issp- Volume_1_P_Bid__Eval_Prep_Instr

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					RFP - N° de la DP                                      Amendement No. - N° de la modif.                    Buyer ID - Id de l'acheteur
Wxxxx-09ISSP/A                                         RDIMS # 2435619 v3                                  004RA

Client Reference No. - N° de réf. du client            File No. - N° du dossier                            Final Draft
Wxxxx-09ISSP                                           Wxxxx-09ISSP                                        Volume 1 Annex CB Appendix 2 Att 1
                                                                                                                              2011-07-20 15:23 PM




                                    ATTACHMENT 1 TO
                           APPENDIX 2 TO ANNEX CB TO VOLUME 1


                                 P (Bid) Evaluation Preparation Instructions

This Attachment is to assist Bidders in preparing their P(Bid) Evaluation.


                                                   TABLE OF CONTENTS

1.        General......................................................................................................................................... 2
2.        Overall Concept .......................................................................................................................... 2
3.        Conduct of P (Bid) Evaluation................................................................................................... 2
4.        Systems Preparation ................................................................................................................... 2
5.        Sequence of Events ..................................................................................................................... 3
6.        Non-Compliant Bid ..................................................................................................................... 4
7.        Compliance Matrix ..................................................................................................................... 4
8.        P (Bid) Evaluation Compliance Matrix .................................................................................... 5




Volume 1 Annex CB Appendix 2 Att 1                                    Page 1 sur 5                                                 Draft 20 July 2011
RFP - N° de la DP                             Amendement No. - N° de la modif.   Buyer ID - Id de l'acheteur
Wxxxx-09ISSP/A                                RDIMS # 2435619 v3                 004RA

Client Reference No. - N° de réf. du client   File No. - N° du dossier           Final Draft
Wxxxx-09ISSP                                  Wxxxx-09ISSP                       Volume 1 Annex CB Appendix 2 Att 1
                                                                                                    2011-07-20 15:23 PM



1.        General

1.1    As part of the overall RFP evaluation process, the proposed Integrated Soldier System (ISS)
will undergo a Performance Evaluation (PE), consisting of two parts: Part 1 will be the P (Bid)
Evaluation and Part 2 will be User Acceptance Performance Evaluation (UAPE).

1.2       The P (Bid) Evaluation will precede the UAPE.


2.        Overall Concept

2.1     The P (Bid) Evaluation is to determine the extent of compliance to selected
Technical Performance Specification (TPS) requirements through a hands-on evaluation
of the Bidder’s P (Bid) ISS System.


3.        Conduct of P (Bid) Evaluation

3.1    Bidders will be informed of their P (Bid) Evaluation date and location in accordance with
Section 2.6.4 of Volume 1.

3.2       Each Bidder will be allocated one day to complete the Evaluation as detailed in Section 5.

3.3   The P (Bid) Evaluation will be progressive in nature, conducted first in a classroom and then
moving to an outdoor open space area in order to establish an ISS-S Network for basic Information
Exchanges.

3.4     The evaluation of the P(Bid) MLCS Platform and MLCS ISS Pouches will be conducted
separately by DND SMEs. The evaluation will take place in a separate room where the Bidders
representative will not be allowed to be present. The time allocated for the evaluation will be from 9h
to 17h.


4.        Systems Preparation

4.1    Access to Storage Facility. Bidders will be required to access the Bid Systems Storage Facility
the morning of the P (Bid) Evaluation in order to confirm the condition and inventory of their systems.

4.2     Preparation Area. A preparation area will be provided to Bidders where they will be able to
confirm the functionality of their ISS Systems prior to the commencement of the P (Bid) Evaluation.
The preparation area will have standard 110v outlets for power. Bidders will be accompanied by at
least one PMO ISSP personnel.


Volume 1 Annex CB Appendix 2 Att 1                         Page 2 sur 5                                Draft 20 July 2011
RFP - N° de la DP                                   Amendement No. - N° de la modif.             Buyer ID - Id de l'acheteur
Wxxxx-09ISSP/A                                      RDIMS # 2435619 v3                           004RA

Client Reference No. - N° de réf. du client         File No. - N° du dossier                     Final Draft
Wxxxx-09ISSP                                        Wxxxx-09ISSP                                 Volume 1 Annex CB Appendix 2 Att 1
                                                                                                                    2011-07-20 15:23 PM


4.3    Power. Bidders must ensure they have arranged for sufficient batteries for the conduct of the P
(Bid) Evaluation.

4.4    Bid Systems Requirements. For the conduct of the P (Bid) Evaluation, Bidders are required to
provide five (5) ISS-S systems, including MLCS of Medium size for each system. An additional ten
(10) MLCS, five (5) of Small size and five (5) of Medium size, will also be required for the evaluation
of TPS-5373 and TPS-5381 which will occur separately.

4.5    Portable Computer. As part of the conduct of the P (Bid) Evaluation, there is a requirement for
Bidders to use the SEP Suite in order to perform the demonstrations of TPS-1816, TPS-1818 and TPS-
1139. As such, Bidders are required to provide their own portable computer running the SEP Suite.

4.6    Maps. Bidders will be required to utilize digital maps during the P (Bid) Evaluation as
described in Serial 10 of Table 1 – P (Bid) Evaluation Compliance Matrix found in Appendix 3 of
Annex CC. The following map set will be included as part of the Government Furnished Information
(GFI) portion of the Request For Proposal (RFP). Instructions on requesting this information are found
at RFP Volume 1 Section 3.4. The maps will be provided in the different formats specified in TPS-
1921.

