Document Sample
locksmith Powered By Docstoc
					                       H O USI NG AUTH O R I TY AN D U R BAN R EN EWAL AGEN CY O F P O LK CO UN T Y
                             204 S.W. W ALN UT , P.O . B OX 467, D ALLAS, O R EGO N 97338
                            503-623-8387 * FAX 503-623-6907 * TD D 1-800-735-2900

                                Request for Proposals
West Valley Housing Authority (WVHA) is soliciting proposals from general or
specialized trade contractors for the provisions of the following replacement and/or
repair services:
   • Carpet Cleaning
   • Office Cleaning
   • Asbestos Abatement
   • Elevator Repair
   • Heating and Air Conditioning
   • Plumbing
   • Floor covering Installations
   • Interior Painting
   • Pavers
   • Fire Extinguishers
   • ADA Door Operators
   • Locksmith

Interested and qualified businesses Owner/contractor who have successfully
demonstrated their ability to perform any of the above-listed replacement and repair
work are invited to submit proposals. Minority and woman owned businesses are
encouraged to respond.

Bid packages are available at the Housing Authority office and Web site:

West Valley Housing Authority
204 SW Walnut
PO Box 467
Dallas OR, 97338
Contact Kevin Burton at extension 25

Sealed proposals, marked “BID DOCUMENTS_DO NOT OPEN” will be received
until April 1, 2008 at the above office. A pre-bid conference will be held on date
listed in bid package for designated trade at WVHA main office above, to answer

                                            Page 1 of 16
questions regarding the bid package, applicable prevailing wage rates, if any, and equal
opportunity program requirements. All prospective bidders are urged to attend. Non-
attendance on the part of the bidder shall not relieve the bidder of any responsibility for
adherence to any of the provisions of this bid package or any addenda thereto.

The purpose of the Request for Proposal is to select one or more venders for each type
of listed service and enter into agreements for performance of the above listed
replacement and/or repair services. More than one vender may be selected to ensure
repair services will be available during an emergency.

WVHA reserves the right to reject any or all proposals, to waive any information in the
specifications or bidding process or to cancel in whole or in part this Request for
Proposal if it is in the best interest of the housing authority to do so. The attention of
bidders is directed to the fact that the proposed work will be financed in whole or in part
with Federal funds, and, therefore, all applicable Federal Statutes, rulings and
regulations, including applicable prevailing wage rates, will apply to such work.

Any bidder may withdraw their bid either personally, by written request, or by
telegraphic request at any time prior to the scheduled closing time of receipt of bids. No
Bid shall be withdrawn for a period of sixty (60) days subsequent to the opening of the
bids without consent of the Board of Commissioners, Housing Authority.

                                 West Valley Housing Authority

                                 Kevin Burton
                                 Project Coordinator

                                         Page 2 of 16
                            Proposal Requirements
Normal hours and/or 24-hour service

Bidders may bid to provide service during normal business hour of 8:00 am till 5:00 pm,
Monday through Friday, and/or on a 24-hour basis. Bidders may bid one hourly rate for
repairs performed during normal working hours and a different rate for repairs performed
after normal working hours and on Holidays. Refer to specifications for special
requirements/substitutions if needed.

Areas of Service

West Valley Housing Authority (WVHA) has one (1) area office managing the subject
properties. The properties are located within Polk County with 260 units in West Salem
and the balance in Independence and Dallas. Bidders may elect to restrict service to
specific regions as defined by the map in Attachment 1. Bidders can not restrict their
bids to specific sites within the region.

Variable Rates by Service Area

Bidders may bid different rates for each service region or one rate for both regions. If the
bidder elects to bid a different rate for each region, the bidder must enter rate in each
column for each region bid. If all rates are bid at one rate, enter that rate in the both
column only.

Response Time

Bidders shall indicate a guaranteed response time for each category bid.

Material Charges

Bidders shall bid the amount they would charge WVHA for typical materials used in
repairs as a percentage markup over materials invoice.

