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									  MINUTES OF THE 14TH REVIEW MEETING OF STATE PROJECT ENGINEERS/CIVIL WORKS
    COORDINATORS HELD ON 5TH & 6TH FEBRUARY, 2009 AT KOLKATTA, TO REVIEW THE
             PROGRESS OF CIVIL WORKS AND TEACHER RECRUITMENT UNDER SSA


1. The 14th Review Meeting of State Project Engineers/Civil Works Coordinators was held on
   5th & 6th February, 2009 at Kolkatta, to review the progress of civil works and teacher’s recruitment
   under SSA for the quarter ending 31st December, 2008.                 The meeting was chaired by
   Shri. D.K. Gautam, Deputy Secretary, MHRD, New Delhi.
2. The meeting was attended by the State Project Director of West Bengal. State Project
   Engineers/Civil Works Coordinators except from the states of Arunachal Pradesh, Himachal
   Pradesh, Manipur, Nagaland and UTs of Dadar & Nagar Havelli, Daman & Diu, Lakshwadeep and
   Pondicherry attended the meeting. Among the participants attended participants from Sikkim,
   Chhattisgarh and Uttrakhand did not attend the second day review meeting. List of participants is
   given in Annexure – I.
3. Shri. D.K. Gautam, Deputy Secretary, MHRD welcomed the participants for the 14 th review meeting
   of civil works coordinators held at Kolkatta. During his welcome address he mentioned that we met
   three months earlier in the previous review meeting and even with the problems remaining the
   same lot of progress has been achieved. Recently the Joint Review Mission of SSA was held and
   the DPs reviewed the civil works also. There were specials mentioned about the best practice
   adopted in the states of Gujarat, (earthquake provision for civil works) and Jharkhand (provision of
   lightning arrestors and provision of safe disposal arrangement of sanitary napkins in ladies toilet).
   He also insisted that the states that have not started the third party evaluation of civil works should
   start immediately and report to MHRD. He also requested the states to fill up the vacancies in
   teacher recruitment and adopt / to carry out rationalization of teachers immediately. He mentioned
   that the convergence with the state implementing agencies should be done so as to achieve 100%
   coverage with regard for the provision of toilet and drinking water to all schools within the target
   period.
4. Shri. S.C. Girotra, Chief Consultant, Civil works mentioned that preparatory meetings for Annual
   Work Plan and Budget meetings are held with the states to guide them for the preparation of
   district/state plans. He insisted that the plan should be realistic and need based. Effort should be
   made by the states to saturate the school buildings and this should be the first priority. Next priority
   should be provision of additional classrooms. The requirement of additional classroom should be
   worked out based on school wise data. Findings of third party evaluation of civil works and the
   remedial measures taken in the field should be shown in the Annual Work Plan and Budget


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   proposal. Similarly the district wise gaps worked out by the states should be shown in the AWP&B.
   Availability of technical staff at all levels is more important for planning, supervision and monitoring
   of civil works in SSA. States should stress community participation and all activities related to civil
   works should be implemented by the community and all the guidelines, instructions plans estimates
   related to the implementation of civil works should be given to them. The recently concluded JRM
   has recommended that more number of designs should be developed by the state. He also
   requested to the states to send the details of good practices undertaken by them to MHRD for
   inclusion in the minutes.
5. Shri. P.K. Mishra, State Project Director, Govt. of West Bengal welcomed Shri. D. K. Gautam,
   Deputy Secretary, MHRD, consultants from TSG, Ed.CIL and all the participants from various
   State/UTs to Kolkatta for participating in the review meeting of civil works coordinators. He
   mentioned that SSA civil works in the state was started late and hence there are gaps in civil works
   and now they are picking up. They have done some re-appropriation of civil works this year.
   However, the state is facing few problems in the implementation of civil works which are
   mainly due to:
               late start of civil works in the state
               late receipt of funds by the state/district which creates a vacuum in the initial part of the
                year
               panchayat raj elections which was held in May this year has affected the VWC
                formation/reconstitution of VWCs
               Earlier VWCs were not vibrant like the ones in other states like Karnataka which has
                parents as members.
   He added that now there is more number of parent bodies and the implementation is happening as
   there is more member of implementing bodies. As per the instruction/guidelines the VECs are to
   meet once in six months and the Shiksha Bandhus are conducting the meetings. Moreover, older
   backlogs (2006-07) were more which were reflected in the reports. For part of the sanctioned
   classrooms the fund was not released fully and cost was escalated in these cases. More over the
   earlier design was having 400 sq.ft. plinth area and now the design has been changed and
   provision of partition is introduced. However the state is trying to complete the works within the
   approved cost. Backlog is also there in the provision of girls’ toilet. Purlia district has less available
   space which is not sufficient to go for construction of school buildings. Most of the approvals given
   during 2007-08 for PS were not taken up. As all the problems have now been sorted out, all the PS
   will be completed and for 2008-09 the progress will be good. He also mentioned that the state has



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promised certain targets in the special meeting arranged by MHRD and this will be adhered to and
whatever has been promised by the state has been circulated to the district. Different unit cost for
various geographical regions (DGHCS) is to be adopted during this year. Tender documents for
third party evaluation are ready and all formalities have been completed and during April, 2009
work will be started. He also mentioned that cyclonic storm normally hits Sunderban area and is
affected by tides and waves which need higher specification in civil construction work. There are 19
blocks with an average population of 1.50 lakh each. Shri. S.C. Girotra, Senior Consultant
mentioned that the unit cost will vary according to geographical conditions of each site and as per
state schedule of rates.
Subsequently the State Project Engineers/Civil Works Coordinators made presentations on various
aspects like availability of technical staff, imparting 5 days training to technical staff, third party
evaluation, school mapping, assets register, physical and financial progress, environmental
assessment in SSA school buildings etc.
i.   Shri. Ramana Murthy, Deputy Executive Engineer, SSA, Andhra Pradesh mentioned that
     96.53% cumulative completion has been achieved and with the works in progress the
     completion rate becomes 99.31%. For 2008-09 153 additional classrooms and repair works
     were alone approved. Out of the 633 works approved 107 are completed (16.9%) and 350 are
     in progress. The total achievement including in progress works out to 72%. Third party
     evaluation is carried out by two agencies namely Engineering Staff College (ESI) of India and
     SGS. The work was awarded in April, 2008. In the TPE, the consultants are to make at least
     three inspections to a site and the testing of construction materials are also to be done. Out of
     23 districts for the districts for 14 the asset register has been completed. School teachers
     were engaged for carrying out the environmental assessment and 1/3 of the mandals have
     been covered. Interim report has been submitted to MHRD. Final report will be submitted by
     end of February, 2009. Regarding the availability of technical staff he mentioned that out of 8
     sanctioned posts all the 8 are in position. At district level there are 92 sanctioned posts and 78
     are in position. Out of 368 sanctioned posts for block level 212 are in position. Technical staff
     is deputed from various departments. Apart from the above they have recruited site engineers
     from open market. School mapping work is in progress and by March, 2009 this will be
     completed. Required materials for the mapping work have been procured by SSA. Annual
     Work Plan and Budget for 2009-10 is in progress and will be submitted by 3rd week of
     February, 2009. Shri. D.K. Gautam enquired about the Andhra Pradesh Education
     Development Infrastructure Corporation and its role in SSA. Shri. Ramana Murthy mentioned
     that the corporation will take up the construction of schools, colleges and other school related


