Board Meeting by zhangyun

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									                                            Board Meeting
                                           January 11, 2011

The meeting was called to order by Jim Volbrecht, Chair, at 6:30 pm at the Town of Union town hall.
People in attendance were: Supervisors – Chuck Zabrowski, Jeff Whyte, Deb Smith, Toby Myers
Treasurer, Betsy Bohlinger, Clerk, Polly Jensen, and see attached list of visitors.

Flag Salute

Land Use Decisions – Pekol-CUP – Scott Cramer with Cramer Land Design Studio, presented the site
development for three commercial uses (CV Airport Services, Dickey’s B-Que Pit, Mini Storage) at
6202 Chuck Lane. Scott did say that the time frame for the development of Mini Storage units is
unknown at this time due to market demand and how they feel they can rent those out. They want to
isolate the Mini Storages from the other businesses. They would like to start the restaurant in mid-
February or as soon as they can get permits. There were mini warehouse approved previously,
however, that permit expired after 1 year of issuing it. Deb Smith handed out the Thursday, January
6th Comprehensive Planning Commission meeting minutes. There was one neighbor, Jeff White, who
attended the CPC meeting on Thursday. The CPC committee had no recommendation. Deb indicated
that she had phoned Rob Eslinger on Friday, Jan. 7th to receive answers to questions the CPC
committee had regarding Pekol’s CUP. The board had concerns regarding vehicle and foot traffic
intermingled in the parking areas. Foot traffic from CV Airport Services to Dickey’s for restrooms
would have to pass through Dickey’s drive-thru lane and could be very congested during lunch and
dinner times. The owners indicated they would mark the West Entrance as the entrance and exit for
Dickey’s B-Que. Jim suggested putting curbing in the parking area to direct traffic, to eliminate
vehicles driving wherever. Dan was asked why he would consider letting CV Airport Service
customer use Dickey’s restrooms. Dan replied for customer service, his dad and him own CV Airport
Services. Dickey’s B-Que Pit will operate from 11am – 9pm. Chuck Zabrowski made a motion to
recommend approval of the Conditional Use Permit for Robert Pekol to construct three commercial
uses (CV Airport Services, Dickey’s B-Que Pit, Mini Storage) at 6202 Chuck Lane, however, adhering
to any conditions put on by Eau Claire county. Unanimously approved.

Town Board Resolution #63-2010-2011
Be it resolved that the Town Board of the Town of Union, Eau Claire County, recommends approval
of the Conditional Use Permit for Robert Pekol to construct three commercial uses (CV Airport
Services, Dickey’s B-Que Pit, Mini Storage) at 6202 Chuck Lane, however, adhering to any conditions
put on by Eau Claire county.
Offered: Zabrowski                                  Passed: January 11, 2011
All approved

Planning Commission – Nothing

Roads – Updates & Decisions – When we put the town crier together Jim will ask if any brushing is
needed at intersections, along with if any road signs are missing. Jim and Jeff need to start the road
sign assessment identification forms. They need to get the street signs done at least by February. Road
tour will be done in February, so opening bid can be done in April. Absolute latest will be the first of
March. Look at the roads such as Sunset Dr. and finish Vollendorf Lane.

Fire Station #3 Report – Update on recent house fire. Dave stated that there were a total of 393 runs
for 2010 and of them 173 runs the Town of Union station responded to. Dave asked the board for
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permission to hold a benefit dinner for two firemen on April 2, 2011. Rick Forester has cancer and
Mark Johnson had back problems. Everyone on the board agreed would be okay to hold. Both
firemen probably will not be able to work again. Chuck would have no problem endorsing the event.
There will be no spaghetti feed, but the benefit instead. There was a concern about parking. The
firemen could do a shuttle from the town hall and put up the parking signs on W. Cameron St. There
will be raffles, so a raffle license will be needed. Dave said the township fire department has a license
they could use. There were 807 medical calls for 2010. Collecting taxes at the fire station is going
well and have positive feedback from residents.

Building Inspector – House fire resident did not purchase a permit and there is visible evidence that
the roof has been boarded up. Chuck asked if someone physically went to the chicken coop to take a
look at what was done. Jim questioned which chicken coop it was, the one on the West or on the East
side of the field.

