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AGENDA SCOTT COUNTY BOARD OF COMMISSIONERS SAVAGE CITY HALL SAVAGE

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AGENDA SCOTT COUNTY BOARD OF COMMISSIONERS SAVAGE CITY HALL SAVAGE Powered By Docstoc
					                                         AGENDA
                                      SCOTT COUNTY
                                  BOARD OF COMMISSIONERS
                                     SAVAGE CITY HALL
                                    SAVAGE, MINNESOTA
                                       APRIL 26, 2011

5:00 p.m.   Tour Savage Library

6:30 p.m.   Convene

(1)   CONVENE COUNTY BOARD

(2)   AMENDMENTS TO THE AGENDA

(3)   APPROVE MINUTES OF APRIL 12, 2011 COUNTY BOARD MEETING

(4)   RECOGNITION OF INTERESTED CITIZENS
      Limited to items not on the agenda, and five minutes per person/subject. Speakers are asked to
      approach the microphone for the benefit of viewers and interested citizens.

(5)   CONSENT AGENDA
      Create Safe, Healthy, and Livable Communities
      5.1    Approve Agreement Renewal with Scott-Carver-Dakota CAP Agency, Inc. for County
             Contributions to CAP Agency Services ($49,541.96 - 2011 budget)
      5.2    Approve Application Renewal for Fraud Prevention Investigation Grant (No fiscal impact –
            grant application)
      5.3   Approve New Agreement With PreferredOne Administrative Services, Inc. (No fiscal
            impact)
      5.4   Amend the 2011 Liquor License for Louisville Lanes in Louisville Township (No fiscal
            impact)
      5.5   Adopt Resolution No. 2011-069; Accepting Minnesota Department of Transportation
            Funding of $12.2 Million to Construct an Interchange at Trunk Highway 169 and County
            Highway 69 ($3.2 million local match/wheelage tax funds)
      5.6   Adopt Resolution No. 2011-076; Authorizing Entering Into an Agreement With 4 Control,
            Inc. for Noxious Weed Control and Brush Spraying During the 2011 Season ($40,000 -
            2011 budget)
      5.7   Adopt Resolution No. 2011-077; Authorizing Final Payment to AAA Striping Service for
            Reflectorized Epoxy and Latex Pavement Markings in the Amount of $6,071.21 (2010
            budget)

      Develop Strong Public Partnerships and an Active and Informed Population
      5.8   Approve Application for Outreach to Schools Grant From Department of Employment
            and Economic Development (No fiscal impact – grant application)

      Provide a Supportive Organizational Culture Which Enhances the County Mission
      5.9   Adopt Resolution No. 2011-073; Amending the Drug Free Workplace Policy and
            Rescinding Resolution No. 90023 (No fiscal impact)
      5.10 Approve Personnel Actions (No fiscal impact)
(6)    DEVELOP STRONG PUBLIC PARTNERSHIPS AND AN ACTIVE AND INFORMED
       POPULATION
       6.1  Recognition of Citizen Advisory Committee Members (No fiscal impact)

(7)    CREATE SAFE, HEALTHY, AND LIVABLE COMMUNITIES
       7.1  Adopt Resolution No. 2011-079; Proclaiming April 24-30, 2011 as Volunteer
            Recognition Week (No fiscal impact)

(8)    COMMITTEE REPORTS AND COMMISSIONER UPDATES

(9)    COUNTY ADMINISTRATOR UPDATE

(10)   RECESS FOR ATTORNEY/CLIENT MEETING

(11)   ADJOURN



UPCOMING MEETINGS

           May 3, 2011          County Board Meeting
           May 10, 2011         9:00 a.m. Community Health Board Meeting
                                10:00 a.m. County Board Meeting
           May 17, 2011         No Meeting
           May 24, 2011         County Board Meeting

                                                                                   Gary L. Shelton
                                                                              County Administrator
                                                                                    (952) 496-8100
                                                MINUTES

                                      BOARD OF COMMISSIONERS

                                           COUNTY OF SCOTT

                                             APRIL 12, 2011

(1) The Board of Commissioners, in and for the County of Scott, Minnesota, met in the Courthouse Board
Room in the City of Shakopee, Minnesota, and convened at 9:00 a.m., with the following members present:
Commissioner Wolf, presiding, Commissioner Wagner, Commissioner Menden, Commissioner Marschall, and
Commissioner Ulrich.

(2) County Staff Present:
    A. Gary Shelton, County Administrator
    B. Pat Ciliberto, County Attorney
    C. Susan McNellis, Assistant County Attorney
    D. Greg Muelken, Sheriff’s Captain
    E. Jennifer Deschaine, Health and Public Services Director
    F. Judith Brumfield, Health and Human Services Deputy Director
    G. Mary Kay Kes, Elections Supervisor
    H. Vanessa Birdsey, Library Director
    I. Brad Davis, Planning Manager
    J. Michael Sobota, Community Development Director
    K. Mitch Rasmussen, County Highway Engineer
    L. Lisa Freese, Transportation Program Engineer
    M. Marty Schmitz, Zoning Administrator
    N. Greg Wagner, Senior Planner
    O. Cindy Geis, Property Tax Revenues and Records Manager
    P. Debra Brazil, Acting Deputy Clerk to the Board

(3) Guests Present:
    A. Rick Goodemann, Southwest Minnesota Housing Partnership Executive Director
    B. Thom Boncher, Jordan
    C. Duane Deutsch, Helena Township
    D. Gerald Williams, Cedar Lake Town Board Supervisor
    E. Kathy Nielsen, Spring Lake Town Board Clerk
    F. Robert Wagner, Blakeley Town Board Supervisor

(4) Minutes:

    On a motion by Commissioner Ulrich, seconded by Commissioner Wagner, the Minutes of April 5, 2011
were approved.

(5) Consent Agenda:

    A. Commissioner Marschall moved, seconded by Commissioner Menden to approve an Amendment to
the Operation NightCAP Grant for additional funds in the amount of $2,500 from the Minnesota Department of
Public Safety. Motion carried unanimously.

    B. Commissioner Marschall moved, seconded by Commissioner Menden to approve the 2011-2013
Community Health Board and Jail Medical Director Agreement with Dr. Michael Wilcox. Motion carried
unanimously.
    C. Commissioner Marschall moved, seconded by Commissioner Menden to approve the New Options
Program Abuse Prevention Plan. Motion carried unanimously.

    D. Commissioner Marschall moved, seconded by Commissioner Menden to approve the Agreement
renewal with Arctic Glacier Minnesota, Inc. effective February 1, 2011 through January 31, 2014 for
transporting federal strategic national stockpile products to mass dispensing sites and hospitals in Scott
County. Motion carried unanimously.

     E. Commissioner Marschall moved, seconded by Commissioner Menden to approve the application for a
Charitable Gambling Permit for the Church of St. Patrick in Cedar Lake Township for an event to be held on
July 24, 2011. Motion carried unanimously.

    F. Commissioner Marschall moved, seconded by Commissioner Menden to approve the 3.2 Malt Liquor
License for David J. Schoenbauer dba St. Benedict Baseball Association, in Helena Township. Motion carried
unanimously.

     G. Commissioner Marschall moved, seconded by Commissioner Menden to adopt Resolution No. 2011-
067; Awarding Contract to Chard Tiling & Excavating, Inc. for Improvements to County Highway 27 and County
Highway 44 in the City of Savage and Credit River Township. A copy of the resolution is available in the office
of the County Administrator and is made a part of this record by reference. Motion carried unanimously.

     H. Commissioner Marschall moved, seconded by Commissioner Menden to adopt Resolution No. 2011-
064; Authorizing Execution of a Construction Cooperative Agreement Between the County and the Shakopee
Mdewakanton Sioux Community Regarding the County Highway 17/County Highway 42 Grade Separated
Intersection Reconstruction Project. A copy of the resolution is available in the office of the County
Administrator and is made a part of this record by reference. Motion carried unanimously.

     I. Commissioner Marschall moved, seconded by Commissioner Menden to adopt Resolution No. 2011-
065; Authorizing Entering Into an Agreement for the Acquisition of Right of Way Through a Land Exchange and
Donation Agreement With Shakopee Mdewakanton Sioux Community. A copy of the resolution is available in
the office of the County Administrator and is made a part of this record by reference. Motion carried
unanimously.

    J. On the recommendation of the County Administrator, Commissioner Marschall moved, seconded by
Commissioner Menden, to approve the payroll processing of personnel actions indicated below and certified by
the Employee Relations Director and the Appointing Authority to be in compliance with provisions of Minnesota
Statutes 375.56 - 375.71 and the Scott County Merit Personnel System:

    1. Intermittent (5%) employment for Matthew Schultz, Unclassified Corrections Officer, Sheriff’s Office,
       effective 04/08/11.
    2. Change in employment status for Chad Windsperger, Intermittent (.5% FTE) Unclassified Corrections
       Officer to FT Probationary Corrections Officer, Sheriff’s Office, effective 04/09/11.

