Warehouse Purchase Orders
Ace Hardware utilizes warehouse PO’s for goods purchased by Ace Hardware Corporation. Drop Ship PO’s (see next page) are used for goods purchased by Ace Hardware dealers. Ace Hardware will not accept liability for payment without a properly authorized Ace purchase order form. Below is an example of an Ace Warehouse Purchase Order
Below is an example of an Ace Electronic Purchase Order
0723I-START OF REPORT PAGES COMMAND ===> REPORT:EBO200-07G VERSION:980726 183854 HIERARCHY CODE: D A I L Y REPORT: ANALYST: WHSE: P.O.: VENDOR: PRIME: EBG000-02 1Y1 VENDOR NAME & ADDRESS A XXX XXX 10927 P.O. DATE ----072498 --------UOM ----EA EXPEDITORS INTERNATIONAL 19119 16TH AVE SOUTH SEATTLE TO DEPT -----------------TO BE SHIPPED / SHIP TO CODE -------------0-AT ONCE CASH TERMS --------------------ARRIVAL CANCEL DATE DATE --------------072498 DATING / ANTICIPATION -----------------ITEM COST ----XXX BULL NO ----CONTACT ----------ROUTING EPO UOM ----EPO QTY (EACHES) ----288 WA FROM DEPT ----Y 98188 E L E C T R O N I C P U R C H A S E SCROLL ===> SCREEN PAGE: 1 O R D E R R E G I S T E R DATE: 07/24/1998 PAGE: 1 SPECIAL COMMENTS ROW: 1 COL: 1
EPO NUMBER ------A21280Y FREIGHT TERMS ------------------P.O. LINE ----001 P.O. QTY (UNITS) ----XXX IPU ----1
STOCK NO. MFRNO -------------------XXX XXX
DESCRIPTION --------------PLIER DIAGONAL 6" ACE
*******************THIS PURCHASE ORDER WAS ELECTRONICALLY TRANSMITTED. ANY CHANGES MUST BE COMMUNICATED IMMEDIATELY TO THE VENDOR.********************* TOTAL: LINES: 41 VALUE: XXX WEIGHT (LBS): XXX
Please note: 1. “Unit pack”, “price per item”, or “dating” discrepancies should be brought to the attention of the appropriate Ace buyer. 2. To assure prompt, accurate payment of your invoices, invoice for each shipment and/or purchase order separately.
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Standard Terms and Conditions
STANDARD TERMS AND CONDITIONS APPLICABLE TO ACE HARDWARE CORPORATION DIRECT SHIPMENT PURCHASE ORDERS The following terms and conditions shall be applicable to each Purchase Order for merchandise submitted to a supplier on a authorized Ace Purchase Order form for shipment to an Ace dealer with billing to be made to Ace Hardware Corporation (“ACE”), and by accepting such Order and shipping the merchandise described therein, the supplier agrees to be legally bound by said terms and conditions: (1) Ace and its retailer customer to whom the merchandise is shipped shall be indemnified and held harmless by the supplier for the amount of any loss or damage (including all attorneys' fees and all other costs and expenses incurred by Ace or by such customer resulting directly or indirectly from, or arising in any matter out of, any claim make for damage to property or for bodily injury or death based upon or incident to the use of the merchandise delivered pursuant to the Purchase Order. (2) Shipment of any part of the merchandise specified in a Purchase Order shall constitute acceptance of the entire Order and a promise by the supplier to promptly ship the remaining merchandise. (3) The supplier shall be deemed to have warranted to Ace and its retailer customer to whom the merchandise is shipped that the merchandise will be free of the claim of any person for infringement of any patent, copyright, trademark, service mark or the like and shall be deemed to have agreed to assume the defense of any claim at the supplier's expense and to indemnify Ace and its customer against any loss, damage, expenses (including attorneys' fees) and costs arising, directly or indirectly, from such claim. (4) Unless otherwise specified, the merchandise described in the Purchase Order shall be deemed to constitute merchandise purchased by Ace for resale which is not subject to any state or local sales, use or similar tax. (5) All or the terms and conditions applicable to the sale of the merchandise described in the Purchase Order shall be governed by and construed in accordance with the Uniform Commercial Code and other applicable law which is in effect in the State of Illinois as of the date of the Purchase Order.
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International Dealers
The following form is a authorized International Ace drop shipment purchase order and is subject to the STANDARD TERMS AND CONDITIONS on the reverse side of this letter.
1. PURCHASE ORDERS ARE REQUIRED to properly identify Ace dealers and must be secured by you on all orders prior to shipment. Any other order form, including manufacturer’s pre-prints, is valid only when accompanied by the above authorized form. Should you receive a non-numbered form without validation, please forward it to the International Department for approval. 2. The STANDARD TERMS AND CONDITIONS on the following page are applicable to all Ace Hardware Corporation drop shipment purchase orders. 3. Please forward International orders to the Oak Brook International Department for approval. 4. International invoices are to be submitted in duplicate to Ace Hardware Corporation, P.O. Box 5348, Oak Brook, Illinois 60523-2100 and must include the complete purchase order number, the dealer’s name, store number and address with Zip Code. 5. Ace Hardware Corporation will not accept liability for payment without a properly authorized purchase order, AND validation where required.
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International Drop Ship Purchase Order
Vendor: Note carefully the following terms and conditions applicable to this order.
ORDERING INSTRUCTIONS
1. Please Note: These orders can only be executed at the prices stated. Please obtain by fax from Retailer approval of any price change. 2. If you cannot meet the ship date noted, this order is to be cancelled unless you secure written authorization from Retailer to ship late.
INVOICE INSTRUCTIONS
1. FOR PAYMENT: Mail original invoice and 1 copy to: Ace Hardware Corporation P.O. Box 5348 Oak Brook, IL 60522-5348 ACE HARDWARE CORPORATION DOES NOT GUARANTEE PAYMENT OF INVOICE UNLESS ALL TERMS AND CONDITIONS OF THIS ORDER ARE MET. 2. ALL BILLING SHOULD BE MADE AT NET PRICES. NO DISCOUNT BILLINGS. 3. The Retailer name, store number and the purchase order number must appear on the invoice. 4. Please reference your “Ace Vendor Number” in the “Sold To” Address. 5. Invoice should reference harmonized tariff numbers and country of origin where available.
VENDOR’S SPECIAL SHIPPING INSTRUCTIONS
1. A copy of the invoice and packing list must accompany all shipments, they should be attached to the trucking PRO or to the outside of the box for UPS / RPS shipments. A copy of the PRO / pieces / weight must be faxed to the dealer’s freight forwarder prior to shipment for all shipments dispatched using UPS, RPS or other small package delivery services. Send partial or back order shipments as noted. Try to do it in one shipment and with one invoice. Contact the dealer directly for instructions if markouts create uneconomical shipping quantities or if substitutions are necessary. Contents of all assortments and displays must be broken down on the invoice, indicating the items description, unit price and quantities of each. On free goods or displays, invoice must be specific with contents of display. No charge display items must be listed individually showing a nominal value per item for custom purposes. All cartons must be marked with Retailer name, store number, purchase order number, special marking and freight forwarder or shipping company designated by the Retailer. Each carton of the order must be numbered sequentially (1 of 3, 2 of 3, etc.), and the contents of that numbered carton must be shown on your export Packing List. 7. All shipments must be palletized for easy off-load. Non compliance may result in charges to your account. Weight and cube of every carton should be listed on Bill of Lading and Packing List. The Ace Purchase Order Number shown on the reverse of this form MUST appear on your invoice, packages, Bill of Lading, Packing Lists and correspondence.
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10. Do not consolidate orders consigned to different Retailers. Each Retailer must move under a separate Bill of Lading. 11. Material Safety Data Sheets (MSDS) and Dangerous Goods Declaration must accompany all hazardous shipments. Please provide the following: • Technical name of the product(s) including: technical name, shipping name, class, U.N. number, other info., i.e. flash point; • 24 hour emergency response phone number(s) • Emergency response information, one source being ERG 1990, (emergency response guide - 1990 edition). Any questions should be directed to freight forwarder prior to shipment. Failure to comply may result in your hazardous material being refused at the freight forwarder or border. 12. Vendor must advise Ace Hardware if this order cannot be exported out of the United States.
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OTHER TERMS AND CONDITIONS
By accepting this Purchase Order, the Vendor agrees to be legally bound by the following terms and conditions. (1) The vendor shall indemnify, defend and hold Ace Hardware Corporation (“Ace”) and its customer to whom the merchandise is shipped for resale, harmless for the amount of any loss or damage (including all attorney’s fees and all other costs and expenses) incurred by Ace or by such customer resulting directly or indirectly from, or arising in any manner out of any claim for damage to property or for bodily injury or death based upon or incident to the use of the merchandise delivered pursuant to this Purchase Order.
3440 9/99 (back)
(2) Unless otherwise noted on front side, shipment of any part of the merchandise specified in this Purchase Order shall constitute acceptance of the entire order and a promise by the Vendor to promptly ship the remaining merchandise, if allowed. (3) The Vendor warrants to Ace and its customer to whom the merchandise is shipped for resale that the merchandise will be free of the claim of any person for infringement of any patent, copyright, trademark, service mark or the like and agrees to assume the defense of any claim at the Vendor’s expense and to indemnify Ace and its customer against any loss, damage, expenses (including
attorney’s fees) and costs arising directly or indirectly from such claim. (4) Unless otherwise specified the merchandise described in this Purchase Order is purchased by Ace for resale and is not subject to any state or local sales use or similar tax. (5) All of the terms and conditions applicable to the sale of merchandise described in this Purchase Order shall be governed by and construed in accordance with the Uniform Commercial Code and other applicable law which is in effect in the State of Illinois U.S.A. as of the date of this Purchase Order.
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