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					             Finance Department
                   Business Plan
For the 5 years from 2010 to 2014




   Position of University Bursar Applicant:
                     Joshua S Karamagi
           Executive Summary – Strategy Map

           Personal Information

           Challenges of the Job

           The Department’s Vision and Mission

           Performance Improvement Strategies




MUK Finance Department – Strategic Initiatives (2010 – 2014)
Position of University Bursar Applicant : Joshua S Karamagi
      VISION
      PERSPECTIVE         “Our Vision is to be one of the leading University Finance Departments in the region, effectively supporting the
                        achievement of Makerere University’s own Vision and Mission, while responsibly being one of the most critical and
                                       relevant Departments in the overall University organisation and function structures.”




      MISSION /
      STAKEHOLDER          Control &                              Quality
                                          Accountability                            Compliance           Efficiency &                         Opportunity &
      PERSPECTIVE          Safeguard                           information                                               Reward & Equity
                                                                                                            Quality                           Team identity

                               External Stakeholders: MUK, GOU, Donors, and Auditors                  Internal Stakeholders: Students , General and Finance Staff



                            Financial Mgt                  Student service                         Innovation                          Regulatory
                             Processes                       Processes                             Processes                           Processes
                                                                                                                                      •
      INTERNAL PROCESS • Budgetary Control
      PERSPECTIVE      • Internal Control
                                                            • Fee collection
                                                            • Student debtors
                                                                                                 • 10 ICT innovations
                                                                                                 • Intra-University                                  
                                                                                                                                      • IFRS reporting
                                                                                                                                      • “Big Four” audit firm
                           System
                                                           information                          Flash reporting                      • Auditor General


                                                                                                                                                    
                           • MIS / Costing                  • Student payments                   • Benchmarking                       • PPDA Compliance
                                       
                           • Cost control &
                           Cash management
                                                            system
                                                            • Banking framework
                                                                                                 • Investments
                                                                                                 • Staff performance
                                                                                                                                      • NSSF issues
                                                                                                                                      • NIC / Pension
                           • Treasury Mgt.
                           • SFM.                          Fee justification  
                                                            • Student Unit Cost /                measurement
                                                                                                              
                                                                                                 • Mgt. Accounts
                                                                                                                                           
                                                                                                                                      issues
                                                                                                                                      • Taxation




      LEARNING AND
                                 Development
                                                            Rationalisation           Human Capital                          Reward / Equity


      GROWTH
      PERSPECTIVE              New ERP
                                                      10 innovations
                                                                                    Information Capital                BCP + DRP
                                                                                                                                    
                                Culture
                                                          Leadership              Organisation Capital         Alignment                   Teamwork




MUK Finance Department – Strategic Initiatives (2010 – 2014)
Position of University Bursar Applicant : Joshua S Karamagi                          [1]                                           Critical Success Factors
                                                                                                                           SFM Strategic Financial Management
     BIO DATA:                                                 WORKING EXPERIENCE:
      #   Item                Detail                           #    Employer        Position            Responsibilities

                                                               1    Ministry of     Asst.               • Financial mgt. reforms in Debt,
      1   Name:               Joshua S Karamagi.                                                        Asset Mgt. And Investment policy.
                                                                    Finance         Commissioner        • Identification and appraisal of
                                                                                    (Treasury)          investments.
      2   Profession:         Certified Public                                                          • Budgeting process linkages.
                                                                                    Jul 2007 to date.   • Managing US$ 6bn debt portfolio.
                              Accountant (U), (K).                                                      • Business partner relationship
                                                                                                        mgt.
      3   DOB:                27 February 1972.                                                         • Product structure and negotiation.

                                                               2    NSSF            Chief Finance       • Leading the Finance Department.
      4   Current Position    Assistant Commissioner                                                    • IFRS reporting / Ext. Auditors.
                              (Treasury), Ministry of                               Officer (CFO)       • Budgeting process.
                                                                                    Dec 2003-Jul 2007   • Departmental Strategy.
                              Finance.                                                                  • Member of Executive Committee.
                                                                                                        • Cash flow management.
                                                                                                        • Capital Expenditure planning.
                                                                                                        • Procurement oversight.

     EDUCATIONAL BACKGROUND:                                   3    Uganda          Chief               • Product pricing.
                                                                                                        • Capital Expenditure appraisal.
                                                                    Breweries Ltd   Accountant          • Budgetary control.
      # Degree/PQs        Institution           Period                              Oct 2001-Nov 2003   • Tax planning.
                                                                                                        • Monitoring & Evaluation.