Motion carried unanimously.

    K. Commissioner Marschall moved, seconded by Commissioner Menden to adopt Resolution No. 2011-
066; Authorizing a Contract Increase to the County Highway 21 Project for Extra Granular Borrow in the
Amount of $59,034.67. A copy of the resolution is available in the office of the County Administrator and is
made a part of this record by reference. Motion carried unanimously.

(6) Develop Strong Public Partnerships and an Active and Informed Population:

    A. Commissioner Marschall moved, seconded by Commissioner Menden to adopt Resolution No. 2011-
071; Proclaiming April 12, 2011 as National Drop Everything and Read (D.E.A.R) Day in Scott County. A copy
of the resolution is available in the office of the County Administrator and is made a part of this record by
reference. Motion carried unanimously.

     B. Commissioner Ulrich moved, seconded by Commissioner Marschall to adopt Resolution No. 2011-
072; Proclaiming the Week of April 10, 2011 through April 16, 2011 as National Library Week in Scott County.
A copy of the resolution is available in the office of the County Administrator and is made a part of this record
by reference. Motion carried unanimously.

      C. Southwest Minnesota Housing Partnership Executive Director Rick Goodemann provided information
on the Renter Rehab Deferred Loan Program which is a rehabilitation program for rental properties. County
Administrator Gary Shelton added that Scott County has participated in this program for several years and that
Bill Jaffa, Executive Director of the Scott County Community Development Agency (CDA), is very familiar with
the program and confirmed that it provides a good source of low interest/deferred rehab loans for low income
properties.

    Commissioner Ulrich moved, seconded by Commissioner Wagner to adopt Resolution No. 2011-074;
Authorizing the Southwest Minnesota Housing Partnership Executive Director to File an Application for
Administrative Authority With the Minnesota Housing Finance Agency for Participation in the Renter Rehab
Deferred Loan Program and Administer Through the Southwest Minnesota Housing Finance Agency for the
Rehabilitation of Rental Property in the County of Scott. A copy of the resolution is available in the office of the
County Administrator and is made a part of this record by reference. Motion carried unanimously.

(7) Committee Reports and Commissioner Updates:

     A. All Commissioners participated in the Future Leaders of Scott County Day on April 8.
     B. Commissioners Marschall and Menden met with County Administrator Gary Shelton on April 11.
     C. Commissioner Marschall attended the Metropolitan Emergency Services Board Executive Committee
meeting on April 6.
     D. Commissioner Marschall attended a Prior Lake-Savage Area Schools partnership recognition event on
April 7.
     E. Commissioners Marschall and Wolf attended the Scott County Association for Leadership and
Efficiency (SCALE) meeting on April 8.
     F. Commissioner Wolf attended the Metropolitan Area Energy Policy Coalition meeting on April 7.
     G. Commissioner Wolf and Natural Resources Program Manager Paul Nelson viewed drainage issues on
various County roads.

(8) County Administrator Update:

     The Metropolitan Planning Organization (MPO) bill drafted by Scott County has been introduced in both
      the Minnesota House and the Senate.
     The April 26, 2011 County Board meeting will be held at the Savage Hall at 6:30 p.m.

(9) Develop Strong Public Partnerships and an Active and Informed Population Continued:

     D. Planning Manager Brad Davis provided a summary of the proposed revisions to Scott County
Subdivision Ordinance No. 7. Mr. Davis reviewed the reasons for the updates, the process followed and the
proposed key revisions. Mr. Davis noted that the process had begun in February of 2010 and that several
workshops had been held with the Planning Commission, the Township Boards, the County Board and that
presentations were also made to the Farm Advisory Task Force. Mr. Davis also added that the Planning
Commission held a public hearing on November 8, 2010 and continued the public hearing to February 14,
2011 to allow for a 90 day comment period. Mr. Davis stated that several comments were received during the
process, primarily related to proposed changes to access management and standards for permanent cul-de-
sacs. Based on these comments, Mr. Davis stated that the Planning Commission recommended some
modifications to the original approval of the revision and that all of these recommended modifications had been
incorporated into the February 14, 2011 draft ordinance. Mr. Davis reviewed comments that had been
received from Louisville, Credit River, Spring Lake, Cedar Lake and Belle Plaine Townships as well as from a
local developer.

     Community Development Director Michael Sobota gave a brief history of planning and zoning ordinances.
Mr. Sobota stated that historical records indicate that in 1969 the Townships requested that the County be the
land use authority for their areas.

       Chair Wolf recessed the meeting at 10:01 a.m. and reconvened at 10:09 a.m.

       Commissioner Marschall moved, seconded by Commissioner Ulrich to open the public hearing at 10:09
a.m.

     Spring Lake Town Clerk Kathy Nielsen spoke of the Townships’ appreciation of the process staff followed
in keeping the Townships informed and listening to concerns regarding the proposed revisions to the
Ordinance. Ms. Nielsen stated that Spring Lake Township understands, respects, and agrees with the
County’s goal regarding street connectivity. Ms. Nielsen stated that the Township has developed a
transportation plan within the Detailed Area Plan (DAP) and they were surprised that the County plans to
eliminate permanent cul-de-sacs specifically in this area. Ms. Nielsen stated that after discussing this concern
with Mr. Davis, modifications regarding cul-de-sacs have been made in the Ordinance. Ms. Nielsen, added,
however, that the Township still has some concerns regarding the requirement of no permanent attached cul-
de-sacs in the DAP area.

     Cedar Lake Town Board Chair Gerald Williams stated that there are many cul-de-sacs in Cedar Lake
Township and that most are because of the lay of the land and for this reason cul-de-sacs would be needed in
the future. Mr. Williams also stated that they have had several cul-de-sacs that have been connected in recent
years. Mr. Williams stated that the turnaround for cul-de-sacs does need to be larger. Mr. Williams also added
that Cedar Lake Township does have cul-de-sacs with holes in the center for plowing snow but that this
concept did not work as well as they had hoped. Mr. Williams also addressed the issue of road spacing noting
that due to the lay of the land, roads need to be where they work the best.

    Blakeley Town Board Supervisor Robert Wagner stated that Blakeley Township does not have any major
issues with the revisions since it is primarily an agricultural area with not much development going on. Mr.
Wagner commended staff for the way the Township was involved with this process and how their concerns
were listened to.

   Hearing no further public comments, Commissioner Marschall moved, seconded by Commissioner
Wagner to close the public hearing at 10:21 a.m.

     While acknowledging that the lay of the land for each Township is unique, Mr. Davis noted that permanent
cul-de-sacs are not totally banned and would be allowed for very specific circumstances where the land would
require a cul-de-sac. However, Mr. Davis added that permanent cul-de-sacs would not be allowed just
because it is desired by a developer. Temporary cul-de-sacs could be allowed but as adjacent land is
developed, the temporary cul-de-sac may have to be removed to allow for access.

     In response to questions whether or not cul-de-sacs are safer than through streets, Mr. Davis stated that
the Planning Advisory Commission asked for information regarding this issue but after looking at several
national studies there was no concrete evidence either supporting or dispelling cul-de-sac safety. Mr. Davis
stated it appears to be more of an urban issue navigating through several cul-de-sacs. Mr. Davis noted that
the Planning Advisory Commission focused more on connectivity issues between developments and that
connectivity is important for service vehicles, buses, easier navigation between developments and staging for
future developments.

     Commissioner Menden stated that he has an issue with this item as a majority of the Townships did not
give any comments as to whether they were for, against, or indifferent to the proposed revisions.
Commissioner Menden added that he cannot vote for this until every one of the Townships votes on it.
Considerable discussion followed regarding the opportunities that the Townships were given to comment and
the opinions as to why a Township may or may not offer comments.

     Mr. Shelton reviewed the County’s role as land use authority for the Townships. Mr. Shelton stated it is a
very complicated role in which the County has to balance the concerns of landowners, connectivity issues,
needs of developers to some extent, needs and concerns of townships boards and residents and to balance
the needs of the cities as development in the townships does have an effect on cities. Mr. Shelton also
reiterated that all Townships were asked for comments during the 90 day comment period and some chose to
comment while others didn’t. Mr. Shelton also noted that with the diverse interests among the Townships, the
Townships will not always be in agreement. Mr. Shelton stated he felt it would be best to take action on this
item and that it would be impractical to take a position that these types of actions won’t be moved forward
without an actual vote in each of the Townships. Mr. Shelton also stated that requesting the Townships to vote
before the Board takes action would abrogate the Board’s responsibility.

   County Attorney Pat Ciliberto offered that Scott County does have a statutory obligation to have a
comprehensive land use plan. And that even though staff has asked for recommendations it is the County that
makes the decisions. Mr. Ciliberto also stated that he agrees with Mr. Shelton that a decision should be made.

     In response to questions, Mr. Ciliberto stated that a township can become its own land use authority but
because of the State statute putting the duty and obligation on Scott County to have their own comprehensive
land use plan, a township could not do anything less restrictive than the County. Mr. Ciliberto reiterated what
Mr. Sobota had presented earlier that in the late 1960s the Townships requested the County to be the land use
authority but more importantly, in the 1970s the State legislature put the obligation on Scott County.