Weighted Rating System

Criteria                      Percent Weight
Average Hourly Rate                 40%
Material Cost                       10%
References                          10%
Response Time                       20%
24-Hour Coverage                    20%

                                         Page 3 of 16
                     204 S.W. W ALN UT , P.O . B OX 467, D ALLAS, O R EGO N 97338
                    503-623-8387 * FAX 503-623-6907 * TD D 1-800-735-2900

Dear Vendor:

The pre-bid conference for Region #1 will be held on March 25, 2008
at 10 a.m. at 204 SW Walnut Dallas OR 97338. The Region #2 pre-
bid conference will start at 11 a.m. on March 25, 2008 at 1947 Dallas
Hwy NW, Salem OR 97304. Attendance is not mandatory, although
you will get a better understanding of our facilities. All trades are
needed in both regions other than an elevator repair/service
technician, as we only have one multi-story building located in Region
#1. If the conference schedule does not work for you and you would
like to view the facilities, special arrangements can be made. I am
available Tuesdays, Thursdays or Fridays to discuss arrangements.

Thank you for your consideration and I look forward to seeing your


Kevin Burton
Construction Project Coordinator


                                 Page 4 of 16
Page 5 of 16
                            Project Specifications

   •   Pricing for this item will be provided at a per hour price based on typical re-
       keying and commercial building lock replacement, during normal business hours
       (IE 8 to 5 Mon. thru Fri.).

   •   Provide cost adjustments for emergency call out for night and weekend work.

   •   Provide guaranteed response time.

   •   Provide MSDS sheet on products to be used.

   •   Provide compete warrantee information.

   •   Describe how products are environmentally sound.

   •   Provide explanation of trouble shooting procedure and average repair time.


   •   IF awarded be prepared to provide Certificate of Insurance for General Liability
       (1m), Auto insurance and Worker’s Compensation.

   •   IF awarded be prepared to provide photocopy of Construction Contractor’s Board

   •   IF awarded be prepared to provide Insurance endorsements for general liability
       insurance, auto insurance and worker’s compensation.

   •   IF awarded be prepared to provide WVHA with a W-9.

   •   Must comply with Federal Statues including prevailing wage rates.

                                       Page 6 of 16
                                                      BID FORM
                                               For Contract Services
                                                      Job No. SC08-11

                         To the Housing Authority and Urban Renewal
              Agency of Polk County, Oregon (dba West Valley Housing Authority),

1.      The undersigned, having familiarized (himself) herself) (themselves) with the local
        conditions affecting the cost of the work, and with the Project Manual (including this
        Bid, the form of Non-Collusive Affidavit, the form of Contract, the General
        Conditions, the General Scope of Work, Drawings and Addenda, if any thereto, and
        on file in the office of the West Valley Housing Authority (WVHA), hereby proposes
        to furnish all labor, materials, equipment, and services required to perform locksmith
        services, Job Number SC08-11, all in accordance therewith, for the sum of:
     Normal Cost per hour =                                                                             ($____________)

     Additional Costs per Scope of Work =                                                               ($               )

     Both =                                                                                            ($                )

     Percent of Markup over Material Invoice =                                                         (%                )

                                          Initial here if claiming Section 3 contractor status
                          (See Supplemental Instructions to Bidders Paragraph 1 with Applicable Attachments)

        Addendum Acknowledgment:
        (Initial for Each That Applies)             Add. #1                      Add. #2                       Add. #3
2.      In submitting this bid, it is understood that the right is reserved by the WVHA to
        reject any and all bids. If written notice of the acceptance of this bid is mailed,
        telegraphed, or delivered to the undersigned within thirty (30) days after the opening
        thereof, or at any time thereafter before this bid is withdrawn, the undersigned
        agrees to execute and deliver a contract in the prescribed form and furnish the
        required bond within ten (10) days after the contract is presented to him/her for
3.      Security in the sum of
        Dollars ($             ) is submitted herewith in accordance with the specifications.
4.      Attached hereto is an affidavit in proof that the undersigned has not entered into any
        collusion with any person in respect to this proposal or any other proposal or the
        submitting of proposals for the contract for which this proposal is submitted.
5.      The bidder represents that he/she [ ] has, [ ] has not, participated in previous
        contract or subcontract subject to the equal opportunity clause prescribed by
        Executive Orders 10925, 11114, or 11246 or the Secretary of Labor; that he/she [ ]
                                                            Page 7 of 16
     has, [ ] has not, filed all required compliance reports; and that representations
     indicating submission of required compliance reports, signed by proposed
     subcontractors, will be obtained prior to subcontract awards.        (The above
     representation need not be submitted in connection with contracts or subcontracts
     which are exempt from the clause.)

