Girl Scouts — Dakota Horizons
2009 Cookie Sale
2009 Cookie Sale Timeline
January 31-Feb 7 Girl Cookie Rallies in each District
Week of Feb 2 Troop Leaders conduct Cookie Sale training at troop meeting
Friday Feb 6 Cookie Sale Begins
Sunday Feb 22 Cookie Sale Ends
February 23 Girls bring order cards to Troop Leader
February 24 Troop Leader enter girl orders in Cookie Works
February 25 Troop Leader emails CSC that their order is complete
February 26 CSC proofs all troop cookie orders
February 27 CSC emails council that their orders are complete
March 3 Troop Cookie Shop Request Forms due to District Office
March 16-20 Cookies delivered to CSC sites & troops pick up cookies
March 21-April 5 Cookie Cupboards open & Cookie Shops running
April 5 Last day for girls to deliver cookies & collect money
April 6 Girls bring cookie money to Troop Leader & all girl transfers
are completed in Cookie Works
April 7 Troop Leader places incentive order, by girl, in Cookie Works
April 8 Troop Leader makes deposit for amount due to council at
Wells Fargo & enters deposit information in Cookie Works
April 9 Troop Leader paperwork due to CSC
April 10 All CSC paperwork due to offices
April 13 All CSC paperwork due to Headquarters
Week of May 11 Incentive prizes shipped to CSC & distributed
Week of May 18 All Troop Leaders distribute incentive prizes and Dakota
Certificates to girls
It is your responsibility as a troop leader to follow this timeline and keep in touch
with your Service Unit’s Cookie Sale Coordinator (CSC).
General Cookie Information
• All registered girls with a signed GSDH Product Sales Permission Form on file at
GSDH Headquarters are eligible to participate in the Cookie Sale.
• Early sales PRIOR to the sales date of February 6, 2009 is NOT allowed!
• Cookies Sell for $4.00 per box
• Troop proceeds are $0.50 per box
• Money is collected when cookies are delivered
• All check made payable to Girl Scouts-Dakota Horizons
• Deadlines are important to insure a successful sale please pay close attention to the
above calendar and make sure your troop participates in the ON TIME Challenge!
Cookie Share Service Project
Cookie Share is a cookie-related service project that can be imple-
mented at the troop level. This special community service program
is very flexible so that troops may implement it in ways that best
serve their own communities. Troops can choose a charitable
organization in the area to receive a gift of Girl Scout Cookies.
NOTE: When taking orders, girls
should ask customers if they would Benefits of Cookie Share:
like to purchase additional cookies as
a special donation to the Troop’s cho- • Girls get to be part of an educational
sen charity. Girls can use the extra community service experience
column on their order sale card to • Additional sales
take “cookie share” orders. Those • All girls get to participate
cookies are then donated by the • Great for older girls, by approaching busi-
Troop to a designated charitable or- nesses to buy cases of cookies to donate
ganization in their community. Girls • Great Public Relations for Girl Scouts
get to deliver the cookies to the local • Customers who do not wish to buy cook-
charity themselves & realize the satis- ies for themselves may donate instead
faction of helping those in need. This • Girls learn the importance of community
is an optional program for troops. service
Cookie Share patches are available for • Girls earn the Cookie Share Patch avail-
purchase in the Girl Scout retail able for purchase in the Girl Scout retail
Getting Your Troop Girls & Parents to Meet Deadlines!
• If you know someone has a history of submitting items late give them a deadline a
day or two ahead of time to ensure timely submissions.
• Set a time frame for girl/parent drop offs to avoid them showing up at inconvenient
hours. Set a specific time for order pick-up & money turn-in. Example: Be available
from 3:30 to 5pm or 6:30-8:30pm and set up a table in your foyer so they can only
stay for a few minutes and you don’t disrupt your entire family’s routine.
• If regular troop meetings coincide with cookie sale deadlines, be available before &
after the meeting for order card or money turn-in.
• NEVER allow girl/parents to just drop off orders or money at your home when you
are not there. You should always write the parent a receipt for the money you ac-
cept and the product you give them.
Training Your Troop—The Girls & Parents
Help your troop have the best possible cookie sale:
• Bring your girls to a Council Cookie Rally!
• Make sure every parent and girl attend your troop’s cookie training!
• Discuss goal setting at your meeting and encourage every girl to go to
www.abcsmartcookies.com to earn the Online Goal Setting Patch!