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       buildings/constructions in the state and will also carry out the functions in SSA in the
       implementation of civil works. He was advised that in this case capacity building is more
       important as they are not conversant with the implementation of SSA civil works.
ii.    Shri. Giasuddin Ahmed, State Project Engineer, SSA, Assam mentioned that most of the plain
       area in the state is flood prone and some of the districts in the state the implementation of civil
       works are affected by flood. The state has different terrain like plain, hill, and the state has
       different designs according to geographical conditions/locations. At state level they have
       sanctioned 7 posts of technical staff (one SPE & 6 PEs). Out of the above 7 are in position
       including one SPE. At district level there are 23 sanctioned posts of district project engineers
       and all the 23 are in position with 2 is in-charge position. At block level there are 144
       sanctioned posts of junior engineers and all the 144 are in position with one is in-charge
       position. Apart from the above there are 144 technical resource persons (TRP) with diploma
       in engineering. Depending on the work load they are deployed in the blocks. Regarding the
       cumulative progress he mentioned that out of 54,393 works approved so far 48,327 have
       been completed (89.65%) and 91.3% financial progress has been achieved. On the fresh
       works approved he mentioned that out of 40,583 additional classrooms approved 5513 are
       completed (51%), 5154 are in progress (48%). Out of 2799 toilets approved 2585 are
       completed 214 are remaining. 256 repair works which were approved all will be completed by
       February, 2009. Regarding school mapping field work completed and reports are under
       finalization. Asset register finalization is yet to be done. Environmental assessment of SSA
       school buildings started in December, 2008 and 1/3 of the districts work will be completed by
       March, 2009. 3 days training to technical staff already completed through 3 institutions
       training for masons, VECs have also been proposed to be carried out. Third party evaluation
       of civil works started and six agencies are working. The findings/short comings are discussed
       and remedial measures are taken up then and there. A survey has been done to identify the
       gaps in the provision of toilet and drinking water to schools. WATSAN Cell and PHED Assam
       is involved.
iii.   Sh. S.N. Pandey, Civil Works Manager, Bihar mentioned that targets approved are being re -
       appropriated and out 17466 sanctioned primary schools 3167 completed, 7417 are in
       progress. Out of 544 upper primary schools sanctioned 470 are completed and 58 are in
       progress. Out of 106803 additional classrooms approved so far 65989 are completed and
       38101 are in progress. 100% physical progress has been achieved in case of HM room and
       provision of electricity to schools. Out of 3 posts sanctioned at SPO level all the 3 are in
       position, out of 112 posts (37 executive engineer + 75 assistant engineer) at district level 40


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      posts (11 executive engineer + 29 AEs) are in position and out of 172 posts of JEs 88 are in
      position. EC has approved the proposal for making 2.5% of the estimated cost for supervision
      of works. There are 874 technical supervisors and they are paid out of the 2.5% estimated
      cost of work. He mentioned that all the vacant posts will be filled up by March, 2009. Training
      for EEs & AEs is in progress. For third party evaluation 3 tenders received and EC has
      cancelled them. NIT Muzafarpur has opted for testing of materials only. Fresh tenders are
      invited and by March, 2009 the work will be completed. For school mapping engineers at field
      are to be involved and by February, 2009 work will be completed. Assets register maintained
      at block/district level. Compilation is in progress and will be completed by March, 2009.
      Regarding the environmental assessment of SSA school buildings is carried out by the in
      house engineering set up and is in progress.
iv.   Subsequently a presentation was made by Dr. Bikramjit Bal Niyogi, Chief Engineering
      Advisor, SSA, West Bengal on the implementation of civil works. Copy of the presentation is
      given in Annexure – II (A) and II (B).
v.    A presentation was made by Shri. Shailender Sharma, Chief Consultant, MIS, TSG, Ed.CIL
      on the web portal developed by MHRD for monitoring of various activities implemented under
      SSA and explained in detail about the filling up of data at district level, its authorization,
      compilation at state, development of reports etc. for the civil works. Copy of the presentation
      is given in Annexure - III.
vi.   A presentation was made by Shri. Rajendra Shahade, Chief Engineer (SSA) with assistance
      of Shri. Adarsh Raut, Consultant and Shri. Nimesh Mishra from ADCC Infocad Private limited,
      Nagpur on the work carried out in Maharashtra for the preparation of school mapping. In his
      presentation on ‘Survey on school Infrastructure’ he explained in detail about the work done
      on the above and preparation reports out of the school data and how to get the information on
      various items in the school etc. The participants appreciated the efforts taken by the state and
      enquired about the time taken for data collection, method adopted, cost involved etc. On the
      query raised by the participants Shri. Shahade, Chief Engineer, SSA, Maharashtra mentioned
      that the data collection work was done by the field engineers and data for each school was
      validated by the HMs of the particular school and this work took 6 to 8 months time. Now the
      work has been completed for all the 35 districts of the state and about 60000 schools are
      involved in this project. The total cost of the project was 7.00 crore. He also mentioned that
      this will be used for future planning of SSA activities. Copy of the presentation is given in
      Annexure - IV.



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vii.   Shri. B.L. Sen, Assistant Engineer, SSA, Chattisgarh mentioned that out of 3 sanctioned posts
       at state level all the 2 are in position, out of 60 sanctioned posts (24 Executive Engineer+36
       AEs) at district level 44 posts are in position (24 EEs+20 AEs). There is no sanctioned post at
       block level. However out 716 RES engineers (146 SDO + 570 sub-engineers) at block level
       550 are in position (146 SDO+ 438 sub-engineers). 75% of school mapping field work is
       completed in 4 districts and mapping work is in progress. Assets register is complied at block
       level and further work is in progress. 80% work completed. 60% work completed for
       environmental assessment in 1/3 blocks of the state. On convergence he mentioned that
       installation of hand pump and its maintenance in schools is done by the state PHED and all
       efforts are made to strengthen convergence for the provision of toilet and drinking water to
       schools. He was informed that the information on the provision of toilet and drinking water to
       schools to MHRD. He promised to send the details by next week. Regarding the progress of
       work he mentioned that in BRC 100%, CRC 100% and PS 95% cumulative progress has
       been achieved and about 72% spent up to December, 2008. On the fresh works he
       mentioned that 47% of funds have been spent up to 31.12.2008 and the slow progress is
       mainly due to election code of conduct.
viii. Shri. Vivekanand S.G. Dessai, Junior Engineer, Goa mentioned that the state has 2 junior
       engineers and they look after the districts also. There is no technical staff at block level. Third
       party evaluation is in process. He mentioned that in the past Goa PWD was implementing the
       SSA civil works and now the VECs are implementing the works. He mentioned that about
       79% expenditure has been incurred so far. He was advised to contact the local engineering
       colleges for carrying out the TPE.
ix.    Sh. Vipin Shah, State Project Engineer, Gujarat SSA mentioned that out of 13 posts
       sanctioned at state level all the 13 are in position. Out of 29 posts sanctioned at district level
       all the 29 are in position and out of 231 posts (Technical Resource Persons) sanctioned at
       block level all the posts are in position. 5 days training completed in August and 2 days in
       December, 2008. Third party evaluation work has been started from July, 2008 and six
       agencies are involved in the work in 25 districts of the state. Testing of construction materials
       is also done by them. The field observations of the third party consultants are discussed in the
       weekly meetings held at districts and monthly meetings held in the state. In the district
       meetings block engineers participate and field observations are discussed. In the monthly
       meetings number of visits made by the consultants and the observations made in the field is
       discussed. Photographs taken in the field are displayed in the meetings for quality
       improvement. School mapping work is completed in government primary and upper primary


