Newsletter T3 Spring 07 by stariya



Mentoring Program
In Term I we began a “mentoring” program for new instructors teaching for the eCampus. When a new instructor teaches an online class for the first time, he or she is
assigned a faculty mentor. The mentor is a seasoned veteran of the online environment who works directly with the new instructor, providing assistance in the areas of
course development, Blackboard, eCampus policies and procedures, etc. The period of mentorship is for one term. The mentor is paid a stipend of $250 per new instructor
and is limited to a total of two new instructors per term. If you are an experienced online faculty member (full-time or adjunct) and would like to become a mentor, please
notify either Dr. Mickey Crews, eCampus Academic Director or Kim Barron, eCampus Scheduler Dr. Mickey Crews
Content Management System Train the Train successful
A group of hand selected individuals participated in the train-the-trainer event in early February. The group was trained by
a training consultant from Blackboard. These members will be the trainers at the annual eCampus Colloquium schedule
for April 9th – 12th of 2007. We will turn the CMS on for faculty and staff use in mid to late February. This will give faculty
members a sneak peek at the new system and all the capabilities provided by its use. Mike Peak, Dona Gibbons, and
Susan Gilmore are working together to move three past terms of courseware content over to the new system. This will
allow faculty members the opportunity to develop the new term courses using links to the CMS versus of full-blown course
copy where all the content to duplicated causing storage issues for our Application Services Provider.

eCampus Colloquium creating buzz on campus
The colloquium website is up and running – thanks to Mike Moore and his team. Registrations are pouring in. It seems
that the excitement is being driven by the eye-catching give away of 15 video iPods. This year the format is a little different
than in years past. We are offering a pre-conference workshop that will include hands-on training in the Content
Management System, video iPods, publisher cartridges, and new features in Blackboard version 7.1 which Troy University
will upgrade to in mid-May. If you haven’t already done so, mark your calendars for April 9th – 12th and register online at Remember, space is limited. Register now and reserve your seat in
one of the biggest events this year.

eCampus welcomes a new addition
After a very arduous and exhausting search, eCampus has selected Kim Shaver to serve as the new Blackboard System
Administrator Coordinator. Kim comes to us from the office of Dr. Patterson where she served as Administrative
Assistant. Kim has devoted the past 11 years in service to the university and she was the top candidate. Kim expressed
excitement in joining the eCampus team and offers her service to us. Susan Gilmore (Susan – check the below article on
the Remote Procter – we may be good with the info we ran last issue… )

Troy University Goes High-Tech in Online Testing
Maintaining integrity within the realms of online testing has always presented a challenge for universities and colleges
offering online programs. Presently, schools manage this process using various methods – some with minimal success.
Troy University uses the “proctoring” system to minimize the threat of dishonesty when students are engaged in taking
online tests or exams. For those unfamiliar with the process, the student chooses an individual to serve as proctor with the
University’s approval. The student and proctor then coordinate their schedules and decide on a time and place where the
exam will be administered. The proctor is physically present while the student completes the exam. Once completed, the
exam is sent to a specified location and a grade is issued. The process of proctoring exams is often tedious, cost
prohibitive and time consuming.

Recently, Troy University partnered with a company called Software Secure, Inc. to develop a product that will simulate the
process of the human element of proctoring online exams. This product has been named “Remote Proctor”. A prototype
has been designed and will remain in the testing phase until early December. The desired goal is to eventually allow
students to purchase hardware that will plug directly into their home computer. The student would download and install the
necessary plug-ins and software. In theory, the device will use biotechnology (reading thumbprints) to identify the student.
The data would be stored in a secure location to prevent infiltration or leaking of information to outside sources. It is
expected that the Remote Proctor will also employ audio and video technology to detect sound and motion within the
student’s testing environment.

Does this sound like futuristic science fiction? It may; however, this product is actually targeted for launch in early spring of
2007 and should appear on the shelves of the Troy University bookstore shortly thereafter. If fully implemented, this unique
device would serve to place Troy University as a frontrunner for meeting the challenges of maintaining integrity in online
testing. You’ll want to keep a watchful eye on this one as it unfolds.
Article by Susan Gilmore
eCampus Associate Director of Education Technology
Web Team
For the past few weeks the Web team has been working very hard on revamping the eCampus Web pages. Team
members Mike Moore and Sandi Callen recently began efforts to "trim the fat" off the Web pages by revising the main
navigation menus, eliminating redundant information, and combining similar information currently located on several pages
into a single page. The team's objective is to produce leaner, more user-friendly pages. The eCampus main and graduate
division pages are complete. The team will focus on the undergraduate page later this month.

The eCampus Web Server is now fully operational. The server, an IBM xSeries that has SQL Server 2005 installed, was
purchased earlier this year and installed on the University campus. This upgrade will allow eCampus personnel to perform
daily tasks faster and more efficiently. The eCampus term course schedule Web pages are already running on the server.
The team is currently working on other applications that will be running by the end of the year. The team plans to utilize the
server to streamline some of the department's processes that have traditionally been performed manually. Mike Moore


Instructional Design

eCourse Redesign Project
There is a new initiative underway across Troy University called the eCourse Redesign Project. Through this initiative
expert teams of faculty who were identified by the appropriate deans are working with instructional designers to develop
what is being called an eCourse. eCourses have been described with several terms – templates, guides, course shells,
master courses, etc. eCourses are well-designed online courses which contain the minimum prescribed content to ensure
that the learning outcomes are being met in all online courses.

Historically at Troy University online courses were individually developed by single faculty members. The eCourse
Redesign Project will allow expert teams of faculty with experience teaching these courses on-campus and online to
design an eCourse which represents best practice in academic content and interactive instructional design. This is not to
imply that any online course developed by any single faculty member is inferior. However, an online course which is
developed with the input from several faculty members should have advantages, including, among others, some uniformity
of student outcomes. Now that Troy University has one curriculum, this project will allow for greater uniformity across all
sections of online courses.

eCourses are not designed to limit academic freedom. Online faculty will be able to “add to” the eCourse any content or
course elements which they feel contributes to the course. The intent of the eCourse is to define the minimum content
which must be in the course for the required learning outcomes to be met. As the eCampus of Troy University continues to
grow, more faculty (adjunct and full-time) will be brought in to teach online courses. Through the use of these eCourses,
we can be confident that the necessary content is being delivered in all online courses to meet our stated program

The teams of faculty serving as subject matter experts are being partnered with an instructional designer during this
process. The instructional designer is familiar with the multimedia capacity available. Faculty members are encouraged to
integrate the following elements into the eCourses: streaming video, audio segments, digital learning objects (java, flash),
advanced quiz features and more. One of the goals of this project is that the eCourses represent not only a course which
is strong academically, but also a rich, interactive learning experience.

The first phase of this project is to develop eCourses for all courses in the Bachelor of Science in Business Administration
(including the general education core) and the MBA. This phase is slated to be complete by March, 2007. The pilot phase
of the eCourse Redesign Project was conducted during the spring and summer semesters. The project officially started on
August 15th with a “Kick-Off Meeting” led by Dr. Earl Ingram, Vice Chancellor of University College. Approximately forty
employees, including deans, department chairs, faculty and eCampus staff, participated in this event. Dr. Mac Adkins

BlackBoard Proficiency for all eCampus Faculty Members
Reminder! All Troy University faculty members who teach with BlackBoard must possess a BlackBoard Proficiency Rating.
Any faculty member who has not completed the training should contact Anne Douglas (334) 241-9595 or Bob Bossell
(334) 670-3787 immediately.

Effective June 1, 2006. The BlackBoard) Proficiency Training course is now a three week experiential training course that
will allow faculty members to develop their first online Blackboard developmental course.

Notice: If any faculty member is currently signed up in the Blackboard Proficiency course then you have until July 15 to
either complete the course or enroll in a new cohort. After July 15, 2006 all faculty members who are incomplete in the
training and marked as “In Training” and not enrolled in the current Blackboard Proficiency Cohort, will loose access to
BlackBoard. Don’t let this happen to you!! Please contact Anne Douglas or Bob Bossell immediately. Anne Douglas


Load and/or Overload Standards
On August 30th the Academic Steering Committee approved the 2006 - 2007 Troy University Teaching Load and/or
Overload Standards. Please use this link to see the new policy:
2007.doc for more detail

Rates, Certifications and Rules Spelled Out Under New Policies
Graduate Courses $200/head – up to 25 students in the course.
Graduate Student Cap: 25 students per course and different sections of the same course will equal a combined number of
25 students. for more detail Amanda Porter

07/T3 Schedule
The term 3 eCampus schedule has been emailed to the appropriate Regional Directors, Program Coordinators, Site
Directors, and other appropriate personnel. Registration for term 3 begins November 27th so if there are courses that need
to be added to the schedule you need to email the information to Kim Barron, The term 3 dates are
January 8 – March 11.

Effective 06/T2 all eCampus courses will be taught on a 9 week teaching schedule with grades being due in the tenth
week. This change was made because retention and end of term reporting must be completed before the start of the next
term. I realize that this information should have been provided to all the term 2 instructors and I apologize for the oversight.
Many of the instructors sent me an email after receiving the Term 2 Faculty Invitation Letter that indicated the last day of
the term was December 15th but grades are due on December 13th. Kim Barron

Textbook List
The textbook list for 06/T2 is now posted on the MBS Virtual Bookstore web site. The 07/T3 Common Textbook List has
been streamlined by removing course sections and instructor names. It is currently in final revision and will be submitted to
MBS in the near future. The eCampus has finalized a common textbook agreement which will make student purchases
much easier.

MBS Book Vouchers Now Available for eCampus Courses
Students who are guaranteed financial aid can now use vouchers to order books when taking eCampus courses. An MBS
voucher may be downloaded from TROY’s website ( by clicking on eCampus, Undergraduate Programs, and
Online Forms. The voucher may also be accessed directly from the website (click here).

Students must print the voucher, fill in the date, site, name, phone number, course number(s), and sign the voucher. The
eCampus Student Services will fill in the dollar amount for books on the line above the student’s signature

The completed voucher must be faxed to 850-244-6127. Student Services will verify that the student is guaranteed enough
financial aid to purchase books. If there are questions or something is not clear the student will be contacted by phone.

The information needed by MBS is input on a secure web page so the student can place an order. The day after the
voucher is submitted the student can call the MBS toll free number, 800-325-3252. The student must tell the operator that
he/she is a VOUCHER student and identify eCampus as the location in order to purchase via voucher. A start and end
date is noted on every voucher submitted to MBS. The end date is identified as the Saturday before the term begins. If a
student calls after that day books cannot be ordered. A statement listing the last day to use a voucher is also noted on the
schedule and web page.

This new service allows students to order books without paying for them first. Money for tuition and books is deducted
before the student is given a refund. A student using this service will be assessed a 10-15 % processing fee; this will be
added to the invoice total that is received from MBS. Tammy English


Student Services
Enrollment Increase
The eCampus saw an enrollment increase from Term 1 to Term 2 of 11.8 percent. More key course sections were added
and most of them capped by the second week. eCampus students now have a new “hobby”! They watch Trojan Web
Express for open seats and move quickly to register by the second week. They also contact other students in their
program to alert them if a seat becomes available. Good news! Students are beginning to contact their sites for more
assistance in advisement, registration and graduation. More “warm-hand” letters will be sent to the contacts at each site as
students move from temporary to conditional/unconditional enrollment.

eCampus students enrolled in MGT 4476, MGT 6685 and MBA 6611 must now take the Major Field test during the term
they are registered. Term 2 is the second term offering exams online and a proctor is required. For more information,
please contact Neana Fountain at 1-8883-ecampus or by email at

Out and About
Dr. Barbara Echord and Ms. Jan Barnes participated in an education fair at Moody Air Force Base on October 5.

The eCampus Enrollment Coordinators will participate in several graduate education fairs in the State of Alabama
throughout the month of October.

Representatives from eCampus attended a training session in August hosted by the Southeast Region. The training
highlighted the Math and English placement exams offered online through Blackboard. The Undergraduate Student
Services office is working with the Southeast Region to offer eCampus students the placement exam for Math and English
online for the upcoming term. The exam will be proctored.

eCampus representatives will attend the 3rd Annual eArmyU Conference at Southeast Region headquarters in Columbus,
Georgia, October 18-19. Dr. Barbara Echord

Alabama Connecting Classrooms, Educators, and Students Statewide
Governor Riley says in his 2010 plan “One of the initiatives I think holds the most promise for Alabama underserved students is our ACCESS Distance Learning program.”

For many schools it is difficult to hire qualified teachers to teach subjects like calculus or Spanish because the teachers are not even available in many rural areas. Even
when teachers are available, it is hard for a school system to justify spending money on a teacher for just a few students. Now if even one student desires to take calculus,
it can be offered through ACCESS. A computer lab may have 15 students enrolled in 15 different courses. The school system provides a facilitator who oversees the
students and communicates daily with the teachers of the online or IVC courses. In IVC classrooms, teachers see the students on the monitors and interact synchronously.

ACCESS provides high schools across the state to share teachers. All ACCESS teachers hold an Alabama teaching certificate and are highly qualified in their teaching
field. Both teachers and facilitators must attend training before courses begin.

Previously only two Southern states offer fewer Advanced Placement classes than the state of Alabama. Nearly one third of Alabama’s schools are in impoverished areas
and many have limited funding. Advanced Placement courses prepare students for college better than any other high school courses. Advanced Placement courses
require students to utilize higher level thinking skills that will be needed in college. Studies show that students who take Advanced Placement courses have a greater
chance of graduating from college than those who do not take AP courses. ACCESS provides the opportunity for high school students statewide to take Advanced
Placement courses online or through IVC.

Three support centers were chosen in the state. The support centers are responsible for hiring and training the teachers, coordinating schedules and calendars of the
various school systems, evaluating the teachers, monitoring the courses and making sure that students receive the best education possible. Troy University Support
Center serves the southern third of the state.

The pilot programs for ACCESS were made possible through federal grant and state funding. Expansion sites have also been funded through grants. All Alabama high
schools have the option of joining the ACCESS program.

Troy University’s success with distance learning has been a model for the initiative. Josh Blades, a spokesperson for Riley’s campaign said, “We want to take what Troy’s
done and extend that to K-12 education.” The ACCESS program is based on the SEAL Network, which was created and operated through Troy University and the AOHS
operated from the University of Alabama.

The Alabama Department of Education launched the ACCESS program in November 2005. Today, in less than a year, the program has enrolled over 5,000 students. As
Governor Riley said in his 2005 State of the State address the ACCESS Distance Learning Initiative will revolutionize the way Alabama teaches its children.

The vision and leadership of Governor Bob Riley, the Alabama Board of Education and Superintendent of Education Joe Morton have made ACCESS a reality.

Students and teachers can communicate through special monitors and microphones from school to school across the state. Students in rural areas have the benefit of
courses taught by the best teachers in the state for subjects which may not have otherwise been available. Reba Davis

To top