    In response to Chair Wolf’s question, Mr. Davis stated that if this item were tabled, he could provide the
same form to all the Townships that was provided in November and ask for a firm yes or no recommendation.
However, Mr. Davis didn’t know if the response would be any better. Mr. Davis also stated that there are some
landowners who are waiting for these revisions to be adopted; primarily the more streamlined farmstead split
process.

     Commissioner Wagner questioned whether some of the revisions could be passed or if it was preferred to
keep them all together. Mr. Davis stated that because of the considerable staff time involved and the need for
additional public hearings, the preference would be to act on all the revisions at one time.

    Commissioner Wagner moved, seconded by Commissioner Menden to table Resolution No. 2011-070;
Approving Comprehensive Revisions to Scott County Subdivision Ordinance No. 7 until May 24.

   Commissioner Ulrich stated that he is opposed to tabling this item as every effort was made to give the
Townships an opportunity to comment and communicate with staff but some Townships elected not to.

    Commissioner Marschall questioned how the Board would proceed on May 24 if not every Township had
responded and provided input. The consensus was that action would be taken on May 24 whether or not all
Townships had responded.

    Commissioner Marschall stated that she will also vote against tabling this item because of all the
opportunities that were already given for comments.

    Motion carried on a vote of 3 ayes with Commissioners Ulrich and Marschall dissenting.

On a motion by Commissioner Marschall, seconded by Commissioner Ulrich, the meeting adjourned at 11:09
a.m.


                                            Thomas J. Wolf
                                            Chair
Gary L. Shelton
County Administrator
Clerk of the Board


Debra K. Brazil
Acting Deputy Clerk to the Board
                                              AGENDA #5.1
                                        SCOTT COUNTY, MINNESOTA
                                       REQUEST FOR BOARD ACTION
                                       MEETING DATE: APRIL 26, 2011
    ORIGINATING DIVISION: Health & Human Services
ORIGINATING DEPARTMENT: Social Services                               CONSENT AGENDA:              Yes        No
                  PRESENTER: Pam Selvig
                                                                          ATTACHMENTS:             Yes        No
                      PROJECT:                                         TIME REQUESTED:
        ACTION REQUESTED:
                                    Approve Agreement Renewal with Scott-Carver-Dakota CAP Agency, Inc. for
                                    County Contributions to CAP Agency Services


 CONTRACT/POLICY/GRANT:                County Attorney Review                       FISCAL:        Finance Review
                                       Risk Management Review
                                                                                                   Budget Change
      STRATEGIC INITIATIVE:            Create Safe, Healthy, and Livable Communities
                                       Develop Strong Public Partnerships and an Active and Informed Population

                                       Provide a Supportive Organizational Culture Which Enhances the County Mission

                                       Manage the Challenges and Opportunities Derived From Growth and Development

                                       Sustain the County's Excellent Financial Health and Economic Profile
DEPARTMENT/DIVISION HEAD SIGNATURE:                             COUNTY ADMINISTRATOR SIGNATURE:




            Approved:                                       DISTRIBUTION/FILING INSTRUCTIONS:
              Denied:
              Tabled:                                       Tim Walsh
               Other:                                       Judith Brumfield
                                                            Pam Selvig
        Deputy Clerk :                                      Jennifer Deschaine
                Date:                                       Jennifer Schultz
              RBA #: 2011-173

Background/Justification:
The purpose of this agenda item is to approve an agreement renewal with Scott-Carver-Dakota CAP Agency, Inc. for
County contributions to CAP Agency services effective January 1, 2011 through December 31, 2011.

The annual County contribution of $4,500 is the same amount as in prior years and covers services provided by CAP that
are not provided by the County. The County share of Continuum of Care costs of $5,200 is the same as last year and is
the County share of a partnership between CDA, CAP and the County. A Continuum of Care is necessary for accessing
federal funds for affordable housing, including the Shelter Plus grant we receive.

The $4,000 to the Crisis Nursery program is the amount the County has been contributing each year for short-term out-
of-home placements for families experiencing a crisis such as a medical event or temporary lack of housing.
The $35,841.96 is for the WIC (Women, Infants and Children) program is the amount the County received for this
program prior to the 2003 consolidation of a number of grants. Scott County has continued this annual distribution to
the CAP Agency, administrator of the WIC program for Scott County.


Fiscal Impact:

Funding for these contributions is included in the 2011 budget and is similar to previous years’ contributions. $4500 for
CAP services, $5200 for Continuum of Care, and $4000 for the Crisis Nursery are all covered by County Levy. $35,841.96
for the WIC program is covered by the Local Public Health Grant, which is a consolidated grant, with discretion in where
the funds are allocated.
                                            AGENDA #5.2
                                      SCOTT COUNTY, MINNESOTA
                                     REQUEST FOR BOARD ACTION
                                     MEETING DATE: APRIL 26, 2011
    ORIGINATING DIVISION: Health & Human Services
ORIGINATING DEPARTMENT: Economic Assistance                        CONSENT AGENDA:               Yes        No
                 PRESENTER: Jan Busch-Koehnen
                            Lisa Burkhartzmeyer                         ATTACHMENTS:             Yes        No
                   PROJECT:                                          TIME REQUESTED:
        ACTION REQUESTED:
                                  Approve Application Renewal for Fraud Prevention Investigation Grant


 CONTRACT/POLICY/GRANT:              County Attorney Review                       FISCAL:        Finance Review
                                     Risk Management Review
                                                                                                 Budget Change
      STRATEGIC INITIATIVE:          Create Safe, Healthy, and Livable Communities
                                     Develop Strong Public Partnerships and an Active and Informed Population

                                     Provide a Supportive Organizational Culture Which Enhances the County Mission

                                     Manage the Challenges and Opportunities Derived From Growth and Development

                                     Sustain the County's Excellent Financial Health and Economic Profile
DEPARTMENT/DIVISION HEAD SIGNATURE:                           COUNTY ADMINISTRATOR SIGNATURE:




           Approved:                                      DISTRIBUTION/FILING INSTRUCTIONS:
             Denied:
             Tabled:                                      Tim Walsh
              Other:                                      Judith Brumfield
                                                          Jan Busch-Koehnen
       Deputy Clerk :                                     Lisa Burkhartzmeyer
               Date:                                      Jennifer Schultz
             RBA #: 2011-174

Background/Justification:
The purpose of this agenda item is to approve the application renewal for the Fraud Prevention Investigation
grant for July 1, 2011 through June 30, 2013. Scott County has been providing fraud prevention investigation
services to Scott, Wright, Meeker, McLeod and Carver Counties since July 1, 2009. The State of Minnesota
has reimbursed Scott County up to $100,000 annually to fully fund the cost of 1 FTE position as well as
incidental staff and program costs. The position was hired in October of 2009.

This grant will extend the fraud program and position to June 30, 2013. This program has a 20 year history as
being cost neutral to the state.

Fiscal Impact: This grant fully reimburses Scott County for 1 FTE Fraud Investigator plus incidental staff and
program costs. Statistical reports from November 1, 2009 through April 19, 2011 show state savings and
overpayment totals of $101,084 for Scott County (153 cases) and $193,976 for the five-county region (420
cases).
                                            AGENDA #5.3
                                      SCOTT COUNTY, MINNESOTA
                                     REQUEST FOR BOARD ACTION
                                     MEETING DATE: APRIL 26, 2011
    ORIGINATING DIVISION: Health & Human Services
ORIGINATING DEPARTMENT: Social Services                             CONSENT AGENDA:               Yes        No
                  PRESENTER: Pam Selvig
                                                                         ATTACHMENTS:             Yes        No
                     PROJECT:                                         TIME REQUESTED:
        ACTION REQUESTED:
                                   Approve New Agreement with PreferredOne Administrative Services, Inc.


 CONTRACT/POLICY/GRANT:               County Attorney Review                       FISCAL:        Finance Review
                                      Risk Management Review
                                                                                                  Budget Change
      STRATEGIC INITIATIVE:           Create Safe, Healthy, and Livable Communities
                                      Develop Strong Public Partnerships and an Active and Informed Population

                                      Provide a Supportive Organizational Culture Which Enhances the County Mission

                                      Manage the Challenges and Opportunities Derived From Growth and Development

                                      Sustain the County's Excellent Financial Health and Economic Profile
DEPARTMENT/DIVISION HEAD SIGNATURE:                            COUNTY ADMINISTRATOR SIGNATURE:




           Approved:                                       DISTRIBUTION/FILING INSTRUCTIONS:
             Denied:
             Tabled:                                       Tim Walsh
              Other:                                       Judith Brumfield
                                                           Pam Selvig
       Deputy Clerk :                                      Terry Raddatz
               Date:                                       Jennifer Schultz
             RBA #: 2011-175

Background/Justification:

The purpose of this agenda item is to approve a new agreement with PreferredOne Administrative Services,
Inc. effective January 1, 2011 until terminated. PreferredOne is an insurance carrier. This agreement will
allow the Scott County Mental Health Center to provide mental health services to PreferredOne policy holders
and receive reimbursement for those services. Mental Health services that are covered under an enrollee’s
plan will be provided. Reimbursement levels are consistent with other insurance plans.