• Making sure selling begins no earlier than February 6, 2009
• The girl and parent must be responsible for all paperwork & money!
• Girls should remember to say please & thank you!
• Follow these Safety Guidelines:
• Always sell with adult supervision
• Use the buddy system
• Stay out of strangers homes
• Only sell door-to-door during daylight hours
• Carry only small amounts of money at a time
• Turn in money to Troop Cookie Coordinators
• Always count money with the Troop Cookie Coordinator
• Wear a Girl Scout uniform or something to identify her
as a girl Scout
• Never give out her personal information: full name, address or phone #
• If asked for a phone number give out her troop leaders or parents number
• Review your copy of Safety-Wise for all product sales guidelines
Cookie Sale Tips, Door-to-Door & More:
How many ways are there to sell Girl Scout cookies…
• Take cookies to churches, clubs, sports leagues, etc.
• Contact past customers
• Family & friends first, approach them all
• With an invitation visit a parent’s office
• Phone or email potential customers, then follow up with a
visit to take their order
Girls shouldn’t be afraid to just ASK!!!!
***The #1 reason people do not buy Girl Scout
Cookies is they were NEVER ASKED!***
Cookie Payment Information
Girls collect payment from customers at the time that the cookies are delivered.
Customers must pay for their cookie order by cash or check. Checks should be
written to Girl Scouts-Dakota Horizons, NOT to the troop or girl.
Do NOT have parents write one check for their daughters entire order. Checks &
the appropriate amount of cash should be deposited into the Wells Fargo Bank
product sales account for the “amount due to council”. Please use the deposit
slips provided by your CSC. Write your Service Unit Name & 5 digit Troop # on
all deposit slips prior to deposit. Multiple deposits can be made at any time dur-
ing the cookie sale. Keep all of your Wells Fargo Bank transaction receipts and
staple them to your troop balance summary report. Enter the transaction infor-
mation into Cookie Works and turn in to your CSC.
Troops are to deposit only the “amount due to council” into the Wells Fargo
Bank. Keep out all troop proceeds earned and deposit those into your troop
Past Due Payments
If a girl’s parent has not paid for her cookie order by the time your money is due
to you, the troop leader completes a GSDH Delinquent Product Sales Form &
turns it in with the paperwork & deposit receipt to your CSC. Do NOT write a
check out of the troops fund to cover this delinquent amount or council cannot
collect from the parent. Using the delinquent form, GSDH council will then collect
directly from that parent and if amount is collected will send troop their proceeds.
This deposit process is to ensure that troop accounts do not get charged NSF
fees for bad checks. Do not deposit misc. customers checks into your troops ac-
count GSDH council cannot refund any NSF fees.
Lost or Stolen Money
In case of a theft, a police report must be filed immediately & a copy must be
turned into GSDH council ASAP. The loss of troop money through mismanage-
ment is the troop’s responsibility.
Plan A Troop Cookie Shop: Mar. 21-April 5
A Cookie Shop is a great way for girls to sell cookies directly to the
public after the initial order period is over. Your Troop can set up a
booth at an area business or special event and sell cookies you pur-
chased from a Cookie Cupboard or use extra cookies you purchased
with your initial order. Girls will continue to earn troop proceeds, in-
centive prizes and Dakota Certificates for all Cookie Shop sales!
Why should your troop hold a Cookie Shop? email cookies
• Troops that hold Cookie Shops are 2x’s more likely to reach with the girls names
their cookie sales goal who participated in the
Cookie Shop to be en-
• Cookie Shops require only a few hours of time and are profit- tered into the drawing
able at prime locations for the IPod.
• You’ll reach more customers by holding a Cookie Shop
• Girls have an opportunity to practice good communication skills
• Girls earn the 2009 Cookie Shop Patch & a chance to win an
The 5 Steps to a Successful Cookie Shop
1. Involve the girls in picking the time & place. Ask store managers
for suggestions on the best time to set up.
2. Stock up from the cookie cupboard! Have plenty of cookies on
hand. If you run out take orders & deliver at a later date.
3. Advertise! Encourage girls to brainstorm ideas to attract custom-
ers to your booth. Utilize the www.abcsmartcookies.com website
for ideas, tools & clip art for posters. Utilize cookie costumes!
4. Ask girls to help recruit adults. At least 2 adults per booth is en-
couraged for the safety of the girls. It’s also important that the
adults don’t take over! Girls learn by doing.
