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					ACTION NAME                     Definition
                                For internal HR use only. Used to pay Retiree
                                Supplement. Action and Reason show in Job
Add Person of Interest          Data but cannot be chosen.
Additional Job                  Use for augmentations, awards, UMN
                                commutations and increments, UMP private
                                practice income, and concurrent jobs that do not
                                require search or posting. Excludes
                                graduate/professional assistants.
                                See also Hire for other concurrent and
                                graduate/professional assistant appointments.

Completion of Probation         OPTIONAL: Use when a new employee in the
                                department has completed the designated
                                probation period.
Data Change                     Use when a change has been made to employee
                                data not covered by a specific Action code or as a
                                result of a Contract Renewal or Semester
                                Continuation.

                                See also: Pay Rate Change for salary increases.

Definition Change
Hire                            Use when hiring an employee.
Inactive
Job Reclassification            Use when: 1) an academic moves within an
                                academic promotional sequence; 2) the job code
                                or level of a current position changes due to a job
                                review.


K:\aisshare\hrms\prototype\ActReason.xls                                              Printed: 9/23/2011
Actions                                                             Page 1            Revision: 6-18-01
ACTION NAME                     Definition
Layoff                          Use when an employee is put on the layoff list or
                                there is a seasonal closure. Refer to the action
                                Termination when employee does not have layoff
                                rights or seasonal closure.
Leave of Absence                Use when an employee is going on a 100% leave
                                without pay for more than 2 weeks.

                                See also Suspension for graduate/professional
                                assistants, Paid Leave of Absence for paid
                                leaves, and Short Work Break for breaks in pay.

Long Term Disability            Use for faculty who have been on disability for
                                three months. Use this Action at the first day of
                                the fourth month if their years of service is less
                                than two years, or if no longer receiving disability
                                supplement (ACD earn code), or no longer paid
                                by the department if on a partial disability. This
                                Action will be used after there has already been
                                an Action/Reason of Paid Leave of
                                Absence/Medical. This action will stop all pay on
                                this job.
Long Term Disability With       Use for faculty who have been on disability for
Pay                             three months. Use this Action at the first day of
                                the fourth month if their years of service is greater
                                than two years or if paid by the department on a
                                partial disability. This Action will be used after
                                there has already been an Action/Reason of Paid
                                Leave of Absence/Medical.


K:\aisshare\hrms\prototype\ActReason.xls                                                Printed: 9/23/2011
Actions                                                              Page 2             Revision: 6-18-01
ACTION NAME                     Definition
Paid Leave of Absence           Use for full or partial paid leave of absences.

                                See also Leave of Absence for unpaid leaves.
                                EE - Employee pays contribution for benefits.
                                ER - Employer pays contribution for benefits.
                                (To use a reason with ER, and employee must
                                have an appointment of 75% or greater and
                                receive at least 50% pay of a 100% appointment.)

Pay Rate Change                 Use when an employee's pay rate/base pay is
                                being changed.

                                See also Data Change for standard hour changes

Position Change                 Use for setting up and maintaining positions.

                                NOTE: Although Action/Position Change and
                                numerous Reasons can be seen in the
                                Action/Reason drop down, they cannot be chosen
                                in Job Data. They are restricted for usage in
                                Position Management only.
Recall from                     Use when an employee's last Action was
Suspension/Layoff               Suspension or Layoff.
Rehire                          Use to rehire a person into a job record when all
                                the job records held by the employee are in a
                                terminated status.




K:\aisshare\hrms\prototype\ActReason.xls                                            Printed: 9/23/2011
Actions                                                              Page 3         Revision: 6-18-01
ACTION NAME                     Definition
Retirement                      Use when an employee leaves the University due
                                to retirement.




Return From Disability          Use when an employee returns to full or part time
                                work from Disability.
Return From Leave               Use when an employee returns to work from a
                                Leave of Absence or Paid Leave of Absence.

                                See also Return from Short Work Break.
Return From Short Work          Use when an employee returns to work from a
Break                           Short Work Break.
Short Work Break                Use for appointments that are less than 12
                                months and which based upon term code, have a
                                break in pay. Do not use for Empl Classes;
                                Grad/Prof Student, Medical Resident, Not
                                Benefits Eligible, Student Insurance Eligible.
                                Short Work Break must not be used for paid or
                                unpaid Leaves of Absence, "A" Term or 9/12
                                appointments.
Suspension                      Use when the employee's status needs to be
                                suspended without pay for a period of time
                                without terminating the employee.



K:\aisshare\hrms\prototype\ActReason.xls                                            Printed: 9/23/2011
Actions                                                            Page 4           Revision: 6-18-01
                                                                                                               HR Action/Reasons

ACTION              DEFINITION                                REASON               DEFINITION
Add Person of       For internal HR use only. Used to pay     Non HR Admin EE-     FOR CENTRAL HR USE ONLY. Used to pay Retiree
Interest            Retiree Supplement. Action and            CNTRL USE ONLY       Supplement. Action and Reason show in Job Data but
                    Reason show in Job Data but cannot be                          cannot be chosen.
                    chosen.
Additional Job      Use for augmentations, awards, UMN        Augmentation         Use for augmentations paid out over a period of time for
                    commutations and increments, UMP                               both Academic Administrative and Civil Service
                    private practice income, and concurrent                        appointments.
                    jobs that do not require search or
                    posting. Excludes
                    graduate/professional assistants.
                    See also Hire for other concurrent and
                    graduate/professional assistant
                    appointments.
Additional Job      Use for augmentations, awards, UMN        Award -              Use for Regents Professorship Awards, Morse Alumni
                    commutations and increments, UMP          Regents/Morse        Outstanding Contribution to Undergraduate Education
                    private practice income, and concurrent                        Award; the Award for Outstanding contribution to Post
                    jobs that do not require search or                             baccalaureate, Graduate and Professional Education;
                    posting. Excludes                                              and the University of Minnesota Community Service
                    graduate/professional assistants.                              Award.
                    See also Hire for other concurrent and
                    graduate/professional assistant
                    appointments.
Additional Job      Use for augmentations, awards, UMN        Eve/Weekend Crses & Use for providing instruction or other services for
                    commutations and increments, UMP          Ind Stdy            weekend and evening courses, and Independent Study.
                    private practice income, and concurrent                       (Includes CCE, Work, Community and Family Education,
                    jobs that do not require search or                            Med and Dental Evening Courses, Independent Study,
                    posting. Excludes                                             Etc.)
                    graduate/professional assistants.
                    See also Hire for other concurrent and
                    graduate/professional assistant
                    appointments.
Additional Job      Use for augmentations, awards, UMN        Increment            Use for UMN Company Increments only.
                    commutations and increments, UMP
                    private practice income, and concurrent
                    jobs that do not require search or
                    posting. Excludes
                    graduate/professional assistants.
                    See also Hire for other concurrent and
                    graduate/professional assistant
                    appointments.




