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Presentation Alpha Phi Alpha

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									Alpha Phi Alpha Fraternity, Inc.
   Chapter Operations Plan
Alpha’s Strategic Planning Process
• Internal data collection through the Strategic Focus Survey –
  11/05 – 1/06
• External data collection through the Maryland Association of
  Non-Profits – 9/05 – 3/06
• Board of Directors Planning Retreat – 5/06
• General President’s Strategic Plan Overview/Dissemination of
  Brochure – Centennial Convention – 7/06
• Regional, Foundation, Commission and Committee Operations
  Plans developed aligned with Strategic Plan – 6/06 – 11/06
• Board Approval of the Strategic Plan – 11/06
• Board Approval of the Chapter Operations Plan – 3/07
• Implementation Training – General Convention – 8/07
Why Strategic Planning for Alpha?
• Establishes a clear set of goals and action steps that apply at all
  levels of the fraternity.
• Focuses the work of the fraternity so that we are all working
  towards the same purposes.
• Clarifies/specifies Alpha’s work (our brand) in the
  communities where we are located.
• Supports continuity of procedures and processes from one
  General Presidential administration to the next.
          The Mission

Alpha Phi Alpha Fraternity, Inc.
develops leaders, promotes
brotherhood and academic excellence,
while providing service and advocacy
for our communities.
          2006-2011 Strategic Plan
                          GOAL #1

ORGANIZATIONAL MANAGEMENT
      To implement a comprehensive set of
      operational procedures and a plan to
strategically focus the work of a chapter for the
year consistent with expectations established by
 the National Board of Directors and Regional
                 Vice Presidents.
       Chapter President and Public Relations Committee
                             11/07
                          GOAL #1

ORGANIZATIONAL MANAGEMENT
                                           OPERATIONS PLAN 2006-2011


Present the National Mission, Goal
and Strategies to the Chapter
Executive Committee. Provide an
overview of the projects being
developed in the National Strategic
Plan as presented at the 2007
General Convention

            Organizational Effectiveness Chair
                          8/07
                          GOAL #1

ORGANIZATIONAL MANAGEMENT
 Develop a set of
 chapter operating
 procedures consistent
 with Robert’s Rules of
 Order and national
 guidelines
  Chapter President and the Chapter Executive Committee
                          9/07*
                          GOAL #1

ORGANIZATIONAL MANAGEMENT
 Implement a set of operating
 policies and procedures to govern
 all aspects of chapter operations.
 Assure that all Chapter Officers
 are familiar with the
     Alpha Univ. Chapter & Officer
            Development (See
     http://www.alphaphialpha.net/
    Under Membership/Forms)

         Chapter President and Executive Committee
                          10/07*
                      GOAL #1
ORGANIZATIONAL MANAGEMENT
  Communicate Chapter Operating Policies and
     Procedures to Chapter Members.




      Chapter President and Executive Committee
                       10/07*
                                         GOAL #1
 ORGANIZATIONAL MANAGEMENT
      Develop, at minimum, an annual chapter operations or
      business plan that specifies the work plan of the chapter
      for the year. Include in the plan such things as:
                   •   Number of meetings for the year/meeting plans
                   •   Chapter dues and other financial obligations of membership
                   •   Number and type of open and closed social activities
                   •   Membership intake, reclamation and retention plans and targets
                   •   Membership training plans (e.g., risk management, chapter operations, etc.)
                   •   Timeframes/responsibilities for implementing the National Programs
                   •   Specifying which of the four Special Projects will be implemented and the
                       Implementation plan
                   •   Chapter operations and program budgets
                   •   Amenities for chapter members
                   •   Community outreach plans beyond the National Programs/social activities
                   •   Plans for working with associated area College and/or Alumni Chapters



Chapter President and Executive Committee Chapter Organizational Effectiveness Chair
                       GOAL #1

ORGANIZATIONAL MANAGEMENT




 Evaluate the Implementation of the Operations Plan
       Chapter President and Executive Committee
                       1&6/08*
                          GOAL #2


 COMMUNICATIONS/PUBLIC RELATIONS
To develop a comprehensive plan to address chapter
  Internal Communications and Public Relations
       consistent with the plan developed by
         Alpha Phi Alpha Fraternity, Inc.

      Chapter President and Public Relations Committee
                            2/08
                GOAL #2
COMMUNICATIONS/PUBLIC RELATIONS


Appoint a
Communications/
Public Relations
Committee and
Chairman
            Chapter President
                  9/07
                           GOAL #2

COMMUNICATIONS/PUBLIC RELATIONS
 Develop an Internal Communications process

1. Development plan        Chairman PR       10/07

2. Submit to Executive
   Committee for Review    Chairman PR       11/07

3. Submit to Chapter for   Chairman PR       12/07

     Chapter President/Exec Com and PR Committee
                           GOAL #2

COMMUNICATIONS/PUBLIC RELATIONS
             Develop a Marketing Plan

1. Development plan        Chairman PR   12/07

2. Submit to Executive
   Committee for Review    Chairman PR   1/08

3. Submit to Chapter for   Chairman PR   2/08

                       PR Committee
                           GOAL #2

COMMUNICATIONS/PUBLIC RELATIONS
         Develop a Public Relations Plan

1. Development plan        PR Committee      12/07

2. Submit to Executive
   Committee for Review    Chairman PR       1/08

3. Submit to Chapter for   Chairman PR       2/08

     Chapter President/Exec Com and PR Committee
                          GOAL #3
  MEMBERSHIP MANAGEMENT




