FOR PARTICIPANTS ONLY by wuxiangyu

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									                                                                   FOR PARTICIPANTS ONLY

                                                                   12 April 2006

ECONOMIC AND SOCIAL COMMISSION FOR ASIA AND THE PACIFIC

WTO/ESCAP/MOFCOM High-level Consultations on the Doha Development Agenda Negotiations
Issues

15-19 May 2006
Shenzhen, China

                          INFORMATION NOTE FOR PARTICIPANTS


Venue and dates

1. The WTO/ESCAP/MOFCOM High-level Consultations on the Doha Development Agenda
Negotiations Issues will be convened at the Wuzhou Guest House, Shennan Avenue 6001, Futian
District, Shenzhen 518034, China (tel: (86-755) 82938000, fax: (86-755) 83831797 ) from 15 to 19
May 2006.

2. The opening of the Conference will be at 08:15 hours on Monday, 15 May 2006. The subsequent
sessions will be held from 0900 to 1700 hours.


Working language of the Conference and documents

3. The Conference will be conducted in English, and all documentation will be issued only in English.
No interpretation service will be available. Information and documents about the Conference are
available at <http://www.unescap.org/tid/projects/ddani.asp>.


Organizing secretariats

4. The Conference is jointly organized by the secretariats of WTO, UNESCAP and the Ministry of
Commerce, Government of China.

   For further information concerning substantive preparations and organizational aspects of the
Conference, please contact:

       UNESCAP secretariat

       Ms. Ying Qiu                                              Tel:   (66-2) 288-1937
       Associate Economic Affairs Officer                        Fax: (66-2) 288-1027, 288-3066
       Trade Policy Section                                      e-mail <qiuy@un.org>
       Trade and Investment Division
       Economic and Social Commission for Asia and the Pacific
       The United Nations Building
       Rajadamnern Nok Avenue
       Bangkok 10200, Thailand

       Ms. Jaratsri Tulananda                                    Tel: (66-2) 288-2067
       Professional Assistant                                    Fax: (66-2) 288-1027, 288-3066
       Trade and Investment Division                             e-mail <tulananda.unescap@un.org>
       Economic and Social Commission for Asia and the Pacific
       The United Nations Building
       Rajadamnern Nok Avenue
       Bangkok 10200, Thailand
                                                      2


   For further information concerning local organizational and logistical aspects of the Conference, please
contact:

        Government of China

        (i) For visa issuance

     Ms. Wei Zhang                                          Ms. Ying Liu
     Project Officer                                        Section Chief
     Enquiry and Technical Support Division                 Enquiry and Technical Support Division
     Department for WTO Affairs                             Department for WTO Affairs
     Ministry of Commerce                                   Ministry of Commerce
     No. 2 Dong Chan An Avenue                              No. 2 Dong Chan An Avenue
     Beijing 100731, China                                  Beijing 100731, China
     Tel:    (86-10) 6519-7342                              Tel:    (86-10) 6519-7341
     Fax:    (86-10) 6519-7340                              Fax: (86-10) 6519-7340
     e-mai:<zhangwei_wto@mofcom.gov.cn>                     e-mail:<liuying@mofcom.gov.cn>;
                                                                   <talktoying@sohu.com>

      (ii) For accommodation and relevant conference arrangements in Shenzhen

     Ms. Xi Chen                                             Ms. Hong DAI
     Information and Training Division                       Wuzhou Guest House
     Shenzhen Centre for WTO Affairs                         Shennan Avenue 6001, Futian District,
     Shimin Zhong Xin C3129, Shenzhen, China                 Shenzhen 518034, China
     Tel:    (86-755) 8210-5523                              Tel:    (86-755) 8293-8112 ; 8293-8109
     Mobile: (86) 13500053561                                Fax : (86-755) 8383-1754
     Fax:     (86-755) 8200-2090                             e-mail: <szwuzhou@public.szptt.net.cn>;
     e-mail: <chenxi@szbti.gov.cn>;                                  <hhsz97@163.com>
             <zhubo@szbti.gov.cn>


Visa requirements

5. Participants should obtain an entry visa to China from the Embassy of the People’s Republic of China
or Consulate located in their respective countries before departing for Shenzhen.