    K/Aisshare/Hrms/Prototype/ActReason.xls                                                                                                   Printed: 9/23/2011
    Action Reasons                                                                                                   Page 5                    Revision:6-18-01
                                                                                                                HR Action/Reasons

ACTION              DEFINITION                                REASON             DEFINITION
Additional Job      Use for augmentations, awards, UMN        May/Summer Session Use for a May or Summer Session appointment when a
                    commutations and increments, UMP                             person already has an active appointment.
                    private practice income, and concurrent
                    jobs that do not require search or                             NOTE: Use Hire/External if this is the initial appointment.
                    posting. Excludes
                    graduate/professional assistants.
                    See also Hire for other concurrent and
                    graduate/professional assistant
                    appointments.
Additional Job      Use for augmentations, awards, UMN        Overload             Use when employees are given an additional
                    commutations and increments, UMP                               appointment putting them over 100%.
                    private practice income, and concurrent
                    jobs that do not require search or
                    posting. Excludes
                    graduate/professional assistants.
                    See also Hire for other concurrent and
                    graduate/professional assistant
                    appointments.
Additional Job      Use for augmentations, awards, UMN        Private Practice     Use for UMP Company Private Practice Income.
                    commutations and increments, UMP          Income
                    private practice income, and concurrent
                    jobs that do not require search or
                    posting. Excludes
                    graduate/professional assistants.
                    See also Hire for other concurrent and
                    graduate/professional assistant
                    appointments.
Additional Job      Use for augmentations, awards, UMN        Summer Appointment   Use for a full or partial summer job, when a person
                    commutations and increments, UMP                               already has a less than 12-month appointment. Not for
                    private practice income, and concurrent                        use with Summer Session or Evening and Weekend
                    jobs that do not require search or                             Courses.
                    posting. Excludes
                    graduate/professional assistants.
                    See also Hire for other concurrent and
                    graduate/professional assistant
                    appointments.




    K/Aisshare/Hrms/Prototype/ActReason.xls                                                                                                      Printed: 9/23/2011
    Action Reasons                                                                                                    Page 6                      Revision:6-18-01
                                                                                                                HR Action/Reasons

ACTION              DEFINITION                                 REASON             DEFINITION
Additional Job      Use for augmentations, awards, UMN         Summer Research    Use for Graduate School Summer Research Fellowships.
                    commutations and increments, UMP           Fellowship
                    private practice income, and concurrent
                    jobs that do not require search or
                    posting. Excludes
                    graduate/professional assistants.
                    See also Hire for other concurrent and
                    graduate/professional assistant
                    appointments.
Completion of       OPTIONAL: Use when a new                   Passed Probation   OPTIONAL: Use when a new employee in the
Probation           employee in the department has                                department has completed the designated probation
                    completed the designated probation                            period.
                    period.
Data Change         Use when a change has been made to         Appointment Type   Use when the appointment type is changed.
                    employee data not covered by a specific    Change
                    Action code or as a result of a Contract
                    Renewal or Semester Continuation.

                    See also: Pay Rate Change for salary
                    increases.

Data Change         Use when a change has been made to BENEFITS USE               For Employee Benefits Use Only!
                    employee data not covered by a specific ONLY!
                    Action code or as a result of a Contract
                    Renewal or Semester Continuation.

                    See also: Pay Rate Change for salary
                    increases.

Data Change         Use when a change has been made to Contract Renewal           For use when extending a multi-year contract (Apt. Type
                    employee data not covered by a specific                       J). A Job Data row must be inserted which matches the
                    Action code or as a result of a Contract                      effective date on Contract Pay, this will trigger a Notice of
                    Renewal or Semester Continuation.                             Appointment.

                    See also: Pay Rate Change for salary
                    increases.




    K/Aisshare/Hrms/Prototype/ActReason.xls                                                                                                       Printed: 9/23/2011
    Action Reasons                                                                                                    Page 7                       Revision:6-18-01
                                                                                                         HR Action/Reasons

ACTION             DEFINITION                               REASON        DEFINITION
Data Change        Use when a change has been made to From RECESS Central For use when an employee returns to their original work
                   employee data not covered by a specific Use Only       effort from the voluntary RECESS Program.
                   Action code or as a result of a Contract
                   Renewal or Semester Continuation.

                   See also: Pay Rate Change for salary
                   increases.

Data Change        Use when a change has been made to Mail Sort Change        Use when changing the paycheck mail sort code.
                   employee data not covered by a specific
                   Action code or as a result of a Contract
                   Renewal or Semester Continuation.

                   See also: Pay Rate Change for salary
                   increases.

Data Change        Use when a change has been made to Position                Use if a new row is required in Job Data following
                   employee data not covered by a specific                    changes to these attributes in Position Management;
                   Action code or as a result of a Contract                   Position Number, Reports To, Classified Indicator, Pay
                   Renewal or Semester Continuation.                          Group, Salary Plan, Union Code, Appointment Type and
                                                                              Appointment Term.
                   See also: Pay Rate Change for salary
                   increases.                                                 Do not use for Reorganizations or Job Code changes.

Data Change        Use when a change has been made to Semester Continuation   For salaried employees appointed semester by semester,
                   employee data not covered by a specific                    to accommodate the change in compensation rate due to
                   Action code or as a result of a Contract                   the difference in work days between fall and spring
                   Renewal or Semester Continuation.                          semester.

                   See also: Pay Rate Change for salary
                   increases.

Data Change        Use when a change has been made to Sen Tble Chng-          FOR CENTRAL USE ONLY. To change Information on
                   employee data not covered by a specific CNTRL USE ONLY     the Seniority Table.
                   Action code or as a result of a Contract
                   Renewal or Semester Continuation.

                   See also: Pay Rate Change for salary
                   increases.




   K/Aisshare/Hrms/Prototype/ActReason.xls                                                                                             Printed: 9/23/2011
   Action Reasons                                                                                             Page 8                    Revision:6-18-01
                                                                                                         HR Action/Reasons

ACTION             DEFINITION                               REASON         DEFINITION
Data Change        Use when a change has been made to Standard Hour Change Use when the standard hours of an appointment have
                   employee data not covered by a specific                 been changed.
                   Action code or as a result of a Contract
                   Renewal or Semester Continuation.

                   See also: Pay Rate Change for salary
                   increases.

Data Change        Use when a change has been made to Term Code Change        Use when the term code is changed.
                   employee data not covered by a specific
                   Action code or as a result of a Contract
                   Renewal or Semester Continuation.

                   See also: Pay Rate Change for salary
                   increases.

Data Change        Use when a change has been made to To RECESS Central       For use when an employee elects to and begins to
                   employee data not covered by a specific Use Only           participate in the voluntary RECESS Program.
                   Action code or as a result of a Contract
                   Renewal or Semester Continuation.

                   See also: Pay Rate Change for salary
                   increases.

Data Change        Use when a change has been made to Work Loc Chng > or = Use when employee's work location changes: leaves or
                   employee data not covered by a specific 3 months        returns to MN, changes campuses, changes cities within
                   Action code or as a result of a Contract                MN.
                   Renewal or Semester Continuation.

                   See also: Pay Rate Change for salary
                   increases.

Data Change        Use when a change has been made to Pay Group Change        Use when an employee's appointment moves from salary
                   employee data not covered by a specific                    to without salary or vice versa.
                   Action code or as a result of a Contract
                   Renewal or Semester Continuation.

                   See also: Pay Rate Change for salary
                   increases.