To Effectively and Efficiently Manage Membership
    Chapter President and Membership/Intake Coordinator
                            6/08
                                      GOAL #3
     MEMBERSHIP MANAGEMENT
 Implement the approved
     process to attract,
      select and initiate
        members with
   outstanding academic
      achievement and
    leadership qualities.
(Implement plan as developed by the Office
    of the Executive Director and
    Membership Standards and Extension
    Committee)
               Chapter President and Membership/Intake Coordinator
                                       9/07*
                                   GOAL #3
    MEMBERSHIP MANAGEMENT

 Implement the Plan to
   Retain and Reclaim
       Brother
(Implement plan as developed by the Office
         of the Executive Director,
 Membership Standards and Extension
 Committee, and Reclamation Committee)


          Chapter President and Membership/Intake Coordinator
                                       12/07*
                           GOAL #3
MEMBERSHIP MANAGEMENT
Implement the course of action for fraternal,
 personal, and professional development.




     Chapter President, Membership/Intake Coordinator,
    Director of Educational Activities, Executive Committee
                           10/07*
                            GOAL #3
 MEMBERSHIP MANAGEMENT
Implement a process to maximize the members’ expertise
      and chapter efficiency in chapter operations




       Chapter President and the Executive Committee
                              11/07*
                             GOAL #3
 MEMBERSHIP MANAGEMENT
Annually Collect, Analyze and Report Information on Reclamation
                     Data for the Chapter




      Membership/Intake Coordinator and Membership Committee
                             6/08*
                              GOAL #3
  MEMBERSHIP MANAGEMENT
Collect information on the academic achievement (GPA) of Brothers
         enrolled in college to monitor progress towards degree
                                completion




       Membership/Intake Coordinator and Membership Committee
                      1/08* and 6/08*
                               GOAL #4

     FISCAL MANAGEMENT
    To ensure that a financial infrastructure that clearly defines,
processes for fiscal accounting and management, organizational
integrity, and revenue generation is developed




        Chapter President, Chapter Fiscal Officers, Chapter Advisor
                                  1/08
                           GOAL #4

  FISCAL MANAGEMENT
Plan to implement BOD approved financial controls at
               the Chapter level




  Chapter President/Executive Committee/Chapter Fiscal Officers
                                9/07
                        GOAL #4

 FISCAL MANAGEMENT
Implement BOD approved policies and procedures that reflect
         transparency in chapter fiscal operations




            Chapter President/Fiscal Officers
                         11/07
                           GOAL #4

 FISCAL MANAGEMENT
    Develop and enhance income streams and fundraising
                        opportunities




Chapter Fiscal Officers/Fundraising Chairman, Executive Committee
                                 12/07
                           GOAL #4

 FISCAL MANAGEMENT
 Present any plans to enhance income streams and fundraising
           Opportunities to the chapter for approval




Chapter Fiscal Officers/Fundraising Chairman, Executive Committee
                             1/08
                                 GOAL #5

      PROGRAM MANAGEMENT
    To annually implement the mandated National Programs and
 selected Special Projects of the fraternity in a manner that will
facilitate community outreach and ensure the viability of Alpha’s
                     programs and projects.




   Chapter President/Director of Educational Activities/Executive Committee
                                        7/08
                                    GOAL #5
         PROGRAM MANAGEMENT
   Annually implement the mandated National Programs of the fraternity




                                                        Go-To-High School,
A Voteless People                                       Go-To-College
                       PROJECT ALPHA
       is a
 Hopeless People
      Chapter President/Director of Educational Activities/Executive Committee
                                            6/08
                                    GOAL #5

         PROGRAM MANAGEMENT
      Annually implement the approved Special Projects of the
                fraternity selected by the chapter.




                 Big Brothers/Big Sisters
                                                         THE WASHINGTON D.C.
                                                    MARTIN LUTHER KING, JR NATIONAL
                                                      MEMORIAL FOUNDATION, INC.

Leadership Institute
      Chapter President/Director of Educational Activities/Executive Committee
                                           6/08
                               GOAL #5

     PROGRAM MANAGEMENT
Annually evaluate and report on the implementation of the National
 Programs using guidelines and materials developed by the fraternity.




          Director of Educational Activities/Executive Committee
                                      7/08
                                 GOAL #5

      PROGRAM MANAGEMENT
Annually evaluate and report on implementation of selected Special
Projects using guidelines and materials developed by the fraternity.




   Chapter President/Director of Educational Activities/Executive Committee
                                        7/08
                              GOAL #5

   PROGRAM MANAGEMENT
Evaluate and report on the implementation of local partnerships
   to ensure alignment with the Fraternity’s mission statement
    and joint goals established at the national and local levels.




Chapter President/Director of Educational Activities/Executive Committee
                                     7/08
                      TRAINING

    GENERAL CONVENTION
      Training Workshops will be provided
at the General Convention in Orlando to support
Implementation of the Chapter Operations Plans.

      • Alpha Advisor
      • Field Staff
      • Fiscal management
      • Media/Public relations
      • Reclamation
Alpha Phi Alpha Fraternity, Inc.
   Chapter Operations Plan

								
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