5. Be prepared. Help girls think of fun ways to practice selling & tell-
ing customers their plans & goals for the proceeds earned. Brush
up on money handling skills & don’t forget to say “Thank You!”
cout ir Contact your Service Unit CSC or local Girl Scout Office today for a
Girl S et the
mark hop with Cookie Shop Request Form to plan a Cookie Shop for your troop!
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GSDH Council Cookie Cupboards
Open in all GSDH Offices & Several SU Sites from March 21-April 5
What is a Cookie Cupboard?
A supply of extra cookies troops can purchase for Cookie Shops or extra boxes
needed for customers during delivery. Cookies are available on a first come, first
serve basis and they cannot be “reserved” for pick up at a later date or time.
Cookies may not be returned or exchanged due to product health and safety re-
quirements. Defective or damaged cookies can be replaced at the Cookie Cup-
board. All cookies from the Cookie Cupboard count toward troop proceeds, girl
incentive prizes and Dakota Certificates! The cupboard will be open at all GSDH
offices and several other Service Unit Sites from March 21-April 5, 2009.
Cookie Cupboard Procedures:
• Troops can pick up boxes or cases at the Cookie Cupboard. These boxes CAN-
NOT be returned to the Cookie Cupboard for any reason. Your troop is respon-
sible to pay for the cookies when your troop deposits the amount due to coun-
cil on April 8.
• The Cookie Cupboard Coordinator will transfer any cookies from the cupboard
to your troop in cookie works. Troop leaders will need to transfer any cookies
from the troop to a specific girl in cookie works.
• NO money transactions take place at the Cookie Cupboard. All cookies are
transferred to the troop by the Cookie Cupboard Coordinator. Then the Troop
Leader will to transfer the cookies to the appropriate girl.
• Only authorized Troop Leaders can pick up cookies on behalf of their troop.
• Keep your receipt from the Cookie Cupboard & make sure all girl transfers are
entered in Cookie Works by April 6 to ensure the proper girl receives credit.
• No cookies can be returned or exchanged at the Cookie Cupboard due to health
& safety regulations. Absolutely no exceptions.
Girl Scouts—Dakota Horizons Pr
Cu izes a
Traditional Cookie Incentive Prize Program lati e
Girls earn these prizes based on the number of boxes they sell:
1-49 50-74 75-114 115-199 Boxes
Boxes Boxes Boxes *GOAL GETTER*
Participation Patch Carabiner Water Holder Koozie Lunch Cooler
Plush Pony & Patch
200-299 300-399 400-499 500+ Boxes
Boxes Boxes Boxes *SUPER SELLER*
Duffle Bag, Calculator, Journal & Patch
Sports Bottle Going Places Cap & Bracelet Back Pack & District Mystery Day Trip
In addition to prizes girls earn
Dakota Certificates at $.15 per On-Line Goal Attend A Troop On Time
box, rounding up or down to Setting Club Cookie Rally Challenge
the nearest dollar. Patch Patch Patch
Dakota Certificate PLUS! Extra
Cookie Incentive Program $.05 Per Box
As a troop, girls can choose either the Traditional Incentive Prize Program above OR the
Dakota Certificate PLUS! Program which provides Dakota Certificates in place of
traditional incentive prizes. Instead of prizes, girls will earn an additional $.05 per box for
a total of $.20 in Dakota Certificates, rounding up or down to the nearest dollar.
The 350 Club!
If girls sell 350 boxes or more of cookies they join the 350 Club! In ad-
dition to the earned incentive prizes they receive:
• An invitation for a pizza party coordinated by your district
• A vote for 2010 cookie incentive items for girls
• And a super cool 350 Club patch
Hold a COOKIE SHOP!
Troops can hold a Cookie Shop as often as they like from March 20 to
April 5, 2009. Troops can even elect to do a caravan cookie shop
targeting specific towns or neighborhoods. Cookie Shops boost troop
sales while girls continue to earn incentive prizes, Dakota Certificates
and troop proceeds for every box sold. Troops that hold a shop will
receive a FREE Cookie Shop Patch when they submit their shop for
approval and displaying alumni cards at their shop. PLUS each girl in
the troop that participates in a Cookie Shop will get her name in a
district drawing for an IPOD courtesy of ABC Bakers.
The Super Seller Club!
If girls sell over 500 boxes of cookies they will join the
Super Seller Club. In addition to earned incentives girls will
• Recognition in the District & Council Newsletter
• Honor at the annual District Awards Event in the Spring
• Super Seller Certificate
• One Day Mystery Trip Coordinated by your District
Earn the On Line Goal Setting Patch!
Once again this year if girls go online at
www.abcsmartcookies.com they can play the Catch
Goals game. Set goals for the 2009 Cookie Sale and
earn a goal club patch. The troop leader of girls who
completed the goal setting activity should email
firstname.lastname@example.org with the names of girls
in their troop and an address for mailing troop patches.
One Time? Each girl is entered to win a
Nintendo Wii & receives an On Time patch!
This year every girl will be entered in a drawing for a Nintendo
Wii when her troop turns in all orders and deposits on time. In
addition each girl in the troop will also received the Going
Places On Time patch. Troops must follow the established
deadlines for cookie and girl incentive prize online orders, and
the submission of all troop paperwork and deposit receipts to
their Service Unit CSC.
On Time Challenge!
Can your troop be on time?
Earn a Chance to win a Nintendo Wii!
This year every girl gets a chance to win a Nintendo Wii when her troop turns in
all orders and deposits on time. In addition each girl in the troop will also
received the On Time Patch.
Teaching girls the importance of deadlines & being On Time is an important life
lesson. Getting the girls involved in the deadlines & time frames of the Cookie
Sale will help to keep everyone in the troop including the Girl Scouts, parents,
volunteers & leaders on track to a successful sale. Girl Scouts-Dakota Horizons
encourages ALL troops to get involved with this years “ON TIME CHALLENGE!”
Complete the “On Time” check list & include it with your paperwork to your ser-
vice units CSC.
If all requirements are completed correctly & TIMELY each girl in your troop will
be entered into the drawing for a Nintendo Wii!!!! Each girl will also receive the
“On Time” patch to remind them the importance of staying on track.
On Time Requirements:
• Parent/guardian permission slip completed & turned into council for every girl
• Troop leaders enter each girls orders in Cookie Works (full names needed!!!)
• Troop Orders due to CSC by February 25th, 2009
• All cookie cupboard transfers are centered into Cookie Works to a designated girl
• Troops paperwork, full amount $ due to council, deposit slips w/service unit &
troop # & Wells Fargo Transaction Receipts due to CSC by April 7th, 2009
• All deposits are recorded in Cookie Works
• Troop incentive orders are committed in Cookie Works by April 7th, 2009
Girl Scouts—Dakota Horizons
ON TIME CHALLENGE
Troop Cookie Sale Check List
GSDH encourages ALL troops to get involved with this years “ON TIME
CHALLENGE!” Complete this “On Time” check list & include it with your
paperwork to your Service Units CSC.
If all requirements are completed correctly & ON TIME, each girl selling in your troop will
be entered into the drawing for a Nintendo Wii, and each girl will receive the Going Places
Cookie Sale “On Time” Patch.
On Time Requirements (check off when completed):
GSDH Product Sales Parent Permission Form signed & on file with Headquarters for every
girl in the troop selling cookies by February 6, 2009
Using the login and password provided by your CSC, update your leaders contact informa-
tion in Cookie Works and set up each girl selling in the system using her full name by February
Enter your troop’s cookie order into Cookie Works by the girl & commit by February 24,
Complete all cookie cupboard girl transfers for your troop in Cookie Works by April 6, 2009
Enter your troop’s incentive order in Cookie Works by the girl & commit by April 7, 2009
From your Cookie Works report, prepare a Wells Fargo deposit slip for the amount due to
council, make sure service unit name & troop # is on slip, make the deposit, keep the Wells
Fargo Transaction Receipts and enter it into the Cookie Works system by April 8, 2009
Turn in this form, Cookie Works report, deposit receipts to CSC by April 9, 2009
Service Unit Name:____________________________ 5 Digit Troop Number:___________
Troop Leader Name:__________________________ _____________________________
Girl Scouts Name:_____________________________ _____________________________
Please complete ALL requirements to be entered in the “On Time” challenge. Hand
in this form along with your Cookie Works Report & Wells Fargo Deposit Receipt to
your CSC by APRIL 9, 2009.
Cookie Works Quick Guide for Troop Leaders
Full Cookie Works Troop Manual Available from your Service Unit CSC
Before February 15 - Enter www.cookieworks.com into your
web browser. Enter your log in and password and click the login
button. If this is your first log in to Cookie Works, a Terms of
Use will appear. After reading, click the “I agree” button. You
will only have to do this once.
Create Troop Information
Before February 15 - Confirm your troop details and contact
information. Under “System Administration” on the left hand
side of the screen click “Modify Troop Information.” Fill in ALL
information then click “Modify Troop.”
Manage Troop Girls
Before February 15 - Click on “Manage Troop Girls” located
under “System Administration.” This is where you can add the
names of the girls in your troop that sold cookies. By doing this,
your order screen will then be set up with each girl’s name,
ready for you to enter their order. Click on “Add Girl to Troop.”
Type in the girl’s name and click “Add Girl to Troop.” To add more
girls, click “Create Girl Information for this Troop.”
Create Cookie Order
No Later Than February 24 - Now it is time to place your
order. You can only create an initial order ONCE. Click on
“Create Troop Initial Cookie Order” under “Order Processing” on
the left hand side of the screen. Enter your order by girl. When
you have completed your order you have two options. One is to
“Save without committing the order.” This allows you to save
what you have already entered but you still are able to come
back in and make changes to your order. (Good to use if you are
waiting on one more girls’ order forms but need to get started on entering your troop
order.) Second is to “Commit the order.” This places your cookie order. Once you have
committed your initial troop order you can NOT change it except by your
Service Unit CSC.
Making Girl Transfers
No Later Than April 6 - After you have created your cookie
order you can transfer cookies from your Troop to a specific
Girl. Click the “Troop to Girl Transfer” button from the “Create
Transfer Cookie Order” menu. The amount of Troop product
available for transfer will appear at the top of the transfer grid.
Click on the “Select Girl” button and then the drop-down box
to select the girl name you are transferring product to. In the
Quantity field, enter the amount of product the girl sold and is
financially responsible for, and in the Booth field, enter sales for which the girl earns
recognitions but she is not financially responsible.
Create Incentive Items Order
No Later Than April 7 - After you have completed all girl
transfers, you need to order your incentive items. Under “Order
Processing” click on “Create Incentive Items Order.” The
system populates the report for you by girl. This order can only
be generated once because it doesn’t automatically update so
wait until all transfers are completed to create the order. Click
“Save without committing the order” or “Commit the order.”
Entering Your Cookie Deposit
No Later Than April 8 - Prepare the deposit slip provided by
your CSC, verify you are depositing the amount due to council
from the Troop Balance Summary report. Take your deposit
to any Wells Fargo Bank. Keep your “Transaction Record” to
hand into your Service Unit CSC. Log in to Cookie Works. On
the left under “Delivery & Collections” click on “Financial
Transactions.” Click on “Create a new Financial Transaction.”
Fill in the date, amount, and enter the transaction number found on your transaction
record in the Ref#. Click “Create a Financial Transaction”. You have now entered your
financial transaction into cookie works.
By April 10 - Under “Reports” on the left hand of the screen
click on “Reports.” This will pull up a screen with many
different types of reports that Cookie Works is able to run.
Click Summary Reports. Select which report type you would
like. Click on the name of the report you would like to run.
Fill in the appropriate information. To generate the report,
click the “View Report” button. Some helpful reports are:
Troop Balance Summary Report (you will need to hand this report in to your Service
Unit CSC with your Wells Fargo deposit receipt) & Incentive Order Summary by Troop
or by Girl (you will need for the distribution of your prizes in May). Your paperwork
must be to your Service Unit CSC by April 10.
My Service Unit:___________________ Cookie
My 5 Digit Troop No:________________ Sale
Website: www.cookieworks.com Feb. 22
Cookie Sale Coordinator Contact Info
My CSC Is:________________________
Email:___________________________ April 5
Girl Scouts — Dakota Horizons
Northwest District Northeast District
1421 S 12th Street 1211 Prairie Parkway
Bismarck, ND 58504 West Fargo, ND 58078
Minot Grand Forks
525 31st Ave SW 2525 Demers Avenue
Minot, ND 58701 Grand Forks, ND 58201
Southwest District Headquarters Southeast District
Rapid City Sioux Falls Sioux Falls
140 North Street 1101 S Marion Road 1101 S Marion Road
Rapid City, SD 57701 Sioux Falls, SD 57106 Sioux Falls, SD 57106
1-800-658-3391 1-800-666-2141 1-800-666-2141
Contact your Cookie Sale Coordinator (CSC) at the email or
phone number above with any cookie sale questions!