   K/Aisshare/Hrms/Prototype/ActReason.xls                                                                                           Printed: 9/23/2011
   Action Reasons                                                                                             Page 9                  Revision:6-18-01
                                                                                                                      HR Action/Reasons

ACTION                 DEFINITION                               REASON          DEFINITION
Data Change            Use when a change has been made to Special Circumstances Use for special circumstances when directed by OHR.
                       employee data not covered by a specific
                       Action code or as a result of a Contract
                       Renewal or Semester Continuation.

                       See also: Pay Rate Change for salary
                       increases.

Hire                   Use when hiring an employee.              New Employee-           Use when hiring a person as a new employee to the
                                                                 External Hire           University of Minnesota.
Hire                   Use when hiring an employee.              New Employee-           Use when hiring a current employee.
                                                                 Internal Hire
Hire                   Use when hiring an employee.              Retiree Appointment     Use for hiring an employee who maintains a retiree
                                                                                         status. Must use NEW EMPLOYMENT INSTANCE
                                                                                         process under WORKFORCE
                                                                                         ADMINISTRATION/ORGANIZATIONAL
                                                                                         RELATIONSHIPS.
Hire                   Use when hiring an employee.              Retiree Supplement      EMPLOYEE BENEFITS USE ONLY. Use for a retiree
                                                                                         receiving the retirement supplement.
Job                    Use when: 1) an academic moves            Demotion                Use when the rules, contracts, or criteria for demotion
Reclassification       within an academic promotional                                    have been met.
                       sequence; 2) the job code or level of a
                       current position changes due to a job
                       review.
Job                    Use when: 1) an academic moves            Lateral                 Use when a position's job code change does not result in
Reclassification       within an academic promotional                                    a promotion or demotion. For academics, use to correct a
                       sequence; 2) the job code or level of a                           classification to better align job functions, organizational
                       current position changes due to a job                             structure, and/or use of classifications within a unit.
                       review.
Job                    Use when: 1) an academic moves            Promotion               Use when the rules, contracts, or criteria for promotion
Reclassification       within an academic promotional                                    have been met. For academics, use when: 1) criteria
                       sequence; 2) the job code or level of a                           within a formalized promotional series (professorial rank
                       current position changes due to a job                             or academic professional) are met or 2) criteria related to
                       review.                                                           job complexities, responsibilities, and performance are
                                                                                         met (academic administrators).

Layoff                 Use when an employee is put on the          Failed Probation-LO   Use when a CS/BU employee does not pass a
                       layoff list or there is a seasonal closure. List Elig             subsequent probationary period and is eligible to be
                       Refer to the action Termination when                              placed on the layoff list because:
                       employee does not have layoff rights or                           (1) employee was hired from the layoff list;
                       seasonal closure.                                                 (2) employee's previous position doesn't exist, or
                                                                                         (3) employee chooses not to bump back to their previous
                                                                                         position.


       K/Aisshare/Hrms/Prototype/ActReason.xls                                                                                                          Printed: 9/23/2011
       Action Reasons                                                                                                      Page 10                       Revision:6-18-01
                                                                                                                     HR Action/Reasons

ACTION              DEFINITION                                  REASON                 DEFINITION
Layoff              Use when an employee is put on the          Job Discontinued-LO    Use when a CS/BU job is discontinued. Employee is
                    layoff list or there is a seasonal closure. List Elig              eligible to be placed on the layoff list, or when a
                    Refer to the action Termination when                               temporary CS appointment is ended early and it is
                    employee does not have layoff rights or                            determined the employee is eligible for the layoff list.
                    seasonal closure.

Layoff              Use when an employee is put on the          Seasonal Closure < or Use when job is discontinued due to a seasonal closure
                    layoff list or there is a seasonal closure. = 3 mo                for less than or equal to 3 months. Employee is not on
                    Refer to the action Termination when                              layoff list.
                    employee does not have layoff rights or
                    seasonal closure.

Layoff              Use when an employee is put on the          Seasonal Closure > 3   Use when job is discontinued due to a seasonal closure
                    layoff list or there is a seasonal closure. mo                     for more than 3 months. Employee is not on layoff list.
                    Refer to the action Termination when
                    employee does not have layoff rights or
                    seasonal closure.

Leave of            Use when an employee is going on a     Business                    Use when an employee is on leave to work in private
Absence             100% leave without pay for more than 2                             industry .
                    weeks.

                    See also Suspension for
                    graduate/professional assistants, Paid
                    Leave of Absence for paid leaves, and
                    Short Work Break for breaks in pay.

Leave of            Use when an employee is going on a     Disability                  Use when a Civil Service/Bargaining Unit or Civil Service
Absence             100% leave without pay for more than 2                             V Class employee has exceeded the 12 week FMLA
                    weeks.                                                             Leave and does not have any vacation, sick, or comp
                                                                                       balances remaining. Approved for Disability Leave as
                    See also Suspension for                                            directed by Employee Benefits.
                    graduate/professional assistants, Paid
                    Leave of Absence for paid leaves, and
                    Short Work Break for breaks in pay.




    K/Aisshare/Hrms/Prototype/ActReason.xls                                                                                                        Printed: 9/23/2011
    Action Reasons                                                                                                        Page 11                   Revision:6-18-01
                                                                                                              HR Action/Reasons

ACTION              DEFINITION                             REASON                 DEFINITION
Leave of            Use when an employee is going on a     Education              Use when an employee is on an Education Leave.
Absence             100% leave without pay for more than 2                        Employee pays entire cost of benefits. Department
                    weeks.                                                        defines this.

                    See also Suspension for
                    graduate/professional assistants, Paid
                    Leave of Absence for paid leaves, and
                    Short Work Break for breaks in pay.

Leave of            Use when an employee is going on a     Family Medical Leave   Use when a Faculty, P&A, Civil Service/Bargaining Unit or
Absence             100% leave without pay for more than 2 Act                    Civil Service V Class employee has not exceeded the 12-
                    weeks.                                                        week FMLA Leave, but has exhausted all sick or comp
                                                                                  leave for which they are eligible (10 days of vacation may
                    See also Suspension for                                       be kept on the books).
                    graduate/professional assistants, Paid
                    Leave of Absence for paid leaves, and
                    Short Work Break for breaks in pay.

Leave of            Use when an employee is going on a     Medical                Use when a Civil Service/Bargaining Unit or Civil Service
Absence             100% leave without pay for more than 2                        V Class employee has exceeded the 12-week FMLA
                    weeks.                                                        leave and does not have any vacation, sick, or comp
                                                                                  balances remaining. No approval for Disability Leave
                    See also Suspension for                                       given by Employee Benefits.
                    graduate/professional assistants, Paid
                    Leave of Absence for paid leaves, and
                    Short Work Break for breaks in pay.

Leave of            Use when an employee is going on a     Military Service       Use when an employee's Military Leave is more than 15
Absence             100% leave without pay for more than 2                        working days within a calendar year.
                    weeks.

                    See also Suspension for
                    graduate/professional assistants, Paid
                    Leave of Absence for paid leaves, and
                    Short Work Break for breaks in pay.




