THE EURO EXAMINATIONS

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THE EURO EXAMINATIONS Powered By Docstoc
					Euro Examinations
          


   Handbook
      and
Code of Practice

for Regional and Local
 Examination Centres

          
                             Handbook and Code of Practice for Regional and Local Euro Examination Centres




                                               Index
1      OVERVIEW OF THE EURO EXAMINATIONS

       1.01    The Council of Europe’s Common European Framework
       1.02    The General English Euro and the EuroPro distinguished
       1.03    The Levels of the Euro Examination
       1.04    The Examination Tests, Times and Marks
       1.05    The Euro Examination Network
       1.06    A Typical Timetable for the Examination Day

2      EXAMINATION REGULATIONS AND RELATED MATTERS

       2.01    Regulations Concerning the Speaking Test
       2.02    Regulations Concerning the Written Tests
       2.03    Passing the Euro Examinations
       2.04    Duties Concerning Euro Examination Papers
       2.05    Security of Data
       2.06    The Examination Report Form
       2.07    Official Visits during the Examination
       2.08    Candidate Registration
       2.09    Candidates with Special Needs
       2.10    Withdrawals and Refunds
       2.11    The Notification of Results
       2.12    Euro Examination Certificates
       2.13    Retaking the Euro Examination
       2.14    Misconduct by Euro Examination Staff
       2.15    Misconduct by Candidates
       2.16    Candidate Disqualification for Reasons other than Misconduct
       2.17    Appeals and Complaints

3      THE DUTIES OF THE LOCAL EXAMINATION CO-ORDINATOR

       3.01    General Duties
       3.02    Duties Concerning the Written Tests
       3.03    Duties Concerning the Speaking Test

APPENDIX 1 – Instructions for Invigilators for the Written Tests

APPENDIX 2 – Instructions for Assistants for the Speaking Test

APPENDIX 3 – Instructions for Drawing up the Speaking Test Timetable




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                                 Handbook and Code of Practice for Regional and Local Euro Examination Centres




  1.         OVERVIEW OF THE EURO EXAMINATIONS
1.01: The Council of Europe’s Common European Framework
The Euro Examinations have been specifically designed with the Council of Europe’s Common European
Framework (hereafter CEF) as a foundation, and all the tasks of the examination have been developed
according to the CEF conception of language learning and language assessment. The specification of levels and
the breakdown of certificate results as well as the test and preparation materials all correspond to CEF.

The CEF views language knowledge as a set of skills and strategies, which are needed to use a language for
communication in real life situations. The CEF measures learners’ ability to use language in contexts of
different formality and setting in both written and oral form. Thus, the CEF measures beyond the learners’
ability to use grammar and vocabulary accurately.

The CEF is important for all those involved in language teaching and testing (course designers, textbook
writers, testers, teachers and teacher trainers) as it gives a clear definition of teaching and learning objectives
and provides the necessary criteria for assessment. The CEF criteria indicate strategies, skills and tasks, which
help teachers and test developers design communicative, goal-oriented, task-based and real-life lessons, course
books and exams.

1.02: The General English Euro and EuroPro Examinations Distinguished
The General English Euro Exams focus on everyday topics. The EuroPro Exams are for professional or
business people and focus on the vocabulary and topics relevant to these needs.

1.03: The Levels of the Euro Examinations
CEF defines six reference levels which allow learners’ progress to be measured at each stage of learning. It
describes with a series of 'can do' statements what a learner can do in reading, listening, speaking and writing
at different levels and in different contexts. These levels are widely understood throughout Europe. Teachers
can also refer to these level descriptors when evaluating their learners’ performance.

Below is an outline summary of some of the key criteria from the CEF. The CEF levels for which we currently
have examinations are shaded.