6.   Certification of Nonsegregated Facilities. By signing this bid, the bidder certifies that
     he/she does not maintain or provide for his/her employees any segregated facilities
     at any of his/her establishments, and that he/she does not permit his/her employees
     to perform their services at any location, under his/her control, where segregated
     facilities are maintained. He/she certifies further that he/she will not maintain or
     provide for his employees any segregated facilities at any of his establishments, and
     that he/she will not permit his employees to perform their services at any location,
     under his control, where segregated facilities are maintained. The bidder agrees
     that a breach of this certification is a violation of the Equal Opportunity clause in this
     contract. As used in this certification, the term “segregated facilities” means any
     waiting rooms, work areas, rest rooms and wash rooms, restaurants and other
     eating areas, time clocks, locker rooms and other storage or dressing areas, parking
     lots, drinking fountains, recreation or entertainment areas, transportation, and
     housing facilities provided for employees which are segregated by explicit directive
     or are in fact segregated on the basis of race, color, religion, or national origin,
     because of habit, local custom, or otherwise. He/she further agrees that (except
     where he/she has obtained identical certifications from proposed subcontractors
     prior to the award of subcontracts exceeding $10,000, which are not exempt from
     the provision of the Equal Opportunity clause; that he/she will retain such
     certifications in his/her files; and that he/she will forward a notice to his/her proposed
     subcontractors as provided in the Instruction to Bidders.

7.   Bidder must pay HUD Maintenance Wage Rates at the hourly rate listed plus fringe
     benefits equal or more than the amount listed. If no fringe benefits are provided, the
     listed fringe must be added to the hourly rate to be paid on the project.

     Note:      The penalty for making false statements in offers is prescribed in 18
                U.S.C. 1001.

        DATE:                        , 2008               BY:

        Official Address                                  TITLE:



                                           Page 8 of 16
General Conditions for Non-Construction                                                      U.S. Department of Housing and Urban
Contracts                                                                                    Office of Public and Indian Housing
Section II – (With Maintenance Work)                                                         Office of Labor Relations
                                                                                             OMB Approval No. 2577-0157 (exp. 11/30/2008)

Public Reporting Burden for this collection of information is estimated to average 0.08 hours per response, including the time for reviewing instructions,
searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send
comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the
Reports Management Officer, Office of Information Policies and Systems, U.S. Department of Housing and Urban Development, Washington, D.C.
20410-3600; and to the Office of Management and Budget, Paperwork Reduction Project (2577-0157), Washington, D.C. 20503. Do not send this
completed form to either of these addressees.

