The 15th Asian Shipowners Forum - China Shipowners Association

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					                                        The 17th Asian Shipowners’ Forum
                                                                        The 17th ASF Chairman’s Office
                                                                    c/o: China Shipowners’ Association
                                                                      4th Floor, 6 Dong Chang An Street
                                                                                   Beijing, China 100740
                                                                                  Tel: +86 10 8511 0160
                                                                                  Fax: +86 10 6528 3059

Ref: ASF17/Circular 080310-01                                                       March 10, 2008

To: All ASF Member Associations
Cc: Mr. Wang Cheng - Secretary General of ASF


Dear Sirs
On behalf of the Chairman of the 17th ASF, it is my pleasure to inform you that the 17th ASF
annual meeting will be held on Tuesday, June 2, 2008 at the hotel “SOFITEL BOAO” in Hainan
province. It takes about 1 hour and 30 minutes by car from the Haikou airport and about 2 hours
and 30 minutes by car from Sanya airport to the hotel. Welcome you and your companions come
to BOAO.

Regarding the schedule and the activities for the meeting, please find attached ANNEXES
1,2,3,4 and 5. We expect that all our efforts for those arrangements will meet your requirements.
We are trying our best to make full use of the limited time available not only to yourselves but
also to your companions.

In brief, the meeting will consist of the Joint Statement Drafting Meeting, the 3rd Chairmen’s
meeting, the 5 “S” Committees Meeting, ASF plenary sessions, Round Table Meeting with
international organizations, a friendly golf game, sightseeing tours as well as a welcome dinner
in the evening on June 2, 2008. Furthermore, I would like to remind all of you to pay more
attention to the ANNEX 1,the agenda of our meeting, before making your own schedule as
some of you will have a meeting in the afternoon on June 2, 2008. Others are requested to check
in at a time before the welcome dinner on Monday, June 2, 2008. All the delegates and their
accompanying persons will be invited for the welcome dinner hosted by China Shipowners’
Association (CSA) starting at 18:30.

Regarding all the issues for 17th ASF, please let us have one particular person in each of your
association for our good communication.
1. Information for the Transportation to the Hotel

   We will arrange the inland transportation from the airports to the hotel “SOFITEL BOAO”
   and from the hotel to the airports. Please advise your flight No. and the name of arriving
   airport, etc. before leaving. We will pick you up at the airport.

   If you have any question, please feel free to contact us.
   Contact person: Mrs. Wang Mingsheng
   Phone No. +86-10-8511 0162
   Fax No. +86-10-6512 2718
   E-mail address:

2. Hotel Registration
   We have made reservations for all of delegates at the hotel “SOFITEL BOAO”. If any of
   you prefers to stay in other hotel or arrange the hotel accommodation together with the
   inland transportation by yourself, please let us know in due course.

   For hotel registration, please be kindly requested to fill up the ANNEX 2 and send back to us
   no later than April 30, 2008.

   The detailed information of the hotel “SOFITEL BOAO” is as follows:
   Address: Dong Yu Island, Aquapolis Boao, Hainan 571434 P.R. China
   Tel No: +86-898-6296 6888
   Fax No: +86-898-6296 6115

3. The 3rd ASF Chairmen’s Meeting
   As agreed by all of the member associations, we have set a time in the afternoon on June 2,
   2008 for the 3rd ASF Chairmen’s Meeting. The meeting is to start at 13:30. All the chairmen
   and their secretaries are noticed to attend.

   According to the minutes of the 2nd ASF Chairmen’s Meeting held on July 25, 2007 in
   Singapore, and agreed by all member associations late last January. The 3rd Chairmen’s
   Meeting will be held at the 17th ASF Meeting. Capt. Wei Jiafu will chair the meeting and
   Mr. Wang Cheng, the ASF Secretary General, will make a report to the meeting. The
   meeting will evaluate the performance of Mr. Wang Cheng, and upon which the appointment
   of ASF Secretary General will be confirmed.

4. Joint Statement Drafting Meeting on June 3, 2008.
   We have also set a time for the Joint Statement Drafting Meeting on the same day right after
   the Chairmen’s Meeting at 16:00. The Chairmen of 5 “S” Committees, Secretaries General
   of ASF member associations as well as their secretaries are arranged to attend. The Secretary
   General, Mr. Wang Cheng will chair this meeting.

   In order for us to make a draft of the Joint Statement which will be discussed in the meeting,
   the chairmen of the 5 committees, please be kindly requested to prepare interim meeting
   report and send us before April 15, 2008. Based on the documents provided by all of you, we
   will work out a draft of the Joint Statement. For your information, once it is completed, we
   will send to all the members of ASF for review. The feedback, such as your comments,
   amendments as well as your opinion on the draft should be sent back to us before April 30,
   2008. We will keep you informed then.

5. 5 “S” Committee Meetings on June 3, 2008
   With reference of the 16th ASF, we would also like to leave 1 hour in the early morning on
   June 3, 2008 for the individual meetings of 5“S”Committees. The respective Committee
   Meetings will start at 08:30 so as the respective Committees will make a report to the
   plenary sessions later.

   The Chairmen of the 5 “S” Committees, please be kindly requested to compile your reports
   and collect all the issues to be raised in the 17th ASF. When you have all of them done,
   please send one copy to the 17th ASF Secretariat office at no later than
   April 30, 2008. Your cooperation on this mater will be much appreciated.

6. Plenary Session on June 3, 2008
   The Chairmen of the 5 “S” committees please get prepared for your report on the occasion.
   Each of you will be given 20 minutes for the report. A copy of your report with an electronic
   copy by e-mail is required to be sent to no later than April 30, 2008.

7. Joint Statement Finalizing and Adopting Meeting
   Joint Statement will be finalized and adopted during the meeting on June 3rd, 2008.

8. Commemorative Album of the 17th ASF
   We, CSA, the host of 17th ASF will produce the Commemorative Album as usual.
   In order for us to prepare the Album, please be kindly requested to provide us the following
   a. A message from the Chairman/President of each association as well as a passport size
       color photograph.
   b. A passport size color photograph of each delegate with the name, title in association, title
       in Company.
   c. Updated member associations contacts based on last year Album.
   d. 5 “S” Committee Members Listing
       Each of the 5 “S” Committee Secretary please check the 16th ASF Album for the
       Committee Members and let us know if there is any change.

 For all the above information, please kindly send us before April 30, 2008. Thank you very
much in advance for your kind cooperation.

9. Accompanying Persons Programme on 3 & 4 June, 2008
   We will arrange accompanying persons for two days sightseeing tour (3 & 4 June, 2008).
   Detailed programme will be reverted to you later.

10. Golf on June 4, 2008
    Following the two-day’s tight meeting, a Friendly Golf Game on June 4, 2008 is arranged by

11. Non-Golfer Progamme on June 4, 2008
    Non-Golfers are invited for one day tour.

12. Visa Application Requirements
    For the purpose of visa application to China, please be kindly requested to fill up the Visa
    Application Form in Annex 5, and send back to us (;
    before April 30, 2008.

13. Any Others
    If there is any other issue you would like to raise in the 17th ASF, please let us know in detail
    by e-mail.

Regarding the 17th ASF Forum, we, CSA, have set up a web page of “17th ASF” in our website.
You may find all the information of full arrangement and documents at “”.

This programme of the 17th ASF is drafted by both Mr Wang Cheng, the ASF Secretary General,
and us, the 17th ASF Chairman’s Office.

Wish you enjoy your stay with us in BOAO for the 17th ASF.

Yours sincerely

Zhang Zuyue
Secretary General of CSA
For and on behalf of
The 17th ASF Chairman’s Office