    K/Aisshare/Hrms/Prototype/ActReason.xls                                                                                                    Printed: 9/23/2011
    Action Reasons                                                                                                 Page 12                      Revision:6-18-01
                                                                                                                 HR Action/Reasons

ACTION              DEFINITION                             REASON                    DEFINITION
Leave of            Use when an employee is going on a     Personal/Not classified   Use when a Faculty, P & A, Civil Service/Bargaining Unit
Absence             100% leave without pay for more than 2                           or Civil Service V Class employee has exceeded the 12-
                    weeks.                                                           week FMLA Leave, and has exhausted all sick or comp
                                                                                     leave for which they are eligible (10 days of vacation may
                    See also Suspension for                                          be kept on the books).
                    graduate/professional assistants, Paid                           OR
                    Leave of Absence for paid leaves, and                            Use for anyone on an Unpaid Leave for unknown or
                    Short Work Break for breaks in pay.                              personal reasons.

Leave of            Use when an employee is going on a     Phased Retirement         Use when an employee is starting the unpaid portion of a
Absence             100% leave without pay for more than 2                           phased retirement.
                    weeks.

                    See also Suspension for
                    graduate/professional assistants, Paid
                    Leave of Absence for paid leaves, and
                    Short Work Break for breaks in pay.

Leave of            Use when an employee is going on a     Without Benefits Cntr     CENTRAL USE ONLY! Employee Benefits will use when
Absence             100% leave without pay for more than 2 Use Only                  employee is on a leave of absence that exceeds U Plan
                    weeks.                                                           benefits eligibility. Benefits continue under Cobra.

                    See also Suspension for
                    graduate/professional assistants, Paid
                    Leave of Absence for paid leaves, and
                    Short Work Break for breaks in pay.

Leave of            Use when an employee is going on a     Workers Comp              Use when an employee has received an approved
Absence             100% leave without pay for more than 2                           Workers Comp claim due to a job related accident or
                    weeks.                                                           illness. Contact Payroll Services before you use this
                                                                                     Action/Reason.
                    See also Suspension for
                    graduate/professional assistants, Paid
                    Leave of Absence for paid leaves, and
                    Short Work Break for breaks in pay.




    K/Aisshare/Hrms/Prototype/ActReason.xls                                                                                                       Printed: 9/23/2011
    Action Reasons                                                                                                    Page 13                      Revision:6-18-01
                                                                                                                     HR Action/Reasons

ACTION              DEFINITION                                   REASON                 DEFINITION
Long Term           Use for faculty who have been on             Long Term Disability   Use for Academic Professional and Administrative,
Disability          disability for three months. Use this        without Pay            Faculty or UMN Extension Service/Federal employees
                    Action at the first day of the fourth                               approved for disability benefits who will no longer be paid
                    month if their years of service is less                             by the University.
                    than two years, or if no longer receiving
                    disability supplement (ACD earn code),
                    or no longer paid by the department if
                    on a partial disability. This Action will be
                    used after there has already been an
                    Action/Reason of Paid Leave of
                    Absence/Medical. This action will stop
                    all pay on this job.

Long Term           Use for faculty who have been on           Long Term Disability     Use for faculty who have been on disability for three
Disability with     disability for three months. Use this      with Pay                 months. Use this Action at the first day of the fourth
Pay                 Action at the first day of the fourth                               month if their years of service is greater than two years or
                    month if their years of service is greater                          if paid by the department on a partial disability. This
                    than two years or if paid by the                                    Action will be used after there has already been an
                    department on a partial disability. This                            Action/Reason of Paid leave of Absence/Medical.
                    Action will be used after there has
                    already been an Action/Reason of Paid
                    Leave of Absence/Medical.
Paid Leave of       Use for full or partial paid leave of      Administrative           Use when employee is on an Administrative Leave.
Absence             absences.

                    See also Leave of Absence for unpaid
                    leaves.       EE - Employee pays
                    contribution for benefits.
                    ER - Employer pays contribution for
                    benefits.           (To use a reason
                    with ER, and employee must have an
                    appointment of 75% or greater and
                    receive at least 50% pay of a 100%
                    appointment.)




    K/Aisshare/Hrms/Prototype/ActReason.xls                                                                                                            Printed: 9/23/2011
    Action Reasons                                                                                                         Page 14                      Revision:6-18-01
                                                                                                     HR Action/Reasons

ACTION              DEFINITION                              REASON         DEFINITION
Paid Leave of       Use for full or partial paid leave of   Business ER    Use when employee is on a business/consulting leave
Absence             absences.                                              receiving at least 50% pay.

                    See also Leave of Absence for unpaid
                    leaves.       EE - Employee pays
                    contribution for benefits.
                    ER - Employer pays contribution for
                    benefits.            (To use a reason
                    with ER, and employee must have an
                    appointment of 75% or greater and
                    receive at least 50% pay of a 100%
                    appointment.)
Paid Leave of       Use for full or partial paid leave of   Business EE    Use when employee is on Business/Consulting Leave
Absence             absences.                                              resulting in less than 50% pay.

                    See also Leave of Absence for unpaid
                    leaves.       EE - Employee pays
                    contribution for benefits.
                    ER - Employer pays contribution for
                    benefits.            (To use a reason
                    with ER, and employee must have an
                    appointment of 75% or greater and
                    receive at least 50% pay of a 100%
                    appointment.)
Paid Leave of       Use for full or partial paid leave of   Education EE   Use when employee is on an Education Leave resulting
Absence             absences.                                              in less than 50% pay.

                    See also Leave of Absence for unpaid
                    leaves.       EE - Employee pays
                    contribution for benefits.
                    ER - Employer pays contribution for
                    benefits.           (To use a reason
                    with ER, and employee must have an
                    appointment of 75% or greater and
                    receive at least 50% pay of a 100%
                    appointment.)




    K/Aisshare/Hrms/Prototype/ActReason.xls                                                                                       Printed: 9/23/2011
    Action Reasons                                                                                        Page 15                  Revision:6-18-01
                                                                                                                 HR Action/Reasons

ACTION              DEFINITION                              REASON                  DEFINITION
Paid Leave of       Use for full or partial paid leave of   Education ER            Use when employee is on Education Leave receiving at
Absence             absences.                                                       least 50% pay.

                    See also Leave of Absence for unpaid
                    leaves.       EE - Employee pays
                    contribution for benefits.
                    ER - Employer pays contribution for
                    benefits.            (To use a reason
                    with ER, and employee must have an
                    appointment of 75% or greater and
                    receive at least 50% pay of a 100%
                    appointment.)
Paid Leave of       Use for full or partial paid leave of   Family Medical Leave    Use when any employee has not exceeded the 12-week
Absence             absences.                               Act                     FMLA Leave and has vacation, sick, or comp balances.

                    See also Leave of Absence for unpaid                            NOTE: If an Acad Prof and Admin or Faculty employee
                    leaves.       EE - Employee pays                                does not meet eligibility for Medical and Disability Leaves
                    contribution for benefits.                                      use this Action/Reason, Do Not use Paid Leave of
                    ER - Employer pays contribution for                             Absence/Medical Leave.
                    benefits.            (To use a reason
                    with ER, and employee must have an
                    appointment of 75% or greater and
                    receive at least 50% pay of a 100%
                    appointment.)
Paid Leave of       Use for full or partial paid leave of   Field Staff Study - 96xx Use for Field Staff Study leaves (96xx job codes only).
Absence             absences.                               job

                    See also Leave of Absence for unpaid
                    leaves.       EE - Employee pays
                    contribution for benefits.
                    ER - Employer pays contribution for
                    benefits.           (To use a reason
                    with ER, and employee must have an
                    appointment of 75% or greater and
                    receive at least 50% pay of a 100%
                    appointment.)




