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					                             Division of Family Support

                                                          Operation Manual
                                                          Transmittal Letter No. 384
                                                          April 1, 2011

Subject:   Various Revisions to Volumes I, III, IIIA and VII

                                      Volume I

MS 0001, Family Support Manuals and Program Instructions, is revised to remove
Policy Updates from the Operations Manual and add Clarifications and change
reference from food benefits to SNAP. In addition, in the Computer Manual, the
following sections are removed: STEP, PA-62 and RDS.            The item, Policy
Clarifications, is also removed and the material is now under Clarifications in the
Operations Manual.*

MS 0020, General Case Processing, and MS 0060, Case Transfer Procedures, are
revised to remove the references to PA-62 procedures as that system is obsolete
effective 4/1/11.

MS 0170, Subpoenaed Information, is revised to include a *link to Office of Legal
Service (OLS) to access a contact list of regional attorneys.

MS 0210, Civil Rights Overview, is revised to correct the *link to the Civil Rights
pamphlet.

* Please note that URL links within manual sections will have to copied and pasted
into in the URL address box on the CHFS Intranet browser.

                                     Volume III

The Table of Contents is revised to add MS 2158, Case Record Content, and delete
the following sections:
      - MS 2320, Full-Time and Part-time School Attendance; and
      - MS 2336, Verification of Residency.

In addition, the Table of Contents is revised to change the name of MS 2773 to Self-
Employment Income Deductions.

MS 2001, K-TAP 60-Month Lifetime Limit, is revised to clarify when the 60-month
count begins for teen parents who are coded M03, head of household. It also
clarifies the 60-month limit does not apply to minor teen parents coded M07.

MS 2005, TANF Benefit Tracking, is revised to clarify reason code TE on the IM
Tracking screen is used for teen parents coded M07, living in an adult-supervised
setting and not considered as head of household.

MS 2158, Case Record Content, is created to provide information on what materials
must be retained in the case record.

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                              Division of Family Support

                                                           Operation Manual
                                                           Transmittal Letter No. 384
                                                           April 1, 2011

MS 2200, Family Alternatives Diversion, is revised to change the title of form FA-1 to
Family Alternatives Diversion (FAD) Determination.

MS 2203, FAD Eligibility Determination, is revised to change the title of form FA-1 to
Family Alternatives Diversion (FAD) Determination. It is also revised to remove
references to form FA-2, Family Alternatives Assessment, as the form is now
obsolete. It is also revised to change reference from Food Stamps to SNAP.

MS 2316, School Attendance Requirement, is revised to incorporate the information
formerly located in MS 2320 and to clarify minor teen parents who have graduated
or earned their GED are required to comply with KWP activities.

MS 2318, School Attendance Verification, is revised to relocate information
concerning system entries required to produce the quarterly school attendance
report from MS 2316 and to state other documentation can be accepted to verify
school attendance. Verification is not limited to form PA-33D, Child’s Certification of
School Enrollment/Attendance. In addition, a statement is added to send an RFI to
the client requesting verification of school attendance for a child if the quarterly
school attendance report is not returned.

MS 2320 is obsolete and the information is incorporated in MS 2316, School
Attendance Requirement.

MS 2326, Minor Teen Parents, is revised to clarify if a minor teen parent (under age
18) receives his/her high school or equivalency diploma, the minor teen parent must
participate in a KWP activity.

MS 2334, Residency, is revised to incorporate information formerly located in MS
2336. It is also revised to further clarify the procedure for verifying out-of-state
status for applicants entering Kentucky from another state.

MS 2336 is obsolete and the information is incorporated in MS 2334, Residency.

MS 2340, Deprivation and Joint Custody, is revised to state that in cases of joint
custody, eligibility is based on where the child resides for the majority of the time.
Parental involvement is no longer used in the determination.

MS 2375, Referral for Child Support Enforcement, is revised to state that Child
Support Enforcement completes medical support enforcement for SSI children.

MS 2410, Excluded Resources, is revised to add Federal tax refunds received after
12/31/09 and Earned Income Tax Credit (EITC) payments are excluded in the month
of receipt and 12 months from month of receipt.

MS 2500, Income – General Information, is revised to allow client’s statement as
verification for no income for the K-TAP assistance group.

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                             Division of Family Support

                                                          Operation Manual
                                                          Transmittal Letter No. 384
                                                          April 1, 2011

MS 2510, Excluded Income, is revised to add Federal tax refunds received after
12/31/09 are excluded for the month of receipt and 12 months from month of
receipt. It has also been revised to clarify interest and dividend income derived from
a corporate business is not excluded. References to Food Stamps have been
changed to SNAP. It is further revised to clarify verification is not needed for
educational grants, loans and scholarships.

MS 2630, Nonrecurring Lump Sum Income, is revised to clarify Federal and State tax
refunds are not considered lump sum income.

MS 2770, Self-Employment Income, is revised to add information concerning income
from farming that was formerly found in MS 2773 and to change references from
food benefits to SNAP.

MS 2773, Farm Business/Self-Employment Income, is renamed Self-Employment
Income Deductions, and is revised to remove duplicative information. In addition,
the deduction for travel is changed to use the Federal mileage rate instead of the
State Employee rate.

MS 3000, Requirements for Child Support Action, is revised to remove the reference
to the PA-62 system for the establishment of MSE cases for SSI children. Child
Support Enforcement (CSE) will be responsible for the establishment of MSE.

MS 3665, Unemployment Requirements, is revised to clarify a disqualification period
of one month applies to UP cases discontinued for failure to cooperate with KWP
requirements without good cause. Instructions on taking an application during the
disqualification period have been added until system support is implemented. It is
also revised to clarify requirements for an alien to be the Qualifying Parent in a K-
TAP case.

MS 3850, WIN Eligibility, is revised to provide the 2011 Federal Poverty Scale
numbers. It is revised to add that a sanctioned individual is eligible for WIN and
instructions on when to cure the sanction prior to WIN. It has also been added that
excluded income does not qualify an individual for WIN. Procedure on how to correct
if WIN is approved erroneously has been added.

MS 3860, WIN Reimbursement Process, is revised to clarify the process of ensuring
the issuance of the initial WIN reimbursement. Reference to KW-133 is removed.

                                    Volume IIIA

The following sections are revised to state that monthly hours of participation are
divided by 4.33 to calculate the weekly hours. This is done to correct a discrepancy
in the calculation of participation hours between the federal file and the STEP
Caseload List. The federal file uses 4.33:

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                               Division of Family Support

                                                            Operation Manual
                                                            Transmittal Letter No. 384
                                                            April 1, 2011

      MS   4245,   Calculating Hours of Participation;
      MS   4250,   Employment;
      MS   4650,   Monitoring and Tracking Participation;
      MS   4660,   Excused Absences/Approved Holidays;
      MS   4770,   Curing the KWP Sanction in Active K-TAP Cases;
      MS   4780,   Curing the KWP Sanction at Reapplication; and
      MS   4800,   Unemployed Parent (UP) Participation.

MS 4005, KWP Participation Requirements, is revised to remove references allowing
an additional 12 months of vocational educational training.             Participation in
vocational education activities is only counted as a core activity for 12 cumulative
months. After the 12 months, an individual may participate in a vocational education
activity; however, the individual is required to participate in another activity to meet
the core requirements. The vocational education can be used to meet the non-core
requirements.

MS 4200, Educational Component for Teen Parents, is revised to state a teen parent
who has obtained his/her high school or equivalency diploma must participate in a
core KWP activity.

MS 4210, Vocational Educational Training, is revised to remove references allowing
an additional 12 months of vocational educational training. It is also revised to
remove the option of “Allowable Month” when entering JSE on the component screen
HRJAS3D2.

MS 4217, Coding Vocational Educational Training, is revised to remove references
that allow an additional 12 months of vocational educational training. The KWP
individual must meet requirements to count in the federal participation rate. It is
also revised to remove the option of “Allowable Month” when entering JSE on the
component screen HRJAS3D2.

MS 4350, Non-Core and Allowed Activities, is revised to remove reference of the 12
allowable months of vocational training. It is also revised to clarify GED may count
in the federal rate when combined with a core activity, as long as the individual does
not have a high school diploma.

MS 4380, Adult Education, is revised to include supervised study time as an activity
for GED students.

MS 4650, Monitoring and Tracking Participation, is also revised to remove reference
to “countable” months of vocational educational training.

MS 4660, Excused Absences/Approved Holidays, is also revised to list the new
approved holidays list.



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                             Division of Family Support

                                                          Operation Manual
                                                          Transmittal Letter No. 384
                                                          April 1, 2011

MS 4770, Curing the KWP Sanction in Active K-TAP Cases, is revised to clarify
medical benefits are not restored for the month the disqualification is removed. The
individual will be eligible for the following month.

MS 5270, Approval for CCAP, is revised to remove reference to form DCC-91B, DCBS
Client Fact Sheet, as it has been obsoleted by Division of Child Care.

                                    Volume VII

MS 0260, Component Activity (HRJAS3D2) Screen, is revised to remove reference to
“allowable months” of vocational educational training.




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