Website Checklist - Step by Step

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This document provides a step-by-step guide for creating a website. Every small
business must create a website in order to increase exposure and visibility on the web.
Choosing a domain name, selecting a web host, and designing a website all contain
several steps that should not be overlooked. This document is ideal for individuals or
small businesses that want to create a website and want to learn more information
about the required steps.

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A domain name is a two-part website address. The first part contains the description or name
of your website. The second part is what follows the description or name; such as .com, .net, or
        Choose a domain name that is appropriate for your intended purpose and use
        Keep your domain name brief and simple
        Include a key word relevant to the website content for the best online positioning
        Check to see if your domain name is available by using a simple online search
        Once you have confirmed that your domain name is available, register your domain name with a
         domain name registrar


A web host provides you with access to the World Wide Web so that your website can be seen
on the internet.

     Research the various types of hosting and choose the one that meets your needs best
     Choose a web hosting provider based on your hosting type preference

Criteria for selecting a web host should be based on:
        The amount of space you need - # of pages, volume of uploaded files, pictures, etc.
        Bandwidth - The amount of traffic that your site can accommodate
        Technical Support - Availability and competency
        Reliability - Minimal down time
        Price
        Plan options

Decide if you want to build your website from scratch, use a website designer/template provided by
your web host, or hire a web designer.

     Determine the desired look and layout most appropriate for your intended use
     Research similar websites or website templates to give you design and appearance ideas
     Create the content

Once you have completed the final design of your new website, you will be ready to publish your
website; so that it becomes available publicly and can be accessed on the internet. This is a simple an
easy step made available to you by your web hosting provider.

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buttons” into your web browser to see what’s

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Component #4: Functionality of Site

Before you can begin the process of designing your site, which is for most of us the fun part, you
need to figure out what you need your site to do for you and for the users of and visitors to your
site. In order to make this step a little easier for you, we have included the following worksheet.
This worksheet will help you to consider all of the functionality that will be needed to make your
site effective for its intended purpose.

       Worksheet to Determine Functionality Considerations:

Yes/No Function                                          Comments / Notes
       Can my users easily search the site?
       Can my users contact me via the site?
       Can users to sign up for e-mail alerts?
       Are my shopping cart and check-out
       functions easy to use?
       Can my users track their orders?
       Can my users obtain data from a database
       or list.
       Include links to other sites.
       Use custom or proprietary software.
       Include downloadable brochures or .pdf
       Allow photo enlargement / zoom.
       Include audio and/or video streaming.
       English to [language] translation.
       Other function:
       Other function:
       Other function:

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       Resources for Determining Functionality:

© Copyright 2010 Docstoc Inc.                                                  11
Component #5: Performance Requirements

Definition of Performance Requirements:
       A website’s performance requirements can be grouped into the following four categories:

           1. Business Requirements:
                   a. How the site creates and sells product/service information.

                   b. How the site sells the products, from the first viewing pane through

                   c. How the supplies or materials are ordered from suppliers.

                   d. How customer service issues and questions are addressed.

                   e. The way the site looks and feels.

                   f. The guidelines for the site’s usability.

                   g. How the site maintains security and stays compliant with regulatory

           2. Content Requirements:

                   a. Purpose of the content and how it relates to other content.

                   b. Does it already exist somewhere else on the web, and if so, who owns it
                      and maintains it?

                   c. Who the audience is for the specific content.

                   d. How often the content is updated.

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                   e. Whether the content can remain static, or if it requires regular updates,
                      and, if so, how often it should be updated.

                   f. Does the content appear in more than one language, and if not, whether it

           3. Functional Requirements: (please see section on functionality above).

           4. Technical Requirements:

                   a. What the expected volume of traffic is for the site.

                   b. What the anticipated peak periods of use will be.

                   c. What types of content (like video and audio streaming) will require high

                   d. What types of security measures are required or should be implemented.

                   e. How the site performs when loading pages or videos.

                   f. How often the site can be down, and how often it needs to be available.

                   g. What the support requirements for the site will be.

                   h. What sizes of databases are required.

                   i. What types of browsers (and browser support) are required.

© Copyright 2010 Docstoc Inc.                                                           13
Resources for Determining Performance Requirements:

© Copyright 2010 Docstoc Inc.                                               14
not including removing nearly all the page from the website and replacing it with a new page. If the client or an agent other than _____ attempts updating the client's pages, time to repair webpages will be assessed at the hourly rate, and is not included as part of the updating time. The threemonth maintenance period commences upon the date the client signs this contract. Payment for the first three-month maintenance period will be due 10 days after the final draft of the website is completed. Changes requested by the client beyond those limits will be billed at the hourly rate of $ ____ dollars. This rate shall also govern additional work authorized beyond the maximums specified above for such services as general Internet orientation education, marketing consulting, webpage design, editing, modifying product pages and databases in an online store, and art, photo, graphics services, and training clients. 6. Changes to Submitted Text. Please send us your final text. Time required to make substantive changes to client-submitted text after the webpages have been constructed will be from 1 -2 business days. Almost instant (within minutes/hours) updates will be provided based on business crucial changes. 7. Web Hosting. The client understands that any web hosting services (may) require a separate contract with a web hosting service. The client agrees to select a web hosting service which allows _____ full access to the website and a cgi-bin directory via FTP and telnet. 8. Completion Date.

