Memo

							MINUTES – BOARD OF DIRECTORS MEETING
Memorial University of Newfoundland Students’ Union • Canadian Federation of Students Local 35
Wednesday, May 16, 2007



CALL TO ORDER  Wednesday, May 16th, 2007
17:07 In the absence of the Chairperson, Director of External Relations, Communications & Research James
      Farrell called the meeting to order. Attendance was as follows:
      Directors Present
      Aboriginal Students' Representative ............................................. Melissa Penney
      Business Students’ Representative .............................................. Charmaine Penney & Sarah Stoodley
      Directors at Large .......................................................................... Emilie Martin & Jordan Smith
      Director of Advocacy ..................................................................... Steph Power
      Director of Campaigns .................................................................. Stella Magalios
      Director of External Affairs, Communication & Research .............. James Farrell
      Director of Finance & Services ...................................................... Nick Eisnor
      Director of Student Life ................................................................. Bradley Russell
      Female Residence Representative ............................................... Meghan Mitchell
      LBGT Students' Representative .................................................... Matthew Sheppard
      Nursing Students' Representative ................................................. Stephanie Parrill
      Women's Representative .............................................................. Kimberly Gill
      Directors Absent with Regrets
      Arts Students' Representative ....................................................... Crystal Collins
      Director at Large ........................................................................... Stephanie Lawlor
      Engineering Students' Representative .......................................... Jesse Saunders
      International Students' Representative ......................................... Andrea Cardozo
      Male Residence Representative ................................................... Alex Gibson
      Music Students' Representative .................................................... Catherine Taylor
      Science Students' Representative ................................................ Michael Burt & Stephanie Reid
      Social Work Students' Representative .......................................... Karen Paddle
      Students with Disabilities Representative ..................................... Kate Dawe

      Directors Absent without Regrets
      Arts Students' Representatives ..................................................... Mark Whiffen & Steve Woodworth
      Centre for Nursing Studies Students' Representative ................... Georgia Kingston
      Directors at Large .......................................................................... Cameron Campbell & Matthias MacLellan
      Human Kinetics & Recreation Students' Representative .............. James Hearn
      Pharmacy Students' Representative ............................................. Lee Horgan
      Science Students' Representatives ............................................... Kayla Colbourne & Graham Raynor

      Staff Present
      Resource Coordinator ................................................................... Hans Rollmann
      CHMR-FM Station Manager .......................................................... Kathy Rowe
      Guests Present
      ...................................................................................................... Chad Griffiths
      Quorum was declared to be present.
PAGE 2 – BOARD OF DIRECTORS MEETING MINUTES
Memorial University of Newfoundland Students’ Union • Canadian Federation of Students Local 35
Wednesday, May 16, 2007



1.    ADOPTION OF THE AGENDA

2007/05/16:01 MOTION
              Smith/Mitchell
                   Be it resolved that the agenda be adopted. Additions: Notice of Motion re: Director at Large
                   for the Office of Campaigns (Smith)
                   CARRIED

2.    ADOPTION OF BOARD OF DIRECTORS MEETING MINUTES

2007/05/16:02 MOTION
              Smith/Mitchell
                   Be it resolved that the minutes from the meeting of April 4, 2007 be adopted.
                   CARRIED

3.    RECEIPT OF WORK SUMMARIES FROM EXECUTIVE MEMBERS

2007/05/16:03 MOTION
              Mitchell/Russell
                   Be It Resolved That the executive work summaries of the Director of Campaigns, Director of
                   External Affairs Communications & Research, Director of Finance & Services, and Director
                   of Student Life be accepted.
                   Mitchell asked Bradley for further details about his meeting with Student Housing staff
                   regarding the new residence and the committee which will replace the Paton College
                   Council. Russell replied that it was a fairly informal discussion and there was not a lot of
                   concrete news. He said there is talk of having the new residence in operation by 2008 but
                   he feels that projection is somewhat optimistic. He said a number of new training initiatives
                   are being explored for student staff and executive in residence, including for example
                   suicide prevention.
                   Mitchell asked Farrell for further information on Dr. Walker's proposal to change her title.
                   Farrell explained that as Dean of Student Affairs & Services, Dr. Walker – or anybody in her
                   position – does not necessary get invited to all meetings of the senior executive of the
                   university administration, since the highest echelon of university senior executive is
                   comprised of the President and Vice-Presidents. He said Dr. Walker has therefore
                   suggested that her position ought to be retitled Vice-President of Student Affairs and
                   Services. He said that although it is the Students' Union's role to represent student at all
                   levels, he feels it is also crucial that the perspective of students be represented in internal
                   meetings of the university senior administration. He said this title change would help to
                   make this happen, and therefore a letter had been written supporting the name change.
                   CARRIED
2007/05/16:04 MOTION
              Mitchell/Russell
                   Be It Resolved That the executive work summary of the Director of Advocacy be tabled.
                 CARRIED