6. Participants are also advised to obtain, where necessary, a transit visa for places en route to Shenzhen
before the commencement of their journey.

7. Valid passports or other travel documents recognized by the Government of China are required by all
participants. The former must be valid for at least six months at date of entry and the latter should be
endorsed with a valid re-entry permit. For visa authorization, participants are requested to send well in
advance preferably before 28 April 2006 information on their passport particulars (i.e., name (according
to passport), nationality, date and place of birth, passport number, date and place of issue, expiry date, and
place for visa collection) to the Department of WTO Affairs, Ministry of Commerce, China. A visa
authorization request form is attached. Upon receipt of this form, the Department of WTO Affairs,
Ministry of Commerce, will arrange to send the visa authorization to the Embassy of the People’s
Republic of China or Consulate located in participants’ respective countries with copy to participants, for
their visa application.

Vaccinations requirements

8.   No vaccinations are required for participants.
                                                     3

Registration and identification badges

9. Participants are requested to register and obtain Conference badges at the registration desk, located
in front of the Conference room between 08:15 to 09:00 on the opening day. Participants who do not
register on the opening day are requested to do so on subsequent day, to ensure that their names appear
on the list of participants. Without registration, names of participants will not be included in the list.

Hotel accommodation

10. For convenience, accommodation has been arranged for participants at Wuzhou Guest House
where the Conference will be held. The hotel address is as follows:

      Ms. Hong DAI
      Wuzhou Guest House
      Shennan Avenue 6001, Futian District,
      Shenzhen 518034, China
      Tel:    (86-755) 8293-8112 ; 8293-8109
      Fax : (86-755) 8383-1754
      e-mail: <szwuzhou@public.szptt.net.cn>;
              <hhsz97@163.com>

                                    Special rate net/room/night, inclusive of service charges and VAT
                                    For room only                       For room with breakfast
         Standard single/double     RMB¥ 660                              RMB¥ 730

        Exchange rate is US$ 1.00 = RMB¥ 8.0073 (on 5 April 2006).


Hotel bills will be settled individually by participants.

11. All WTO/ESCAP-sponsored participants are advised to stay at the above hotel and forward their
request for room reservation and flight details (if available) at the earliest preferably before 28 April
2006 in accordance with the attached hotel reservation request form. Participants are kindly required to
send their completed forms directly to the hotel with copy to the local organizer and the ESCAP
secretariat for follow up. Upon receipt of the hotel request form, confirmation on room reservation will
be advised by the hotel accordingly.

12. Participants are advised to remind the hotel front desk assistant and cashier of their participation in
the Conference when checking in and out, in order to enjoy special rates.


Transportation on arrival and departure

13. The Ministry of Commerce of China is pleased to provide a complimentary single round-trip airport
transfer (Shenzhen Airport-Wuzhou Guest House-Shenzhen Airport). If participants wish to avail of this
facility, they are requested to send their confirmation and flight details to the hotel before 28 April 2006,
as indicated in the attached hotel reservation request form.


Foreign exchange

14. All major convertible currencies and travelers’ cheques can be easily exchanged for Chinese Yuan at
the prevailing market rates. As of 5 April 2006, US$ 1.00 was equivalent to RMB 8.0073. In case
participants need Chinese currency upon arrival at Shenzhen, they can use foreign exchange counters at
banks inside the airport after clearing customs formalities.
                                                     4

Financial and administrative arrangements

15. In those cases where the participation costs are borne by WTO/ESCAP, the financial responsibilities
will be limited to Conference travel expenses as indicated in paragraphs 17, 18 and 19 below. Any other
expenses will be the sole responsibilities of the participants themselves, for example:

        (i)   All expenses in the home country incidental to travel abroad, including expenditure for visa,
              medical examination, inoculations and other such miscellaneous items and internal travel to
              and from the airport of arrival and departure in the home country;

        (ii) Salary and related allowances for the participants during the period of the Conference;

        (iii) Cost incurred by participants in respect of insurance, accident insurance, medical bills or
              hospitalization fees in connection with attending the Conference;

        (iv) Compensation in the event of death or disability of participants in connection with attending
             the Conference;

        (v) Any loss of or damage to personal property of participants while attending the Conference or
            losses or damages claimed by third parties as a result of any negligence on the part of the
            participants;

        (vi) Any other expenses of a personal nature, not directly related to the purpose of the
             Conference.

