Autism Project PTA 6:00 PM
Meeting Minutes Note taker: Deborah Montoya
Vote to Adopt Agenda Approved
Minutes Approved Roseanne 1st, Lynette 2nd, approved.
Child Care CAR was not present due to miscommunication. Two children in
attendance. Parent was kind enough to allow the children to remain in
meeting room with PTA. Child Care process to be defined. PTA needs
48 hours notice via email or 408/371-8709 x2. CAR needs 24-hour
notice. Flyer will go out to parents in backpacks to inform of free
childcare during PTA meetings.
Financial Reports Auditor found variance of cents. Transferred books to QuickBooks
software. July 1 – Present is balanced, will be available at the next
Bills $167.30: Plaques, Flowers: Golf Tournament
$9.62: Postage, Kinko’s
New Payment Authorization Form, in keeping with PTA requirements.
Executive Board Discussion: California Schools gave back unspent money to Federal
Government. Not Santa Clara County. Would like more feedback from
To meet. Several donations need to be discussed.
Box Tops for Education. May deadline.
Yearbook Teacher Appreciation fund
City of Sunnyvale Giving Campaign. Monthly donations PTA
BBQ Fundraiser, ½ PTA general fund
Employees Payroll Deduction: HP, City of Sunnyvale, City of San Jose
Add to website
Huge Success! A lot of people were involved, special thanks to the PTA
committee. Baskets were beautiful; much of success was the silent
auction. Each golfer got jacket, shirt, logo golf balls, Red Bull drink,
coupon for wedge, 60 minute phone card, stress ball, signed Jason
Simontacchi baseball card, tees, pass for Eagle course, Tivo doll. Puzzle
pins were given out, photo of each foursome. Hummer could have been
won by a hole in one at one hole. Thank you signs were at holes, facts
about autism and photos were at holes. Classroom participation baskets
were phenomenal. Public Service Announcements were played on radio
stations; “The Bear” radio station interviewed Jason. Would like to see
more volunteers next time. Put process in place; break down and spell
out tasks to encourage more volunteers. Date for next year not yet set,
may be moved to summer. Should allocate one year’s time to put into
place. Numbers still in works, looks like ~$60-65K. Thank you to the
Simontacchi family and to PTA volunteers who made this event happen,
and made it the wonderful success that it was.
Teacher Appreciation Will meet soon.
Teacher Spending 26 requests for $150 allotment. So far 12 are eligible to receive more
funds. Cynthia will call each teacher again to remind them of the $150
donation to their classroom from the PTA, and that no further funds will
be available if the $150 is not spent by the deadline.
Membership 94 members; 29 classrooms are represented; 17 staff are members. One
must be a member for 30 days in order to vote on PTA topics.
Website ~470 visitors so far. CAR childcare form. Meeting minutes. URL
additions to resources, donations section to be added. Golf “after event”
to be added.
Donations to the PTA are tax deductible, as is the PTA membership.
Yearbook $300 set aside. Need deadline for photos end of April. Forms went out
to every parent, only five have come back. Flyer to go out.
Suggestion Personal invitation to teachers to attend PTA meetings from board.
Flyers and Information PHP workshops. Soccer, challenger baseball