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      schools. Assets register is completed and maintained at school/block and district level.
      Regarding environmental assessment he mentioned that format prepared and a pilot study is
      to be carried out in February, 2009 to test check the format. Regarding the progress of
      cumulative works, he mentioned that out of works approved so far 94% works are completed
      100% works are completed and in progress. Regarding the fresh works he mentioned that out
      of 12357.12 lakhs a sum of Rs.6151.59 lakhs have been spent up to December, 2008. He
      was informed that the cumulative targets are to be reconciled with TSG. Regarding the
      proposal submitted for approval of additional classrooms for the newly included class VIII.
      Shri. S.C. Girotra, Chief Consultant mentioned that a notification should be issued before
      taking up the work. He also enquired that how the short comings noticed by the third party
      consultants are rectified and whether these are shared among other district engineers. Shri.
      K.A. Patel, SPE, mentioned that if the work is not as per specification, they (TP Consultant)
      inform the district engineers and is discussed in the district meetings where block engineers
      participate. He was informed to give a detailed note on the TPE including how the findings are
      shared with SSA officials/engineers and how the remedial measures taken etc. Shri. S.C.
      Girotra, Chief Consultant also informed Shri. Vipin Shah and Shri. Shade to give a note on the
      above with regard to his state for circulation to other states. The note given by Shri. Vipin
      Shah is given in Annexure – XVIII.
x.    Shri. Inder Jit Bishnoi, Executive Engineer, SSA Haryana mentioned that on fresh works
      approved about 45% financial progress has been achieved upto December, 2009. 1300
      additional classrooms which were approved during 2008-09 are yet to be taken up for
      implementation. He was informed that the progress on fresh work is slow and requested to
      speed up the pace of work. Out of 4 sanctioned posts at state level (2 Ex. Engineer + 2AEs)
      3 (2 Ex. Engineer + 1AE) are in position. Out of 48 JEs sanctioned posts for district level 31
      JEs are in position and at block level there is no technical staff. Tender for TPE for 2008-09
      invited and will be finalized by February, 2009. Shri. S.C. Girotra, Chief Consultant informed
      that no concrete action has been taken by the state for carrying out the TPE of civil works and
      the same is continued for the last few years. Regarding school mapping and environmental
      assessment of SSA school buildings, he mentioned that these are in progress. Regarding the
      convergence he mentioned that it is effective and little gap is alone left in the provision of toilet
      and drinking water to schools in the state.
xi.   Shri. Riyaz Ahmed, State Coordinator, Jammu & Kashmir mentioned that 90% staff is in
      position and out of 6 sanctioned posts (4 Ex. Engineer + 2 DM) 4 are (4 Ex. Engineer + 2
      DM) in position. Out of 22 sanctioned posts of assistant engineers 10 are in position.


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       Recruitment is in process and all posts will be filled up. At block level there are 119
       sanctioned posts of JEs and all are in position. 5 day training has been completed. Nothing
       has been done for third party evaluation. However NIT has agreed to carry out the evaluation
       for Srinagar district on pilot basis. School mapping work is yet to be started. Tenders
       received and financial bid is to be opened. Assets register work is maintained at block level. In
       the monthly meetings held with JEs the format supplied for environmental assessment of SSA
       school buildings and training also given to them as they will be carrying out the assessment.
       Shri. S.C. Girotra, Chief Consultant insisted that the time limit promised by the state in the
       special meeting held in November, 2008 for completion of various activities involved in the
       implementation of civil works including the progress of civil works should be strictly
       adhered to.
xii.   Shri. S.K. Sinha, Civil Works Manager, SSA, Jharkhand mentioned that 67% of the works
       approved so far has been completed and about 90% completion and in progress has been
       achieved with about 84% financial progress. On the fresh works approved for 2008-09 about
       68% financial progress has been achieved. Regarding the teachers recruitment out of 88690
       teachers approved 15402 are yet to be recruited. Out of 3 sanctioned posts (2 CWM +1 AE)
       all are in position. Out of 49 sanctioned posts of assistant engineers 33 are in position. Out of
       212 JEs posts sanctioned for block level 144 are in position. Training has been completed for
       3 days. Third Party Evaluation work has been started in September, 2008. 7 agencies have
       been engaged and 3 districts each are allotted. By March, 2009 the evaluation work will be
       completed. School mapping is being carried out simultaneously in 109 blocks. Environmental
       assessment of SSA buildings started during January, 2009. Shri. D.K. Gautam, Deputy
       Secretary, MHRD advised that the TPE report should be discussed within the state and any
       important issues emerging out of the evaluation should be shared/ discussed with MHRD.
       Shri. S.C. Girotra, Chief Consultant, mentioned that TPE is a continuous process and should
       be carried out through out the implementation period of civil works and 100% works approved
       in a particular year should be visited/inspected and guided for quality implementation. In the
       recently concluded JRM has mentioned about some of the good/best practices adopted in the
       state of Jharkhand and Gujarat and has included in its report and (i) provision of lightning
       arrestors (ii) provision of arrangement for safe disposal of sanitary napkins in girls toilet are
       related to Jharkhand. He requested the CWM to send a note on the above to MHRD so that
       these could be included in the minutes.
xiii. Shri. Jagdish Kumar, Executive Engineer, SSA Karnataka mentioned that there are 33
       districts in the state. 6 sanctioned posts at state level and only 5 are in position. Remaining 1


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     is left as the contract period was over. They were engaged through some consulting firm.
     Since the contract with the firm was over all were withdrawn from SSA. Out of 33 sanctioned
     posts at district level (including 2 newly created districts) 30 are in position. Since the
     engineers are leaving after the contract period is over and now the districts are engaging
     them on contract basis by inviting quotations. Out of 202 sanctioned posts for block level 158
     are in position. 2 day training of engineers is completed. For third party evalution 3 agencies
     have been selected and each one will handle one revenue division. The work was awarded
     during April, 2008.They carry out testing of materials at site, laboratory testing of concrete and
     materials and also advice the VECs in the construction activities and they submit monthly
     reports. The work order for 2009-10 is yet to be awarded. School mapping work is being
     carried out by 2 agencies. 44849 schools in 22 districts completed by the consultant and the
     hard copies sent for verification and resubmitted. Preparation of assets register has been
     started and is in progress. For the preparation of Environmental Assessment of SSA school
     buildings the district and block engineers are involved and about 800 schools completed and
     remaining will be completed by March, 2009. Regarding the progress of fresh works he
     mentioned that there was a delay in giving approval and in November, 2008 work started and
     out 7811 works 7711 are in progress. Out of 93706 works approved so far 81817(89%) are
     completed and about 77% expenditure has been incurred so far. Regarding the teacher
     recruitment he mentioned that 95% recruitment has been made and 1266 are still to be
     recruited. Approval is expected from the government for recruitment. He was informed that
     the target for toilet and drinking water is to be reconciled.
xiv. Shri. S. Balakrishnan, Programme Officer, Kerala mentioned that there are 2 sanctioned posts
     at state level and one post of civil works coordinator is in position and there is no technical
     staff at the state level. Out of 14 districts project engineers sanctioned, all are in position.
     Apart from the above 1100 LSG engineers are there and are supervising the implementation
     of SSA civil works at block level. Training provided to engineers. He was advised to ensure
     training to all engineers as the SSA civil works are different from other works and is
     implemented through VECs. No TPE has been done so far. School mapping is being carried
     out for Thiruvananthapuram district only on pilot basis. Data collection is proposed through
     teachers and the data collection is to be discussed with KSRSA. Assets register completed in
     schools and district level compilation is in progress. Environmental assessment of SSA school
     buildings was discussed with DPs and the format prepared circulated to schools and BRCs.
     He informed that 76% of cumulative expenditure and 72% of expenditure on fresh works have