Applicability. This form HUD-5370C has 2 Sections. These                                         in the classification under this Contract from the first
Sections must be inserted into non-construction contracts as                                     day on which work is performed in the classification.
described below:
                                                                                  2.   Withholding of funds
     1)   Non-construction contracts (without maintenance) greater
          than $100,000 - use Section I;                                               The Contracting Officer, upon his/her own action or upon
     2)   Maintenance contracts (including nonroutine maintenance                      request of HUD, shall withhold or cause to be withheld from the
          as defined at 24 CFR 968.105) greater than $2,000 but not                    Contractor under this Contract or any other contract subject to
          more than $100,000 - use Section II; and                                     HUD-determined wage rates, with the same prime Contractor,
     3)   Maintenance contracts (including nonroutine maintenance),                    so much of the accrued payments or advances as may be
          greater than $100,000 – use Sections I and II.                               considered necessary to pay laborers and mechanics employed
                                                                                       by the Contractor or any subcontractor the full amount of wages
====================================================                                   required by this clause. In the event of failure to pay any
Section II – Labor Standard Provisions for all Maintenance                             laborer or mechanic employed under this Contract all or part of
Contracts greater than $2,000                                                          the wages required under this Contract, the Contracting Officer
====================================================                                   or HUD may, after written notice to the Contractor, take such
1. Minimum Wages                                                                       action as may be necessary to cause the suspension of any
    (a) All maintenance laborers and mechanics employed under                          further payment or advance until such violations have ceased.
         this Contract in the operation of the project(s) shall be paid                The Public Housing Agency or HUD may, after written notice to
         unconditionally and not less often than semi-monthly, and                     the Contractor, disburse such amounts withheld for and on
         without subsequent deduction (except as otherwise                             account of the Contractor or subcontractor to the respective
         provided by law or regulations), the full amount of wages                     employees to whom they are due.
         due at time of payment computed at rates not less than
         those contained in the wage determination of the Secretary               3.   Records
         of Housing and Urban Development which is attached
         hereto and made a part hereof. Such laborers and                              (a) The Contractor and each subcontractor shall make and
         mechanics shall be paid the appropriate wage rate on the                          maintain for three (3) years from the completion of the work
         wage determination for the classification of work actually                        records containing the following for each laborer and
         performed, without regard to skill. Laborers or mechanics                         mechanic:
         performing work in more than one classification may be                            (i) Name, address and Social Security Number;
         compensated at the rate specified for each classification                         (ii) Correct work classification or classifications;
         for the time actually worked therein; provided, that the                          (iii) Hourly rate or rates of monetary wages paid;
         employer’s payroll records accurately set forth the time                          (iv) Rate or rates of any fringe benefits provided;
         spent in each classification in which work is performed.                          (v) Number of daily and weekly hours worked;
         The wage determination, including any additional                                  (vi) Gross wages earned;
         classifications and wage rates approved by HUD under                              (vii) Any deductions made; and
         subparagraph 1(b), shall be posted at all times by the                            (viii) Actual wages paid.
         Contractor and its subcontractors at the site of the work in                  (b) The Contractor and each subcontractor shall make the
         a prominent and accessible place where it can be easily                           records required under paragraph 3(a) available for
         seen by the workers.                                                              inspection, copying, or transcription by authorized
    (b) (i) Any class of laborers or mechanics which is not listed in                      representatives of HUD or the HA and shall permit such
         the wage determination and which is to be employed under                          representatives to interview employees during working
         the Contract shall be classified in conformance with the                          hours on the job. If the Contractor or any subcontractor
         wage determination. HUD shall approve an additional                               fails to make the required records available, HUD or its
         classification and wage rate only when the following criteria                     designee may, after written notice to the Contractor, take
         have been met:                                                                    such action as may be necessary to cause the suspension
               (1) The work to be performed by the classification                          of any further payment, advance or guarantee of funds.
                    required is not performed by a classification in the
                    wage determination;                                           4.   Apprentices and Trainees
               (2) The classification is utilized in the area by the
                    industry; and                                                      (a) Apprentices and trainees will be permitted to work at less
               (3) The proposed wage rate bears a reasonable                               than the predetermined rate for the work they perform
                    relationship to the wage rates contained in the                        when they are employed pursuant to and individually
                    wage determination.                                                    registered in:
         (ii)       The wage rate determined pursuant to this                              (i)      A bona fide apprenticeship program registered
               paragraph shall be paid to all workers performing work                               with the U.S. Department of Labor, Employment
                                                                                                    and Training Administration (ETA), Office of