Samples of Website Requirements


_____ and the client must work together to complete the website in a timely manner. We agree to work expeditiously to complete the website. _________________________. If the client has not submitted complete text and graphics content within two months after signing of this contract, the final site completion date may be delayed. 9. Payment of Fees. Fees to _____ are due and payable on the following schedule: 50% upon signing this contract, 50% when the webpages have been constructed according to the client's specifications. In case the client has not secured Web space on a web hosting service by the time the webpages are completed, the webpages may be delivered to the client on diskette or attached to an e-mail message. Advertising the pages to Web search engines and updating occur only after the final payment is made. All payments will be made in US funds. 10. Assignment of Project. _____ reserves the right to assign subcontractors to this project to ensure the right fit for the job as well as on-time completion. 11. Legal Stuff. _____ does not warrant that the functions contained in these webpages or the Internet website will meet the client's requirements or that the operation of the webpages will be uninterrupted or error-free. The entire risk as to the quality and performance of the webpages and website is with client. In no event will _____ be liable to the client or any third party for any damages, including any lost profits, lost savings or other incidental, consequential or special damages arising out of the operation of or inability to operate these webpages or website, even if _____ has been advised of the possibility of such damages. If any provision of this agreement shall be unlawful, void, or for any reason unenforceable, then that provision shall be deemed severable from this agreement and shall not affect the validity and enforceability of any remaining provisions. 12. Copyrights and Trademarks. The client represents to _____ and unconditionally guarantees that any elements of text, graphics, photos, designs, trademarks, or other artwork furnished to _____ for inclusion in webpages are owned by the client, or that the client has permission from the rightful owner to use each of these elements, and will hold harmless, protect, and defend _____ and its subcontractors from any claim or suit arising from the use of such elements furnished by the client. 13. Laws Affecting Electronic Commerce From time to time governments enact laws and levy taxes and tariffs affecting Internet electronic commerce. The client agrees that the client is solely responsible for complying with such laws,
Samples of Website Requirements 12

taxes, and tariffs, and will hold harmless, protect, and defend _____ and its subcontractors from any claim, suit, penalty, tax, or tariff arising from the client's exercise of Internet electronic commerce. 14. Copyright to Webpages. Copyright to the finished assembled work of webpages produced by _____ is owned by _____. Upon final payment of this contract, the client is assigned rights to use as a website the design, graphics, and text contained in the finished assembled website. Rights to photos, graphics, source code, work-up files, and computer programs are specifically not transferred to the client, and remain the property of their respective owners. _____ and its subcontractors retain the right to display graphics and other Web design elements as examples of their work in their respective portfolios. 15. Payment of fees. In order for _____ to remain in business, payments must be made promptly. If an amount remains delinquent 30 days after its due date, an additional 5% penalty will be added for each month of delinquency. _____ reserves the right to remove web pages from viewing on the Internet until final payment is made. In case collection proves necessary, the client agrees to pay all fees incurred by that process. This agreement becomes effective only when signed by _____. Regardless of the place of signing of this agreement, the client agrees that for purposes of venue, this contract was entered into in ___ County, ___, and any dispute will be litigated or arbitrated in ___ County, ___. 16. Sole Agreement. The agreement contained in this "Website Design Contract" constitutes the sole agreement between _____ and the client regarding this website. Any additional work not specified in this contract must be authorized by a written change order. All prices specified in this contract will be honored for six (6) months after both parties sign this contract. 18. Initial Payment and Refund Policy. The total amount of this contract is $______________. This agreement begins with an initial payment of $_____________. If the client halts work and applies by registered letter for a refund within 7 days, to the Director of _____, ___[address] work completed shall be billed at ___ dollars hourly, and deducted from the initial payment, the balance of which shall be returned to the client. If, at the time of the request for refund, work has been completed beyond the amount covered by the initial payment, the client shall be liable to pay for all work completed. No portion of this initial payment will be refunded unless written application is made within 7 days of signing this contract.

Samples of Website Requirements


The undersigned agrees to the terms of this agreement on behalf of his or her organization or business. On behalf of Client (authorized signature): _______________________________________ Date ________________

On behalf of _____ (authorized signature) _______________________________________ Date ________________

Samples of Website Requirements

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