Constable Report – Russ not present. Russ informed Jim that one cat was caught since the last
meeting and he held it for seven days. Humane Association bill came. It was a six month bill and the
cost per dog and cat went up. That is why the Humane Association is over budget. We need to keep
that in mind for the next budget. Russ submitted his expenses for 2009 and 2010. We only reimbursed
him for 2010 expenses.

Town Crier – Wait until after the Towns Association meeting to send out a Town Crier. Board was
told to bring crier articles to the February meeting, so the crier can go out in February. Chuck
requested a copy of the most recent Library contract. Included in the crier: library, mailbox-what
found in ordinance, asking for feedback about the Town Crier going green, Planning Commission,
Tourism information, tax collection update – collection taking place at fire station, Pleasant Hill
Schoolhouse bell – property of town and where the bell should go.

Code Book – Update-Consistency Ordinance, Land Use (Intergovernmental Agreement) – The
board had a work night to look at the ordinance book. Move the February public hearing to March
2011 to make sure everything is included. It was understood that the consistency ordinance only
applied to those that applied for a grant and didn’t receive it yet.
        Land Use – Adding Intergovernmental Agreement into the Code Book.
We can charge for the Land Use applications. We should charge something, whatever it cost us, we
are not out to make money. Think about what we should charge from the first meeting. We should
charge to cover the committee members, postage, and paper. This is something that could be
amendment to the Code Book.

Board Reports – MPO; Towns Association; Tourism; Fire Board; and any other board reports
        MPO – None
        Towns Association meeting is January 31, 2011 in Brunswick. Jerry Clark from Extension is
going to be there to talk about invasive species law that went into effect January 1, 2011. Anyone who
works on roads is invited to attend this meeting. Mel Erickson is also going to be there to talk about
library law, what our state says constitutes a library.
        Tourism – The meeting will be held on January 19th. Chuck gave an update on the West
Wisconsin Land Trust issues. The Sherman Park properties are safe. If West Wisconsin Land Trust
ceases to exist the land can be transferred to another land trust. Chuck made a decision at the meeting
that the School Forest will not be put in a conservancy with West Wisconsin Land Trust.
        Fire Board – They talked about the current dispatch center and they are looking at the cost of
operation. Jerry Fellenz is still the Fire Inspector and Joe Alf is the Chief of Rescue.
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Citizen Input & Questions - None

Review/Approval – Minutes previous meetings – Approved

Treasures Report – Betsy needs to settle up with the county for December 2010 collections by
January 15, 2011. Betsy asked the board what they wanted to do for the fire station loan payment.
The board budgeted for the full payment, but did not plan to pay full amount. Chuck talked about road
aids possibility being cut, so we should plan to save some of this money for roads in the future. Jim
Volbrecht made a motion to recommended approval of the fire station loan payment, through Bremer
Bank, to be a 5 year term and 10 year amortization at 3.25% resulting in a monthly payment of
$2020.00. If we can’t get the 3.25% interest rate, we will have to go with a 5 year term and 12 year
amortization at a payment of $1754.00. Unanimously approved.

Town Board Resolution #64-2010-2011
Be it resolved that the Town Board of the Town of Union, Eau Claire County, recommends approval
of the fire station loan payment, through Bremer Bank, to be a 5 year term and 10 year amortization at
3.25% resulting in a monthly payment of $2020.00. If we can’t get the 3.25% interest rate, we will
have to go with a 5 year term and 12 year amortization at a payment of $1754.00.
Offered: Volbrecht                                  Passed: January 11, 2011
All approved

Review/Approval of bills – There was a request to see a comparison of the new fire station’s verses
the old fire station’s utility bill during the winter months. Bills approved.

Licenses – operator, etc. – Picnic License – Eau Claire Ski Club – Joe Alf needs to be given a copy
of the ordinance regarding mailboxes. Jim Volbrecht made a motion to approve the Eau Claire Ski
Club Picnic License for January 21-23, 2011. Unanimously approved.

Town Board Resolution #65-2010-2011
Be it resolved that the Town Board of the Town of Union, Eau Claire County, to approve the Eau
Claire Ski Club Picnic License for January 21-23, 2011.
Offered: Volbrecht                                  Passed: January 11, 2011
All approved

Review/approval of Underground Cables – None

Town properties – None

County P&D Violations & correspondences – None

Set next meeting dates and agendas – February 8, 2011. Chuck Zabrowski will be gone at the
February board meeting.

Meeting was adjourn at 7:47 pm.




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