                                                       Section II - Page 1 of 3                                             form HUD-5370-C (10/2006)
                                                                       Page 9 of 16
                     Apprenticeship Training, Employer and Labor                                 forth those findings that are in dispute and the
                     Services (OATELS), or with a state apprenticeship                           reasons, including any affirmative defenses, with
                     agency recognized by OATELS, or if a person is                              respect to the violations. The request shall be
                     employed in his/her first 90 days of probationary                           directed to the appropriate HA or HUD official in
                     employment as an apprentice in such an                                      accordance with instructions contained in the
                     apprenticeship program, who is not individually                             notice of findings or, if the notice does not specify
                     registered in the program, but who has been                                 to whom a request should be made, to the
                     certified by OATELS or a state apprenticeship                               Regional Labor Relations Officer (HUD).
                     agency (where appropriate) to be eligible for                       (ii)    The HA or HUD official shall, within 60 days
                     probationary employment as an apprentice;                                   (unless otherwise indicated in the notice of
           (ii)      A trainee program which has received prior                                  findings) after receipt of a timely request for
                     approval, evidenced by formal certification by the                          reconsideration, issue a written decision on the
                     U.S. Department of Labor, ETA; or                                           findings of violation. The written decision on
           (iii)     A training/trainee program that has received prior                          reconsideration shall contain instructions that any
                     approval by HUD.                                                            appeal of the decision shall be addressed to the
     (b)   Each apprentice or trainee must be paid at not less than                              Regional Labor Relations Officer by letter
           the rate specified in the registered or approved program for                          postmarked within 30 calendar days after the date
           the apprentice’s/trainee’s level of progress, expressed as a                          of the decision. In the event that the Regional
           percentage of the journeyman hourly rate specified in the                             Labor Relations Officer was the deciding official
           applicable wage determination. Apprentices and trainees                               on reconsideration, the appeal shall be directed to
           shall be paid fringe benefits in accordance with the                                  the Director, Office of Labor Relations (HUD). Any
           provisions of the registered or approved program. If the                              appeal must set forth the aspects of the decision
           program does not specify fringe benefits,                                             that are in dispute and the reasons, including any
           apprentices/trainees must be paid the full amount of fringe                           affirmative defenses, with respect to the violations.
           benefits listed on the wage determination for the applicable                  (iii)     The Regional Labor Relations Officer shall,
           classification.                                                                       within 60 days (unless otherwise indicated in the
     (c)   The allowable ratio of apprentices or trainees to                                     decision on reconsideration) after receipt of a
           journeyman on the job site in any craft classification shall                          timely appeal, issue a written decision on the
           not be greater than the ratio permitted to the employer as                            findings. A decision of the Regional Labor
           to the entire work force under the approved program.                                  Relations Officer may be appealed to the Director,
     (d)   Any worker employed at an apprentice or trainee wage rate                             Office of Labor Relations, by letter postmarked
           who is not registered in an approved program, and any                                 within 30 days of the Regional Labor Relations
           apprentice or trainee performing work on the job site in                              Officer’s decision. Any appeal to the Director
           excess of the ratio permitted under the approved program,                             must set forth the aspects of the prior decision(s)
           shall be paid not less than the applicable wage rate on the                           that are in dispute and the reasons. The decision
           wage determination for the classification of work actually                            of the Director, Office of Labor Relations, shall be
           performed.                                                                            final.
     (e)   In the event OATELS, a state apprenticeship agency                        (b) Disputes arising out of the labor standards provisions of
           recognized by OATELS or ETA, or HUD, withdraws                                paragraph 6 shall not be subject to paragraph 5(a) of this
           approval of an apprenticeship or trainee program, the                         form HUD-5370C. Such disputes shall be resolved in
           employer will no longer be permitted to utilize                               accordance with the procedures of the U.S. Department of
           apprentices/trainees at less than the applicable                              Labor set forth in 29 CFR Parts 5, 6 and 7. Disputes within
           predetermined rate for the work performed until an                            the meaning of this paragraph 5(b) include disputes
           acceptable program is approved.                                               between the Contractor (or any of its subcontractors) and
                                                                                         the HA, HUD, the U.S. Department of Labor, or the
5.   Disputes concerning labor standards                                                 employees or their representatives.