    K/Aisshare/Hrms/Prototype/ActReason.xls                                                                                                       Printed: 9/23/2011
    Action Reasons                                                                                                     Page 16                     Revision:6-18-01
                                                                                                              HR Action/Reasons

ACTION              DEFINITION                              REASON                DEFINITION
Paid Leave of       Use for full or partial paid leave of   Medical               Use for Acad Prof and Admin, Faculty or UMN Extension
Absence             absences.                                                     Service/Fed employees meeting eligibility for Medical
                                                                                  Leave benefits.
                    See also Leave of Absence for unpaid
                    leaves.       EE - Employee pays
                    contribution for benefits.
                    ER - Employer pays contribution for
                    benefits.            (To use a reason
                    with ER, and employee must have an
                    appointment of 75% or greater and
                    receive at least 50% pay of a 100%
                    appointment.)
Paid Leave of       Use for full or partial paid leave of   Military Service      Use to record the 15 day paid portion of a Military Leave.
Absence             absences.                                                     Employees are eligibile for 15 days of Paid Military Leave
                                                                                  any calendar year while on active military duty.
                    See also Leave of Absence for unpaid                          See also: Leave of Absence/Military Leave to record the
                    leaves.       EE - Employee pays                              unpaid portion of a military leave.
                    contribution for benefits.
                    ER - Employer pays contribution for
                    benefits.            (To use a reason
                    with ER, and employee must have an
                    appointment of 75% or greater and
                    receive at least 50% pay of a 100%
                    appointment.)
Paid Leave of       Use for full or partial paid leave of   Non Univ Assignment- Use for academic employees on Non- University
Absence             absences.                               Academic             Assignment Leave receiving at least 50% pay.

                    See also Leave of Absence for unpaid
                    leaves.       EE - Employee pays
                    contribution for benefits.
                    ER - Employer pays contribution for
                    benefits.           (To use a reason
                    with ER, and employee must have an
                    appointment of 75% or greater and
                    receive at least 50% pay of a 100%
                    appointment.)




    K/Aisshare/Hrms/Prototype/ActReason.xls                                                                                                    Printed: 9/23/2011
    Action Reasons                                                                                                  Page 17                     Revision:6-18-01
                                                                                                                 HR Action/Reasons

ACTION              DEFINITION                              REASON                  DEFINITION
Paid Leave of       Use for full or partial paid leave of   Parental Leave          Use for Parental Leave for birth or adoption in
Absence             absences.                                                       accordance with terms of appointment.

                    See also Leave of Absence for unpaid
                    leaves.       EE - Employee pays
                    contribution for benefits.
                    ER - Employer pays contribution for
                    benefits.            (To use a reason
                    with ER, and employee must have an
                    appointment of 75% or greater and
                    receive at least 50% pay of a 100%
                    appointment.)
Paid Leave of       Use for full or partial paid leave of   Pers/Not Classified/Dis Use for a Civil Service/Bargaining Unit or Civil Service V
Absence             absences.                               EE                      Class employee, receiving less than 50% pay while on a
                                                                                    Personal, or Not Classified Leave; or Disabled/Medical
                    See also Leave of Absence for unpaid                            Leave OR who has exceeded the 12-week FMLA period,
                    leaves.       EE - Employee pays                                while receiving less than 50% pay.
                    contribution for benefits.                                      OR
                    ER - Employer pays contribution for                             If a Faculty or P&A employee does not meet eligibility
                    benefits.            (To use a reason                           under Regents Policy, Sick and Disability Leaves, while
                    with ER, and employee must have an                              receiving less than 50% pay.
                    appointment of 75% or greater and
                    receive at least 50% pay of a 100%
                    appointment.)
Paid Leave of       Use for full or partial paid leave of   Pers/Not Classified/Dis Use for a Civil Service/Bargaining Unit or Civil Service V
Absence             absences.                               ER                      Class employee, receiving 50% pay or more when on a
                                                                                    Personal, or Not Classified Leave; or Disabled/Medical
                    See also Leave of Absence for unpaid                            Leave OR has exceeded the 12-week FMLA period,
                    leaves.       EE - Employee pays                                receiving 50% pay or more.
                    contribution for benefits.                                      OR
                    ER - Employer pays contribution for                             If a Faculty or PA& employee does not meet eligibility
                    benefits.           (To use a reason                            under Regents Policy, Sick and Disability Leaves, while
                    with ER, and employee must have an                              receiving 50% pay or more.
                    appointment of 75% or greater and
                    receive at least 50% pay of a 100%
                    appointment.)




    K/Aisshare/Hrms/Prototype/ActReason.xls                                                                                                      Printed: 9/23/2011
    Action Reasons                                                                                                     Page 18                    Revision:6-18-01
                                                                                                              HR Action/Reasons

ACTION              DEFINITION                              REASON               DEFINITION
Paid Leave of       Use for full or partial paid leave of   Phased Retirement ER Use for employees on a Phased Retirement Agreement
Absence             absences.                                                    receiving 25% to 100% pay.

                    See also Leave of Absence for unpaid
                    leaves.       EE - Employee pays
                    contribution for benefits.
                    ER - Employer pays contribution for
                    benefits.            (To use a reason
                    with ER, and employee must have an
                    appointment of 75% or greater and
                    receive at least 50% pay of a 100%
                    appointment.)
Paid Leave of       Use for full or partial paid leave of   Professional Dev P/A   Use for Professional Development Leave (for P & A only)
Absence             absences.                               EE                     receiving less than 50% pay.

                    See also Leave of Absence for unpaid
                    leaves.       EE - Employee pays
                    contribution for benefits.
                    ER - Employer pays contribution for
                    benefits.            (To use a reason
                    with ER, and employee must have an
                    appointment of 75% or greater and
                    receive at least 50% pay of a 100%
                    appointment.)
Paid Leave of       Use for full or partial paid leave of   Professional Dev P/A   Use for Professional Development Leave (for P & A only)
Absence             absences.                               ER                     receiving at least 50% pay.

                    See also Leave of Absence for unpaid
                    leaves.       EE - Employee pays
                    contribution for benefits.
                    ER - Employer pays contribution for
                    benefits.           (To use a reason
                    with ER, and employee must have an
                    appointment of 75% or greater and
                    receive at least 50% pay of a 100%
                    appointment.)




    K/Aisshare/Hrms/Prototype/ActReason.xls                                                                                                  Printed: 9/23/2011
    Action Reasons                                                                                                 Page 19                    Revision:6-18-01
                                                                                                                HR Action/Reasons

ACTION              DEFINITION                              REASON                  DEFINITION
Paid Leave of       Use for full or partial paid leave of   Professional EE         Use for Professional Leave (non P & A only) receiving
Absence             absences.                                                       less than 50% pay.