Fiscal Impact:

It is difficult to estimate the amount of additional revenue Scott County will receive as reimbursement from
PreferredOne. Approximately $12,000-$16,000 in additional revenue is thought to be generated.
PreferredOne revenue will be included in the 2012 budget once trends have been established.
                                           AGENDA #5.4
                                     SCOTT COUNTY, MINNESOTA
                                    REQUEST FOR BOARD ACTION
                                    MEETING DATE: April 26, 2011

    ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT: Customer Service                           CONSENT AGENDA:               Yes        No
                 PRESENTER: Pam Busse - 8468
                                                                        ATTACHMENTS:             Yes        No
                    PROJECT:                                         TIME REQUESTED:
        ACTION REQUESTED:         Amend the 2011 Liquor License for Louisville Lanes in Louisville Township


 CONTRACT/POLICY/GRANT:              County Attorney Review                       FISCAL:        Finance Review
                                     Risk Management Review
                                                                                                 Budget Change
       STRATEGIC INITIATIVE:         Create Safe, Healthy, and Livable Communities
                                     Develop Strong Public Partnerships and an Active and Informed Population

                                     Provide a Supportive Organizational Culture Which Enhances the County Mission

                                     Manage the Challenges and Opportunities Derived From Growth and Development

                                     Sustain the County's Excellent Financial Health and Economic Profile
DEPARTMENT/DIVISION HEAD SIGNATURE:                           COUNTY ADMINISTRATOR SIGNATURE:




           Approved:                                      DISTRIBUTION/FILING INSTRUCTIONS:
             Denied:
             Tabled:                                      Pam Busse, Customer Service Manager
              Other:                                      Kevin Studnicka, County Sheriff
                                                          Pat Ciliberto, County Attorney
        Deputy Clerk :                                    Martin Schmitz, Zoning Administrator
                Date:                                     Louisville Township Clerk
              RBA #: 2011-176

Background/Justification:
The purpose of this agenda item is to amend the 2011 liquor license for Louisville Lanes in Louisville Township
to allow alcohol consumption in the fenced area attached to the building for volleyball events from May 1-
September 30, 2011.

Louisville Township Board and Scott County staffs recommend approval.

Fiscal Impact:

None
                                            AGENDA #5.5
                                      SCOTT COUNTY, MINNESOTA
                                     REQUEST FOR BOARD ACTION
                                     MEETING DATE: APRIL 26, 2011

    ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT: Physical Development                        CONSENT AGENDA:               Yes        No
                  PRESENTER: Lisa Freese - 8363
                                                                         ATTACHMENTS:             Yes        No
                     PROJECT: CP 69-03                                TIME REQUESTED: N/A
        ACTION REQUESTED:          Adopt Resolution No. 2011-069, Accepting Minnesota Department of
                                   Transportation Funding of $12.2 Million to Construct an Interchange at Trunk
                                   Highway (TH) 169 and County Highway (CH) 69

 CONTRACT/POLICY/GRANT:               County Attorney Review                       FISCAL:        Finance Review
                                      Risk Management Review
                                                                                                  Budget Change
      STRATEGIC INITIATIVE:           Create Safe, Healthy, and Livable Communities
                                      Develop Strong Public Partnerships and an Active and Informed Population

                                      Provide a Supportive Organizational Culture Which Enhances the County Mission

                                      Manage the Challenges and Opportunities Derived From Growth and Development

                                      Sustain the County's Excellent Financial Health and Economic Profile
DEPARTMENT/DIVISION HEAD SIGNATURE:                            COUNTY ADMINISTRATOR SIGNATURE:




           Approved:                                       DISTRIBUTION/FILING INSTRUCTIONS:
             Denied:
             Tabled:                                       Mitch Rasmussen – Community Services
              Other:

       Deputy Clerk :
               Date:
             RBA #: 2011-177

Background/Justification:
The purpose of this agenda item is to Adopt Resolution No. 2011-069, accepting Minnesota Department of
Transportation funding of $12.2 million to construct an interchange at Trunk Highway (TH) 169 and County
Highway (CH) 69.

This project has been supported through multiple studies and preliminary project development.
    This intersection was planned for an interchange as part of the Shakopee Bypass project and the right
       of way was acquired, but was never constructed with the original project due to funding constraints.
    The TH 169 Inter-Regional Corridor Plan recommended the intersection be considered for grade
       separation, but deferred the final decision on the type of separation (overpass or interchange) until the
       completion of TH 41 EIS process. The TH 169 IRC supports removal of all signals on TH 169 from
       Belle Plaine to I-494.
      The TH 41 EIS work is nearing completion and the preferred alternative includes the accommodation of
       an interchange at TH 169 and CH 69.
      Both the Scott County and City of Shakopee 2030 Comprehensive Plans approved by the Metropolitan
       Council include the construction of an interchange at this location.

This intersection has experienced the 31st highest crash rate (out of over 2,500 intersections) in the metro
area for fatal and A injury (life altering injuries) crashes over the last 10 years. With traffic volumes expected to
grow and crashes likely to increase as a result of increased congestion on TH169 and at the CH 69
intersection, both Scott County and the City of Shakopee have identified the need to convert this signalized
intersection to a grade separated interchange in their respective 2030 Comprehensive Plans.

The County, in its approved 2011-2020 Transportation Improvement Program (TIP), identified funding for
construction in 2016 in anticipation of obtaining state or federal funding for a portion of the project through the
2011 Transportation Advisory Board (TAB) regional solicitation. If successful in that solicitation, program
funding would be available in 2015 or 2016. The interchange estimate programmed in the TIP was $15 million,
with $3 million estimated as the local share (County and City). The TIP identified the wheelage tax proceeds
as the funding source for the County share of this project.

The Scott County Board implemented a wheelage tax in 2008 with very specific direction for its use. The
County Board, as a part of its implementation of the wheelage tax, established a legacy fund call SAFETI
(System Advanced Funding Thru Efficient Transportation Investments). This fund commits these revenues to
a project that advances regional need by 1) reducing crashes, 2) improved mobility and 3) reduced project
costs through project advancement. The project must meet 3 out of 5 qualifying criteria:

   1. Project must include an Interstate Freeway, Inter-Regional Corridor, US Highway or Trunk Highway
   2. Project must be currently identified in the “SCALE” list of high priority projects for the County
   3. Project must be identified as a need in one of the following: the Met Council’s Transportation Policy
      Plan (TPP), Mn/DOT’s Transportation System Plan (TSP), Adopted Corridor Study (such at TH 169
      Inter-regional corridor study or interchange preservation study), Identified in the County’s
      Transportation Plan as a regional need
   4. Identified as a congested corridor on the Mn/DOT congestion maps or County Transportation Plan
   5. Identified as having intersections on Mn/DOT’s list of top 200 crash intersections

This SAFETI fund enables the board to leverage state and federal funds such as the TAB’s (Transportation
Advisory Board) regional federal funding solicitation or state programs like the Safety and Mobility Interchange
program (SAM). With a dedicated funding stream the county could either accumulate a fund balance for a
future project or consider bonding to advance a project. To date, the SAFTI fund has been used to advance
the 13/101 interchange which will begin construction in April, 2011. Funding for this project utilized the 2008-
2011 Wheelage Tax. The TH 169/CH69 interchange project is in the Transportation Improvement Program
2012-2016 as the second project to be funded from the SAFETI fund. It meets all five of the program’s
qualifying criteria.

To assist with the upcoming grant application process and to ensure the ability to deliver a federal project if
funding was secured, the Board approved an engineering contract on October 26, 2010, and preliminary
design work began in November 2010. This design work is being cooperatively funded in partnership with the
County, the City of Shakopee and Mn/DOT.

In the 2010 legislative session, $70 million in bonds were appropriated for a one time program to construct
interchanges involving a trunk highway, where the interchange would promote economic development,
increase employment, relieve growing traffic congestion, and promote traffic safety. $40 million of these funds
were dedicated to the Safety and Mobility Interchange program (SAM) and were distributed through a
competitive solicitation process in December 2010. The County submitted an application for this new funding
opportunity and was selected to receive $12.2 million in construction funding for the interchange at US 169 and
CH 69. The project was one of four successful projects statewide, only two in the metro area were selected for
the SAM funding program.
One of the funding requirements is that projects selected for SAM funds be awarded for construction no later
than January 1, 2014. In order to make sure that the grant award recipients can meet necessary delivery time
and funding commitments, the state is requesting a resolution by the governing body, prior to June 30, 2011,
acknowledging acceptance of the SAM award and a commitment to funding the local funding share of this
project. The current construction estimate is for the interchange is $15.4 million. The SAM funding will be
capped at $12.2 million, so the remaining project costs will be the local partner’s responsibility.