                C2               Can easily understand virtually everything heard or read.
                mastery          Can summarise information from different sources, reconstructing arguments.
                                 Can express him/herself spontaneously, very fluently and precisely, using finer shades of
Proficient                       meaning even in more complex situations.
User            C1               Can understand a wide range of difficult, longer texts.
                operational      Can express him/herself fluently and spontaneously without much searching for
                                 expressions. Can use language flexibly and effectively for social, academic and
                                 professional purposes.
                                 Can produce clear, well-structured, detailed text on complex subjects.
                B2               Can understand the main ideas of complex text, including technical discussions in his/her
                vantage          field.
Independent                      Can interact with native speakers without major difficulties.
User                             Can produce clear, detailed text on a wide range of subjects.
                B1               Can understand the main points of familiar matters in different topics such as work, school,
                threshold        leisure, etc.
                                 Can deal with most situations while traveling.
                                 Can produce simple connected text on familiar topics.
                A2               Can understand basic sentences and frequently used expressions
                waystage         Can communicate with simplicity on familiar topics.
Basic User                       Can describe his/her background.
                A1               Can understand and use familiar everyday expressions and very basic phrases.
                breakthrough     Can introduce him/herself and others and can ask about personal details such as where
                                 he/she lives, people he/she knows and things he/she has.

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                               Handbook and Code of Practice for Regional and Local Euro Examination Centres



1.04: The Examination Tests, Times and Marks
The table below illustrates the number of tasks, the time, and the available marks for each of the tests of
the examination.




                                                 Number
                                                 of tasks
                                                            Time                    Marks available
               B1 and B2 levels
                                                            (MINUTES)
 Test 1       Reading                              4        40’                     25
 Test 2       Listening                            3        approx. 40’             25
 Test 3       Writing                              2        B1 50’/ B2 60’          25
 Test 4       Grammar & Vocabulary                 3        approx. 40’             25
 Test 5       Speaking                             4   20’                          25
                                                 Approx. 3 hrs 20 minutes
 Total time / Marks available                                                       125
                                                 + breaks
                                                 Number
                                                 of tasks
                                                            Time                    Marks available
                   C1 level
                                                            (MINUTES)
 Test 1       Reading & Writing                    5        105’                    50

 Test 2       Listening                            3        approx. 45’             25

 Test 3       Grammar & Vocabulary                 3        40’                     25

 Test 4       Speaking                             4        20’                     25
                                                 Approx. 3 hrs 30 minutes
 Total time / Marks available                                                       125
                                                 + breaks

1.05      The Euro Examination Network
Euro Examination Centre – the head office (currently in Budapest, Hungary) of the Euro and EuroPro
Examinations. The office provides examination materials, educational and administrative support for the
Regional Examination Centres throughout Europe.
Regional Examination Centre – the main office in a region or country, responsible for liasing with the
Euro Examination Centre in educational and administrative matters. The Regional Examination Centre
distributes examination materials to Local Testing Centres, and is also responsible for the overall
organisation of examinations in the Local Testing Centres for which it is responsible. It organises teacher
and speaking test examiner training sessions and assigns and timetables oral examiners to the Local
Testing Centres.
Regional Examination Co-ordinator – the administrative head for the running of the examinations in the
region
Local Testing Centre – it is responsible for the organisation and administration of the examination
including applications, and registrations.
Local Examination Co-ordinator - the administrative head at a testing centre, responsible for the
running of the examination.
Speaking Test Examiners (Interlocutor and Assessor) – the trained professionals who assess and carry
out the speaking tests of the examination.
Written Production Assessors – certified assessors working directly for the Euro Examination Centre
who mark the candidates written tests from all the regions.




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                                  Handbook and Code of Practice for Regional and Local Euro Examination Centres


1.06 A Typical Timetable for the Examination Day

    B1
    Reading (40 mins)                                  9
                                                      09.00-09.40
    Listening (40 mins)                                9
                                                      09.45-10.25
    Break
    Writing (50 mins)                                 10.45-11.35
    Grammar & Vocab. (40 mins)                        11.40-12.20


    B2
        Reading(40 mins)                             9.00-9.40
        Listening (40 mins)                          9.45-10.25
        Break
        Writing     (60 mins)                        10.45-11.45
        Grammar & Vocab. (40 mins)                   11.50-12.30


    C1
        Reading & Writing Part A (60 mins)           9.00-10.00
        Reading & Writing Part B (45 mins)           10.05-10.50
        Break
        Listening (45 mins)                          11.10-11.55
        Grammar & Vocab. (40 mins)                   12.00-12.40



The SPEAKING TEST (approx. 30 mins per pair of candidates) takes place either before or after the
written tests.


2           EXAMINATION REGULATIONS AND RELATED MATTERS
2.01 Regulations Concerning the Speaking Test
       Candidates take the test in pairs. (In the event of an uneven number of candidates one group-of-three
        is formed.)
       Two examiners (interlocutor and assessor) are present during each oral test. The interlocutor awards a
        global mark, while the assessor has 4 criteria on which to base his/her assessment. All marks are
        registered on the candidate’s mark sheet
       The speaking test examiners (interlocutor and assessor) must be certified as qualified examiners.
        Only the Euro Examination Office can only give such certification after the successful completion of
        an accredited training course.
       No pair of examiners is allowed to examine more than 36 candidates at B1, 30 candidates at B2 and
        20 candidates at C1 level per day. In the case of candidate numbers being higher a new pair has to be
        appointed.
       No video or voice recording can be made of the examination without the written approval of the
        candidates. In the event of a recording being made, it cannot be used for the verification of
        assessment, or interlocuting procedure.
       Examiners must not divulge to the candidate, nor to any other unauthorised person, any information
        on candidate performance. The Euro Examination Centre issues the official results.
       Prior to the examination, oral examiners are required to consult the list of candidates which they are
        about to examine and to certify that no candidate has either been taught by them, or is personally
        known to them. The Local Examination Co-ordinator must re-allocate to other examiners any such
        candidates.
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2.02 Regulations Concerning the Written Tests (i.e. all the tests except the speaking test)
   The Local Examination Co-ordinator and at least one invigilator must supervise the candidates during
    the written tests. In the case of the number of candidates exceeding 25, further invigilators are
    necessary. The examination room must never be left unsupervised.
   Invigilators may not - in terms of the content of the examination tasks - help candidates in any way,
    and must not disclose the contents of the examination before its official start.
   Each paper is marked simultaneously by two written production assessors. Written production
    assessors are certified assessors working directly for the Euro Examination Centre, who mark the
    candidates written papers from all the regions.

2.03: Passing the Euro Examinations
   In order to pass the examination, the candidate must (i) achieve an average performance over the
    whole examination of 65 percent or more in the tests (e.g. speaking writing, etc), AND (ii) must score
    40 percent or more in every test. (In the C1 examination the Reading and Writing tests together are
    deemed to constitute one test.)
   In the event of a candidate’s overall performance being within 2% of the required 65%, two senior
    assessors reassess the marking. Senior assessors also run random checks to ensure the accuracy and
    objectivity of assessment. In the event of a dispute the senior assessor determines the mark.

2.04: Duties Concerning Euro Examination Papers
   The production of examination materials is the sole responsibility of the Euro Examination Centre.
    All examination material is considered confidential material and must be kept secure until the day of
    the examination.
   All examination material is the copyright material of the Euro Examination Centre. The reproduction
    of any part in any format (paper or electronic form) without the prior written permission of the Euro
    Examination Centre is strictly forbidden. After the examination, all examination materials which are
    not returned to the Euro Examination Centre must be returned to and destroyed by the Regional
    Examination Centre.

2.05 Security of Data
   All persons involved in the administration and/or execution of the examination must sign a
    confidentiality agreement in which they undertake not to divulge information concerning the
    examination to any unauthorised person.
   The answer sheets and related documentation are the property of the Euro Examination Centre and
    cannot be divulged to candidates or to any third party.
   The mark sheets and candidate answer sheets are stored securely for a period of 5 years starting from
    the date of issue of certificates. The candidates’ results are kept for 10 years.

2.06: The Euro Examination Report Form
After each examination the Local Examination Co-ordinator will file a report to the Euro Examination
Centre on those matters specified by the Euro Examination Centre. These matters will include any
disqualifications, instances of misconduct by candidates and any irregularities (e.g. a misfunctioning CD
player) in the implementation of the exam.

2.07: Official Visits during the Euro Examinations
The Euro Examinations are not open to public inspection or viewing. However, representatives of the
Euro Examination Centre and/or the Regional Examination Centre may pay unannounced visits, but they
will not intervene in the examination process. Any such visit must be recorded in the examination report
form.




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                               Handbook and Code of Practice for Regional and Local Euro Examination Centres


2.08: Candidate Registration
   Candidates must be fourteen or older, and not have English as their mother tongue.
   Candidates must complete fully an application form, which indicates inter alia the level of Euro
    examination applied for and whether it is the General English Euro or EuroPro Examination. The
    registration will only come into effect when both the completed form and the correct examination fee
    (paid in cash or by bank transfer or money order) reach the Local Testing Centre.
   The Local Testing Centre will accept registration for an examination until 30 days before the
    examination day. Late applications may be accepted until 14 days before the examination day on
    condition of payment of an additional fee.
   The Local Testing Centre will send each candidate a confirmation letter informing the candidate of
    his/her candidate number, and of the date, venue and time of the examination.
   Examination dates and fees are published at least one year before the exam. Such information is
    available on the Internet and from Local Testing Centres.
   It is the responsibility of the Local Testing Centre to ensure the accuracy of the personal details
    provided by the candidate. The Euro Examination Centre and the Regional Examination centre will
    issue regulations on this matter.
   A candidate cannot be obliged to sit for a level test prior to application.

2.09: Candidates with Special Needs
The Euro Examination Centre makes every effort to cater for the special needs of any candidate. Each
case is considered individually. Requests concerning particular needs should be addressed to the Local
Testing Centre as much in advance of the test administration as possible and should be supported by
appropriate medical certificates. Special needs brought to the attention of the test centre following the
examination cannot be accepted.

2.10: Withdrawals and Refunds
   Candidates may only reasonably withdraw from the examination for medical or other reasons which
    might reasonably justify the candidadate’s withdrawal. To be reasonable, a withdrawl from the
    examination must be notified to the local examination co-ordinator not later than 24 hours before the
    start of the examination, and the reason must be certified with supporting evidence (e.g. a medical
    certificate) not later than 5 days after the examination. A candidate whose withdrawl from the
    examination is deemed reasonable shall receive a reimbursement of 80% of the examination fee.
   The local examination co-ordinator shall have the final say in every case whether a withdrawl is
    reasonable or not.

2.11 The Notification of Results
Successful candidates receive an international certificate including a specification of results for individual
tests. Results are issued in the five days following the 20th working day after the examination.
Candidates can enquire about their results at the Local Testing Centres and on the internet on the basis of
their candidate number.

2.12 Euro Examination Certificates
   Certificates are issued according to the personal details provided on the registration form. In case of
    incorrect details arising due to incorrect information provided by the candidate, a new certificate is
    issued for an additional fee. In the event of a Local Testing Centre, a Regional Examination Centre or
    the Euro Examination Centre being responsible for the mistake, a new certificate will be issued free
    of charge. In either case, no new certificate will be issued without documentation authenticating the
    correct information and the surrender of the incorrect certificate.
   A duplicate certificate (issued either because the original has been lost or for any other reason) is
    subject to a fee.




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                               Handbook and Code of Practice for Regional and Local Euro Examination Centres


2.13: Re-Taking the Euro Examination
Candidates are allowed to retake the examination as many times as they wish and on any examination
date at any centre. Only the whole examination, and not individual test, can be retaken.

2.14: Misconduct by Euro Examination Staff
Examiners (and other staff engaged in the administration of the examination) must remain impartial. Any
deliberate attempt to favour or disadvantage a candidate shall be deemed to constitute misconduct. Any
instance of such misconduct must be noted with full details on the Examination Report Form.

2.15: Misconduct by Candidates
Candidates will be disqualified from an examination for misconduct if they knowingly break the rules or
customs of examinations with the intention of assisting themselves or others in the examination, or have
the intention of hindering others. Such violations include, but are not limited to:
      attempting to take the test for someone else or having someone else take the test for them
      obtaining improper access to any part of the examination.
      using a mobile phone.
      using any unauthorised aids in the examination (e.g. electronic translators)
      creating a disturbance in the examination room or communicating with another candidate when
         not permitted to do so.
      removing or attempting to remove test material from the examination room.
      looking through, or working on any part of the examination, when not authorised to do so,
         including working after time has been called
      failing to follow the instructions of an invigilator
The decision whether to disqualify a candidate for misconduct rests with the Local Examination Co-
ordinator. If the Local Examination Co-ordinator believes the violation lacked the intent necessary for
misconduct s/he may disqualify the candidate without misconduct. The decision of the Local
Examination Co-ordinator is final. Any disqualification and the reason for it must be recorded in
Examination Report Form. Candidates who have been disqualified from an examination due to
misconduct are not permitted to retake the examination within 13 months at any centre.

2.16: Candidate Disqualification for Reasons Other than Misconduct
Candidates will be disqualified from the examination and their scores cancelled for violations such as, but
not limited to:
     failing to provide acceptable identification
     leaving the testing room without permission, or taking excessive or extended unscheduled breaks
        during the test session.
     failing to complete examination answer papers correctly (e.g. not including their candidate
        numbers.)
Disqualification without misconduct results in the nullification of any score obtained and in no certificate
being issued. The decision of the Local examination Co-ordinator on matters of disqualification is final.
Any disqualification and the reason for it must be recorded in Examination report form.

2.17 Appeals and Complaints
   The examination results issued by the Euro Examination Centre are final. No appeal against the result
    is permitted.
   If a candidate believes that the examination has been mal-administered, s/he may appeal to either the
    Regional Examination Centre or the Euro Examination Centre. If such a complaint is upheld and has
    had, or might reasonably have had, an effect on the outcome of the exam for the complainant the
    exam fee will be refunded, and the fee will be waived for one subsequent exam at the same level.
    Any complaint about mal-administration must be made within five working days of the examination.




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                               Handbook and Code of Practice for Regional and Local Euro Examination Centres




3       THE DUTIES OF THE LOCAL EXAM CO-ORDINATOR
3.01 General Duties
The local examination co-ordinators shall:
 ensure the security and confidentiality of examination material from the time of receipt from the
   regional examination centre until the end of the examination.
 ensure that sufficient trained invigilators and assistants have been engaged to facilitate the proper
   administration of the examination.
 in each building in which the examination is taking place designate one room as the Local
   Examination Office, and ensure that throughout the examination that s/he, or someone acting for
   him/her, is always available and on duty in that office.
 ensure that sufficient information for candidates, examiners and invigilators has been displayed at the
   centre, and/or communicated directly to them, to facilitate the smooth and easy administration of the
   examination.
 ensure that an appropriate system is in place to greet the candidates when they arrive and that
   appropriate arrangement have been made for them during breaks.
 complete an Examination Report Form at the end of the examination

3.02 Duties concerning the Written Tests
For the written tests of the examination, the local examination co-ordinators shall:
 in good time before the examination repackage the examination material, so that one sealed envelope
    can be given to the senior invigilator in each examination room.
 ensure that the examination rooms will be quiet, have a sufficient number of desks and chairs.
 ensure that the examination rooms have a clock, whiteboard pens and a functioning tape or CD player
 allocate examination papers and other materials in the necessary quantities to the invigilators, and be
    ready to give these to the invigilators 45 minutes before the start of the examination.
 collect all the examination material, including question papers, package it and return it to the regional
    examination co-ordinator
 ensure that at the end of the speaking test that all the speaking test materials (speaking test mark
    sheets, picture stories/presentation sheets, candidates’ notes,) have been collected.

3.03 Duties Concerning the Speaking Test
For the speaking test of the examination, the local examination co-ordinators shall:
 in good time before the examination draw up pairs of examiners, lists of candidates for examiners
    and allocate times for the speaking test.
 ensure that sufficient assistants (preparation room supervisors and couriers) have been appointed to
    administer the speaking test properly. A minimum of one preparation room supervisor and one
    courier is required.
 ensure that the assistants have been fully trained.
 ensure that s/he has allocated a speaking test preparation room and a waiting area for candidates
    nearby.
 ensure that the speaking test rooms have been set up appropriately and that each room has a clock.
 ensure all oral examiners sign a form (after consulting the list of candidates whom they are scheduled
    to examine) stating that no candidate has either been taught by or is personally known to them) Local
    examination co-ordinators may have to re-allocate candidates at the last minute to make this
    possible.
 ensure that an effective system is in place for candidates to be in the correct place at the right time
    and that everybody involved knows where s/he should be at what time.
 ensure that each pair of examiners has a speaking folder and a candidate list.
 ensure that the invigilators in the examination room have the necessary materials for the speaking test
    (mark sheets, picture stories, blank papers, timetables)


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                               Handbook and Code of Practice for Regional and Local Euro Examination Centres




APPENDIX 1:
Instructions for Invigilators for the Written Tests

In the Local Examination office (30 mins before the start)
 You will be given all the examination papers and documentation at least 30 minutes before the start
    of the examination. Check that you have everything that you need before leaving for the examination
    room (including candidate list, question papers, answer sheets, cassettes/CDs etc.)
 In no circumstances at any point during the day should examination material be left unattended.


In the examination room (20 minutes before the start)
 Go to your examination room at least twenty minutes before the start of the examination. At this
    point there should be no candidates in the room.
 Check that there are the correct number of chairs and desks, and that these are arranged so that
    candidates cannot see each other’s work. Also check that there is a clock in the room that all the
    candidates can see.
 Check that each of the tables has a candidate number on it clearly displayed.
 Check that there is a place for candidates to put their coats and bags.
   Check again that you have all the materials you need. If there is a problem with any of the
    above, please find the Local Exam Co-ordinator or senior invigilator.

In the examination room (10 minutes before the start)
 Invite the candidates into the room. Ask them to deposit their coats and bags in the appropriate place.
    On their desks candidates should have only the following (i) identity cards/passports, (ii) their
    examination registration paper (iii) writing implements, and (iv) unwrapped food and opened drink, if
    wanted.
 Tell the candidates to sit in their appointed place.
 Tell candidates to switch off their mobile phones and any other electronic equipment
 Warn candidates that cheating is strictly forbidden and if they are caught cheating they will be
    disqualified without a warning. Also warn them that if another candidates attempts to get their
    attention during the examination, they should ignore it, as any response might be deemed to be
    cheating.
 Now and several times during the examination check the candidates’ identities: i.e. (i) that the picture
    on the identity card matches the candidate’s face, (ii) that the name on the registration paper matches
    the name on the identity card, and (iii) that the number on the registration paper matches the number
    on the candidate’s answer sheet. If you discover any impersonation the candidate must be
    immediately disqualified.

Procedure for beginning each test
 Tell candidates that once you start giving out the test papers they must remain silent.
 Remind candidates that they must not open the question paper until they are told to do so.
 Give out the examination papers to candidates.
 Ask candidates to check that they have a question paper and an answer sheet.
 Remind the candidates to enter their candidate number onto each answer sheet.
 Warn candidates that their chosen answer must be clearly marked. If the answer is unclear or the
   writing is illegible, no mark will be awarded, and that only answers written on the answer sheets
   will be marked.
 Tell the candidates that they may correct their answers, but the correction must be clear.
 Tell the candidates that they must write in pen, not pencil
 Tell candidates that they will be given a ten-minute warning before the end of the test. (This does not
   apply to the listening paper.)
 Tell candidates that nobody may leave the examination room in the last ten minutes.
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                              Handbook and Code of Practice for Regional and Local Euro Examination Centres


   Tell the candidates that they may start, and then immediately write the start and finish times on the
    whiteboard, except for tasks using tapes.

Procedure for ending a test
 Except for tests involving listening, ten minutes before the end of a test inform the candidates of the
   fact, and also tell them that nobody may leave the room. When there are ten minutes left, tell the
   candidates, and further tell them that nobody may leave the room until the exam has finished.
 At the appropriate time, tell candidates to stop writing and put their pens down. Remind them that
   they must remain silent and stay in their seats until all papers have been collected.
 Collect the answer sheets first. Check that candidate numbers are on the answer sheets. Then go
   round again and collect the question papers.
 Make sure all question papers and any rough work has been collected.
 Put the completed scripts in the envelopes and write the number of scripts, your name and test room
   number on the envelope.

At the end of the examination
 Check that you have collected everything (exam papers, CDs/tapes, CD/cassette players, clock) and
    hand them to the Local Examination Co-ordinator.
 The Local Examination Co-ordinator must be informed of any irregularities which occurred during
    the examination (e.g. misconduct, technical failures of equipment), and full details must be written
    onto the examination report form.




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                               Handbook and Code of Practice for Regional and Local Euro Examination Centres



APPENDIX 2:
Instructions for Assistants for the Speaking Test

You will be given the role of preparation room supervisor or courier

(A) INSTRUCTIONS FOR SPEAKING TEST ROOM SUPERVISORS

In the local examination office (15 minutes before the start)
 You will be given a candidate list and a pack containing the picture stories/presentations, candidate
    note sheets and mark sheets.
 Check that you have sufficient material for all the candidates on your list

In the speaking test preparation room (10 minutes before the start)
 Check that there are sufficient desks and chairs for all the candidates who will have the oral
    examination at the same time.
 Check that the room is quiet and that you and the candidates will be able to see the clock.

In the speaking test preparation room (before the start of preparation)
 Tell the candidates to be quiet and to take a seat according to their choice.
 Tell the candidates to have only printed dictionaries and writing implements on their desks, and
    ensure that all bags and coats are in an appropriate place.
 Tell the students to put their identity card and Euro Examination entry form onto the desk.
 Hand out the speaking test mark sheets to the students. Tell the students to write their name and
    candidate number onto the mark sheets.
 Warn candidates that cheating is strictly forbidden and if they are caught cheating they will be
    disqualified without a warning. Also warn them that if another candidates attempts to get their
    attention during the preparation time, they should ignore it, as any response might be deemed to be
    cheating.
 Hand out different picture stories/presentations to the candidates. Ensure that no pair of candidates
    has the same picture story/presentation. Also ensure that the same pair of examiners do not repeatedly
    receive the same picture story/presentation.
 Remind the students that they have 10 minutes to prepare their picture story/presentation and let
    them start their preparation.

In the speaking test preparation room (during preparation)
 During the preparation time check the candidates’ identities: i.e. (i) that the picture on the identity
    card matches the candidate’s face, (ii) that the name on the registration paper matches the name on
    the identity card, and (iii) that the number on the registration paper matches the number on the
    candidate’s speaking test mark sheet. If you discover any impersonation the candidate must be
    immediately disqualified.
 At the end of the end of the ten minutes tell the candidates to stop writing.

In the speaking test preparation room (after preparation)
 Remind the candidates to take their picture story/presentation, notes, identity cards and personal
    belongings to the speaking test rooms.
 Tell the candidates to remain quiet and seated until the courier is ready to transfer them to the
    speaking test room.




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                              Handbook and Code of Practice for Regional and Local Euro Examination Centres



(B) INSTRUCTIONS FOR SPEAKING TEST COURIERS

In the local examination office (15 minutes before the start)
 You will be given a list of candidates for the speaking test.
 Ensure you know the location of the speaking test preparation room, the speaking test rooms and the
    candidate waiting area.


In the candidate waiting area (5 minutes before the start)
 Use the list of candidates to check that you have everybody. If you do not inform the Local
    Examination Co-ordinator or his/her representative.
 Escort the candidates to the door of the preparation room. When the preparation room supervisor
    gives the instruction, show the candidates into the room.

In the speaking preparation room (after the end of the preparation time)
 When the preparation room supervisor gives the instruction, escort the candidates to the speaking test
    rooms.
 Ask the candidates not to talk to one another en route, and check when you deliver the candidates to
    the speaking test rooms that the speaking test examiners are present. If an examiner is missing inform
    the Local Examination Co-ordinator or his/her representative.




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                              Handbook and Code of Practice for Regional and Local Euro Examination Centres




APPENDIX 3:
Instructions for Drawing up the Speaking Test Timetable
The fundamentals
 Each pair of candidates is allocated half an hour (10 mins preparation plus 20 minutes testing)
 Each half-hour slot overlaps by 10 minutes (see example timetable below). The following pair of
   candidates starts its preparation time 10 minutes before the end of the previous candidates’ speaking
   test.
 Strict adherence to timing is required by everybody involved
 If there is an uneven number of candidates, the triad should be last.

N.B. If a candidate is missing, or withdraws after the timetable has been drawn up, the single remaining
candidate should form a triad with one of the pairs in the last slot.

                     Euro B2                              Euro B2
                     room 109                             room 110
                     Speaking test examiners              Speaking test examiners:
                     Török István                         Gorondy Judit
                     David Sutherland                     Tornóczi Ágnes


9.00 - 9.30          Antal Balázs                         Bai Katalin Boglárka
or                   Balla Balázs                         Szabó Ildikó
14.00 – 14.30
9.20 - 9.50          Vingender Szonja                     Balla Kristóf
or                   Pelbárt Nagy Enikő                   Zorigt Batjin
14.20 – 14.50
9.40 - 10.10         Dr. Polgár Anna                      Czabán Réka
or                   Ghira Márton                         Czifra Kinga
14.40 – 15.10
10.00 - 10.30        Tóth Nándor                          Fehér Márton
or                   Németh Ágnes                         Halász Gábor
15.00 – 15.30
10.20 - 10.50        Gyulai Zsuzsanna                     Kiss Katalin
or                   Hegedű Zoltán                        Kiss Szilvia
15.20 – 15.50
10.40 - 11.10        Kerner Edina                         Kiss Noémi
or                   Királyhidi Nóra                      Klimenko Irina
15.40 – 16.10
11.00 - 11.30        Kroó Anna                            Nagy Julianna
or                   Langfeld Márk                        Urbán Kristóf
16.00 – 16.30
11.20 - 11.50        Soukup Dániel                        Hoffmann Tamás
or                   Szabó Norbert                        Szamosi Bálint
16.20 – 16.50
11.40 - 12.10        Oroszi Zsuzsanna                     Markót László
or                   Mészáros Zsuzsanna                   Brett Péter
16.40 – 17.10
12.00 - 12.30        Tóth Nándor                          Váradi Csilla
or                   Németh Ágnes                         Vértes Gábor
17.00 – 17.30        Kling Otto



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                             Handbook and Code of Practice for Regional and Local Euro Examination Centres




GLOSSARY
See also the Euro Examination Network: section 1.05

Assessor                       the speaking test examiner who only awards marks
CEF                            the Common European Framework for the reference of languages of the
                               Council of Europe
Euro Examination               refers to an examinations offered by the Euro Examination Centre
EuroPro Examination            the suite of Euro Examinations for professional and business people
Examination Report Form        the form completed by the Local Examination Co-ordinator which
                               details all important information
General English Euro Exam the suite of Euro Examinations on general topics
Interlocutor                   the speaking test examiner who asks the questions and directs the test
Invigilator                    the person who controls the examination room during the written tests
Local Examination Office       The office - in each building in which the examination is taking place -
                               from which the examination is co-ordinated.
Part                           At C1 level the Reading and Writing Test is divided into two parts: A
                               and B.
Preparation Room               the room in which the candidates prepare to do the speaking test
Preparation Room Supervisor the person who controls the speaking test preparation room
Speaking Test Courier          the person who escorts candidates into the preparation room and to the
                               speaking test rooms
Suite                          There are two suites of examinations: the General English Euro
                               Examinations and the EuroPro Examinations
Task                           Each test (e.g. speaking, listening) is divided into 2-4 tasks.
Test                           each exam consists of five tests: speaking, writing, listening, reading and
                               grammar and vocabulary (At C1 level the reading and writing papers
                               constitute one test)




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