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     been achieved. All the fresh works approved are in progress. He promised that all works will
     be completed by March, 2009.
xv. Shri. R.V. Shade, Chief Engineer, SSA, Maharashtra mentioned that 72% of the works
     approved so far have been completed and 86% financial progress has been achieved upto
     December 2008 on the above. Out of Rs.31076.37 lakhs approved for 2008-09 a sum of
     Rs.15094.61 lakhs (48.57%) have been spent upto December 2008. Regarding the technical
     staff he mentioned there are 13 sanctioned posts at state level 7 are in position. Out of 70
     sanctioned posts for the district 58 are in position. Out of 425 junior engineers post sanctioned
     for block (353) level 414 are in position. Three day training conducted. TPE is in progress.
     School mapping work completed. 5% of schools taken up for environmental assessment of
     SSA school buildings. Regarding the provision of toilet and drinking water he mentioned that
     there is backlog and this relates to mostly for urban areas and by March, 2009 all will be
     completed.
xvi. Shri. Emicky Marwein, Civil Works coordinator SSA, Meghalaya mentioned that at state level
     there is in no civil works coordinator to compile the information received from the districts. The
     state has one sanctioned post of civil works coordinator for state and 7 coordinators for
     districts. All are in position. RD engineers at block level are to be used for SSA civil works. He
     mentioned that about 75% progress has been achieved on the works approved so far and for
     fresh works releases are not made due to non submission of plan etc. prolonged rainy
     season, shortage of technical staff and delayed release of funds are some of the reasons for
     slow progress. Third Party Evaluation of civil works, preparation of school mapping and
     preparation of asset register has not been started so far. Shri. D.K. Gautam, DS, MHRD
     mentioned that even though fund is available progress has not been achieved. Shri. S.C.
     Girotra, Chief Consultant mentioned that progress reports are not received from the state
     regularly and even if the state is able to compile the information or if no information is
     received from the districts they should send a NIL report for that month/quarter.
xvii. Shri. Azaria Laltinkima, Project Coordinator, Mizoram mentioned that there is one sanctioned
     post of assistant engineer for state level and the same is in position. Out of 1 assistant
     engineer and 8 junior posts are sanctioned at for district level all are in position. At block level,
     there is no technical staff available. One day training has been conducted so far. Third party
     evaluation is going on and 8 works have been evaluated. 8-9 works was allotted during
     November, 2008 and are in progress. For carrying out school mapping CRCCs have been
     trained and they will be guided by the district engineers and this will be completed by March,
     2009. Assets register has been compiled at district level and maintained. Environmental


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     assessment of SSA school buildings not started. District engineers are requested to do the
     assessment and by March, 2009 this will be completed. Regarding progress of civil works, he
     mentioned that slow/less progress has been achieved on fresh works as spill over works are
     alone being concentrated. Moreover during October – December the election code of conduct
     was there and the state share was not released. 64% of physical progress and 64% of
     financial progress has been achieved on the cumulative works approved.
xviii. Shri. Kirupasindhu Padhi, Executive Engineer, SSA, Orissa mentioned that out of 7
     sanctioned posts (3 SPE+ 1 APE+ 3 TC) for state level all the 7 are in position. Out of 32
     sanctioned posts of technical consultants for district level 31 are in position. Out of 314
     technical consultant posts sanctioned for block level 304 are in position. School mapping is to
     be completed by March, 2009 and upto block level compiled. Asset register is being compiled
     and will be completed by March, 2009. Third party evaluation work started from 14.01.2009.
     NIT Rourkella is requested to carryout the work in 3 districts. Environmental assessment for
     SSA school buildings started and 1/3 of the schools will be completed by February, 2009.
     Regarding the progress of works he mentioned that on fresh works 36% financial and 28%
     physical progress has been achieved. On cumulative works 74% physical and 85% financial
     progress has been achieved so far. Shri. S.C. Girotra, Chief Consultant, TSG mentioned that
     the completion rate reported is below the expenditure rate which shows that the money is
     blocked elsewhere and this has to be looked into. Shri. S.C. Girotra, Chief Consultant
     mentioned that there are some differences in the target figures shown in the report and he
     requested the state to reconcile them with TSG.
xix. Shri. Gurpreet Singh, Assistant Manager, SSA Punjab mentioned that there are 3 sanctioned
     posts at state level (1 Ex. Engineer + 1Deputy Manager+ 1Asst Manager) and 2 are in
     position (1AM+1DM) and at present there is no technical staff at state level. Out of 44 (20
     sub-divisional engineers+24 district resource persons) posts sanctioned at district level 43 are
     in position (18 sub-divisional engineers+24 district resource persons). Out of 216 sanctioned
     posts of block resource persons all 216 are in position. The state has no technical staff at
     state and block level. No training is conducted so far. Third party evaluation tenders were
     called and is in process. For school mapping tenders invited and House Hold Survey is in
     process. Assets register completed at school level and compiled at district level and will be
     completed by January, 2009. Environmental assessment of SSA school buildings is yet to be
     started. Shri S.C. Girotra mentioned that the works relating to TPE, school mapping etc. have
     been delayed for a long time Shri. Singh replied that non availability of technical staff was the
     main reason for the slow progress of activities such as school mapping etc. Regarding the


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     cumulative progress he mentioned that out of 126375 works approved so far 93464 works are
     completed (74%) and about 98% financial progress has been achieved so far and 97%
     financial progress on the fresh works approved. He also mentioned that the unit cost of toilet
     adopted is Rs. 35000/- and the target figures are to be reconciled. Shri. D.K. Gautam, DS,
     MHRD mentioned that the progress of primary school is low and enquired about the reasons
     for slow progress. Shri. Singh replied that the progress of PS for fresh approval is more but in
     case of cumulative the progress is slow as this relates to the earlier approvals. Some of the
     districts like Hosiarpur, Jalandhar were not taking up the PS related work as the unit cost was
     less and in a few cases the land was not available. Shri. D.K. Gautam, DS, MHRD requested
     the state to take some special effort to cover the gap in toilets/ separate girls toilet.
xx. Shri. Rao, Chief Engineer, SSA, Rajasthan mentioned that there are 32 districts in the state
     and 3 posts (1 chief engineer and 2 assistant engineers) sanctioned at state level and all are
     in position. Out of 66 (33 assistant engineer+33 junior engineer) posts sanctioned for district
     level 61 (29 assistant engineer+ 32 junior engineer) are in position. Out of 244 junior engineer
     posts sanctioned for block level 233 are in position. All the vacant posts will be filled up by
     March, 2009. For all the existing staff 5 days training has been conducted including
     maintenance of accounts. School mapping work for 5 districts completed and in 3 districts
     work started. Assets register has been completed for school and district level and is
     maintained by DPO. Third party evalution conducted during last year was on 5-7% sample
     basis and now for this year it is proposed have 100% check and the tender work is in
     progress. The work is delayed due to election code of conduct. For Environmental
     Assessment of SSA school buildings the formats prepared and sent to districts and by 31 st
     March, 2009 the work will be completed. Regarding the progress of fresh works approved, he
     mentioned that due to election code of conduct the progress was slow and upto December,
     2008 87% works are completed and in progress and Rs.157.00 crore (67%) financial progress
     has been achieved. The slow progress is due to state elections and late release of funds.
     Regarding the cumulative progress he mentioned that 93% completion and 101% completion
     + in progress and 93% financial progress has been achieved so far. He also mentioned that
     all works will be completed by March, 2009 and no spill over will be there. The state has
     proposed to provide single toilet to all the schools in the state and 5379 schools are yet to be
     provided with single toilets. TSC is not having funds for the coverage of these schools hence
     they are not approving these schools. Shri. D.K. Gautam, DS, MHRD while appreciating the
     efforts taken by the state for the provision of facilities to schools he mentioned the state has
     achieved good progress so far and it has to decide what to do in SSA in the coming years. He


                                                 12
     requested the state to take immediate action to cover the schools not having toilets, schools
     having single toilet and schools not having drinking water facilities.
xxi. Ms. Tshering Yangzom Katuk, Civil Coordinator, SSA, Sikkim mentioned that there is an
     engineering cell in the state SSA. Shri. S.C. Girotra informed her that the state is not regular
     in sending the progress report and this creates lot of problem. Earlier the state was not
     regular in attending the meetings also. She replied that she has given the report on the
     meeting day and in future they will be regular in attending the review meetings and in the
     submission of progress reports. TPE for new works and school mapping work not started and
     this will be started soon. She was also informed that on the cumulative works approved only
     19% completion rate and 35% financial progress has alone been achieved and both are not
     commensurate with each other and either physical or financial progress has been achieved
     on the fresh works approved. This needs to be looked into.
xxii. Smt. Centhamil Selvi, Joint Director, SSA, Tamil Nadu mentioned that there are 4 sanctioned
     posts at state level and all the 2 are in position. Out of 30 Assistant Executive Engineer posts
     sanctioned at district level all the 30 are in position. Out of 206 posts sanctioned at block level
     all the 206 are in position. No training conducted so far. School mapping work completed for
     23 districts and work is in progress in 7 districts. Third party evaluation of civil works has not
     been started so far. She mentioned that the agencies are demanding 2% of the cost of
     construction for carrying out TPE. She was informed that TPE is a must for quality
     improvement of civil works and 2% can be included as part of the estimate or management
     cost/ REMs and because of this there will not be any reduction in targets. Assets register is
     maintained in school, block, and district and at state level. Regarding the physical and
     financial progress she mentioned that 96% of financial progress has been achieved so far and
     the progress is good. She was informed that the UPS targets are to be reconciled. She was
     requested to send the year wise sanction for verification of targets.
xxiii. Shri. Parimal Das, Civil Works Coordinator, SSA Tripura mentioned that out of 5 sanctioned
     posts for state level 2 are in position. Out of 8 posts sanctioned at district level all the 8 are in
     position and out of 18 sanctioned posts for 17 educational blocks block level 13 are in
     position. 5 days training for engineers was conducted during June, 2008. For TPE selection of
     agency has been made. Within March, 2009 the work will be started. School mapping work is
     partly done by a consultant and the balance work is to be completed. He also mentioned that
     environmental assessment of SSA school buildings have been started recently. Regarding the
     teacher recruitment he mentioned that all the 1106 teachers post approved for 2008-09 have
     been recruited. He mentioned that all the girls toilet approved will be completed by March,


                                                13
     2009. 175 primary school buildings have not been started. Out of 785 works approved for
     2008-09 about 600 works are in progress.
xxiv. Dr. Mukul Kumar Sati, Senior Expert, SSA, Uttarakhand mentioned that there is no technical
     person available at state level and technical posts are available at district and block level. Out
     of 13 posts sanctioned for district level no post is filled up and 95 posts of junior engineer
     posts sanctioned for block level all are in position. Block level posts are outsourced and are
     on contract basis. CBRI has designed the training programme. For carrying out third party
     evaluation MOU signed and work is to be started soon. Four visits are to be made and one is
     compulsory. Assets register has been completed compiled and maintained at district level.
     Environmental assessment for SSA school buildings has been completed at block level
     district/ state level is yet to be done. Regarding the progress of works he mentioned that 84%
     works are completed and 16% are in progress. 86% financial progress has been achieved so
     far. 85% teacher recruitment has been made.
xxv. Shri. Dinesh Kumar Singh, MIS coordinator SSA, Andaman & Nicobar Islands made two
     presentations on ‘Progress of SSA civil works and teacher recruitment in SSA’ given in
     Annexure – V(A) and V(B). He mentioned that out of 293 works sanctioned 80 (27.30%) are
     completed and 77 are in progress. Completed and in progress achievement is (54%). Out of
     1524.40 lakhs sanctioned so far Rs 1228.50 lakhs (81%) have been spent. No fresh works
     were sanctioned for 2008-09. He mentioned that since APWD is implementing the civil works
     they have not taken up the TPE of civil works. He was advised to take up TPE. After detailed
     discussion he promised to involve the Govt. Polytechnic in TPE. He also mentioned that
     school mapping and environmental assessment of SSA school buildings has not taken up so
     far. Assets register is maintained at UT level. He promised to complete the school mapping
     work on priority and the environmental assessment work will be started by March, 2009.
     Regarding teacher recruitment he mentioned that out of 67 teacher posts sanctioned so far 57
     have been recruited.
xxvi. Shri. L. S. Narayanan, Civil Works Coordinator, SSA, Delhi mentioned that since DSIDC is
     implementing SSA civil works and no technical staff deployed in SSA Delhi. There are two
     civil works coordinators in SSA civil works. NSIDC is doing third party evaluation and the final
     report is yet to be made available. For school mapping GIS done extensively and 3 districts
     covered out of 9. Infrastructure Land and Finance Services (IL&FS) is doing the work. Work in
     other 6 districts is in progress. Assets register is completed and maintained in schools.
     Regarding the progress of civil works he mentioned that fresh works (2008-09) 4 school
     buildings and 175 ACRs are in progress. Out of 1075 lakhs a sum of Rs.440 lakhs have been


                                               14
           incurred upto the third quarter. Out of 9 BRCs approved so far 3 completed and 6 is in
           progress out of 10 primary schools approved 4 completed and 6 is in progress, out of 1238
           additional classrooms 1063 completed and 175 is in progress. All the drinking water targets
           are completed and out of 610 toilet targets 450 completed and 20 are in progress. Out of
           5122.40 lakhs approved a sum of Rs.4171.78 lakhs (81.44%) has been spent upto January,
           2009. Out of 36 teachers approved 20 have been recruited and 16 are balance. These have
           been advertised and by February, 2009 the vacancies will be filled up.
    xxvii. Shri. Mohinder Pal Singh, Sub Divisional Engineer, SSA, Chandigarh mentioned that all the
           three posts (1 chief engineer, 2 superintending engineers) sanctioned for state level is in
           position. Out of 4 executive engineers sanctioned for district level all are in position. Out of 12
           posts (8 assistant engineers and 12 junior engineers) sanctioned for block/field level all are in
           position. He has informed that all engineers working are to be trained. School mapping work
           done. Third party evaluation is under consideration. It is proposed to utilize the services of
           EIL, CPWD, Punjab Engineering College, CRRID etc. 40% of assets register work is
           completed. Regarding the cumulative progress he mentioned that out of 14 primary schools
           approved so far 7 are completed, 3 are in progress and the remaining 4 tenders are to be
           invited.
7. Details furnished by the participants on availability of technical personnel, third party evaluation,
    preparation of school mapping, maintenance of assets register and environmental assessment are
    compiled and is given in Annexure - VI, VII, VIII, IX & X.
8. Teacher’s Recruitment
          The detail of recruitment of teachers made under SSA which was furnished by the participants
is given in Annexure - XI.
9. Progress of KGBV schools
          The progress indicated by the participants under KGBV is given in Annexure – XII.
10. General Issues
          There were no general issues discussed in the meeting as the participants did not raise any
issues.
11. Physical and Financial Progress of SSA (Civil Works)
          The details of progress reported by the States/UTs were compiled and the progress was
reviewed with the participants. Updated Monthly Report and Quarterly Progress Reports are given in
Annexure - XIII and XIV.




                                                      15
             Monthly Progress Report on Civil Works for the third quarter ending 31.12.2008 for works
                                                    approved during the year 2008-09 under SSA
                                                                             Allocation                                                    Physical Progress
Sl. No.                State/UT          Status upto
                                                            Allocation         Expenditure          %age        Target          IP        Comp.        % IP         % Comp.   % C & IP

  1          Andhra Pradesh              31.12.2008           837.72              279.50            33.36         153           60          15         39.22         9.80      49.02

  2          Arunachal Pradesh           30.09.2008           6240.20               0.00            0.00         1069           0            0         0.00          0.00       0.00

  3          Assam                       31.12.2008          26663.00            20124.10           75.48       13557          5368        8098        39.60         59.73     99.33

  4          Bihar                       31.12.2008          59469.97            24268.75           40.81       19388          8703        1237        44.89         6.38      51.27

  5          Chhattisgarh                31.12.2008          29395.12            13798.90           46.94       11984         10334         544        86.23         4.54      90.77

  6          Goa                         31.12.2008            94.00               53.00            56.38         56            47           0         83.93         0.00      83.93

  7          Gujarat                     31.12.2008          12357.12             6151.59           49.78        2552          1967         438        77.08         17.16     94.24

  8          Haryana                     31.12.2008          10331.48             4517.02           43.72        5277          3091         91         58.57         1.72      60.30

  9          Himachal Pradesh            31.12.2008           2565.93             711.56            27.73        2902          1553          0         53.51         0.00      53.51

  10         Jammu & Kashmir             31.12.2008          14367.99             2893.33           20.14        2392          1034          0         43.23         0.00      43.23

  11         Jharkhand                   31.12.2008          56524.60            38585.93           68.26       10516          6682          6         63.54         0.06      63.60

  12         Karnataka                   31.12.2008          30239.44            50487.13          166.96       10432          7544          0         72.32         0.00      72.32

  13         Kerala                      31.12.2008           2362.16             1705.50           72.20        2361           75         2284        3.18          96.74     99.92

  14         Madhya Pradesh              31.12.2008          57877.47            25212.26           43.56       20931         17975          0         85.88         0.00      85.88

  15         Maharashtra                 31.12.2008          31076.37            15094.61           48.57        4469          3935         361        88.05         8.08      96.13

  16         Manipur                     31.12.2008            0.00                 0.00            0.00           0           576           0         0.00          0.00       0.00

  17         Meghalaya                   30.06.2008           5726.46               0.00            0.00         1588          1588          0        100.00         0.00      100.00

  18         Mizoram                     31.12.2008           2145.40             303.50            14.15        1184           2           11         0.17          0.93       1.10

  19         Nagaland                    30.09.2008           1797.80               0.00            0.00         1122           0            0         0.00          0.00       0.00

  20         Orissa                      30.09.2008          31820.91            11439.03           35.95        8800          529         1960        6.01          22.27     28.28

  21         Punjab                      31.12.2008           6056.10             5890.92           97.27        2279          1439         940        63.14         41.25     104.39

  22         Rajasthan                   31.12.2008          23320.19            15704.59           67.34        9473          6806        1700        71.85         17.95     89.79

  23         Sikkim                      30.09.2008            24.79                0.00            0.00           1            0            0         0.00          0.00       0.00

  24         Tamil Nadu                  31.12.2008          17827.05            14481.72           81.23        3413          6563         78        192.29         2.29      194.58

  25         Tripura                     31.12.2008           2386.74             1462.71           61.28         785          603           0         76.82         0.00      76.82

  26         Uttar Pradesh               31.12.2008          74094.56            69023.28           93.16       26265         13873       12056        52.82         45.90     98.72

  27         Uttarakhand                 31.12.2008           6579.82             3016.97           45.85        2889          1345         21         46.56         0.73      47.28

  28         West Bengal                 31.12.2008          36845.25            16137.79           43.80       14579          7930         16         54.39         0.11      54.50

  29         A & N Islands               31.12.2008           489.40              357.50            73.05          0            0            0         0.00          0.00       0.00

  30         Chandigarh                  31.12.2008            0.00                 0.00            0.00           0            0            0         0.00          0.00       0.00

  31         Dadra & Nagar Haveli        30.06.2007           127.98                0.00            0.00          99            0            0         0.00          0.00       0.00

  32         Daman & Diu                 30.06.2007            19.91                0.00            0.00           0            0            0         0.00          0.00       0.00

  33         Delhi                       31.12.2008           1075.00             440.00            40.93         179          179           0        100.00         0.00      100.00

  34         Lakshadweep                 30.06.2007            81.12                0.00            0.00          10            0            0         0.00          0.00       0.00

  35         Pondicherry                 31.12.2008           435.30               26.40            6.06          117           51          10         43.59         8.55      52.14

             TOTAL SSA                                      551256.35            342167.58          62.07       180822       109852       29866        60.75         16.52     77.27
       Source: (i) Targets have been taken from PAB Minutes 2008-09
                   (ii) Physical target of classroom & school building of 2006-07 & 2007-08 of Bihar are for monitoring purpose only
                   (iii) Progress report received from 27 States/UTs.
                   (iv) Expenditure during the year is Rs.342167.58 lakhs against the allocation of Rs. 551256.35 lakhs. Expenditure during the year is 62%.
                   (v) The State of Arunachal Pradesh, Meghlaya, Nagaland, Sikkim, Dadar Nagger Haveli, Daman Diu, and Lakhsadweep have not started civil works
                   (vi) The State of AP, Bihar, Haryana, HP, JK, Madhya Pradesh, Maharashtra, Mizoram, Orissa, Uttrakhand and West Bengal are not performing well




                                                                                           16
        Cumulative Progress Report on Civil Works for the third quarter ending 31.12.2008 under SSA
                                                       (Cumulative from 2001-02 to 31-12-2008)
                                                               Financial Progress
                                                                                                                    Total works
Sl.                                                                                              Total works        completed        Total works      %age of works        %age of
              State/UT          Status upto
No.                                                Allocation        Expenditure      %age       sanctioned           and in         completed         comp + IP          works comp
                                                                                                                     progress

1     Andhra Pradesh            31.12.2008         120513.43          112851.73       93.64         60165              59340            57394              98.63             95.39

2     Arunachal Pradesh         31.09.2008          18201.56           12217.31       67.12          7001              6066              5885              86.64             84.06

3     Assam                     31.12.2008         96414.216          88027.266       91.30         53845              53752            48271              99.83             89.65

4     Bihar                     31.12.2008         342718.95          245250.55       71.56        165171             155071            108044             93.89             65.41

5     Chhattisgarh              31.12.2008         117076.74           84548.06       72.22         53690              49624            34902              92.43             65.01

6     Goa                       31.12.2008           1280.48           1007.78        78.70          1292              1199               597              92.80             46.21

7     Gujarat                   31.12.2008          65614.05           57066.03       86.97         34396              34602            32203             100.60             93.62

8     Haryana                   31.12.2008          46490.46           35854.68       77.12         33846              30554            25679              90.27             75.87

9     Himachal Pradesh          31.12.2008          18628.18           15624.52       83.88         19613              18033            14525              91.94             74.06

10    Jammu & Kashmir           31.12.2008          55500.47           27185.57       48.98         19277              13360            10385              69.31             53.87

11    Jharkhand                 31.12.2008         190423.18          158326.81       83.14         71054              66410            47871              93.46             67.37

12    Karnataka                 31.12.2008         133747.69          151300.11      113.12         92792              89889            78180              96.87             84.25

13    Kerala                    31.12.2008          20891.69           15899.19       76.10         28339              28447            27764             100.38             97.97

14    Madhya Pradesh            31.12.2008         274371.44          227176.15       82.80        152491             149423            109696             97.99             71.94

15    Maharashtra               31.12.2008         150101.16          128930.52       85.90         74871              72661            60605              97.05             80.95

16    Manipur                   31.12.2008           4548.79           4000.79        87.95          3506              2761              2194              78.75             62.58

17    Meghalaya                 30.06.2008          15036.21           6248.20        41.55          9104              9551              5807             104.91             63.79

18    Mizoram                   31.12.2008           8254.70           5252.29        63.63          8092              7187              7157              88.82             88.45

19    Nagaland                  30.09.2008           8386.67           6990.55        83.35          7659              7920              5460             103.41             71.29

20    Orissa                    31.12.2008         144492.39          121584.50       84.15         66958              56705            44377              84.69             66.28

21    Punjab                    31.12.2008          40585.66           40063.46       98.71         54274              64355            53902             118.57             99.31

22    Rajasthan                 31.12.2008         167628.14          156702.02       93.48        112474             113690            104551            101.08             92.96

23    Sikkim                    31.12.2008           1709.87            591.56        34.60          1851               437               354              23.61             19.12

24    Tamil Nadu                30.12.2008         101064.60           97239.65       96.22         62145              64861            56171             104.37             90.39

25    Tripura                   31.12.2008          14347.33           11466.90       79.92          6794              6603              5907              97.19             86.94

26    Uttar Pradesh             31.12.2008         473957.44          471885.25       99.56        291687             290580            275052             99.62             94.30

27    Uttarakhand               31.12.2008          37935.74           32671.67       86.12         23533              20728            17981              88.08             76.41

28    West Bengal               31.12.2008         245204.66          195449.78       79.71        156175             138286            100714             88.55             64.49

29    A & N Islands             31.12.2008           1524.40           1228.50        80.59          293                157               80               53.58             27.30

30    Chandigarh                31.12.2008           1596.40            789.59        49.46          130                97                60               74.62             46.15
      Dadra & Nagar
31                              30.06.2007           933.02             404.12        43.31          786                345               114              43.89             14.50
      Haveli
32    Daman & Diu               30.06.2008           376.56              60.00        15.93          125                94                46               75.20             36.80

33    Delhi                     31.12.2008           5122.40           4171.78        81.44          1935              1935              1588             100.00             82.07

34    Lakshadweep               31.03.2006           310.92              0.00          0.00           78                 0                 0               0.00                  0.00

35    Pondicherry               31.12.2008           1296.61             35.60         2.75          1047              1127               992             107.64             94.75

      TOTAL SSA                                    2926286.21         2518102.48      86.05        1676489           1615850           1344508             96.38             80.20
      Source:- (i) Civil works progress reported on 14th review meeting in Kolkata on 5-6th Feb. 2009
               (ii) The State of Arunachal Pradesh, Meghalaya, Nagaland, D&N, Daman Diu and Lakshadweep did not submit the report.
               (iii) The overall completion rate of components is 80.20% and the major States who are not performing are Bihar 65%,Chattisgarh 65%, J&K 54%, Jharkhand 67%, MP
                     72%, Nagaland 71%, Orissa 66 and WB 64%
               (iv) The expenditure during the year is Rs.408557.29 lakhs. Which is 56% of the budget 2008-09. (Rs.732170.22 lakhs). The expenditure upto 1st quarter was
                     Rs.40310.80 lakhs only & upto 2nd quarter was Rs.218678.65 lakhs only.




                                                                                       17
       Comments on the progress of the year 2008-09 (MPR) and since inception (QPR)
(A)    Monthly Progress Report (AWP&B 2008-09 for fresh works only upto third quarter)
       (i)      States of Arunachal Pradesh, Manipur, Meghalaya, Nagaland, Sikkim, Orissa,
                Chandigarh, Daman & Diu, Dadar & Nagar Havelli and Lakshawdeep have not
                reported financial expenditure.
       (ii)     States of Arunachal Pradesh, Manipur, Nagaland, Sikkim, Andaman & Nicobar Islands,
                Chandigarh, Daman & Diu, Dadar & Nagar Havelli and Lakhswadeep have not
                reported physical progress.
(I)    Financial achievement (completed and in progress)
       (i)      Less than 25%        Arunachal Pradesh, Jammu & Kashmir, Manipur, Meghalaya,
                                     Mizoram, Nagaland, Sikkim, Chandigarh, Daman & Diu, Dadar &
                                     Nagar Havelli, Lakhswadeep and Pondicherry
       (ii)     25-50%               Andhra Pradesh, Bihar, Chhattisgarh, Gujarat, Haryana, Himachal
                                     Pradesh, Madhya Pradesh, Maharashtra, Orissa, Uttarakhand,
                                     West Bengal and Delhi
       (iii)    50-75%               Assam, Goa, Jharkhand, Kerala, Rajasthan, Tripura and
                                     Andaman & Nicobar Islands
       (iv)     >75%                 Karnataka, Punjab, Tamil Nadu and Uttar Pradesh
       (v)      Average financial achievement up to 31.12.2008 is 62.07%
(II)   Physical achievement
       (i)      Less than 25%        Arunachal Pradesh, Manipur, Mizoram, Nagaland, Sikkim,
                                     Andaman & Nicobar Islands, Chandigarh, Dadar & Nagar Havelli,
                                     Daman & Diu and Lakhswadeep
       (ii)     25-50%               Andhra Pradesh, Jammu & Kashmir and Orissa
       (iii)    50-75%               Bihar, Haryana, Himachal Pradesh, Jharkhand, Karnataka,
                                     Rajasthan, West Bengal and Pondicherry
       (iv)     >75%                 Assam, Chhattisgarh, Goa, Gujarat, Kerala, Madhya Pradesh,
                                     Maharashtra, Meghalaya, Punjab, Rajasthan, Tamil Nadu Tripura,
                                     Uttar Pradesh and Delhi
       (v)      The States of Arunachal Pradesh, Manipur, Mizoram, Nagaland, Sikkim, and UTs of
                Andaman & Nicobar Islands, Chandigarh, Dadar & Nagar Havelli, Daman & Diu and
                Lakhswadeep have either started the work or not reported the physical progress.
       (vi)     Meghalaya has reported zero expenditure with 100% physical progress.
       (viii)   AWP&B 2008-09’s average physical achievement upto 31-12-2008 is 77.27%