The wheelage tax funds are obligated to fund the local contribution on the 13/101 Interchange project through
2011. In 2012, funds will begin accruing for the next project at about $500,000 annually. In order to advance
this project from 2016 to a late 2013 letting date, the cash reserves in the road and bridge fund will be utilized
to cover the expected project match for construction and engineering, until the full match is collected from the
wheelage tax, which is anticipated sometime during 2018. Analysis of the road and bridge cash flow supports
this approach.

Mn/DOT is requesting that funding recipients commit to the local funding shares by June 30, 2011.

Fiscal Impact:

This resolution is accepting the $12.2 Million contribution towards construction of the interchange.

The estimated construction cost of this project is $15.4 million, with a local share estimated at $3.2 million. The
breakdown of the local share responsibility between the County and the City of Shakopee will be determined
as the project design is developed and incorporated in the future TIP update.

Currently this project is programmed in the 2011 - 2020 Transportation Improvement Program for FY 2016 with
a local share of $3 million to be funded out of the wheelage tax proceeds. The project will be advanced to
accommodate a fall 2013 projected letting date with the majority of the construction expenditures occurring in
2014. To cover, expenditures prior to the collection of the wheelage tax proceeds, the cash reserve of the
Road and Bridge account will be drawn upon, with limited or no impact on the current TIP program.

The estimated amount of funding needed from the wheelage tax will be $3.0 - $3.5 Million for the remaining
final design engineering and construction match.
                                             BOARD OF COUNTY COMMISSIONERS
                                                SCOTT COUNTY, MINNESOTA
                                                       Date: April 26, 2011
                                             Resolution No.: 2011-069
                                   Motion by Commissioner:
                                Seconded by Commissioner:

       RESOLUTION NO. 2011-069, ACCEPTING MINNESOTA DEPARTMENT OF TRANSPORTATION
                FUNDING OF $12.2 MILLION TO CONSTRUCT AN INTERCHANGE AT
                   TRUNK HIGHWAY (TH) 169 AND COUNTY HIGHWAY (CH) 69
       WHEREAS, the construction of the interchange at US 169 and CH 69 is programmed for 2016 in the
County’s Transportation Improvement Program; and
      WHEREAS, the County was selected for funding through the State’s Safety and Mobility Interchange
program and is required to commit to the local match; and
       WHEREAS, the County has this project identified in the Transportation Improvement Program 2011-
2020 for 2016 construction with local funding from the SAFETI Fund established in 2008 with the wheelage tax
proceeds for regionally significant projects; and
      WHEREAS, the State interchange funding commitment requires the construction contract to be
awarded by January 1, 2014; and
          WHEREAS, the County will advance the project from 2016 to 2013.
        NOW THEREFORE BE IT RESOLVED that the Board of Commissioners in and for the County of Scott,
Minnesota, hereby accepts the Minnesota Department of Transportation funding of $12.2 million to construct
an interchange at U.S. 169 and County Highway 69, and
        BE IT FURTHER RESOLVED that the Board acknowledges that the remaining project costs associated
with the interchange will the responsibility of the local agencies; and
       BE IT FINALLY RESOLVED that the County’s wheelage tax will be used to fund the local fund
requirements and sufficient local funding will be available to support the project award prior to January 1, 2014.

                            COMMISSIONERS                                                VOTE
                            Wagner                               Yes          No          Absent             Abstain
                            Wolf                                 Yes          No          Absent             Abstain
                            Menden                               Yes          No          Absent             Abstain
                            Marschall                            Yes          No          Absent             Abstain
                            Ulrich                               Yes          No          Absent             Abstain

State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the
foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their
session held on the 26th day of April, 2011 now on file in my office, and have found the same to be a true and correct copy thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 26th day of April, 2011.

                                                                                                                                  County Administrator

                                                                                                                             Administrator's Designee
                                           AGENDA #5.6
                                     SCOTT COUNTY, MINNESOTA
                                    REQUEST FOR BOARD ACTION
                                    MEETING DATE: APRIL 26 2011

    ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT: Physical Development                       CONSENT AGENDA:               Yes        No
                 PRESENTER: Mitch Rasmussen – 8026
                                                                        ATTACHMENTS:             Yes        No
                    PROJECT: Annual Spraying                         TIME REQUESTED: N/A
        ACTION REQUESTED:         Adopt Resolution No. 2011-076; Authorizing Entering into an Agreement with
                                  4 Control, Inc. for Noxious Weed Control and Brush Spraying During the
                                  2011 Season


 CONTRACT/POLICY/GRANT:              County Attorney Review                       FISCAL:        Finance Review
                                     Risk Management Review
                                                                                                 Budget Change
      STRATEGIC INITIATIVE:          Create Safe, Healthy, and Livable Communities
                                     Develop Strong Public Partnerships and an Active and Informed Population

                                     Provide a Supportive Organizational Culture Which Enhances the County Mission

                                     Manage the Challenges and Opportunities Derived From Growth and Development

                                     Sustain the County's Excellent Financial Health and Economic Profile
DEPARTMENT/DIVISION HEAD SIGNATURE:                           COUNTY ADMINISTRATOR SIGNATURE:




           Approved:                                      DISTRIBUTION/FILING INSTRUCTIONS:
             Denied:
             Tabled:                                      Community Services – Mitch Rasmussen
              Other:

       Deputy Clerk :
               Date:
             RBA #: 2011-178

Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2011-076, authorizing entering into an Agreement
with 4 Control, Inc. for noxious weed control, bare ground control and brush spraying during the 2011 season.

Seven requests for quotes were sent out. Two quotes were received on April 12, 2011. Staff reviewed those
quotes and found DeAngelo Brothers Inc. quote did not contain GPS mapping which was a specification
requirement. When contacted by staff, DeAngelo Brothers, Inc. said it would be added for an additional fee.
Based on the estimated acres of application for all five phases of spraying listed below and the additional GPS
fee, DeAngelo Brothers Inc. quote would be $5,032.80 more than 4 Control Inc.’s quote. Staff recommends
entering into an agreement with 4 Control, Inc. for the spraying needs of the 2011 season based their low
quote. 4 Control has held the spraying contract for the past 4 years and has performed well on all spraying
applications.
                                                             4 Control, Inc       DeAngelo Brothers, Inc.

PHASE 1                                                                       Cost Per Acre
Phase 1A   Medians – Fine Turf Areas (with PGR)                    $72.96                     $68.43

Phase 1B   Roadsides – Brome & Ryes (with PGR)                     $75.25                     $68.43
           Median/Blvds. – Fine Turf Areas, Broadleaf
Phase 1C                                                           $60.23                     $68.43
           Weeds Only
Approximate percent of budget 24.5%

PHASE 2                                                                       Cost Per Acre
Phase 2A   Non sensitive Areas                                        $214.33                  $233.99

Phase 2B   Sensitive Areas                                            $211.45                  $233.99
Approximate percent of budget 21%

                                                                        Cost Per Linear Foot
Phase 2C   Linear Treatment Areas Non sensitive Areas                  $.035                   $.0297
Phase 2D   Linear Treatment Areas Sensitive Areas                      $.033                   $.0297
i.e. (Pavement or Curb Seams) 3%
Approximate percent of budget

PHASE 3                                                                       Cost Per Acre
Phase 3A   Leafy Spurge                                               $115.28                  $74.38

Phase 3B   Thistle                                                    $75.45                   $74.38
Approximate percent of budget 16%

PHASE 4                                                                       Cost Per Acre
Phase 4A   Leafy Spurge                                               $115.28                  $74.38

Phase 4B   Thistle                                                    $ 75.45                  $74.38
Approximate percent of budget 12.5%

PHASE 5                                                                       Cost Per Acre
Phase 5A   Roadside Foliar                                            $172.00                  $ 94.40
Phase 5B   Wet Areas                                                  $211.75                  $ 94.40

Phase 5C   Basal Application                                          $235.75                  $985.21
Approximate percent of budget 23%

These phases, as described below, are done on an as needed basis each year. Site surveys and mapping are
used to determine where and how much is done each year.

      Phase 1 Broad leaf control and Plant Growth Regulator PGR. Used in center medians to reduce
       mowing cost in high traffic areas and enhance appearance.
      Phase 2 Non-selective vegetation control. Used around storage areas, buildings, fence lines, center
       medians, sidewalk, curb line seams and guardrails.
      Phase 3 Summer application to control noxious weeds such as Leafy Spurge, Musk Thistle, Canada
       Thistle, Spotted Knapweed and Wild Parsnip.
      Phase 4 Fall application for control of Leafy Spurge, Musk Thistle, Spotted Knapweed, Wild Parsnip
       and Canada Thistle.
      Phase 5 Foliar and or Basal Bark treatments to control brush growing within our R/W for proper
       drainage and site line issues.

The work on this project will begin on an as needed basis and will be completed between approximately May 1,
2011 and November 15, 2011.

The Agreement will be for an amount not to exceed $40,000.