4.    INTERNAL AFFAIRS/MEMBERSHIP DEVELOPMENT

      a. Burtons Pond Students' Association Representation


2007/05/16:05 MOTION
              Russell/M. Penney
                                  BOARD OF DIRECTORS MEETING MINUTES – PAGE 3
             Memorial University of Newfoundland Students’ Union • Canadian Federation of Students Local 35
                                                                                Wednesday, May 16, 2007



               Whereas the position of Burtons Pond Students' Representative on the Board of Directors
               of the MUN Students' Union is currently vacant
               Whereas the Burtons Pond Students' Representative normally sits on the Burtons Pond
               Students' Association as a representative of the Students' Union
               Whereas the BPSA is actively meeting and pursuing initiatives at this time
               Whereas the BPSA Students' Representative position will not be filled until a byelection to
               be held at some point in the fall semester
               Therefore Be It Resolved That the Female Residence Representative be delegated to fill in
               for the Burtons Pond Students' Representative in all matters pertaining to the BPSA until
               such time as the Burtons Pond Students' Representative position is filled
               Debate:
               Russell explained that due to the vacancy of the Burtons Pond Students' Representative
               position, there was a need to ensure dialogue and communication occurred between the
               Board of the Students' Union and the BPSA. He said since the Female Residence
               Representative was present throughout the summer and actively involved in residence, he
               felt it would be appropriate for her to assume these responsibilities, and that she had
               offered to do so.
             CARRIED. Abstentions: Mitchell
     b. Committee Representation
               Farrell explained that a representative of the Students' Union was required to serve on the
               ad hoc Committee to Advise Senate on the Implications for Senate of the Davies/Kelly
               report on the Sir Wilfred Grenfell College Review. He outlined the mandate of this
               committee and also the fact that it would be following an extremely tight timeline this
               summer.
               Eisnor was appointed Students' Union representative on the committee.
     c. Student Code of Conduct Hearing Committee
               Farrell explained that a representative of the Students' Union was required to sit on the
               Hearings Committee for cases filed under the Student Code of Conduct. He explained there
               were cases pending so a representative was needed immediately.
               C. Penney was appointed Students' Union representative on the committee.

5.   ANNOUNCEMENTS

               Power announced that Open Mic Night in the Breezeway would be commencing tonight for
               the summer, and she encouraged everybody to attend.
               Stoodley reminded everybody that convocation was coming up next week and that those
               convocating should register and order tickets immediately if they have not done so already.
               Griffiths announced he had found an iPod. Mitchell noted that it belonged to her.
               Martin asked whether there would be another barbecue in the Breezeway this week. Power
               replied that Education students would be holding a barbecue this week.
               Power announced a number of upcoming events being held by Engineers Without Borders,
               including a regular weekly Coffee Club and barbecue.
               Farrell reminded everybody that Friday afternoons at the Breezeway would feature cheap
               food and cheap drinks and he encouraged everybody to attend.

6. Other Business

               Power encouraged all Board members to familiarize themselves with the Students' Union
               office and spend time there.
PAGE 4 – BOARD OF DIRECTORS MEETING MINUTES
Memorial University of Newfoundland Students’ Union • Canadian Federation of Students Local 35
Wednesday, May 16, 2007



                   Eisnor said that he was looking for more members for the Hiring Committee. He explained
                   the Committee would be conducting hiring interviews for a variety of MUCEP positions in
                   the next few days and said he urgently needed additional members. Smith and Mitchell
                   volunteered. Eisnor said that if anybody else was also interested they should contact him as
                   soon as possible.


2007/05/16:06 NOTICE OF MOTION
              Smith/
                   Whereas the Office of Campaigns is responsible for promoting and implementing local,
                   provincial and national campaigns strategies
                   Whereas much of the campaigns strategy is developed and resourced at the national level,
                   and in particular at meetings of the Canadian Federation of Students
                   Whereas the Director of Campaigns attends Federation meetings by virtue of office
                   Whereas the Director at Large assigned to the Office of Campaigns is also responsible for
                   promoting and implementing this campaigns work
                   Whereas attending Federation meetings would greatly help them in this work
                   Therefore Be It Resolved That the Director at Large assigned to the Office of Campaigns
                   will attend Federation meetings.
                   Smith explained this was notice of a motion to adopt a new policy and it would be debated
                   at the next Board meeting.

7.    ADJOURNMENT

2007/05/16:07 MOTION
              Power/Gill
                   Be it resolved that the meeting adjourn.
                   CARRIED.
                   17:25 the meeting adjourned.