     (a) Disputes arising out of the labor standards provisions                 6.   Contract Work Hours and Safety Standards Act
         contained in Section II of this form HUD-5370-C, other than
         those in Paragraph 6, shall be subject to the following                     The provisions of this paragraph 6 are applicable only where
         procedures. Disputes within the meaning of this paragraph                   the amount of the prime contract exceeds $100,000. As used in
         include disputes between the Contractor (or any of its                      this paragraph, the terms “laborers” and “mechanics” includes
         subcontractors) and the HA, or HUD, or the employees or                     watchmen and guards.
         their representatives, concerning payment of prevailing                     (a) Overtime requirements. No Contractor or subcontractor
         wage rates or proper classification. The procedures in this                       contracting for any part of the Contract work which may
         section may be initiated upon HUD’s own motion, upon                              require or involve the employment of laborers or
         referral of the HA, or upon request of the Contractor or                          mechanics shall require or permit any such laborer or
         subcontractor(s).                                                                 mechanic in any workweek in which he or she is employed
         (i)       A Contractor and/or subcontractor or other                              on such work to work in excess of 40 hours in such
                   interested party desiring reconsideration of                            workweek unless such laborer or mechanic receives
                   findings of violation by the HA or HUD relating to                      compensation at a rate not less than one and one-half
                   the payment of straight-time prevailing wages or                        times the basic rate of pay for all hours worked in excess of
                   classification of work shall request such                               40 hours in such workweek.
                   reconsideration by letter postmarked within 30                    (b) Violation; liability for unpaid wages; liquidated
                   calendar days of the date of notice of findings                         damages. In the event of any violation of the provisions
                   issued by the HA or HUD. The request shall set                          set forth in paragraph 6(a), the Contractor and any

                                                     Section II - Page 2 of 3                                             form HUD-5370-C (10/2006)
                                                                    Page 10 of 16
         subcontractor responsible therefor shall be liable for the
         unpaid wages. In addition, such Contractor and
         subcontractor shall be liable to the United States (in the
         case of work done under contract for the District of
         Columbia or a territory, to the District or to such territory),
         for liquidated damages. Such liquidated damages shall be
         computed with respect to each individual laborer or
         mechanic, including watchmen and guards, employed in
         violation of the provisions set forth in paragraph (a) of this
         clause, in the sum of $10 for each calendar day on which
         such individual was required or permitted to work in excess
         of the standard workweek of 40 hours without payment of
         the overtime wages required by provisions set forth in
         paragraph (a) of this clause.
     (c) Withholding for unpaid wages and liquidated damages.
         HUD or its designee shall upon its own action or upon
         written request of an authorized representative of the U.S.
         Department of Labor withhold or cause to be withheld, from
         any moneys payable on account of work performed by the
         Contractor or subcontractor under any such Contract or
         any federal contract with the same prime Contractor, or
         any other federally-assisted contract subject to the
         Contract Work Hours and Safety Standards Act, which is
         held by the same prime Contractor such sums as may be
         determined to be necessary to satisfy any liabilities of such
         Contractor or subcontractor for unpaid wages and
         liquidated damages as provided in the provisions set forth
         in paragraph (b) of this clause.

7.   Subcontracts

     The Contractor or subcontractor shall insert in any
     subcontracts all the provisions contained in this Section II and
     also a clause requiring the subcontractors to include these
     provisions in any lower tier subcontracts. The prime Contractor
     shall be responsible for the compliance by any subcontractor or
     lower tier subcontractor with all the provisions contained in
     these clauses.

8.   Non-Federal Prevailing Wage Rates

     Any prevailing wage rate (including basic hourly rate and any
     fringe benefits), determined under state law to be prevailing,
     with respect to any employee in any trade or position employed
     under the Contract, is inapplicable to the contract and shall not
     be enforced against the Contractor or any subcontractor, with
     respect to employees engaged under the contract whenever
     such non-Federal prevailing wage rate, exclusive of any fringe
     benefits, exceeds the applicable wage rate determined by the
     Secretary of HUD to be prevailing in the locality with respect to
     such trade or position.