          - 1 x CADRG Map (location TBD);
          - 1 x GeoPDF Map (location TBD); and
          - 1 x GeoTiff Map (location TBD).


5.        Sequence of Events

5.1    The following table outlines the general timings planned for each activity of the P (Bid)
Evaluation and their planned durations.

Timings       Activity                        Location                           Remarks
0800-         ISS-S Systems Pick-up           Storage Facility                   Bidder to confirm their system is complete and
0830                                          Transit                            transportation to Evaluation Site.
                                              Evaluation Site –
                                              Preparation Area
0830-         Introduction and                Evaluation Site –                  PMO ISSP to provide to Bidder a general briefing
0900          Briefing                        Preparation Area                   on the conduct of the P (Bid) Evaluation.


0900-         System Preparation              Evaluation Site –                  Opportunity for Bidder to prepare and set-up their
1130                                          Preparation Area                   system for the conduct of the P (Bid) Eval.
1130-         Lunch
1230
1230-         P (Bid) Evaluation              Evaluation Site –                  The Bidder is expected to be ready to start the P
1730                                          Classroom: Serial 1-30 and         (Bid) Evaluation at 1230.
                                              51-62 will be completed
                                              indoors.



Volume 1 Annex CB Appendix 2 Att 1                                Page 3 sur 5                                         Draft 20 July 2011
RFP - N° de la DP                                   Amendement No. - N° de la modif.   Buyer ID - Id de l'acheteur
Wxxxx-09ISSP/A                                      RDIMS # 2435619 v3                 004RA

Client Reference No. - N° de réf. du client         File No. - N° du dossier           Final Draft
Wxxxx-09ISSP                                        Wxxxx-09ISSP                       Volume 1 Annex CB Appendix 2 Att 1
                                                                                                          2011-07-20 15:23 PM
                                              Outdoor: Serial 32-49 will
                                              be conducted outdoors.




6.        Non-Compliant Bid

6.1    Failure to successfully complete all the assigned tests/demonstrations of Mandatory
requirements will result in a non-compliant bid.

6.2     Failure to establish full and unreserved compliance with the Mandatory requirements will result
in no further consideration being given to the bid.


7.        Compliance Matrix

7.1       The Compliance Matrix is filled in by Canada.

7.2       The matrix has the following columns:

          Column 1              Serial: This section provides sequential paragraph numbering;

          Column 2              TPS Reference: This section specifies the TPS Reference Number as per
                                Appendix 1 of Annex CB, Volume 2;

          Column 3              Requirement Statement: This section specifies the Requirement Statement as
                                per Appendix 1 of Annex CB, Volume 2;

          Column 4             Requirement Category: Indicates if the Requirement is a Mandatory requirement
                               with the designation “M”, or a Point Rated requirement with the designation
                               “R”:

                               M:     when the requirement category is indicated as “M”, the Mandatory
                               requirement is evaluated based on the Bidder’s ability to establish full and
                               unreserved compliance with the requirement; and

                               R:     when the requirement category is indicated as “R”, the Rated
                               requirement is evaluated on the Bidders response and is assigned a score based
                               on the established Evaluation Criteria and Scale. A score will be given for each
                               Rated requirement and will be used to determine the Bidder’s total P(Bid) score.

          Column 5              Evaluation Method: Indicates if the Requirement is to be evaluated via a Visual
                                Inspection, a Demonstration of Function or Test of Function;




Volume 1 Annex CB Appendix 2 Att 1                               Page 4 sur 5                                Draft 20 July 2011
RFP - N° de la DP                              Amendement No. - N° de la modif.   Buyer ID - Id de l'acheteur
Wxxxx-09ISSP/A                                 RDIMS # 2435619 v3                 004RA

Client Reference No. - N° de réf. du client    File No. - N° du dossier           Final Draft
Wxxxx-09ISSP                                   Wxxxx-09ISSP                       Volume 1 Annex CB Appendix 2 Att 1
                                                                                                     2011-07-20 15:23 PM
          Column 6              Instructions to Bidder: This section specifies instructions to Bidders to meet the
                                respective evaluation requirements;

          Column 7             Evaluation Criteria and Scale: Provided by Canada, this column describes the
                               details of how the bidder’s response will be evaluated to determine the Bidder’s
                               level of Compliance to the requirements. This column also specifies the scoring
                               method and the range of scores that will be used to assess each rated evaluation
                               criterion; and

          Column 8              Max Score: This column specifies the maximum number of points allocated for
                                this requirement.



8.        P (Bid) Evaluation Compliance Matrix

8.1   The P (Bid) Evaluation Compliance Matrix can be found as Table 1 to RFP Volume 1
Appendix 3 to Annex CC.

8.2   The P (Bid) Evaluation Compliance Matrix can also be found in electronic format in the
Microsoft Excel MCM RFP package referred to in section 2.7 of Volume 1. A file called
“ISSP_MCM_Version1.XLS” includes all the management and technical requirement Matrix of
Compliance formatted for Microsoft Excel.




Volume 1 Annex CB Appendix 2 Att 1                          Page 5 sur 5                                Draft 20 July 2011

				
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