                    See also Leave of Absence for unpaid
                    leaves.       EE - Employee pays
                    contribution for benefits.
                    ER - Employer pays contribution for
                    benefits.            (To use a reason
                    with ER, and employee must have an
                    appointment of 75% or greater and
                    receive at least 50% pay of a 100%
                    appointment.)
Paid Leave of       Use for full or partial paid leave of   Professional ER         Use for Professional Leave (non P & A only) receiving at
Absence             absences.                                                       least 50% pay.

                    See also Leave of Absence for unpaid
                    leaves.       EE - Employee pays
                    contribution for benefits.
                    ER - Employer pays contribution for
                    benefits.            (To use a reason
                    with ER, and employee must have an
                    appointment of 75% or greater and
                    receive at least 50% pay of a 100%
                    appointment.)
Paid Leave of       Use for full or partial paid leave of   Sabbatical Furlough -   Use for faculty on Sabbatical Furlough for; one semester
Absence             absences.                               One Semester            (for academic year appointments), or 5 1/2 months (for A-
                                                                                    Term appointments). It is 100% leave, 50% paid.
                    See also Leave of Absence for unpaid
                    leaves.       EE - Employee pays
                    contribution for benefits.
                    ER - Employer pays contribution for
                    benefits.           (To use a reason
                    with ER, and employee must have an
                    appointment of 75% or greater and
                    receive at least 50% pay of a 100%
                    appointment.)




    K/Aisshare/Hrms/Prototype/ActReason.xls                                                                                                     Printed: 9/23/2011
    Action Reasons                                                                                                   Page 20                     Revision:6-18-01
                                                                                                                HR Action/Reasons

ACTION              DEFINITION                              REASON                  DEFINITION
Paid Leave of       Use for full or partial paid leave of   Sabbatical Furlough -   Use for faculty on Sabbatical Furlough for; two semesters
Absence             absences.                               Year Long               (for academic year appointments), or 12 months (for A-
                                                                                    Term appointments). It is 100% leave, 50% paid.
                    See also Leave of Absence for unpaid
                    leaves.       EE - Employee pays
                    contribution for benefits.
                    ER - Employer pays contribution for
                    benefits.            (To use a reason
                    with ER, and employee must have an
                    appointment of 75% or greater and
                    receive at least 50% pay of a 100%
                    appointment.)
Paid Leave of       Use for full or partial paid leave of   Single Semester         Use for faculty on Single Semester Leave. It is 100%
Absence             absences.                               Leave-Faculty           leave, 100% paid.

                    See also Leave of Absence for unpaid
                    leaves.       EE - Employee pays
                    contribution for benefits.
                    ER - Employer pays contribution for
                    benefits.            (To use a reason
                    with ER, and employee must have an
                    appointment of 75% or greater and
                    receive at least 50% pay of a 100%
                    appointment.)
Paid Leave of       Use for full or partial paid leave of   UMD Sabbatical 75%      Use for UMD faculty on Sabbatical Furlough opting for
Absence             absences.                               Option                  75% pay for 2 years.

                    See also Leave of Absence for unpaid
                    leaves.       EE - Employee pays
                    contribution for benefits.
                    ER - Employer pays contribution for
                    benefits.           (To use a reason
                    with ER, and employee must have an
                    appointment of 75% or greater and
                    receive at least 50% pay of a 100%
                    appointment.)




    K/Aisshare/Hrms/Prototype/ActReason.xls                                                                                                     Printed: 9/23/2011
    Action Reasons                                                                                                   Page 21                     Revision:6-18-01
                                                                                                            HR Action/Reasons

ACTION              DEFINITION                              REASON              DEFINITION
Paid Leave of       Use for full or partial paid leave of   Workers Comp        Use when any employee who has received an approved
Absence             absences.                                                   Workers Comp claim which is due to a job related
                                                                                accident or illness. Contact Employee Benefits and
                    See also Leave of Absence for unpaid                        Payroll Services before you use this Action/Reason.
                    leaves.       EE - Employee pays
                    contribution for benefits.
                    ER - Employer pays contribution for
                    benefits.           (To use a reason
                    with ER, and employee must have an
                    appointment of 75% or greater and
                    receive at least 50% pay of a 100%
                    appointment.)
Pay Rate            Use when an employee's pay rate/base Academic Promotional Use for a pay increase when the individual is on an X
Change              pay is being changed.                Increase             over 12 appointment (non-12 month appointment paid
                                                                              over 12 months) and is a faculty member granted tenure
                    See also Data Change for standard                         or a P&A granted continuous appointment, as
                    hour changes                                              differentiated from a merit increase occurring at the
                                                                              beginning of the fiscal year.

                                                                                See also: Pay Rate Change/Merit.
                                                                                See also: Job Reclassification/Promotion
Pay Rate            Use when an employee's pay rate/base Annual Increase        Use when an annual raise is given.
Change              pay is being changed.

                    See also Data Change for standard
                    hour changes
Pay Rate            Use when an employee's pay rate/base Incentive              Use for base pay rate increases that are incentive based.
Change              pay is being changed.                                       DO NOT use for Merit, Annual Increases or In-Range
                                                                                Adjustments.
                    See also Data Change for standard
                    hour changes
Pay Rate            Use when an employee's pay rate/base In-range               Use when an employee receives a pay rate adjustment
Change              pay is being changed.                                       within the range of the job code or level.

                    See also Data Change for standard
                    hour changes
Pay Rate            Use when an employee's pay rate/base Market Adjustment      Use when an employee receives a pay rate increase due
Change              pay is being changed.                                       to market adjustment.

                    See also Data Change for standard
                    hour changes




    K/Aisshare/Hrms/Prototype/ActReason.xls                                                                                                 Printed: 9/23/2011
    Action Reasons                                                                                               Page 22                     Revision:6-18-01
                                                                                                               HR Action/Reasons

ACTION              DEFINITION                           REASON                    DEFINITION
Pay Rate            Use when an employee's pay rate/base Merit                     Use only for a pay rate increase due to a merit review.
Change              pay is being changed.
                                                                                   See also: Pay Rate Change/Academic Promotion
                    See also Data Change for standard                              Increase.
                    hour changes                                                   See also: Job Reclassification/Promotion.

Pay Rate            Use when an employee's pay rate/base Retention Increase        Use when additional salary is awarded to retain an
Change              pay is being changed.                                          employee at the University.

                    See also Data Change for standard
                    hour changes
Pay Rate            Use when an employee's pay rate/base Step/Progression          Use when an employee receives a step/progression
Change              pay is being changed.                                          increase.

                See also Data Change for standard
                hour changes
Position Change Use for setting up and maintaining          Conversion             Used during Position Management rollout for creating the
                positions.                                                         initial job data row with a position number.

                NOTE: Although Action/Position
                Change and numerous Reasons can be
                seen in the Action/Reason drop down,
                they cannot be chosen in Job Data.
                They are restricted for usage in Position
                Management only.
Position Change Use for setting up and maintaining                                 NOTE: Although the Action/Position Change and
                positions.                                                         numerous Reasons can be seen in the Action/Reason
                                                                                   drop down, they cannot be chosen in Job Data. They are
                    NOTE: Although Action/Position                                 restricted for usage in Position Management only.
                    Change and numerous Reasons can be
                    seen in the Action/Reason drop down,
                    they cannot be chosen in Job Data.
                    They are restricted for usage in Position
                    Management only.
Recall from         Use when an employee's last Action        Academic Short-Term Use only to return A-Base Academic staff in the School of
Suspension/         was Suspension or Layoff.                 Closure             Dentistry, to work following periods when the Dental
Layoff                                                                            Clinics are closed. Breaks may not exceed a 3 month
                                                                                  period.