16. Participants are advised to ensure that their return bookings are confirmed soon after their arrival in
Shenzhen. For this purpose, the Information Desk at the venue of the seminar will render necessary
assistance to participants for reconfirmation of their air tickets for their return journey.

17. For participants whose travel are sponsored by WTO/UNESCAP, UNDP offices in their respective
countries will be authorized to issue them the most direct economy round-trip air ticket (home country-
Shenzhen-home country) to arrive at Shenzhen on 14 May 2006 and depart Shenzhen on 20 May 2006.
For participants whose countries do not have UNDP offices, UNESCAP will send travel advice to
respective airlines in their countries for ticket collection. Participants will be provided during the
Conference with a daily subsistence allowance (DSA) at the prevailing United Nations rate, which is
currently equivalent to US$ 203/day for 6 days (14-19 May 2006, US$ 203 x 6 days = US$ 1,218) plus
one extra day (US$ 203 ) in lieu of miscellaneous and terminal expenses. DSA in connection with transit
expenses for places en route to and from Shenzhen (according to the authorized travel route) will be
reimbursed upon participants’ submission of their completed UN voucher for reimbursement of expenses
(F.10 form) to the ESCAP secretariat, within two weeks after the return to their respective countries. The
duly completed F.10 forms must be sent along with the used air ticket stubs, boarding passes, hotel bills
and the completed payment instruction forms which will be provided, on request, at the Conference.

18. To facilitate the payment of subsistence allowance and confirmation on return flights, eligible
participants are requested to submit the attached arrival/departure forms together with their air tickets,
passports and inbound boarding passes to the UNESCAP secretariat staff on duty in the conference room
before the opening of the Conference.

19. All sponsored participants are expected to stay for the full duration of the Conference.
However, if for any sudden reason, they are unable to stay for the full duration of the Conference, they are
requested to inform the secretariat as soon as possible so that their daily subsistence allowance can be
adjusted accordingly.

Weather

20. Shenzhen is forecasted to have an average temperature of approximately 22-30 degrees Celsius.
                                                      5

                              VISA AUTHORIZATION REQUEST FORM


             WTO/ESCAP/MOFCOM High-level Consultations on the Doha Development
                  Agenda Negotiation Issue, Shenzhen, China, 15-19 May 2006

               [For visa authorization, if required, participants are requested to complete and
                send this form to the Department for WTO Affairs, Ministry of Commerce,
                               China with copy to UNESCAP for follow up.]


Mr. [ ] Ms. [ ] Name:
                                            First                    Middle                       Last


Functional title and full street address:



Tel: ______________________ Fax:                                       e-mail: ____________________________

Arrival date at Shenzhen:                                  Flight:                    at:          hours
Departure date from Shenzhen:                              Flight:                    at:          hours
Passport particulars:
   Nationality:
   Date and place of birth:
   Passport number:
   Date and place of issue:
   Expiry date:
   Place for visa collection:
Signature:



     Please fax or email this completed form at the earliest or before 28 April 2006 to the following
addresses:


To:   Ms. Wei ZHANG                                                   Tel:   (86-10)) 6519-7342
      Project Officer, Enquiry and Technical Support Division         Fax:    (86-10) 6519-7340
      Department for WTO Affairs                                      e-mail <zhangwei_wto@mofcom.gov.cn>,
      Ministry of Commerce                                                   <liuying@mofcom.gov.cn>
      Beijing, China

cc:   Ms. Jaratsri Tulananda                                          Tel:    (66-2) 288-2067
      Professional Assistant, Trade Policy Section                    Fax: (66-2) 288-1027, 288-3066
      Trade and Investment Division                                   e-mail <tulananda.unescap@un.org>
      UNESCAP
      Bangkok, Thailand
                                                       6