                                                     Section II - Page 3 of 3       form HUD-5370-C (10/2006)
                                                                    Page 11 of 16
                                                                                                                                                    Attachment 2a

                                                       (WITH CONSTRUCTION RISKS)

Contractor shall procure and maintain for the duration of the contract                  4.   Maintenance of the proper insurance for the duration of the
insurance against claims for injuries to persons or damages to property                      contract is a material element of the contract. Material changes in
which may arise from or in connection with the performance of the work                       the required coverage or cancellation of the coverage shall
hereunder by the Contractor, his agents, representatives, employees or                       constitute a material breach of the contract.
Minimum Scope of Insurance                                                              Course of construction policies shall contain the following provisions:
Coverage shall be at least as broad as:                                                 1. WVHA shall be named as loss payee.
1. Insurance Services Office Commercial General Liability coverage                      2. The insurer shall waive all rights of subrogation against WVHA, its
     (occurrence Form CG-00011188).                                                         officers, officials, employees and volunteers.
2. Insurance Services Office form number CA 00 01 06 92 covering
     Automobile Liability, code 1 (any auto).                                           Acceptability of Insurers
                                                                                        Insurance is to be placed with insurers with a current A.M. Best s rating

3. Workers Compensation insurance as required by State law and

     Employer s Liability Insurance.

                                                                                        of no less than B+:VI. Bidders must provide written verification of their
4. Course of Construction insurance covering for all risks of loss (in                  insurer's rating.
     compliance with HUD regulations).
                                                                                        Verification of Coverage
Minimum Limits of Insurance                                                             Contractor shall furnish WVHA with original certificates and amendatory
Contractor shall maintain limits no less than:                                          endorsements effecting coverage required by this clause. The
1. General Liability: $1,000,000 per occurrence for bodily injury,                      endorsements should be on forms provided by WVHA or on other than
                                                                                        WVHA s forms, provided those endorsements conform fully to the

     personal injury and property damage. If Commercial General
     Liability Insurance or other form with a general aggregate limit is                requirements. All certificates and endorsements are to be received and
     used, either the general aggregate limit shall apply separately to                 approved by WVHA before work commences in sufficient time to permit
     this project/location or the general aggregate limit shall be twice the            contractor to remedy any deficiencies. WVHA reserves the right to
     required occurrence limit.                                                         require complete, certified copies of all required insurance policies,
2. Automobile Liability: $1,000,000 per accident for bodily injury and                  including endorsements effecting the coverage required by these
     property damage.                                                                   specifications at any time.
3. Employer s Liability: $1,000,000 per accident for bodily injury or

     disease.                                                                           Subcontractors
4. Course of Construction: Completed value of the project.                              Contractor shall include all subcontractors as insureds under its policies
                                                                                        or shall furnish separate certificates for each subcontractor in a manner
Deductibles and Self-Insured Retentions                                                 and in such time as to permit WVHA to approve them before
                                                                                        subcontractors work begins. All coverages for subcontractors shall be

Any deductibles or self-insured retentions must be declared to and
approved by West Valley Housing Authority (WVHA). At the option of                      subject to all of the requirements stated herein.
WVHA, either: the insurer shall reduce or eliminate such deductibles or                 Note: If a subcontractor will be hired to perform hazardous material
self-insured retentions as respects WVHA, its officers, officials,                      remediation, or other hazardous operations, that subcontractor will name
employees and volunteers; or the Contractor shall provide a financial                   WVHA, its officers, officials, employees and volunteers as additional
guarantee satisfactory to WVHA guaranteeing payment of losses and                       insureds on its general liability insurance policy by endorsement. Such
related investigations, claim administration and defense expenses.                      policy will provide coverage for the hazardous material remediation and
NOTE: If this contract deals with hazardous materials or activities (i.e.               other hazardous operations risks.
lead based paint, asbestos, armed security guards) additional provisions
covering those exposures must be included in order to protect WVHA s

