the
22                contract/terms documents are included as attachments to the agenda item and so it
23                is not necessary to include the expenditure limitations in the title of the agenda
24                item. Mr. Wharton asked how he could access that data. He was informed that
25                the agenda packet is posted on the Village website the Friday prior to the Village
26                Board meeting. The document is also available in hard copy at Village Hall.
27
28                Louis Wardin inquired as to whether the water and wastewater rate increases that
29                were approved at the previous meeting are earmarked for special funds to support
30                water and wastewater operations or if they are placed in a general fund.
31                Administrator Rush explained that the water and wastewater funds are enterprise
32                systems. All water and wastewater revenues are required to be collected and
33                allocated to the applicable self-supporting fund. No enterprise funds are placed
34                into the General Fund. She noted that the budget and audit are available on the
35                Village website for inspection on a fund by fund basis.
36
37                Questions Related to Agenda Items
38                Louis Wharton noted that he believes the 50 year term for the ComEd franchise
39                agreement is excessively long given technology advances.
40
41   VII.         Omnibus Vote
42                Mayor Murphy explained that all items on the omnibus vote agenda are
43                considered routine by the Village Board and are enacted by one motion. There is
44                no separate discussion of these items unless a Board member so requests, in
45                which event the item will be removed from the Consent Agenda.
46
     Regular Board Meeting Minutes                  3                                      June 9, 2011


 1                Mayor Murphy noted that items C and K will be considered separately and
 2                requested that Administrator Rush provide a brief explanation of each item. He
 3                requested that Administrator Rush provide some comment on the 50 year duration
 4                of the ComEd franchise when she provides the synopsis of each consent item.
 5
 6                Administrator Rush provided a brief explanation of each Consent Agenda item.
 7
 8                Item A is Ordinance No. 2011-25 Ascertaining the Prevailing Rate of Wages for
 9                Laborers, Mechanics and Other Workers Employed in Public Works Projects for
10                the Village of Woodridge. The Illinois Prevailing Wage Act requires contractors
11                and subcontractors to pay laborers, workers and mechanics employed on “public
12                works” projects no less than the general prevailing rate of wages (consisting of
13                hourly cash wages plus fringe benefits) for work of similar character in the locality
14                (in this case Woodridge) where the work is performed. Each year the Village is
15                required by law to adopt an ordinance establishing those rates.
16
17                Item B is Ordinance No. 2011-26 Amending the Ordinance Authorizing
18                Commonwealth Edison Company (Public Service Company Division), Its
19                Successors and Assigns, to Construct, Operate and Maintain an Electric Light and
20                Power System In and Through the Village of Woodridge, DuPage County,
21                Illinois. In order for ComEd to access municipal right-of-ways to construct,
22                operate and maintain the infrastructure necessary to provide electricity to
23                Woodridge residents, they are required to hold a local franchise agreement. This
24                Ordinance extends that agreement for a term of 50 years, the same term as the
25                previous agreement. We have been in discussions and negotiations with ComEd
26                for many months, which have been handled successfully by Melissa Bohse. We
27                have been very limited in terms of what we could modify or influence within the
28                provisions of the agreement. ComEd has secured or is securing 50 year franchise
29                agreements with all of the communities within their service area. No franchise
30                agreements with terms less than 50 years have been adopted. She noted that the
31                Village Board previously held a workshop on this topic where it was determined
32                that we discuss the other option of adopting their model franchise agreement. It
33                was determined that we would maintain the original franchise agreement
34                language.
35
36                Item C is Ordinance No. 2011-27 Amends the Village Code of the Village of
37                Woodridge – Title 6, Section 6-6-4: Schedule IV – Through Streets. The Village
38                Code provides for the Through Street classification, a collector street on which all
39                cross traffic to that street must stop before crossing or entering, on various roadways
40                throughout the Village. This proposed ordinance will amend the current schedule of
41                Through Streets in the Village. This item will be pulled from the Consent Agenda to
42                be considered separately. Director Bethel will provide details regarding the item.
43
44                Item D is Ordinance No. 2011-28 Amending the Village Code of the Village of
45                Woodridge – Title 6, Section 6-6-5: Schedule V – Stop Streets and Intersections.
46                The Village Code provides for Stop Streets and Intersections throughout the
     Regular Board Meeting Minutes                 4                                    June 9, 2011


 1                Village. The proposed ordinance updates the Code to have all existing conditions
 2                reflected in the Code and elevates the intersections of Westview Lane and
 3                Everglade Avenue, and the intersection of Double Eagle Drive and Seven Bridges
 4                Drive to four-way stop intersections.
 5
 6                Item E is Ordinance No. 2011-29 Amending the Village Code of the Village of
 7                Woodridge – Title 7, Section 7-5A-8D.2. Payment of Bills; Delinquencies.
 8                Following the transition to DuComm for dispatching services, the police
 9                department will no longer be staffed 24 hours a day and will not be able to accept
10                payment after normal business hours for delinquent accounts. This ordinance
11                would provide that future reinstatement of water service for delinquent accounts
12                would need to occur during business hours only.
13
14                Item F is Resolution No. R38-2011 Authorizing the Mayor and Village Clerk to
15                Execute a Certain Second Extension to the Agreement Between the Village of
16                Woodridge and Johnson Controls Inc., for HVAC Maintenance and Services. The
17                Village contracts for HVAC maintenance and service for the Village Hall,
18                Community Resource Center, and Police & Public Works facilities. This is a one
19                year contract extension at 0% for existing facilities, plus a $1,100 fee for an
20                additional piece of equipment.
21
22                Item G is Resolution No. R39-2011 Authorizing the Village Administrator to
23                Enter into a Certain Advertising Transit Shelter Agreement – Suburban Bus
24                Division of the Regional Transportation Authority and Titan Incorporated. The
25                Village Board is entering into an agreement with PACE and their contractor to
26                permit PACE to replace the existing bus shelters in the Village. The new shelters
27                will include advertisement space that PACE will lease, from which the Village
28                will receive a portion of the proceeds.
29
30                Item H is Resolution No. R40-2011 Authorizing the Mayor and Village Clerk to
31                Execute a Certain Agreement for Consultant Services Between the Village of
32                Woodridge and Valerie S. Kretchmer Associates, Inc. Village staff is proposing to
33                undertake a senior housing study to determine if the need for senior housing in the
34                community warrants amending the Village’s Janes Avenue Redevelopment
35                Project Area Plan to include senior housing as an eligible redevelopment activity
36                in the TIF District.
37
38                Item I is Motion – Fireworks License Fee Waiver: Woodridge Fireworks
39                Displays: Woodridge Jubilee.
40
41                Item J is Motion – Fireworks License Fee Waiver: Woodridge Fireworks Display:
42                July 4, 2011. In reference to Items I and J, Mad Bomber Fireworks has been
43                awarded a contract to provide two fireworks shows in Woodridge in 2011, one on
44                June 18th for the Woodridge Jubilee and one on July 4th for the 4th of July
45                celebration. Fireworks permits are required in order to provide such shows.
     Regular Board Meeting Minutes                 5                                     June 9, 2011


 1                Because the permit requests are being made in conjunction with the Village of
 2                Woodridge, a waiver of said fee is requested for each.
 3
 4                Item K which will be considered separately is Motion – Liquor License Fee
 5                Waiver: Woodridge Special Events Committee Annual Fourth of July Picnic –
 6                07/04/11. On an annual basis, the Woodridge Special Events Committee hosts a
 7                Fourth of July Picnic at Castaldo Park. Given that the event is not operated for a
 8                profit, the organizers of the picnic have requested that the fee for a temporary
 9                liquor license be waived. Approving the motion will waive the fees for the
10                temporary liquor license.
11
12                Item L is minutes that the Board is being asked to approve and Item M is the
13                accounts payable register.
14
15                Mayor Murphy asked if there were any requests for separate consideration of any
16                Omnibus Vote Items.
17
18                Trustee Pittinger requested separate consideration of items A and H.
19
20                Mayor Murphy entertained a motion to approve Omnibus Vote Items A through
21                K, with the exception of items A, C, H, and K and acceptance of Items L and M.
22
23                MOTION by Trustee Beavers and seconded by Trustee Pittinger to approve
24                Omnibus Vote; Item B-Ordinance No. 2011-26 Amending the Ordinance
25                Authorizing Commonwealth Edison Company (Public Service Company
26                Division), Its Successors and Assigns, to Construct, Operate and Maintain an
27                Electric Light and Power System In and Through the Village of Woodridge,
28                DuPage County, Illinois; Item D-Ordinance No. 2011-28 Amending the Village
29                Code of the Village of Woodridge – Title 6, Section 6-6-5: Schedule V – Stop
30                Streets and Intersections; Item E-Ordinance No. 2011-29 Amending the Village
31                Code of the Village of Woodridge – Title 7, Section 7-5A-8D.2. Payment of
32                Bills; Delinquencies; Item F-Resolution No. R38-2011 Authorizing the Mayor
33                and Village Clerk to Execute a Certain Second Extension to the Agreement
34                Between the Village of Woodridge and Johnson Controls Inc., for HVAC
35                Maintenance and Services; Item G-Resolution No. R39-2011 Authorizing the
36                Village Administrator to Enter into a Certain Advertising Transit Shelter
37                Agreement – Suburban Bus Division of the Regional Transportation Authority
38                and Titan Incorporated; Item I-Motion – Fireworks License Fee Waiver:
39                Woodridge Fireworks Displays:Woodridge Jubilee; Item J-Motion – Fireworks
40                License Fee Waiver: Woodridge Fireworks Display: July 4, 2011; Item L-
41                Minutes: Regular Board Meeting: 5/26/11; and Item M-Accounts Payable
42                Registers: 5/27/11 (FY 2011), 5/27/12, 6/3/11 (FY 2012).
43
44                Ayes: Trustees Abbott, Banks, Beavers, Cunningham-Picek, Kagann,
45                      and Pittinger.
46                Nays: None
     Regular Board Meeting Minutes                 6                                     June 9, 2011


 1                Absent: None
 2                All in favor: Motion is approved
 3
 4                Mayor Murphy entertained a motion to approve Ordinance No. 2011-25
 5                Ascertaining the Prevailing Rate of Wages for Laborers, Mechanics and Other
 6                Workers Employed in Public Works Projects for the Village of Woodridge.
 7
 8                MOTION by Trustee Kagann and seconded by Trustee Banks to approve
 9                Ordinance No. 2011-25 Ascertaining the Prevailing Rate of Wages for Laborers,
10                Mechanics and Other Workers Employed in Public Works Projects for the Village
11                of Woodridge.
12
13                Trustee Pittinger noted that he understands that the Village is required by law to
14                adopt this ordinance, but he believes it to be anti-free market.
15
16                Ayes: Trustees Abbott, Banks, Beavers, Cunningham-Picek, and Kagann.
17                Nays: Trustee Pittinger
18                Absent: None
19                All in favor: Motion is approved
20
21                Mayor Murphy entertained a motion to approve Ordinance No. 2011-27
22                Amending the Village Code of the Village of Woodridge – Title 6, Section 6-6-4:
23                Schedule IV – Through Streets.
24
25                MOTION by Trustee Beavers and seconded by Trustee Pittinger to approve
26                Ordinance No. 2011-27 Amending the Village Code of the Village of Woodridge
27                – Title 6, Section 6-6-4: Schedule IV – Through Streets.
28
29                Director Bethel noted that several residents in Seven Bridges had contacted the
30                Public Works Department regarding the proposal to designate Greene Road as a
31                through street. This designation requires that all side streets must stop to give
32                right of way to the through street. Residents expressed concern that this would
33                increase cut through traffic and result in increased speeding on Greene Road.
34                Additionally, they indicated a desire to create a four-way stop at Greene Road and
35                Green Trails.
36
37                The Police Department and Engineering staff, along with a professional traffic
38                consultant, have reviewed the recommendations and determined that the stop
39                signs will result in safety improvement along Greene Road. It is not anticipated
40                that it will result in additional speeding or cut through traffic due to the
41                curvilinear nature of the roadway. Public Works has previously reviewed a four-
42                way stop request and determined it was not warranted. They will have a traffic
43                consultant review it again to see if the warrants have been met and if there are
44                opportunities to improve safety. A mailing was sent to area residents to explain
45                the process, and staff is in communication with the Homeowners Association
46                regarding speeding and signage concerns.
     Regular Board Meeting Minutes                  7                                      June 9, 2011


 1                Ayes: Trustees Abbott, Banks, Beavers, Cunningham-Picek, Kagann and
 2                        Pittinger.
 3                Nays: None
 4                Absent: None
 5                All in favor: Motion is approved
 6
 7                Mayor Murphy entertained a motion to approve Resolution No. R40-2011
 8                Authorizing the Mayor and Village Clerk to Execute a Certain Agreement for
 9                Consultant Services Between the Village of Woodridge and Valerie S. Kretchmer
10                Associates, Inc.
11
12                MOTION by Trustee Kagann and seconded by Trustee Banks to approve
13                Resolution No. R40-2011 Authorizing the Mayor and Village Clerk to Execute a
14                Certain Agreement for Consultant Services Between the Village of Woodridge
15                and Valerie S. Kretchmer Associates, Inc.
16
17                Trustee Pittinger asked for clarification as to whether this study will relate to the
18                Pine Ridge senior housing project or if it will only speak to the areas within the
19                TIF District.
20
21                Director Mays explained that it will be used for both. It will provide an
22                assessment of senior housing in the TIF District and for a senior housing
23                workshop that is planned for the end of July at which time we would seek
24                additional feedback about the type of senior housing that the Village Board would
25                like to see at the Pine Ridge site.
26
27                Trustee Pittinger asked Director Mays to explain the value this study will provide
28                given that we have previously collected similar information.
29
30                Director Mays noted that this study will provide a more specific assessment of the
31                needs of seniors within the community and the market today. The last evaluation
32                was completed in 2008, prior to the recession. Much has changed in the senior
33                housing market since that time, so it is appropriate to have a consultant look at the
34                needs of today as well as the interest in the market for senior housing in the area.
35                Staff will then bring that information to the Board so that the Board can provide
36                direction to staff on how to proceed. He explained that the market study will be
37                used in the upcoming Pine Ridge RFP. It is anticipated that the inclusion of the
38                market study will generate greater interest in responding to the RFP.
39
40                Mayor Murphy explained that the packet includes a more detailed explanation of
41                the scope of service.
42
43                Trustee Abbott asked if the tasks to be completed within the market study were
44                already completed in the 2008 evaluation.
45
     Regular Board Meeting Minutes                 8                                     June 9, 2011


 1                Director Mays stated that it was to a certain degree, but due to the time lapse and
 2                economic changes, it’s appropriate to complete a new analysis before we seek
 3                feedback from the Village Board on the specific senior housing needs within the
 4                community and the market.
 5
 6                Trustee Abbott asked if the tasks are essentially the same as what was done in the
 7                2008 study for Pine Ridge or are they different. He wondered if the reason behind
 8                the new study was just a matter of information becoming outdated or if the study
 9                would provide a different scope of data.
10
11                Director Mays stated that the demographics analysis will be the same, but the
12                overall analysis will be more specific because we want to use this study for
13                specific request for proposals. The information that will be provided will identify
14                the current demands for senior housing in 2011. This information will give the
15                Village Board the data they need in order to direct staff as to what kinds of senior
16                housing to promote within the TIF District as well as within the Pine Ridge
17                parcel. Based on that direction, staff will put together a request for proposals
18                (RFP) that will go out to senior housing developers. The market study validates
19                the need for that type of senior housing because it is being conducted by a
20                consultant who senior housing developers use themselves before embarking on a
21                project.
22
23                Trustee Abbott asked if it would be prudent to wait to see what type of senior
24                housing goes at Pine Ridge before embarking on additional senior housing in
25                other areas.
26
27                Director Mays stated that before the Village releases the RFP for Pine Ridge, it
28                must first conduct this type of assessment. It will also need to be done for the TIF
29                District in order for the Village to have an understanding of the senior housing
30                needs in this area.
31
32                Administrator Rush stated that the market study will validate whether there is
33                sufficient demand for senior housing in the TIF District and Pine Ridge.
34
35                Trustee Abbott asked how the consultant was selected.
36
37                Director Mays stated that staff identified potential consultants and then vetted
38                them. Based on that evaluation two consultants were selected and interviewed.
39                This consultant presented the lowest cost options.
40
41                Trustee Abbott noted that the proposal provides no cap on the out of pocket
42                expenses.
43
44                Director Mays stated that if the Board prefers, an out of pocket cap could be set at
45                $2,500.
46
     Regular Board Meeting Minutes                  9                                      June 9, 2011