                              HOTEL RESERVATION REQUEST FORM

             WTO/ESCAP/MOFCOM High-level Consultations on the Doha Development
                  Agenda Negotiation Issue, Shenzhen, China, 15-19 May 2006
 [Participants are kindly requested to send this form directly to the hotel with copy to the Department for
          WTO Affairs, Ministry of Commerce, China and the ESCAP secretariat, for follow up.]


Mr. [ ] Ms. [ ] Name:                                                                       _____________________
                                    First                           Middle                       Last
Functional title and full street address:




Tel: __________________________ Fax:                                          e-mail: _______________________

Arrival date at Shenzhen:                               Flight:                    at:            hours
Departure date from Shenzhen:                           Flight:                    at:             hours
Room requirement at Wuzhou Guest House Shenzhen and period of stay:
      Standard single/double: [ ] for room only                       Check-in date:     _____________________
                                                                      Check-out date: _____________________
      Standard single/double: [ ] for room with breakfast             Check-in date:     _____________________
                                                                      Check-out date:
Request for complimentary airport transfer to be provided by the Ministry of Commerce, China:
      For Shenzhen airport/Wuzhou Guest House         Yes. ______                         No. _____
      For Wuzhou Guest House /Shenzhen Airport Yes. ______                                No. _____

Signature:


    After completing this form, please fax or email it at the earliest and before 28 April 2006 to the
indicated number/email addresses below. Upon receipt of the form, the hotel will advise the participants
of confirmation on room reservation.

To: Wuzhou Guest House                                            Tel: (86-755) 8293-8112; 8293-8109
    (Attn: Ms. Hong DAI )                                         Fax: (86-755) 8383-1754
                                                                  e-mail <szwuzhou@public.szptt.net.cn>;
                                                                         <hhsz97@163.com>
cc:     Ms. Wei ZHANG                                          Tel:   (86-10) 6519-7342
        Enquiry and Technical Support Division                 Fax:   (86-10) 6519-7340
        Department for WTO Affairs                             e-mail    <zhangwei_wto@mofcom.gov.cn>,
        Ministry of Commerce, China                                    <liuying@mofcom.gov.cn>
cc:     Ms. Jaratsri Tulananda                                    Tel:   (66-2) 288-2067
        Trade and Investment Division                             Fax:   (66-2) 288-1027, 288-3066
        UNESCAP Secretariat                                       e-mail <tulanandaunescap@un.org>
        Bangkok, Thailand
Note: For flight information, upon receipt of UNESCAP confirmation on their participation WTO/ESCAP-
sponsored participants are kindly requested to contact local UNDP office to make their flight booking in advance.
                                                    7


                                  ARRIVAL/DEPARTURE FORM

1. All participants are requested to fill in and return this form along with air tickets to the ESCAP staff
   present in the Conference room on the first day of the Conference (morning), for seat
   reconfirmation.
2. In addition to item 1 above, WTO/ESCAP-sponsored participants are also requested to provide the
   secretariat with their passports and copies of inbound boarding passes, for payment of daily
   subsistence allowance.




NAME: _____________________________________________________________________________

COUNTRY: _________________________________________________________________________

AIR TICKET NUMBER: ______________________________________________________________

ARRIVAL AT SHENZHEN:                     DATE: ____________________________________________

                                         FLIGHT NUMBER: _________________________________

                                         TIME: ____________________________________________

DEPARTURE FROM SHENZHEN:                 DATE: ____________________________________________

                                         FLIGHT NUMBER: __________________________________

                                         TIME: _____________________________________________

HOTEL ADDRESS IN SHENZHEN:               ___________________________________________________

                                         ___________________________________________________

                                         ROOM NUMBER: __________________________________




                                                          SIGNATURE: ________________________

                                                          DATE: ______________________________

								
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