                                                                                   NOTE: May only be used in conjunction with
                                                                                   Suspension/Acadeamic Short Term Closure.

                                                                                   See also: Recall from Suspension/Layoff / Disciplinary
                                                                                   Action or Layoff or Suspend/End
    K/Aisshare/Hrms/Prototype/ActReason.xls                                                                                                   Printed: 9/23/2011
    Action Reasons                                                                                                   Page 23                   Revision:6-18-01
                                                                                                                   HR Action/Reasons

ACTION              DEFINITION                               REASON                   DEFINITION
Recall from         Use when an employee's last Action       Disciplinary Action or   Must be used when an employee is being recalled into a
Suspension/         was Suspension or Layoff.                Layoff                   position for which the action had been
Layoff                                                                                Suspension/Disciplinary Action or Layoff.

                                                                                      See also: Recall/End for recalling individuals from
                                                                                      Suspend/End actions AND Recall/ASC for
                                                                                      Suspend/Academic Short-Term Closures.
Recall from         Use when an employee's last Action       Suspend/End              Must be used when recalling an employee that was on a
Suspension/         was Suspension or Layoff.                                         Suspend/End. This recall may be to the same job or
Layoff                                                                                department, or to a different job or department.


                                                                                      See also: Recall/Academic Short-Term Closure and
                                                                                      Recall/Disciplinary Action or Layoff.
Rehire              Use to rehire a person into a job record Rehire after 30 days.    Use when rehiring a former University of Minnesota
                    when all the job records held by the                              employee who has been gone more than 30 days.
                    employee are in a terminated status.

Rehire              Use to rehire a person into a job record Rehire within 30 days    Use when rehiring a former University of Minnesota
                    when all the job records held by the                              employee within 30 days.
                    employee are in a terminated status.

Rehire              Use to rehire a person into a job record Work Authorization       Use when I-9 criteria for authorization to work have been
                    when all the job records held by the     Renewed                  renewed.
                    employee are in a terminated status.

Retirement          Use when an employee leaves the         Retirement                Use when an employee retires.
                    University due to retirement.
Return from         Use when an employee returns to full or Return from Disability    Use when an employee returns to work and will no longer
Disability          part time work from Disability.                                   receive any disability payments by the disability carrier or
                                                                                      University. Last Action must be Long Term Disability/Long
                                                                                      Term Disability With Pay.
Return from         Use when an employee returns to full or Return from Leave         Use when an employee returns from Leave of Absence or
Leave               part time work from Disability.                                   Paid Leave of Absence.
Return from         Use when an employee returns to work Second year of UMD           Use when a UMD faculty member is returning from a
Leave               from a Leave of Absence or Paid Leave option                      sabbatical for which the 75% option was chosen.
                    of Absence.

                    See also Return from Short Work
                    Break.
Return From         Use when an employee returns to work Return from Short            Use when an employee returns from a Short Work
Short Work          from a Short Work Break.             Work Break                   Break/Break Between Appointments.
Break


    K/Aisshare/Hrms/Prototype/ActReason.xls                                                                                                          Printed: 9/23/2011
    Action Reasons                                                                                                      Page 24                       Revision:6-18-01
                                                                                                          HR Action/Reasons

ACTION             DEFINITION                               REASON            DEFINITION
Short Work         Use for appointments that are less than Break Between      Use for appointments that are less than 12 months and
Break              12 months and which based upon term Appointment            which based upon term code, have a break in pay. Do
                   code, have a break in pay. Do not use                      not use for Empl Classes; Grad/Prof Student, Medical
                   for Empl Classes; Grad/Prof Student,                       Resident, Not Benefits Eligible, Student Insurance
                   Medical Resident, Not Benefits Eligible,                   Eligible. Short Work Break must not be used for paid or
                   Student Insurance Eligible. Short Work                     unpaid Leaves of Absence, "A" Term or 9/12
                   Break must not be used for paid or                         appointments.
                   unpaid Leaves of Absence, "A" Term or
                   9/12 appointments.

Suspension         Use when the employee's status needs Academic Short-Term   Use only for A-Base Academic staff in the School of
                   to be suspended without pay for a      Closure             Dentistry during periods when the Dental Clinics are
                   period of time without terminating the                     closed, to ensure benefits continuation. Breaks may not
                   employee.                                                  exceed a 3 month period.

                                                                              NOTE: Must use Recall From Suspension/Layoff /
                                                                              Academic Short Term Closure to reactivate.

                                                                              See also: Suspend End
Suspension         Use when the employee's status needs Disciplinary Action   Use when an employee is suspended for disciplinary
                   to be suspended without pay for a                          reasons.
                   period of time without terminating the
                   employee.
Suspension         Use when the employee's status needs End Appointment       1) Use for all 95xx job codes except 9540, 9545, 9546 or
                   to be suspended without pay for a                          9548 if the appointment may continue at a later date.
                   period of time without terminating the                     2) Use for "Z" Appointment Term CS/BU or Faculty/P&A
                   employee.                                                  appointments i.e. summer term, lump sum,
                                                                              weekend/week long classes, if the appointment is
                                                                              expected to continue at a later date.
                                                                              3) Use for all Summer Session and Summer Research
                                                                              appointments that are expected to be reactivated the
                                                                              following summer.
                                                                              4) Use for single semester appointments i.e. Fall
                                                                              semester only or Spring semester only.
                                                                              5) Use for appointments ending prior to the end date of
                                                                              the appointment term, when it is believed the employee
                                                                              will be returning

                                                                              NOTE: Use appropriate termination action if the
                                                                              student/employee graduates or otherwise is not expected
                                                                              to return to the department/appointment.

                                                                              See also: Paid Leave of Absence, Leave of Absence.


   K/Aisshare/Hrms/Prototype/ActReason.xls                                                                                               Printed: 9/23/2011
   Action Reasons                                                                                              Page 25                    Revision:6-18-01
                                                                                                              HR Action/Reasons

ACTION              DEFINITION                              REASON               DEFINITION
Terminate with      Use for employees who terminate with    Death While on       Use when termination is due to death while covered on a
Benefits            special layoff/severance agreements.    Agreement            severance program or agreement of any kind.

                    See Action/Reasons for full list of                          See also: Termination/Death
                    agreements.

Terminate with      Use for employees who terminate with    Layoff/NonRenew      Use when employee elects Layoff/Non-Renewal Program
Benefits            special layoff/severance agreements.    Prog >=3yrs Svc      with service greater than or equal to three years; provides
                                                                                 for appropriate benefits.
                    See Action/Reasons for full list of
                    agreements.                                                 See also: Termination-Layoff/Non-Renew Prgm <3 Yr
                                                                                Svc for service less than 3 years
Terminate with      Use for employees who terminate with    Severance Agreement Use when termination is due to a severance agreement.
Benefits            special layoff/severance agreements.

                    See Action/Reasons for full list of
                    agreements.

