Aga Khan Foundation
Position Title: HR Specialist – International Staff Management
Report to: HR Director
Duty Station: Kabul
Announcing Date: September 27th 2011
Closing Date: October 10th 2011
Vacancy No: KBL/2011/ 86
Aga Khan Foundation (AKF) is a private international, nonprofit, and non-denominational development
agency. It seeks sustainable solutions to long term problems of poverty, with special emphasis on the needs of
rural communities in mountainous, coastal and other resource poor areas across the world. Concentrating its
efforts in health, education, rural development and strengthening civil society sectors, AKF’s approach is
based on long-term commitment that is maintained through political and social uncertainty.
Aga Khan Foundation, Afghanistan is part of a dynamic network of development agencies currently operating
in over 30 countries across Central and South Asia and East and West Africa. AKF,A currently manages and
implements the largest, multi-sectoral development programme within the network and has built a strong
reputation with the Government of Afghanistan, donors and local partners in a number of technical fields. At
present, it is seeking an exceptional individual to fill the position of HR Specialist – International Staff
Management at its National l Program Office – Afghanistan
Facilitate hiring process, induction and performance management activities for international staff,
administration of international staff benefit and entitlement, provide guidance and response to inquiries from
international staff regarding benefits policies and procedures, work with other department to develop and
implement staff safety, welfare & wellbeing initiatives, and support recruitment processes when required.
Main Duties and Responsibilities:
International Staff Hiring, Deployment and Orientation
Facilitate the hiring, mobilization, orientation and exit process of international staff assigned to work in AKF
Afghanistan. Ensure consistency and application of international staff policies and procedures in hiring,
transfer and termination actions. Liaise with travel unit and AKDN representative office for visa and travel
documents requirements for international staff working at AKF.
International Staff Benefit Administration
Ensures that all day to day international staff benefit administration processing is performed in accordance
with plan documents, policies, procedures, and all applicable AKF policies and procedures. Monitors
changes in laws or regulations that impact current plan design and/or processes. Researches issues and
concerns regarding benefit administration and responds in a timely manner. Creates and maintains
documentation including but not limited to procedures manuals, instructional materials. Works with insurance
vendors on insurance benefit subscription and claims.
International Employee Assistance
Provides guidance and responds to inquiries from employees, former employee, and dependents regarding
benefits, policies, and procedures. Assists in resolving problems or issues, involve in conducting orientation
meeting on employee benefit and entitlement, travel to field office locations within Afghanistan whenever
International Staff Safety and Wellness Program
Liaise with related department regarding the safety of International staff and administers the AKF staff
wellness program. Works with vendor and other internal departments to develop and schedule various
wellness sessions. Responsible for all logistics of the programs. Designs, develops, tracks, and conducts
analysis and reporting for employee health and wellness programs/initiatives.
Develops and implements communication programs to enhance employee knowledge, appreciation, and
effective use of benefits provided by AKF. Writes and edits benefit communication pieces including, but not
limited to, Summary Plan Descriptions, Summary Annual Reports, procedure manuals, and benefit
brochures. Coordinates and/or completes all regulatory filing requirements.
Works with Managers to identify needs or opportunities for improvements and recommends/implements
changes based on market trends or changes in regulations. Implements benefit design changes,
enhancements, and/or new programs. Reviews all process changes and enhancements to ensure continued
compliance. Documents and maintains operational procedures.
Performs all other miscellaneous responsibilities and duties as assigned. Serves as back up to other HR
Specialists. Trains others in the department or support areas as it relates to responsibilities. Cross trains in
other HR areas as needed.
Support the recruitment process, from advertising to interviewing candidates.
Any other tasks relevant to the core duties & responsibilities of this position, as assigned by its supervisor.
Required Qualifications and Experience:
Proven ability of successfully coordinating administrative function for a minimum of 5 years, preferably
in international and multicultural development / humanitarian agencies and dealing with international
Experience of working in a post conflict / conflict environment and Understanding Security Management
Framework is an advantage.
Proactive, adaptive, client oriented, mature, excellent communication & persuasion skills, impartial,
strong attention to details, collegial, and able to work both independently with minimum supervision and
Fluent in English both oral and written. Fluent in Dari and/or Pashto is an advantage.
Minimum holding a Masters’ degree, preferably in HR relevant fields.
Application: Applicants meeting the above requirements are requested to submit a cover letter along with
their CV and the names of three references electronically to Jobs.firstname.lastname@example.org. No later than
October 10th 2011 or submit hard copy to AKF, National Programme Office House No 43 Main Road Wazir
Akbar Khan Kabul Afghanistan.
Only short listed candidates will be invited for an interview.