 1                Mayor Murphy asked if the first and second on the motion would agree to amend
 2                the motion to limit the out of pocket costs at $2,500. Trustees Kagann and Banks
 3                agreed to the friendly amendment.
 4
 5                Mayor Murphy allowed Louis Wardin the opportunity to speak on the item. He
 6                was concerned about the potential conflict of interest that exists because the
 7                consultant works both with developers and municipalities.
 8
 9                Director Mays noted that the contract includes a conflict of interest clause that
10                addresses any issues. Additionally, the consultant comes highly recommended
11                from other municipalities who have used her.
12
13                Trustee Pittinger asked for the timing of the report.
14
15                Director Mays stated that it is expected to be completed in 30 days. Staff will
16                hold a workshop with the Board on July 28 to review the report and get input on
17                senior housing type preferences. The RFP for Pine Ridge will be completed
18                approximately 2 months after that. The information will be used to update the
19                TIF plan in the upcoming year.
20
21                Trustee Pittinger stated that he is not supportive of using this for the TIF District.
22                However, he believes that, given the investment that has already been made in the
23                Pine Ridge project, this report will be very useful for the Pine Ridge senior
24                housing RFP.
25
26                Director Mays verified that developers are more likely to respond to the RFP if
27                the demographics have already been completed.
28
29                Ayes: Trustees Banks, Beavers, Cunningham-Picek, Kagann, and Pittinger.
30                Nays: Trustee Abbott
31                Absent: None
32                All in favor: Motion is approved
33
34                Mayor Murphy entertained a motion to approve a Liquor License Fee Waiver:
35                Woodridge Special Events Committee Annual Fourth of July Picnic – 07/04/11.
36
37                MOTION by Trustee Cunningham-Picek and seconded by Pittinger to approve a
38                Liquor License Fee Waiver: Woodridge Special Events Committee Annual Fourth
39                of July Picnic – 07/04/11.
40
41                Ayes: Trustees Abbott, Banks, Beavers, Cunningham-Picek, and Pittinger.
42                Nays: None
43                Absent: None
44                Abstain: Trustee Kagann
45                All in favor: Motion is approved
46
    Regular Board Meeting Minutes                 10                                    June 9, 2011


 1 VIII.   Presentation of Communications & Correspondence
 2               None
 3
 4  IX.    Mayor’s Report
 5              Mayor Murphy thanked Mayor Pro Tem Beavers for chairing the last Board
 6              meeting. He recognized Trustee Kagann who represented the Board at a recent
 7              Eagle Scout ceremony and Boy Scouts of America dinner. He congratulated the
 8              Rotary Club for the highly successful recycling event and thanked all who
 9              volunteered, including Katy Rush, Melissa Bohse, Jack Knight, Gina
10              Cunningham-Picek, and Chief Herron.
11
12                Mayor Murphy congratulated Chief Herron and the Police Department on the
13                successful transition to DuComm. Chief Herron shared that the transition went
14                very smoothly.
15
16                Mayor Murphy congratulated Attorney Good on being chosen to chair the
17                DuPage County Housing Authority Board. He also congratulated Melissa Bohse
18                on being selected as the president of Illinois NATOA. He further congratulated
19                her on behalf of the Board on her selection as the new Assistant Village Manager
20                of Mequon, Wisconsin.
21
22                Mayor Murphy noted his appreciation of the weekly Administrator’s
23                Memorandum. He shared that it is a great tool for Board members to use to stay
24                up to date on what is happening in each department.
25
26                He made note of the recent initiative underway in Downers Grove to annex
27                unincorporated areas adjacent to the community. He urged all to watch the
28                progress of that effort and to consider how it might benefit Woodridge to take a
29                similar approach in an effort to improve services and increase revenue collection.
30
31   X.    Administrator’s Report
32              None
33
34  XI.    Active Agenda
35                None
36
37 XII.    Unfinished & New Business
38                None
39
40 XIII.   Adjournment
41               MOTION by Trustee Abbott and seconded by Trustee Pittinger to adjourn the
42               meeting of the Mayor and Board of Trustees to Executive Session for the purpose
43               of discussing Personnel.
44
45                Voice Vote: All Vote Aye
46                Motion carried.
    Regular Board Meeting Minutes              11                                 June 9, 2011


1
2                The regular meeting of the Mayor and Board of Trustees of the Village of
3                Woodridge held on Thursday, June 9, 2011 in the Werch Board Room of the
4                Woodridge Village Hall was adjourned at 8:23 p.m.

				
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