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Honorarium Form

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Honorarium Form Powered By Docstoc
					                                                                                                                               6/30/04




                                Request for Payment of Honorarium
             (Fax to Donna Moore, UCSB NRS Campus Office. Fax: 805-893-8062)

Payee’s full name:

Payee’s social security number (see below):

Payee mailing address:



Amount of Honorarium: $                                                       Project Code:

Justification (include complete explanation of the service involved, including dates, titles and location of classes, etc.):




General Guidelines for Payment of Honorariums
According to UC Policy, an honorarium is compensation for a particular service (such as guest speaking,
lecturing, conducting a workshop) and expenditures associated with such service.
• Before offering an individual an honorarium, please obtain pre-approval from Donna.
• Social Security numbers are required for payment of an honorarium. For purposes of confidentiality: you
may submit the “Request for Payment of Honorarium” via email, US mail or fax, but do not, under any
circumstances transmit the social security number via email. You can email the form without the number
and then phone the number in. If you plan to fax the form and include the number, please be sure that
Donna or Krista are available to pick up the fax as it arrives. You may mail the form in with the number
included.
• UC staff and students may not receive an honorarium. Payment for services must be processed through
the payroll system and reimbursement for travel must be processed via a travel voucher.
• UC faculty may receive both travel reimbursement and an honorarium, but only if the individual is on the
payroll at less than 100% or is eligible for summer salary. Please contact Donna in advance to see if these
conditions apply. Staff and non-UC individuals may receive either an honorarium or reimbursement of
travel expenses, they may not receive both.
• In no case is the service to extend beyond 14 days per fiscal year. If the service will extend over 14 days,
the individual must be hired via the payroll process.
• Rules differ for aliens, so please check with Donna in advance if wish to offer an honorarium to someone
who is not a US citizen.
• Payments from grant funds may have different rules, so be sure to check with your Contracts and Grants
contact.
• Honorarium checks should be mailed directly to the payee or may be held by the accounting office for
pick-up by the payee. If it is necessary to return such a check to the originating department, the payee must
sign for the check when it is picked up. Federal and state taxes will be withheld as appropriate.



Signature of Requestor:                                                                             Date:
                                            (Reserve Director)
Approved by:                                                                                        Date:
                                            (Donna Moore)

				
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