                                                  18
(B) Third Quarter Progress Report (Cumulative) since inception upto 31-12-2008
(I) Physical achievement (completed and in progress)
        (i)     Less than 25%         Sikkim, Dadra & Nagar Havelli and Lakshwadeep
        (ii)    25- 50%               Goa, A&N Islands, Chandigarh and Daman & Diu
        (iii)   50 - 75%              Bihar, Chhattisgarh, Himachal Pradesh, Jammu & Kashmir,
                                      Jharkhand, Madhya Pradesh, Manipur, Meghalaya, Nagaland,
                                      Orissa and West Bengal
        (iv)    > 75%                 Andhra Pradesh, Arunachal Pradesh, Assam, Gujarat, Haryana,
                                      Karnataka, Kerala, Maharashtra, Mizoram, Punjab, Rajasthan,
                                      Tamil Nadu, Tripura, Uttarakhand, Uttar Pradesh, Delhi and
                                      Pondicherry
        (v)     Average cumulative physical achievement up to 31.12.08 is 80.20%
(II) Financial achievement
        (i)     Less than 25%         Daman & Diu, Lakshwadeep and Pondicherry
        (ii)    25- 50%               Jammu & Kashmir, Meghalaya, Sikkim, Chandigarh, and D & N
                                      Haveli
        (iii)   50 - 75%              Arunachal Pradesh, Bihar, Chhattisgarh and Mizoram
        (iv)    > 75%                 Andhra Pradesh, Assam, Goa, Gujarat, Haryana, Himachal
                                      Pradesh, Jharkhand, Karnataka, Kerala, Madhya Pradesh,
                                      Maharashtra, Manipur, Nagaland, Orissa, Punjab, Rajasthan,
                                      Tamil Nadu, Tripura, Uttar Pradesh, Uttarakhand, West Bengal,
                                      Andaman & Nicobar Islands and Delhi
        (v)     UT of Pondicherry has reported a financial expenditure of 2.75% with a physical progress
                 of 94.75% both are not commensurating with each other.
        (vi)    Cumulative average financial achievement up to 31.12.2008 is 86.05%
12. Progress of Civil Works and Teacher Recruitment in Minority Concentrated Districts
        The progress reporting of schools, school building, KGBV, teachers sanctioned during 2008-09
for the minority concentrated districts was discussed in detail and the information furnished by the
States/UTs is compiled and given in Annexure – XV
13. Field Visits
        On 6th February, 2009 forenoon the participants of the review meeting divided in three groups
and went for field visits to make environmental assessment for the schools. A check list was given to
the participants. Copy given in Annexure – XVI.


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        They visited some of the school in Kolkatta rural areas. After the field visit the participants
assembled again and the group leaders of each group made presentation about their findings and
made suggestions group assessment report is given in Annexure – XVII.
        Shri. S.N. Pandey, Civil Manager, SSA, Bihar requested SPD, WB Kolkatta that certain
construction defects were noticed in some of the schools during the field visit and are provision of
storing of fire wood near the kitchen, beams over window, provision of doors flush with wall on both
sides of the room and suggested that at least 9 inches should be left from the end of the wall.
        Shri. S. C. Girotra, Chief Consultant pointed out that quality of construction needs to be
improved and in a school he visited the main gate was locked and suggested that the gate should left
open and in case of emergencies all should be able to use the gate. He also suggested that the
blackboard should be in built and should be big enough and visible to all. Shri. P.K. Mishra, SPD, WB
thanked all the participants for making good suggestions for improving the quality of construction in
SSA buildings and promised to include/rectify them in future.
14. Reconciliation of Financial Allocation and Targets
        Shri S.C.Girotra mentioned that the cumulative quarterly progress report indicating state targets
and targets as compiled by TSG from PAB approvals revealed that there is a difference in physical
targets and financial allocations which needs to be reconciled by states. States/UTs which were
informed to reconcile the target should do it on priority.
        Shri. D.K.Gautam, Deputy Secretary, MHRD mentioned that the VEC is not having the
authority to operate the bank account and the funds are released to schools in one installment and
engineering plan was not there. He mentioned that the community participation was good.
        Subsequently, Shri. S.C.Girotra, Chief Consultant reviewed the progress of SSA civil works
pertaining to the states for those progresses were reviewed by Joint Secretary-I, MHRD during
November, 2008. SPD, WB mentioned that 3300 PS needs to be upgraded and out this 40% can only
be upgraded. Out of 117992 ACRs 76342 are completed and out of 2007-08 approvals 80% will be
completed by March, 2009 and remaining by June, 2009.               Shri. S.C.Girotra, Chief Consultant
mentioned that the construction should be as per plan, design and drawings. The state officials
mentioned that about 60 days are required for construction and they will be able to maintain the target
given by them during November. Shri. S.N. Pande mentioned that 6898 Ps is yet to be started and re
appropriation proposal has been submitted to MHRD. Out of 470 UPS 482 started. About 41000 ACRs
is to be completed and most of them will be covered by this year and the remaining will be completed
by April, 2009. Shri. Riyas Ahemed, SSA, J&K mentioned that out of 8031 PS approved 4073 are
completed, 1264 are in progress. 3000 not started. By the end of June, 2009 all works will be
completed.


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        Shri. S.C.Girotra , Chief Consultant mentioned that the National Evaluation of SSA civil works
is to be undertaken shortly in 12 states and certain details regarding the grouping of districts based on
geographical, construction materials and to divide the state in 4 zones were requested from the states
and the state may send the details early. Dates promised by the states are as follows:

     Rajasthan                                    9th February, 2009

     Jharkhand                                    20th February, 2009

     Karnataka                                    9th February, 2009

     Haryana                                      16th February, 2009

     Kerala                                       11th February, 2009


        In the concluding remarks, Shri. D.K. Gautam, Deputy Secretary, MHRD thanked
Shri. R.K. Mishra, SPD, West Bengal for making excellent arrangements for the review meeting of state
project engineers/civil works coordinators and field visits for the participants and he was happy to
participate in the review meeting and field visits. The workshop gave an opportunity to the participants
for exchanging the thoughts/ ideas and best practices. Field visits gave very good opportunity for
understanding and learning the environmental assessment for SSA school buildings and will enable the
participants in carrying out the assessment for the schools in their state.
        The meeting ended with vote of thanks to the chair.




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