Fiscal Impact:

The 2011 budget includes $40,000 for noxious weed and brush spraying.
                                        BOARD OF COUNTY COMMISSIONERS
                                           SCOTT COUNTY, MINNESOTA
                                                    Date: April 26, 2011
                                          Resolution No.: 2011-076
                                Motion by Commissioner:
                             Seconded by Commissioner:

RESOLUTION NO. 2011-076; AUTHORIZING ENTERING INTO AN AGREEMENT WITH 4 CONTROL, INC.,
      FOR NOXIOUS WEED CONTROL AND BRUSH SPRAYING DURING THE 2011 SEASON
         WHEREAS, all of the spraying phases are done on an as needed basis each year; and
         WHEREAS, site surveys and mapping are used to determine where and how much is done each year;
and
         WHEREAS, seven request for quotes were sent out; and
         WHEREAS, two quotes were received on April 12, 2011 and the quote of 4 Control, Inc. was selected;
and
      WHEREAS, 4 Control, Inc. was selected based on facts such as past performance, suitability,
adaptability, responsibility and the capacity to perform; and
     WHEREAS, the work on this project will be completed between approximately May 1, 2011 and
November 15, 2011; and
         WHEREAS, the agreement will be for an amount not to exceed $40,000.
       NOW THEREFORE BE IT RESOLVED that the Scott County Board of Commissioners hereby
authorizes the Chairperson of the Board to enter into an Agreement with 4 Control, Inc. for the 2011 noxious
weed spraying season. The Agreement is for an amount not to exceed is $40,000, subject to approval by the
County Attorney’s Office as to form.

                          COMMISSIONERS                                         VOTE
                          Wagner                           Yes         No        Absent            Abstain
                          Wolf                             Yes         No        Absent            Abstain
                          Menden                           Yes         No        Absent            Abstain
                          Marschall                        Yes         No        Absent            Abstain
                          Ulrich                           Yes         No        Absent           Abstain

State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I
have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners,
                                                        th
Scott County, Minnesota, at their session held on the 26 day of April, 2011 now on file in my office, and have found the same to be a
true and correct copy thereof.
                                                                   th
Witness my hand and official seal at Shakopee, Minnesota, this 26 day of April, 2011.

                                                                                                                     County Administrator

                                                                                                                 Administrator's Designee
                                            AGENDA #5.7
                                      SCOTT COUNTY, MINNESOTA
                                     REQUEST FOR BOARD ACTION
                                     MEETING DATE: APRIL 26, 2011

    ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT: Physical Development                        CONSENT AGENDA:               Yes        No
                  PRESENTER: Mitch Rasmussen - 8026
                                                                         ATTACHMENTS:             Yes        No
                     PROJECT: 2010-Striping                           TIME REQUESTED: N/A
        ACTION REQUESTED:          Adopt Resolution No. 2011-077; Authorizing Final Payment to AAA Striping
                                   Service for Reflectorized Epoxy and Latex Pavement Markings in the Amount
                                   of $6,071.21


 CONTRACT/POLICY/GRANT:               County Attorney Review                       FISCAL:        Finance Review
                                      Risk Management Review
                                                                                                  Budget Change
      STRATEGIC INITIATIVE:           Create Safe, Healthy, and Livable Communities
                                      Develop Strong Public Partnerships and an Active and Informed Population

                                      Provide a Supportive Organizational Culture Which Enhances the County Mission

                                      Manage the Challenges and Opportunities Derived From Growth and Development

                                      Sustain the County's Excellent Financial Health and Economic Profile
DEPARTMENT/DIVISION HEAD SIGNATURE:                            COUNTY ADMINISTRATOR SIGNATURE:




           Approved:                                       DISTRIBUTION/FILING INSTRUCTIONS:
             Denied:
             Tabled:                                       Community Services – Mitch Rasmussen
              Other:

       Deputy Clerk :
               Date:
             RBA #: 2011-179

Background/Justification:
The purpose of this agenda item is to Adopt Resolution No. 2011-077, authorizing final payment to AAA
Striping Service for Reflectorized Epoxy and Latex Pavement Markings in the amount of $6,071.21.

The project work involved painting reflectorized pavement markings on various County roads. The work
performed included all of the locations planned for 2011 latex and epoxy application and the contractor was
paid at the price bid based on the actual quantities placed in the field. The final contract amount for the latex
and epoxy pavement makings was $121,424.52. The original contract bid amount was $109,394. Additional
locations needing striping were added after the award of the contract and were striped at the unit price bid. To
date $115,353.31 has been paid leaving a balance due of $6,071.21.
The work has been performed satisfactorily and all required forms have been completed and received by the
Highway Department.

Fiscal Impact:

The latex and epoxy pavement markings are shown in the 2010 budget as one line item and were budgeted at
$165,000.
                                        BOARD OF COUNTY COMMISSIONERS
                                           SCOTT COUNTY, MINNESOTA

                                                    Date: April 26, 2011
                                          Resolution No.: 2011-077
                                Motion by Commissioner:
                             Seconded by Commissioner:


              RESOLUTION NO. 2011-077; AUTHORIZING FINAL PAYMENT TO AAA STRIPING
            SERVICE FOR REFLECTORIZED EPOXY AND LATEX PAVEMENT MARKINGS IN THE
                                       AMOUNT OF $6,071.21

       WHEREAS, the work has been performed satisfactorily and all required forms have been completed
and received by the Highway Department; and

         WHEREAS; the final contract amount was $121,424.52, and the original contract bid was $109,394;
and

       WHEREAS, the work performed included all of the locations planned for 2011 latex and epoxy
application and the contractor was paid at the price bid based on the actual quantities placed in the field; and

         WHEREAS, to date $115,353.31 has been paid to the contractor leaving a balance due of $6,071.21.

       NOW THEREFORE BE IT RESOLVED by the Board of Commissioners in and for the County of Scott,
Minnesota, that we do hereby accept said completed project and authorize final payment to AAA Striping
Service in the amount of $6,071.21.


                          COMMISSIONERS                                         VOTE
                          Wagner                           Yes         No        Absent            Abstain
                          Wolf                             Yes         No        Absent            Abstain
                          Menden                           Yes         No        Absent            Abstain
                          Marschall                        Yes         No        Absent            Abstain
                          Ulrich                           Yes         No        Absent            Abstain

State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I
have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners,
                                                        th
Scott County, Minnesota, at their session held on the 26 day of April, 2011 now on file in my office, and have found the same to be a
true and correct copy thereof.
                                                                   th
Witness my hand and official seal at Shakopee, Minnesota, this 26 day of April, 2011.

                                                                                                                     County Administrator

                                                                                                                 Administrator's Designee
                                              AGENDA #5.8
                                        SCOTT COUNTY, MINNESOTA
                                       REQUEST FOR BOARD ACTION
                                       MEETING DATE: APRIL 26, 2011
    ORIGINATING DIVISION: Health & Human Services
ORIGINATING DEPARTMENT: Employment & Training                         CONSENT AGENDA:               Yes        No
                   PRESENTER: Jennifer Deschaine
                                                                           ATTACHMENTS:             Yes        No
                      PROJECT: Outreach to Schools                      TIME REQUESTED: None
        ACTION REQUESTED:            Approve Application for Outreach to Schools Grant from Department of
                                     Employment & Economic Development


 CONTRACT/POLICY/GRANT:                 County Attorney Review                       FISCAL:        Finance Review
                                        Risk Management Review
                                                                                                    Budget Change
      STRATEGIC INITIATIVE:             Create Safe, Healthy, and Livable Communities
                                        Develop Strong Public Partnerships and an Active and Informed Population

                                        Provide a Supportive Organizational Culture Which Enhances the County Mission

                                        Manage the Challenges and Opportunities Derived From Growth and Development

                                        Sustain the County's Excellent Financial Health and Economic Profile
DEPARTMENT/DIVISION HEAD SIGNATURE:                              COUNTY ADMINISTRATOR SIGNATURE:




            Approved:                                        DISTRIBUTION/FILING INSTRUCTIONS:
              Denied:
              Tabled:                                        Tim Walsh
               Other:                                        Jennifer Deschaine
                                                             Jean Sinell
        Deputy Clerk :                                       Jennifer Schultz
                Date:
              RBA #: 2011-180

Background/Justification:

The purpose of this agenda item is to approve an application through the Department of Employment & Economic
Development (DEED) and the Dakota Scott Workforce Service Area (WSA) in the amount of $10,000 to be expended by
December 31, 2011.

Scott County Employment & Training (E&T) will partner with the Carver Scott Educational Cooperative (CSEC) and Scott
County Community Corrections to educate youth housed at the Scott County Juvenile Alternative Facility (JAF) about
careers, jobs and job search methods during their school day.

The team from the three agencies will:
     Develop a school Career Center at the JAF including replication of The Zone (a web tool for basic information for
       teenagers and young adults to start job search and job and career counseling) and Workforce Center resources.
       Research best practices for addressing how youth offender’s crimes may impact their future career choices and
        job opportunities.
       Choose and test a curriculum that will include the career development, job search and job retention
        components that can be integrated into the academic school day and reinforced in the True Thought cognitive
        training programming during JAF group sessions.

Fiscal Impact:
Grant amount is $10,000 and runs through December, 2011. $5,000 will cover Scott County Employment & Training staff
costs for grant activities. The remaining $5000 will cover direct costs and supplies to implement the program. Cost to
Scott County will be limited to a minimal amount of administrative time, no more than $2000.

The Carver Scott Educational Cooperative (CSEC) will provide the required grant match dollars. The CSEC will sustain this
program beyond the grant period through the JAF class curriculum.

Grant Background
Minnesota DEED’s Office of Youth Development provides Outreach to Schools grants to WSAs in the state. Eligible
applicants are local Workforce Service Areas/Local Workforce Investment Boards/Youth Councils. Local Outreach to
Schools plans must be approved by the Local Workforce Investment Boards (LWIB)/Youth Council.

Size of Grant Awards/Matching Funds Requirement
Each WSA/LWIB/Youth Council in partnership with an educational agency may apply for up to $10,000 to implement the
Outreach to Schools model in 2010-11. An equal amount of matching funds are required and may be in-kind or cash.
The source of the matching funds may be federal, state, local or foundation resources.

Outreach to Schools Objectives
    Outreach to Schools is a partnership between the WSA/LWIB/Youth Council and local educational agencies
       which addresses a major unmet need: a strategy for delivering effective career counseling and labor market
       information to the region's youth and families.
    Outreach to Schools will raise local youth and parent customer awareness and usage of Minnesota's
       workforce development system and engage local workforce and economic development partners.
    Outreach to Schools builds on the work of the LWIBs in identifying strategic industries and high-growth, in-
       demand occupations.
                                            AGENDA #5.9
                                      SCOTT COUNTY, MINNESOTA
                                     REQUEST FOR BOARD ACTION
                                     MEETING DATE: APRIL 26, 2011
    ORIGINATING DIVISION:
                          Employee Relations                        CONSENT AGENDA:               Yes        No
ORIGINATING DEPARTMENT:

                  PRESENTER: Jack Kemme                                  ATTACHMENTS:             Yes        No

                     PROJECT:                                         TIME REQUESTED: ---

                                   Adopt Resolution No. 2011-073; Amending the Drug Free Workplace Policy
        ACTION REQUESTED:
                                   and Rescinding Resolution No. 90023

                                      County Attorney Review                                      Finance Review
 CONTRACT/POLICY/GRANT:                                                            FISCAL:
                                      Risk Management Review
                                                                                                  Budget Change

                                      Create Safe, Healthy, and Livable Communities
                                      Develop Strong Public Partnerships and an Active and Informed Population

      STRATEGIC INITIATIVE:           Provide a Supportive Organizational Culture Which Enhances the County Mission

                                      Manage the Challenges and Opportunities Derived From Growth and Development

                                      Sustain the County's Excellent Financial Health and Economic Profile
DEPARTMENT/DIVISION HEAD SIGNATURE:                            COUNTY ADMINISTRATOR SIGNATURE:




            Approved:                                      DISTRIBUTION/FILING INSTRUCTIONS:
              Denied:
              Tabled:
               Other:
                                                           Monica Siegle, Employee Relations
       Deputy Clerk :
                Date:
               RBA #: 2011-181

Background/Justification:

The purpose of this agenda item is to obtain approval for the amended Drug Free Workplace Policy.

The policy change is being recommended for clarity in what is considered prohibited drug use, including
prescribed or over-the-counter medications. Language is also being recommended to ensure employees
understand it is their responsibility to make certain that use of such medication does not interfere with safe
performance of his/her job.


Fiscal Impact: N/A
                                        BOARD OF COUNTY COMMISSIONERS
                                           SCOTT COUNTY, MINNESOTA

                                                    Date: April 26, 2011
                                          Resolution No.: 2011-073
                                Motion by Commissioner:
                             Seconded by Commissioner:


                    ADOPT RESOLUTION NO. 2011-073; AMENDING THE DRUG FREE
                    WORKPLACE POLICY AND RESCINDING RESOLUTION NO. 90023

       WHEREAS, the Scott County Board of Commissioners seeks to provide employees and patrons of
County facilities with a drug-free environment in which to work and participate in County programs and
services; and

       WHEREAS, the unlawful manufacture, distribution, dispensation, possession, or use of a
prescription drug or controlled substance in the workplace is prohibited; and

      WHEREAS, prescription and over-the-counter drugs are not prohibited when taken in standard
dosage and/or according to a physician’s prescription; and

      WHEREAS, revisions to the policy seek to establish that Scott County is committed to a drug-free
workplace environment in all County facilities.

        NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners in and for the County of
Scott, that the revised Scott County Drug Free Workplace Policy is duly adopted by reference and
incorporated into the Scott County policy and procedures; and

         BE IT FURTHER RESOLVED, that adoption of this resolution rescinds Resolution No. 90023.

                         COMMISSIONERS                                           VOTE
                         Wagner                             Yes        No         Absent           Abstain
                         Wolf                               Yes        No         Absent           Abstain
                         Menden                             Yes        No         Absent           Abstain
                         Marschall                          Yes        No         Absent           Abstain
                         Ulrich                             Yes        No         Absent           Abstain

State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I
have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners,
Scott County, Minnesota, at their session held on the 26th day of April , 2011, now on file in my office, and have found the same to
be a true and correct copy thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 26th day of April , 2011.

                                                                                                                     County Administrator

                                                                                                                 Administrator's Designee
                             DRUG-FREE WORKPLACE POLICY


DIVISION:           Employee Relations                        EFFECTIVE: 02-20-90
AUTHORITY:          Res. 90023; Res. 2011-073                 REVISED:   07-19-1004-26-
                                                                         2011



Employees and patrons of County facilities shall have a drug-free environment in which to work and
participate in County programs and services.

The unlawful manufacture, distribution, dispensation, possession, or use of a prescription drug or
controlled substance in the workplace is prohibited. Prescription and over-the-counter drugs are not
prohibited when taken in standard dosage and/or according to a physician’s prescription. Violation of
this policy by an employee constitutes "just cause" for discipline, including suspension and dismissal.
This policy is consistent with the Employee Discipline policy, section f, which includes being under the
influence of alcohol, the unlawful use of prescription drugs, narcotics, or any other controlled
substance while on the job as "just cause" for discipline. Each situation will be evaluated on its own
merits and dealt with accordingly.

As a condition of employment, employees shall abide by the terms of this policy and shall notify their
department manager of any criminal drug statute conviction for which a violation occurs in the
workplace within five calendar days after such conviction. The County shall notify the contracting or
grant agency within 10 calendar days of receiving notice of such conviction and within 30 calendar
days of notice of a drug-related workplace conviction. The County may require an employee to
satisfactorily participate in a drug abuse assistance or other appropriate rehabilitation program. Such
programs are available through the Employee Assistance Program.

The County shall provide employees with information about the dangers of substance and drug abuse
in and out of the workplace. It shall also provide employees information on the availability of drug
counseling, rehabilitation, and Employee Assistance Programs.


SUPERVISORY RESPONSIBILITY

Supervisors and department managers are responsible to ensure that their employees are fully aware
of the County's commitment to a drug-free workplace environment by conducting periodic staff
reviews of this policy and of the Employee Assistance Program and to advise employees that
disciplinary action may be taken for violations of this policy.
EMPLOYEE RESPONSIBILITY

Employees are responsible for maintaining a drug-free work environment by strict adherence to this
policy. Any employee taking prescribed or over-the-counter medications will be responsible for
consulting the prescribing physician and/or pharmacist to ascertain whether the medication may
interfere with safe performance of his/her job. If the use of a medication compromises the safety of
the employee, fellow employees, or the public, it is the employee’s responsibility to use appropriate
personnel procedures (e.g., use of leave time, refraining from driving, requesting an alternative
assignment from their supervisor while under the effect of the medication) to avoid unsafe workplace
practices. Any questions related to the policy or to the Employee Assistance Program may be
addressed in confidence to their supervisor, their department manager, or to Employee Relations.
                                           AGENDA #5.10
                                     SCOTT COUNTY, MINNESOTA
                                    REQUEST FOR BOARD ACTION
                                    MEETING DATE: APRIL 26, 2011
    ORIGINATING DIVISION:
                          Employee Relations                       CONSENT AGENDA:               Yes        No
ORIGINATING DEPARTMENT:

                 PRESENTER: Monica Siegle                               ATTACHMENTS:             Yes        No

                    PROJECT: ---                                     TIME REQUESTED: ---

                                  Approve Payroll Processing of Personnel Actions Indicated Below and
                                  Hereby Certified by the Employee Relations Director and the Appointing
        ACTION REQUESTED:
                                  Authority to be in Compliance With the Provisions of Minnesota Statutes
                                  375.56 – 375.71 and the Scott County Personnel System

                                     County Attorney Review                                      Finance Review
 CONTRACT/POLICY/GRANT:                                                           FISCAL:
                                     Risk Management Review
                                                                                                 Budget Change

                                     Create Safe, Healthy, and Livable Communities
                                     Develop Strong Public Partnerships and an Active and Informed Population

      STRATEGIC INITIATIVE:          Provide a Supportive Organizational Culture Which Enhances the County Mission

                                     Manage the Challenges and Opportunities Derived From Growth and Development

                                     Sustain the County's Excellent Financial Health and Economic Profile
DEPARTMENT/DIVISION HEAD SIGNATURE:                           COUNTY ADMINISTRATOR SIGNATURE:




           Approved:                                      DISTRIBUTION/FILING INSTRUCTIONS:
             Denied:
             Tabled:
              Other:
                                                          Monica Siegle, Employee Relations
       Deputy Clerk :                                     Jane Wiley, Volunteer Program
                Date:
               RBA #: 2011-182

Background/Justification:

1.   Separation of employment for Sarah Brainard Marsh, FT Community Health Specialist, Health and Human
     Services Division, effective 04/28/11.

2.   Separation of employment for Mara Novak, PT (88% FTE) DT&H Vocational Assistant, Health and Human
     Services Division, effective 04/29/11.

3.   FT Probationary employment of Ryan Thiesen, 911 Dispatcher, Sheriff’s Office, effective 04/08/11.

4.   Change in employment status for Amanda Kridel, FT Temporary Unclassified Corrections Officer to FT
     Probationary Corrections Officer, Sheriff’s Office, effective 04/15/11.
5.   Intermittent (35% FTE) employment of Kimberly McGovern, Unclassified Office Assistant, Community
     Services Division, effective 05/02/11.

6.   The recognition of the following individuals as volunteers which will enable them to be covered for liability
     insurance purposes in accordance with the insurance contracts currently in force with Scott County:

       Additions                            Deletions
       Aaron Renneke
       Kayla Sonnicksen


Fiscal Impact: N/A
                                           AGENDA #6.1
                                     SCOTT COUNTY, MINNESOTA
                                    REQUEST FOR BOARD ACTION
                                    MEETING DATE: APRIL 26, 2011
    ORIGINATING DIVISION: Board of Commissioners
ORIGINATING DEPARTMENT:                                            CONSENT AGENDA:               Yes        No
                 PRESENTER: Vice Chair Wagner
                                                                        ATTACHMENTS:             Yes        No
                    PROJECT:                                         TIME REQUESTED: 10 minutes
        ACTION REQUESTED:         Recognition of Citizen Advisory Committee Members


 CONTRACT/POLICY/GRANT:              County Attorney Review                       FISCAL:        Finance Review
                                     Risk Management Review
                                                                                                 Budget Change
      STRATEGIC INITIATIVE:          Create Safe, Healthy, and Livable Communities
                                     Develop Strong Public Partnerships and an Active and Informed Population

                                     Provide a Supportive Organizational Culture Which Enhances the County Mission

                                     Manage the Challenges and Opportunities Derived From Growth and Development

                                     Sustain the County's Excellent Financial Health and Economic Profile
DEPARTMENT/DIVISION HEAD SIGNATURE:                           COUNTY ADMINISTRATOR SIGNATURE:




           Approved:                                      DISTRIBUTION/FILING INSTRUCTIONS:
             Denied:
             Tabled:
              Other:

       Deputy Clerk :
               Date:
             RBA #: 2011-183

Background/Justification:
The purpose of this agenda item is to present certificates of appreciation to former members of citizen advisory
committees. These individuals have contributed their time, talent, and expertise over a period of years to serve
Scott County in an advisory capacity. The following individuals have been invited to attend:

All Hazards Committee
Lillian Farrar

Library Board of Advisors
Marc Baer

Mental Health Local Advisory Council
Nichole LaRoque
Parks Advisory Commission
Michael Metz
Lance Schmitt

Community Health Advisory Committee
Debbie Barber
Marie Brown
Todd Christianson
Todd Clark
Emily Farah-Miller
Gary Jing
Mary Larson
Terry Lindberg
Jon Naatjes
Nat Wisser

New Options Advisory Committee
Michael Blaha
Jennifer Edwards
Karen Friary
Bob Greeley
Kathy Jacobson
Donald Matzen
Mary Miller
Luis Pena
Maureen Tegmeier




Fiscal Impact: None
                                             AGENDA #7.1
                                       SCOTT COUNTY, MINNESOTA
                                      REQUEST FOR BOARD ACTION
                                      MEETING DATE: APRIL 26, 2011
    ORIGINATING DIVISION: Health & Human Services
ORIGINATING DEPARTMENT:                                             CONSENT AGENDA:               Yes        No
                  PRESENTER: Jane Wiley
                                                                         ATTACHMENTS:             Yes        No
                     PROJECT:                                         TIME REQUESTED:
        ACTION REQUESTED:
                                    Adopt Resolution No. 2011-079; Proclaiming April 24-30, 2011 as Volunteer
                                    Recognition Week


 CONTRACT/POLICY/GRANT:               County Attorney Review                       FISCAL:        Finance Review
                                      Risk Management Review
                                                                                                  Budget Change
      STRATEGIC INITIATIVE:           Create Safe, Healthy, and Livable Communities
                                      Develop Strong Public Partnerships and an Active and Informed Population

                                      Provide a Supportive Organizational Culture Which Enhances the County Mission

                                      Manage the Challenges and Opportunities Derived From Growth and Development

                                      Sustain the County's Excellent Financial Health and Economic Profile
DEPARTMENT/DIVISION HEAD SIGNATURE:                            COUNTY ADMINISTRATOR SIGNATURE:




            Approved:                                      DISTRIBUTION/FILING INSTRUCTIONS:
              Denied:
              Tabled:                                      Tim Walsh
               Other:                                      Jane Wiley

       Deputy Clerk :
               Date:
             RBA #: 2011-184

Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2009-079; proclaiming April 24-30, 2011 as
Volunteer Recognition Week.

The Scott County Board of Commissioners wishes to recognize the personal contributions of its citizen
volunteers. Through the work of these volunteers the quality of life is improved for all of Scott County’s citizens.
Volunteers perform a number of functions including assistance with emergencies and disasters, assistance to
law enforcement, services to youth, families, elderly and disabled persons, transportation and friendly visitor
services, mentors, programs in the jail, assistance at libraries and participation in advisory boards.

Fiscal Impact:
The County benefits both financially and quantitatively by their involvement. In 2010, 265 volunteers donated
23,831 hours of their time in volunteer services to the County. Using the National Federal Statistical per-hour
rate of $20.85, this amounts to a contribution of $496,876 to Scott County. This resolution acknowledges the
value of the services provided by citizen volunteers.

The County Commissioners are hosting a recognition breakfast for County volunteers on April 30. Volunteer
Coordinator Jane Wiley will present this item.
                                             BOARD OF COUNTY COMMISSIONERS
                                                SCOTT COUNTY, MINNESOTA

                                                       Date: April 26, 2011
                                             Resolution No.: 2011-079
                                   Motion by Commissioner:
                                Seconded by Commissioner:


                                                 RESOLUTION NO. 2011-079;
                                              PROCLAIMING APRIL 24-30, 2011 AS
                                               VOLUNTEER RECOGNITION WEEK
      WHEREAS, over half of all Minnesotans engage their communities, impact their
neighborhoods, and enhance their world through a multitude of volunteer services; and
       WHEREAS, through this selfless dedication, innumerable lives are changed – families
restored, neighborhoods revitalized, and individuals reinvigorated – which, in turn, brings all
communities together in the pursuit of the health, vitality, and sustainability of Scott County; and
        WHEREAS, Scott County volunteers generously and readily step forward to volunteer at area
libraries, work with youth, families and seniors in mentoring, and other support roles, engage in civic
action for local and county government by responding to emergencies and disasters, bring self-help,
faith based and educational programs into the Scott County Jail, serve on committees and advisory
boards, and transport citizens; and
      WHEREAS, this level of involvement provides substantial savings and benefit to Scott County
taxpayers and its citizens each year; and
      WHEREAS, it is both fitting and proper to recognize our dedicated citizen volunteers, who
have demonstrated their commitment to the betterment of our community throughout the year.
       NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners in and for the County
of Scott, Minnesota, that the week of April 24-30, 2011 is proclaimed Volunteer Recognition Week in
Scott County.
                            COMMISSIONERS                                                VOTE
                            Wagner                               Yes          No          Absent             Abstain
                            Wolf                                 Yes          No          Absent             Abstain
                            Menden                               Yes          No          Absent             Abstain
                            Marschall                            Yes          No          Absent             Abstain
                            Ulrich                               Yes          No          Absent             Abstain
State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the
foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their
session held on the 26th day of April, 2011 now on file in my office, and have found the same to be a true and correct copy thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 26th day of April, 2011.

                                                                                                                                  County Administrator

                                                                                                                             Administrator's Designee

				
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