Terminate with      Use for employees who terminate with    Terminal Agreement   Use for a tenured faculty member or continuous
Benefits            special layoff/severance agreements.                         appointment P&A when termination is due to a terminal
                                                                                 agreement.
                    See Action/Reasons for full list of
                    agreements.

Termination         Use when an employee is ending          Absence              Use when an employee is being terminated due to never
                    employment for this job record and is                        reporting to work or being absent 3 days without
                    not expected to return to it.                                authorization. Also use for CS/BU employees in
                                                                                 situations where there is inability to accommodate
                    See also Transfer.                                           absences and the employee is unable to do a significant
                                                                                 percentage of the work that is required, and has not
                                                                                 requested or been placed on the Job Transfer List.

Termination         Use when an employee is ending          Death                Use for termination due to death of a current employee or
                    employment for this job record and is                        previous employee NOT on retiree status or a severance
                    not expected to return to it.                                agreement of any kind.

                    See also Transfer.                                           See: Termination With Benefits/Death While On
                                                                                 Agreement




    K/Aisshare/Hrms/Prototype/ActReason.xls                                                                                                    Printed: 9/23/2011
    Action Reasons                                                                                                 Page 26                      Revision:6-18-01
                                                                                                                  HR Action/Reasons

ACTION              DEFINITION                              REASON                  DEFINITION
Termination         Use when an employee is ending          End of Appointment      Use for allowable midterm termination due to Graduate
                    employment for this job record and is                           Assistant nonregisration. Use also to end Temporary or
                    not expected to return to it.                                   Casual appointments or supplemental appointments or
                                                                                    appointments that are for a definite, finite period and are
                    See also Transfer.                                              simply coming to a pre-determined end (e.g., temporary
                                                                                    (T) or visiting (V), or adjunct (A or B) faculty appointment;
                                                                                    or temporary CS appointment with no layoff rights).

                                                                                    Do not use to end a P&A appointment, continuous CS
                                                                                    appointment, union-represented staff appointment.


Termination         Use when an employee is ending          Entered In Error        Use upon the advice of Central for appointments entered
                    employment for this job record and is                           in error.
                    not expected to return to it.

                    See also Transfer.
Termination         Use when an employee is ending          Failed Prob/LO List     Use for CS/BU or for academic probationary
                    employment for this job record and is   Ineligible.             appointments when termination is due to failure to pass
                    not expected to return to it.                                   probation.

                    See also Transfer.
Termination         Use when an employee is ending          Layoff/ Ineligible for LO Use when a CS/BU employee is laid off without rights to
                    employment for this job record and is   List                      be put on the layoff list.
                    not expected to return to it.

                    See also Transfer.
Termination         Use when an employee is ending          Layoff/NonRenew         Use when employee elects Layoff/Non-Renewal Program
                    employment for this job record and is   Prgm <3yrs Svc          with less than three years of service.
                    not expected to return to it.
                                                                                    See also: Termination With Benefits-Layoff Non
                    See also Transfer.                                              Renew Prgm >=3 yrs Svc for services greater than or
                                                                                    equal to three years.
Termination         Use when an employee is ending          NonRenew W Notice       Use at the time a contract faculty member or P&A
                    employment for this job record and is   Prd End Date            employee is given noticice that their contract is being non-
                    not expected to return to it.                                   renewed and a future termination date is specifed.

                    See also Transfer.                                              Refer to Business Process: Non-Renewal

Termination         Use when an employee is ending          Program Term- Central CENTRAL HR USE ONLY! Use for programmed
                    employment for this job record and is   Use Only              terminations of records in Suspension or Short Work
                    not expected to return to it.                                 Break longer than 13 months or active hourly
                                                                                  appointments that have not been paid for nine months.
                    See also Transfer.
    K/Aisshare/Hrms/Prototype/ActReason.xls                                                                                                         Printed: 9/23/2011
    Action Reasons                                                                                                      Page 27                      Revision:6-18-01
                                                                                                               HR Action/Reasons

ACTION              DEFINITION                              REASON                DEFINITION
Termination         Use when an employee is ending          Resig W Agree-        CENTRAL HR USE Only! Use when termination is
                    employment for this job record and is   CNTRL USE ONLY        covered under a settlement agreement.
                    not expected to return to it.

                    See also Transfer.
Termination         Use when an employee is ending          Resignation           Use when employee resigns and leaves University
                    employment for this job record and is                         employment (formerly "Personal/Unknown"; subsumes,
                    not expected to return to it.                                 "Went to Gov Public Service," "Went to Other Acad Inst,"
                                                                                  and "Went to Private Sector")
                    See also Transfer.
Termination         Use when an employee is ending          Retirement WO Priv-   FOR EMPLOYEE BENEFITS USE ONLY. Use for an
                    employment for this job record and is   CNTRL USE ONLY        employee that does not meet the qualifications for
                    not expected to return to it.                                 retirement privilege (e.g.; University e-mail account,
                                                                                  discounted tickets, use of rec center); retirement without
                    See also Transfer.                                            pay or benefits.
Termination         Use when an employee is ending          Sev/LO Ben Exp        CENTRAL HR USE ONLY. Use when an employee is
                    employment for this job record and is   CNTRL USE ONLY        terminated due to a Severance, Layoff or Non-Renewal
                    not expected to return to it.                                 and U Plan Benefits no longer continue. NOTE: Laid off
                                                                                  employees may still be eligible for the layoff list.
                    See also Transfer.
Termination         Use when an employee is ending          Termination for Cause Use when an employee is being dismissed for cause.
                    employment for this job record and is
                    not expected to return to it.                                 See also Termination/Resignation with Agreement

                    See also Transfer.
Termination         Use when an employee is ending          Work Authorization    Use when termination is due to authorization
                    employment for this job record and is   Expired               requirements to work described on the I-9 have expired.
                    not expected to return to it.

                    See also Transfer.
Termination         Use when an employee is ending          Severance Agreement Use when termination is due to a severance agreement.
                    employment for this job record and is
                    not expected to return to it.                                 See also: Termination/Resignation with Agreement

                    See also Transfer.
Transfer            Use when an employee moves to a new Demotion                  Use when the rules, contracts, or criteria for demotion
                    or vacant position.                                           have been met. Also, use when an individual bumps into
                                                                                  a former position according to established bumping rights
                                                                                  e.g. failing probation or layoff, with no break-in-service.




    K/Aisshare/Hrms/Prototype/ActReason.xls                                                                                                     Printed: 9/23/2011
    Action Reasons                                                                                                  Page 28                      Revision:6-18-01
                                                                                               HR Action/Reasons

ACTION              DEFINITION                          REASON      DEFINITION
Transfer            Use when an employee moves to a new Lateral     Use when a position's job code change does not result in
                    or vacant position.                             a promotion or demotion. Also, use when an individual
                                                                    bumps into a former position according to established
                                                                    bumping rights e.g. failing probation or layoff, with no
                                                                    break-in-service.
Transfer            Use when an employee moves to a new Promotion   Use when the rules, contracts, or criteria for promotion
                    or vacant position.                             have been met.




    K/Aisshare/Hrms/Prototype/ActReason.xls                                                                                    Printed: 9/23/2011
    Action Reasons                                                                                   Page 29                    Revision:6-18-01

				
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