The Jefferson Parent Teacher Association Meeting
Feb 28, 2008, 5:00pm
All Purpose Room, Jefferson School
Attendees: Tara Hofmann, Kate Albus, Joe Shankle, Debbie K., George Sellers, Mary Adah
Next Meeting: March 27 would be the next date but it coincides with spring break.
I. Call to Order
II. Treasurer’s Report – The JPTA account balance is $13,873.99
III. Old Business
A. Auction 2008
Kate provided an update on the auction scheduled for March 14, everything is going fine
although it’s a very busy time. There is some concern about the fact that we don’t have
the big donations that traditionally brought in a lot of money (i.e. maid brigade which
was 10% of the income) but good donations are coming in. For example Coach
Raymond will take two kids to the Montgomery Fair, we have received two stays at the
Westin (one at Embassy Row and one at Alexandria), etc. There will be some changes
this year such as no credit card function (people will be advised in advance to bring their
check books and cash) and the elimination of the live auction is being considered.
Auction catalogues are at the printer and will be distributed the week of March 3. As a
means to stimulate interest and serve as a reminder about the auction date, several
initiatives are planned: kids will go home with art project reminder, Kate is sending out
“seeds to grow” with kids, etc. We want to not only stimulate interest of Jefferson
parents to attend, but we want them to bring their friends and extended family members.
On the night of the auction Penny will organize a display of the sketches from the
landscaper for the proposed new garden which the auction funds will be used to
B. 20 Dinners for 20 years
Sixteen host families have confirmed their interest in hosting a dinner and we are hopeful
that more will come in over the coming weeks. Tara plans to send out a message to hosts
this week seeking to firm up dinner dates for May. After the auction more effort and
attention will be placed on generating interest among parents to attend a dinner, as of
today we only have three expressions of interest (on top of the hosts) to attend a dinner.
We discussed and agreed to drop the idea of having people pay a nominal cost to go to a
dinner (originally intended as a means to solidify their attendance) as we agreed it was
not necessary. So far nobody has raised the issue of receiving any funds to help cover the
IV. New Business
A. Montessori Annual Conference – funding conference participation by teachers and
The estimated cost of having all teachers and assistants attend – which is Penny’s
objective – is $8,415.00. Every five years when the conference is in D.C. the school
makes an effort to send as many faculty members as possible. Calculations are based on:
15 full conference early bird registrations at $325 ($4875.00) and 15 one-day early bird
conference registrations, at $230 each ($3,540.00).
Penny has asked the JPTA if it would like to contribute toward the cost, which would be
It was agreed that this year the JPTA would like to contribute to subsidizing the cost of
participation of the assistants, and provide funds for teachers to purchase materials at the
conference. It was agreed that the JPTA would contribute:
$3,000 ($300 per class for purchasing materials at 10 classes)
$2,000 towards participation of the assistant teachers
B. Teacher Appreciation Week is May 4-10, and the administration will host an evening
event for the teachers on May 9. The administration will have baby picture guessing
game with prizes and have special treats for teachers throughout the week. Traditionally
the JPTA hosts a luncheon at some point during this week. Penny asked if the JPTA
would like to have some help coordinating this event. In past years the lunch had been
either catered from a Thai restaurant or a pot-luck lunch prepared by parents. Tara
offered to contact the Room Parents to see if there was enough interest to organize a pot-
luck lunch, if there isn’t we can again have it catered. Tara will coordinate with Penny
and the office. It was suggested that we need 3-4 parents to help organize the luncheon
on the day itself.
C. Imagination Garden. The landscape architect will meet with Penny at 10;30 on
March 3, Tara cannot attend the meeting as she originally planned but Penny will pass
the information to the JPTA after the meeting. We were able to take a look at the
sketches for the new garden which looks just fabulous, the whole project is very exciting.
As mentioned in the auction update section, a display featuring the designs will be set up
on the night of the auction.
D.A Volunteer Appreciation Breakfast will take place sometime during the week of
April 28-May 2. Invitations will be sent to all volunteers. The office will coordinate
with the JPTA / Auction to make sure everyone gets an invite.
E. Garage Sale: It was suggested that we get the yard sale on the calendar for April.
Somebody has to agree to be in charge and we need to secure a date. This should be
tabled for discussion at the next JPTA meeting.
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