                                                                                        Contractor hereby releases and shall indemnify, defend, and hold
                                                                                        harmless West Valley Housing Authority, its subsidiaries, affiliates,
                                                                                        officers, agents, employees, successors, assigns, and authorized
Other Insurance Provisions                                                              representatives of all of the foregoing from and against all suits, actions,
The general liability and automobile liability policies are to contain, or be           legal or administrative proceedings, claims, demands, damages,
endorsed to contain, the following provisions:                                          liabilities, interest, attorney fees, costs, and expenses of any kind or
1. WVHA, its officers, officials, employees, and volunteers are to be                   nature, whether arising before or after completion of the work hereunder,
     covered as additional insureds with respect to liability arising out of            and in any manner directly or indirectly caused, occasioned, or
     automobiles owned, leased, hired or borrowed by or on behalf of                    contributed to in whole or in part, or claimed to be caused, occasioned,
                                                                                        or contributed to in whole or in part, by reason of any act, omission, fault,
     the Contractor; and with respect to liability arising out of work or
                                                                                        or negligence of West Valley Housing Authority, Contractor, Contractor’s
     operations performed by or on behalf of the Contractor including                   subcontractor, or of anyone acting under Contractor’s direction or control
     materials, parts or equipment furnished in connection with such                    or on Contractor’s behalf in connection with or incidental to the
     work or operations. General liability coverage can be provided in                  performance of this contract. Contractor’s aforesaid release, indemnity,
     the form of an endorsement to the Contractor s insurance, or as a                  and hold harmless obligations, or portions of applications thereof, shall

     separate owner s policy.

                                                                                        apply even in the event of West Valley Housing Authority’s sole
2. For any claims related to this project, the Contractor s insurance

                                                                                        negligence or strict liability. West Valley Housing Authority shall be
                                                                                        indemnified and held harmless to the fullest extent permitted by law. If
     coverage shall be primary insurance as respects WVHA, its
                                                                                        any portion of this indemnity clause is invalid or unenforceable, it shall
     officers, officials, employees, and volunteers. Any insurance or self-             be deemed exised and the remaining portions of the clause shall be
     insurance maintained by WVHA, its officers, officials, employees,                  given full force and effect.
     or volunteers shall be excess of the Contractor s insurance and

     shall not contribute with it.                                                      Contractor hereby agrees to require all its subcontractors or anyone
                                                                                        acting under its direction or control or on its behalf in connection with or
3. Each insurance policy required by this clause shall be endorsed to
                                                                                        incidental to the performance of this contract to execute an indemnity
     state that coverage shall not be canceled or materially changed,                   clause identical to the preceding clause, specifically naming West Valley
     except after thirty (30) days prior written notice by certified mail,

                                                                                        Housing Authority as indemnitee.
     return receipt requested, has been given to WVHA.

                                                                        Page 12 of 16
This Page Intentionally Left Blank

            Page 13 of 16
                          NON-COLLUSIVE AFFIDAVIT

State of

County of

                                                                          , being first
duly sworn, deposes and says:

That he/she is

                 (Individual, partner, or officer of the firm of, etc.)

the party making the foregoing proposal or bid, that such proposal or bid is
genuine and not collusive or sham; that said bidder has not colluded, conspired,
connived or agreed, directly or indirectly, with any bidder or person to put in a
sham bid or to refrain from bidding, and has not, in any manner, directly or
indirectly, sought by agreement or collusion, or communication of conference,
with any person, to fix the bid prices of affiant or of any other bidder, or to fix any
overhead, profit or cost element of said bid price, or of that or any other bidder, or
to secure any advantage against the West Valley Housing Authority (Housing
Authority and Urban Renewal Agency of Polk County) or any person interested in
the proposed contract; and that all statements in said proposal or bid are true.



Subscribed and sworn to before me this                day of              , 20   .

My commission expires:

                                      Page 14 of 16
This Page Intentionally Left Blank

            Page 15 of 16
Page 16 of 16

Shared By: