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					                          T   ABLE OF CONTENTS



WELCOME

A Message to Class Officers………………………………………………………………………2
Confidentiality Statement of Alumnae Information………………………………………………3
Alumnae/i and Parent Relations Staff (contact information)……………………………………...4
Development Staff (contact information)…………………………………………………………5

CLASS OFFICER INFORMATION
Class Leadership Organization……………………………………………………………………6
What does it mean to be a class officer? ………………………………………………………….7
What can I expect from the college staff? ………………………………………………………..8
Class Officer Descriptions
       President…………………………………………………………………………………..9
       Vice-President………………………………………………....……………..………..9-10
       Secretary……………………………………………………...………………….………11
       Gift Chair………………………………………………………………………………...11
Class Officer Meetings…………………………………………………………………………..12
Five Year Overview for Class Officers………………...……………………..……………...13-16

CLASS COMMUNICATIONS

Class Newsletters………………………………………………………………………………...17
Class E-mails………………………………………………………………………………….....17
Class Gift Solicitation Letters………………………………………………………………....…17
Class Web Sites………………………………………………………………………..................17

REUNION PLANNING
Reunion Planning Timeline……………………………………………………………………...18
General Information……………………………………………………………………………...19
Helpful Reunion Hints…………………………………………………………………………...20
Reunion Class Program Ideas……………………………………………………………………21

INTERIM ACTIVITES
Mini-Reunion and Class Gatherings……………………………………………………………..22

HELPFUL SAMPLES
Class Newsletter Samples…………………………………………………………………… 23-25




                                     1
Welcome MBC Volunteer,

This handbook is designed to answer any questions you may have regarding class
officer responsibilities, event planning, and communication with your classmates.
We have complied best practices, helpful hints, and forms that you will need to
serve your class effectively and with enthusiasm.

I‟m grateful for your commitment to the college and your classmates, and wish you
much success in your position. Please fee free to contact me with any questions,
concerns, or comments.

THANK YOU again for volunteering for MBC!

Best regards,


Tina Thompson Kincaid „93
Director of Class Leadership




                                        2
C   ONFIDENTIALITY STATEMENT OF ALUMNAE INFORMATION

The following statement pertains to the confidentiality of all information provided to class
officers by the college. This includes address, career, and volunteer information, as well as
training materials, and other non-public statements. Information on alumnae will not be given to
anyone outside the Mary Baldwin College community, nor should it be shared with non-alumnae
of Mary Baldwin College. We appreciate your compliance with this policy.


Confidentiality of Alumnae Information Statement:

       Alumnae information is entrusted to Mary Baldwin College by each individual
       alumna. This information is confidential and protected. Alumnae names, addresses,
       and biographical information are released only to class officers (or their designated
       representatives) for the purpose of Mary Baldwin College business; it is not be given or
       sold to anyone else, nor should it be used for solicitations, political endeavors, or any
       commercial purpose. Permission should be obtained by the individual alumna to use
       their name or any other information from the college database.




                                               3
A   LUMNAE/I AND PARENT RELATIONS STAFF

The Alumnae/i and Parent Relations Office…………………………….800-763-7359
172 N. Coalter St.
Staunton, VA 24401
540-885-9503 (FAX)
Email: alumnae@mbc.edu
Website: www.mbc.edu/alumnae

                                           *********

Anne Holland '88                                             540-887-7171
Senior Director of Events and Alumnae/i Education Programs
aholland@mbc.edu
       Plans college events, both internal and external, including Reunion, Alumnae/i Board
       meetings, Continuing Education Weekend, and Class Leadership Weekends, and special
       events for alumnae/i for the purpose of socializing, education, and networking.

TBA                                                        540-887-7007
Office Coordinator
chensley@mbc.edu
       Responsible for recruiting and coordinating volunteers for college fairs, inaugurations,
       and award ceremonies. Assists with Gift Shop and provides clerical support to office.

Jennifer Brillhart Kibler ’91                             540-887-7216
Executive Director of Alumnae/i and Parent Relations
jbkibler@mbc.edu
        Responsible for the complete, integrated management of Alumnae/i and Parent
        Relations Staff. Represents Mary Baldwin College to all constituencies.

Tina Thompson Kincaid ’93                                    540-887-7383
Director of Class Leadership
tkincaid@mbc.edu
        Manages all facets of the Class Leadership Program. Provides support and guidance to
        volunteers specifically with the Classes of 1986 and below to strengthen their ties with
        each other and MBC. Serves as the main liaison between the Nominations Committee of
        the Alumnae/i Board and the Office of Alumnae/i and Parent Relations.

Jenna Smith ’97                                             540-887-7173
Class Leadership Coordinator
jesmith@mbc.edu
       Serves as the main liaison between these volunteers and the college for Classes of 1987
       and above specially helps reunion classes plan their reunions. Manages the Alumnae Gift
       Shop and complies Class Notes for the MBC magazine.




                                                4
D    EVELOPMENT STAFF


The Development Office………………………………………………….800-622-4255
PO Box 1500
Staunton, VA 24402
540-885-2011 (FAX)
Email: giving@mbc.edu
Website: www.mbc.edu/giving/annualfund.asp

                                       *********

The staff below work with Class Gift Chairs and Committee Members on Annual and Reunion
Giving. They help:
                                 Set Class Goals
                                 Identify Prospects
                                 Coordinate Class Solicitations


Jennifer Moriarty Hagan                                540-887-7385
Director of the Annual Fund
jmoriart@mbc.edu

Melissa Leecy ’96                                      540-887-7382
Major Gifts Officer
mleecy@mbc.edu

Lesley Long                                            540-887-7158
Development Operations Coordinator
llong@mbc.edu




                                            5
C   LASS LEADERSHIP ORGANIZATION

Class business is to be conducted by a set of class officers. The organization of the class
officers, also known as “class council” or “class leadership” varies from class to class. The
Alumnae/i & Parent Relations Office recommends that each class have (at minimum) a
president, vice-president, secretary and gift chair. Terms run from July 1 through June 30 in the
year of the next reunion.

Each class officer is responsible for maintaining connections for the class with one another and
MBC. Some classes may choose to operate with less structure between reunions with class
officers focusing on their individual roles while other classes have additional officers and
volunteers. Most classes operate on an informal basis. Some classes prefer to have a formal
organizational structure. Whatever type of organizational structure your class chooses, it should
be the approach that makes the most sense for the class.




                                                6
W     HAT DOES IT MEAN TO BE A CLASS OFFICER?


Being a class officer means keeping in touch with classmates, working with other volunteers,
planning class activities, and communicating college news. As a class officer, you provide
leadership structure for your class. Class officers serve five-year terms that run from reunion to
reunion.

Class Officer Expectations:
    Be the voice of your classmates to the Alumnae/i Association.
    Produce annual newsletters.
    Stay in touch with staff at the college and the leadership of the Alumnae/i Association.
    Make a gift to the Mary Baldwin Annual Fund that reflects your own resources and your
       commitment to MBC as a philanthropic priority.
    Identify potential volunteer leaders among your classmates.
    Maintain enthusiasm and class spirit in the years between reunions.
    Serve on the reunion planning committee during your reunion.
    Keep written records to be passed on to successors.
    Communicate to your classmates any news of class activities, as well as upcoming
       college plans and activities.




                                                 7
W     HAT CAN I EXPECT FROM THE COLLEGE STAFF?

The staff in the Alumnae/i and Parent Relations Office will work with class officers to support
class organization and ensure successful class activities such as reunion. The staff is always
available to answer questions or give assistance. These services, which can be enhanced to meet
the needs of the class include:

Class Events and Activities
    Offer event ideas and provide event-planning expertise
    Provide timetables and examples of mailings

Class Giving
    Provide monthly updates on class giving, as well as supplies for sending thank-you notes
       to donors
    Solicitation training for committee members

Class Mailings & Communications
    Maintain data on classmates, including contact information
    Provide server space for class web site
    Assist in production, printing and mailing of class communications
    Provide data on classmates, including contact information and giving history (if needed)

Reunions
    Coordinate college-sponsored events & reunion program logistics
    Provide production, printing and mailing of reunion communications

Class Officer Elections
    Provide list of classmates
    Provide technical support for election process

Training and Resources
    Coordinate additional solicitation training and event planning expertise for both reunion
      gift and reunion committees throughout the year prior to the reunion
    Provide class list (paper or electric) to assist in identifying potential candidates for class
      officers or reunion volunteers




                                                 8
C   LASS OFFICER JOB DESCRIPTIONS

Class President
       The class president provides leadership to class officers and class members. She
       communicates annually with officers to ensure that they are meeting their
       responsibilities, oversees the schedule of class events, and is empowered to
       appoint assistants for any and all projects.

       Responsibilities:
           Arrange & preside over annual meeting with class officers, either at a mutually
             convenient location, via conference call or email.
           Maintain regular and ongoing contact with other class officers, including gift
             chair.
           Writes & submits article for class newsletter twice a year.
           Preside at the class meeting, held during the class reunion, which marks the end of
             her term.
           Attend Reunion.
           In case of a resignation or vacancy, consult with other class officers to appoint
             someone who can fill an unexpired term. If a class officer cannot or does not
             fulfill her responsibilities, it is the responsibility of the president, to determine an
             appropriate course of action.
           Maintain contact with the reunion chair during the planning and scheduling of
             reunion events.
           Keep records of important class literature, communications with class officers and
             class members. All files must be passed on to the succeeding president.
           Support class fundraising efforts.
           Provide MBC support by encouraging attendance at college events in your area
             through emails, phone calls, or notes.

Class Vice President (aka Reunion Chair)
       The principal duty of the vice president is to act as Reunion Chair. She appoints
       classmates to the reunion committee and coordinates the work of all involved, and
       works closely with the college staff.

       Responsibilities:
           Writes & submits article for class newsletter twice a year.
           Attend and participate in annual class officer meeting.
           Oversees reunion logistics and schedule for class specific activities.
           Appoint chairs for various class programs and events, outline their duties and
             responsibilities, consult with them frequently, follow up on plans, and make
             deadlines clear.
           Observe the reunion prior to your class reunion (optional).
           Supervise a committee to organize various class programs and events during
             reunion.
           Act as the principal source of reunion information.

                                                 9
              Act for the president if she is unable to fulfill the responsibilities of the position.
              Attend Reunion.
              Support class fundraising efforts.
              Provide MBC support by encouraging attendance at college events in your area
               through emails, phone calls, or notes.
              Maintain a complete and helpful class reunion notebook to be added to and
               revised immediately following reunion. The notebook will be passed on to the
               succeeding vice president and may include:
                                   reunion newsletters
                                   reunion solicitation letters
                                   list of committee members
                                   list of those attending reunion and awards received

       Appointments (reunion committee)
           Events Chair - The Events Chair provides leadership and direction of class
             reunion activities. This person can recruit committee members to assist in
             planning of the class‟ reunion event(s) or/and program(s). Together, the Vice
             President, Events Chair and Events Committee select the classes‟ event(s) format
             and menu. The Event Chair along with the help from the events committee
             members organizes all meal arrangements and all other arrangements for
             programming. Event possibilities could, but not required to, include a speaker, a
             discussion led by distinguished classmates, short skits, or a musical program.

              Social Chair - The Social Chair provides leadership and direction for the Class
               Hospitality Suite as known as Class Headquarters. This person may recruit
               committee members to assist in planning the hospitality arrangements,
               decorations, yearbooks, memorabilia, displays and other activities at the Class
               Headquarters.

              Attendance Chair - The Attendance Chair provides leadership and direction of
               class reunion attendance. It is strongly advised that this person recruits committee
               members to assist in encouraging reunion attendance. All attendance committee
               members should be familiar with their classmates and willing to contact, either by
               telephone or via written correspondence, to encourage them to attend reunion.
               Social committee members must keep in touch with the Reunion Chair as they
               contact classmates to update them on who has indicated that they expect to attend
               reunion. Attendance committee members need to be kept informed of class
               activities, reunion programming, and overall attendance, so they are able to
               answer classmates‟ questions and provide them with the most up-to-date
               information. The attendance committee members should encourage classmates
               who are unable to participate in reunion to send in letters, notes, pictures, etc. for
               display at Class Headquarters to the Social Chair and her committee members.

Class Secretary
       The class secretary is responsible for submitting classmate news two times a year for the
       “Class Notes” section of the Mary Baldwin College Magazine. The class secretary is also
       responsible for maintaining class files and keeping an accurate record of class business.


                                                  10
       Responsibilities:
           Writes & submits article for class newsletter twice a year.
           Report any changes in a classmate‟s name or address to the records department.
           Write the “Class Notes” column for publication in the Mary Baldwin College
             Magazine and submit it in a timely fashion.
           Attend and participate in annual class officer meeting.
           Assist the reunion chair with appointments to reunion committees or for class
             officer positions.
           Maintain informational files regarding classmates and class business that is of
             historical value to the class.
           Keep minutes of class officer meetings.
           Submit a report from class officer meetings and a listing of lost classmates for the
             annual class newsletter.
           Attend Reunion.
           Support class fundraising efforts.
           Provide MBC support by encouraging attendance at college events in your area
             through emails, phone calls, or notes.

Class Gift Chair
       The Gift Chair provides leadership and direction in support of the class Annual Fund gift,
       including reunion giving. This person recruits committee members to assist in
       cultivating, soliciting and stewarding Annual Fund gifts. Together with committee
       members, this person will solicit donors from the class to increase gifts through phone
       calls, personalized letters, visits, and email messages.

       Responsibilities:
           Writes & submits article for class newsletter twice a year.
           Attend and participate in annual class officer meeting.
           Recruit committee members and assign to donors from the class for purposes of
             cultivating, soliciting and stewarding.
           Work with the Annual Fund staff to determine annual goals for gifts and
             participation.
           Establish, in consultation with the Annual Fund staff, the best strategies for
             soliciting the class, including challenges and other special efforts.
           Communicate with the committee members monthly on the progress of the class
             gift.
           Recommend strategies, with the assistance of the Annual Fund staff, for
             increasing cultivation and stewardship of classmates throughout the year.
           Attend Volunteer Workshops during term of office.
           Send thank you notes to classmates who have made their gift Provide MBC
             support by encouraging attendance at college events in your area through emails,
             phone calls, or notes.
           Make own gift before soliciting classmates.




                                               11
C   LASS OFFICER MEETINGS

Class officers must communicate annually regarding class business. Officers may organize a
conference call or meet in a central location. The president should ask for opinions, solicit
further ideas, and request action in developing the agenda. The class president presides over all
class meetings. Here is a general agenda:
             Call to order
             Roll call of members present
             Reading of minutes of last meeting
             Officer reports

During your reunion year, a class meeting will be held during Reunion Weekend. This meeting
will be the time to:
             Elect a new slate of class officers
             Recognize individuals who have volunteered for the class in the past five years

Meeting via Conference Call
The president should send an announcement of the date, time, and agenda for the conference call.
It is helpful for the officer who originates the call to contact the Alumnae/i & Parent Relations
Office to organize date and time of call – the office will be happy to provide you with the dial-in
instructions and room number. Written minutes should be taken by the class secretary as a
record of this conference call, and should be circulated to all officers.

Meeting via a Location
Each class officer assumes the responsibility of paying for her own transportation and any other
expenses that are incurred to attend the meeting. The president should initiate the agenda and
minutes should be kept as to the outcome of the meeting.

Meeting via Web/email
Many web meeting hosting services are available, and can be found by searching the internet.
Class officers are encouraged to maintain ongoing contact via email whenever possible. An
advantage of this method of communication is the “written” record that can be maintained.
Email addresses for class officers can be obtained from the Alumnae/i & Parent Relations Office.




                                                12
F   IVE YEAR OVERVIEW FOR CLASS OFFICERS

Class President
       Year 1
       Organize & chair the annual class officer meeting
       Draft & submit articles for the class newsletters
       Encourage classmate attendance at all MBC events
       Make annual gift to the college

       Year 2
       Organize & chair the annual class officer meeting
       Draft & submit articles for the class newsletters
       Encourage classmate attendance at all MBC events
       Make annual gift to the college

       Year 3
       Organize & chair the annual class officer meeting
       Draft & submit articles for the class newsletters
       Recruit volunteers to serve on Reunion Committee
       Encourage classmate attendance at all MBC events
       Make annual gift to the college

       Year 4
       Organize & chair the annual class officer meeting
       Draft & submit articles for the class newsletters (reunion focus)
       Oversee Reunion Committee and development of reunion class program
       Encourage classmate attendance at all MBC events
       Make annual gift to the college

       Year 5
       Attend Reunion
       Draft & submit articles for the class newsletters
       Chair the annual class meeting during Reunion
       Make annual gift to the college
       Encourage classmate attendance at all MBC events
       Transfer class records to new Class President

Class Vice-President
       Year 1
       Attend annual class officer meeting
       Draft & submit articles for the class newsletters
       Oversee non-reunion class activity
       Encourage classmate attendance at all MBC events
       Make annual gift to the college




                                             13
       Year 2
       Attend annual class officer meeting
       Draft & submit articles for the class newsletters
       Oversee non-reunion class activity
       Encourage classmate attendance at all MBC events
       Make annual gift to the college

       Year 3
       Attend annual class officer meeting
       Draft & submit articles for the class newsletters
       Oversee non-reunion class activity
       Encourage classmate attendance at all MBC events
       Make annual gift to the college

       Year 4
       Attend Reunion
       Attend annual class officer meeting
       Draft & submit articles for the class newsletters (reunion focus)
       Oversee non-reunion class activity
       Encourage classmate attendance at all MBC events
       Make annual gift to the college

       Year 5
       Attend Reunion
       Attend annual class officer meeting
       Draft & submit articles for the class newsletters
       Encourage classmate attendance at all MBC events
       Make annual gift to the college
       Transfer class records to new Class Vice-President

Class Secretary
       Year 1
       Attend annual class officer meeting
       Draft & submit articles for the class newsletters
       Gather, organize, & submit class notes twice a year for the college magazine
       Encourage classmate attendance at all MBC events
       Make annual gift to the college

       Year 2
       Attend annual class officer meeting
       Draft & submit articles for the class newsletters
       Submit class notes twice a year for the college magazine
       Gather, organize, & submit class notes twice a year for the college magazine
       Encourage classmate attendance at all MBC events
       Make annual gift to the college

       Year 3
       Attend annual class officer meeting


                                               14
       Draft & submit articles for the class newsletters
       Gather, organize, & submit class notes twice a year for the college magazine
       Encourage classmate attendance at all MBC events
       Make annual gift to the college

       Year 4
       Attend annual class officer meeting
       Draft & submit articles for the class newsletters (reunion focus)
       Gather, organize, & submit class notes twice a year for the college magazine
       Encourage classmate attendance at all MBC events
       Make annual gift to the college

       Year 5
       Attend Reunion
       Attend annual class officer meeting
       Draft & submit articles for the class newsletters
       Gather, organize, & submit class notes twice a year for the college magazine
       Encourage classmate attendance at all MBC events
       Make annual gift to the college
       Transfer class records to new Class Secretary

Class Gift Chair
       Year 1
       Attend annual class officer meeting
       Draft & submit articles for the class newsletters
       Approve class solicitation letters
       Recruit & oversee gift committee members
       Conduct classmate solicitations
       Encourage classmate attendance at all MBC events
       Make annual gift to the college

       Year 2
       Attend annual class officer meeting
       Draft & submit articles for the class newsletters
       Approve class solicitation letters
       Conduct classmate solicitations
       Encourage classmate attendance at all MBC events
       Make annual gift to the college

       Year 3
       Attend annual class officer meeting
       Draft & submit articles for the class newsletters
       Approve class solicitation letters
       Recruit & oversee gift committee members
       Conduct classmate solicitations
       Encourage classmate attendance at all MBC events
       Make annual gift to the college



                                              15
Year 4
Attend annual class officer meeting
Draft & submit articles for the class newsletters (reunion focus)
Approve class solicitation letters
Recruit & oversee gift committee members
Conduct classmate solicitations
Encourage classmate attendance at all MBC events
Make annual gift to the college

Year 5
Attend Reunion
Attend annual class officer meeting
Draft & submit articles for the class newsletters
Approve class solicitation letters
Recruit & oversee gift committee members
Conduct classmate solicitations
Encourage classmate attendance at all MBC events
Make annual gift to the college
Transfer class records to new Class Gift Chair




                                        16
C   LASS COMMUNICATIONS

Class Newsletters
Class newsletters are one method to keep classmates connected to and interested in Mary
Baldwin. Class newsletters should contain a statement from each class officer and a section on
college news. Other suggested newsletter articles include:

                     News about Reunion Weekend
                     Message from the Reunion Gift Committee
                     Reunion class goals for dollars and participation
                     Listing of Reunion Gift Committee members
                     Classmate birthday listing
                     Highlight a classmate
                     Class Notes

Class E-mails
This is an easy, cheap and effective way to communicate happenings at the college or within
your class. If you are interested in sending correspondence and updates to your class
electronically, the Alumnae/i and Parent Relations Office can provide you with a list of e-mail
addresses. If necessary, the Alumnae/i and Parent Relations Office can distribute class e-mails
using a mass e-mail communication tool. Suggested messages include the following:

                     Simple holiday wishes
                     News about Reunion Weekend
                     News about the college
                     Reunion class goals for dollars and participation
                     Progress toward dollar and participation goals
                     Listing of Reunion Gift Chair and Committee members

Class Gift Solicitation Letters
Class gift solicitation letters are one method by which your classmates will be informed about
Class Gift information. Class gift solicitation will be signed and approved by the Class Gift
Chair. These letters will be prepared and mailed out by the Annual Fund Office, and will include
the following materials:

                     Class goals for dollars and participation
                     Progress toward dollar and participation goals
                     Specific ask amount for each classmate

Class Web Sites
Each class has their own class web site located on the Mary Baldwin College server, which the
college maintains. The college relies on every class officer for their input regarding the
information and material posted on their class web site. Periodic changes and updates to the
class web site by the class officers are recommended in order to provide your classmates with the
most current class information and college news.


                                               17
R   EUNION PLANNING TIMELINE

Reunion is the single largest event held on campus annually. Most alumnae use Reunion as the
sole means of reconnecting with classmates. As such, the primary responsibility of the class
officers is to notify classmates and engage them in the Reunion activities.

In order to coordinate such a large event with so many details, it is important to begin plans for
Reunion at least 9-18 months in advance. To help with this, the Alumnae/i and Parent Relations
Office has outlined a typical timeline for Reunion planning below:

SAMPLE 18-MONTH REUNION PLANNING CALENDAR

November – January            Planning meeting with Alumnae/i & Parent Relations
                              Office staff members

February – March              Alumnae Office mails “Save the Date” card

May                           Class newsletter mailed

September                     Class dinner location & menu finalized
                              Class hospitality room location finalized

October                       Class newsletter mailed

January                       Alumnae Office mails Reunion registration packet

April                         Attend final class meeting.
                              Elect new slate of class officers




                                                18
G   ENERAL REUNION INFORMATION

The Alumnae/i and Parent Relations staff arrange all events held during Reunion and coordinate
the general interest activities (tours, lectures, panels). However, the classes do have time set
aside for individual gatherings. Outlined below are the responsibilities of the Class Officers
during Reunion.

Class Meeting and Election of Officers
After reconnecting with classmates, the second most important piece of business for Reunion is
the election of a new slate of class officers. During Reunion Weekend, all classes hold a meeting
during which new officers are elected to serve for the next five years. As you know, these
volunteers will play a key role in keeping your class connected over the years, so please start
working together now to prepare your slate of nominees.

Class Programs
Some classes choose to organize a formal class program, often during their class dinner on
Saturday evening, while others choose to have an informal class program. Class programs are
the responsible of the Events Chair, in conjunction with the other class officers. In the past, class
programs have ranged from a fashion show to a silent auction. Use your imagination to create a
class program that is unique to your class.

Faculty at Reunion
Current and emeritus faculty will be invited to attend the Reunion Weekend. You are
encouraged to contact your favorite professors and invite them to attend as well. In addition, we
encourage classes to invite faculty members and/or college administrators to attend your class
dinner. To send an invitation the professors directly, please notify our office for contact
information.

Hospitality Suites
The Hospitality Suites, also known as class headquarters, is the gathering place for your
classmates during the weekend, usually in a large common area. It is the responsible of the
Social Chair to fill the Hospitality Suite with decorations, yearbooks, memorabilia, displays and
other activities. Some classes choose to have their Hospitality Suite off-campus. However, there
are several areas on campus that may be used for this type of activity such as the Alumnae House
or The Mary Julia Baldwin Room in the Administration Building. For a complete list of areas
on campus to hold your Hospitality Suite, please contact your assigned Alumnae/i and Parent
Relations staff liaison.




                                                 19
H    ELPFUL REUNION HINTS

The main goal of any reunion should be to bring back to campus as many alumnae as possible
and to maximize the opportunity they will have to visit each other and Mary Baldwin College.

Successful reunions are a result of successful volunteers. Class officers and reunion volunteers
are encouraged to meet as often as you feel necessary in person or via conference cal or e-mail.
Here are suggestions for planning and executing a successful reunion.

   1. Recruit volunteers to service on the Reunion Committee (Events Chair, Social Chair, &
      Attendance Chair):
           Start soliciting classmates interested in helping
           Call a meeting of all volunteers

   2. Assign tasks to volunteers to manage the following:
          Reunion Book Questionnaires
          Hospitality Suite
          Special class events

   3. Spread the Word & Encourage Attendance
          Divide classmates according to resident halls and assign reunion volunteers to
             write personal notes and letters
          Divide classmates into regions and assign to reunion volunteers to call
          Use your class web site to promote reunion attendance, especially by including
             your name on the “Who is Coming” page

   4. Prepare for the Big Day
          Offer car pools to classmates in your area
          Come with pictures & stories of college days

   5. Follow-Up
           Evaluate all aspects of Reunion and encourage classmates to fill out the Reunion
             Weekend Evaluation
           Turn over leadership to new class officers…act as a resource to them




                                               20
R   eunion Class Program Ideas


         Displays of hobbies, painting, publications, and photographs

         Reading of poems or other works by classmates

         Singing

         Panel Discussion

         Picture-taking

         Memorials for deceased classmates

         Reading letters of absent classmates

         Lucky number drawing for donated prize

         Fashion show of trends while you were at Mary Baldwin

         Skits

         Slides showing classmates and campus activities during college days

         Awards

         Musical sketches

         Tapes or CDs of music from your era

         Recreational activities and/or parlor games to bring classmates together




                                                 21
C   LASS MINI REUNIONS and CLASS GATHERINGS

As part of the Class Leadership Program, each class is required to maintain a high level of class-
based activities & ongoing dialogue in non-reunion years. This practice is proven beneficial not
only to the classes, but to the class officers themselves.

Many class activities can be organized by geographic area and can be held at a class member‟s
home or at a place of general interest in the area. Spouses and family members can be
encouraged to attend as well. The key to class activities in non-reunion years is to include every
person in your class, not just your friends. Here are some suggestions for things you can do
during non-reunion years.

Ideas for Class Activities in Non-Reunion Years
    Plan a picnic with local classmates
    Invite classmates to a party
    Plan a long weekend with old college friends in New York City or another area of interest
    Send holiday cards to classmates
    Send birthday cards to classmates
    Start a book or dining club with classmates
    Plan a class gathering at a MBC event that is scheduled in your area
    Start a round-robin letter with classmates
    Return to MBC during Reunion Weekend for a special lunch or dinner
    Take a day cruise to sightsee with classmates
    Take a shopping trip with classmates




                                                22
C   LASS NEWSLETTER SAMPLES

Sample 1:




                              23
Sample 2:




            24
Sample 3:




            25

				
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