      1 MBA               Edinburgh             2004 -         4    Africa Online   Chief               • Financial reporting & analysis.
                                                                                                        • Operational mgt. of Finance
                          Business School,      2005                Ltd             Accountant          Department.
                          Scotland, GB.                                             Jan 2000-Sep 2001   • Tax planning.
                                                                                                        • Staff mgt. Including training.
      2 CPA (U), (K)      Strathmore            1996 -                                                  • Collection and dissemination of
                                                               5    Celtel Ltd      Financial
                          College, NBI,         1999                                                    financial data.
                                                                                    Accountant          •Trend analysis.
                          Kenya                                                                         • Preparation of management
                                                                                    Aug 1998-Jan 2000
                                                                                                        reports.
      3 B.Com             Makerere              1992 -
                                                               6    Price           Audit Senior        • Supervision of corporate audits.
        (MUK)             University,           1995                                                    • Financial consulting in areas of
                          Kampala, Uganda                           Waterhouse      Jul 1995-Jul 1998   Donor Aid, Project Management
                                                                                                        etc.
                                                                                                        • Financial services auditing and
                                                                                                        advisory experience.
MUK Finance Department – Strategic Initiatives (2010 – 2014)
Position of University Bursar Applicant : Joshua S Karamagi        [2]
                                                                                             • Create and sustain a robust system of
          • NSSF outstandings.
                                                                                             financial and internal controls.
          • NIC pension issue.
                                                                                             • Financial Risk Management.
          • Streamlining procurement (PPDA).
                                                                                             • IFRS reporting.
          • Grant Accountability.
                                                                                             • Precipitating efficient use of funds.
          • Political issues (PAC, HE etc).
                                                                                             • Detection and prevention of fraud.
          • Student Unit Cost / Fee
                                                                                             • BCP / DRP.
          justification
                                                                                             • Positive and mutually benefit working
          • Taxation.
                                                                                             relationship with Internal Audit
                                                                    FINANCIAL
                                                     OTHERS
                                                                       MGT.
                                                                    & CONTROL
                                                                                                              • Planning and time
 • Capex justification
                                                                                                              mgt.
 • System development
                                                                                                              • Inter-department co-
 • User training                                                               BUDGETING                      ordination.
 • “Resistance to
                                       ICT APPLICATION                          PROCESS                       • Methodology
 Change”.
                                                                                                              selection.
 • “Fear of the
                                                                                                              • Alignment with
 Unknown”.
                                                                                                              Strategy

                                                                            REVMOB,
                                                  STAFF                   COLLECTION &
                                               MANAGEMENT                 COST CONTROL
                                                                                                            • Identifying non-traditional
                                                                                                            sources of income.
         • Quality and Quantity                           OPTIMAL USE &                                     • Product development.
         • Motivation                                     SAFEGUARDING                                      • Product marketing
         • Retention                                                                                        • Effective collection system
                                                             ASSETS
         • Training                                                                                         • Entrenchment of a Cost
         • Performance                                                                                      control culture.
         measurement systems                                                                                • Budgetary control systems.
         • Reward & Equity
                                                               • Reliable record of ownership, state,
                                                               value of assets
                                                               • Asset productivity measurement and
                                                               monitoring.
MUK Finance Department – Strategic Initiatives (2010 – 2014)   • Physical security and asset movement
Position of University Bursar Applicant : Joshua S Karamagi    controls.
                                                                                                                                       [3]
      “Our Vision is to be one of the leading University Finance Departments in the region, effectively supporting the
    achievement of Makerere University’s own Vision and Mission, while responsibly being one of the most critical and
                   relevant Departments in the overall University organisation and function structures.”


                                                         Our Mission



                                                                                                  External
                                                                                                stakeholders




                                                                                                   Internal
                                                                                                stakeholders




MUK Finance Department – Strategic Initiatives (2010 – 2014)
Position of University Bursar Applicant : Joshua S Karamagi    [4]
     FINANCIAL MANAGEMENT & CONTROL
      #        Performance Improvement Strategies                               Milestones, Deliverables and Due Dates

      1        Implementation of the COSO Framework of Internal Control.        36 months, 33% each 12 months. Due
                                                                                date December 2012.
      2        Implementation of a Best Practice Financial Risk Mgt.            18 months, 33% each 6 months, Due date
               Framework.                                                       June 2011.
      3        IFRS training and Compliance Auditing. IFRS tools.               9 months. Due date September 2010.

      4        Implementation of a Fraud Detection and Prevention Policy.       12 months. Due date December 2010.

      5        Design and implement a BCP that includes a DRP.                  36 months. Due date December 20112

      6        Positive co-ordination of control efforts with Internal Audit.   Immediate.


     BUDGETING PROCESS
      #        Performance Improvement Strategies                               Milestones, Deliverables and Due Dates

      1        Generation of an Annual Budgeting Process Plan.                  3 months, Due date March 2010.

      2        Empirical testing of the most appropriate Budgeting Method       1 months, Due date January 2010.
               for MUK
      3        Creation of an IT-based inter-departmental budget                3 months, Due date March 2010.
               preparation and reporting system.
      4        Annual Budget / Strategy alignment process, including            3 months, Due date March 2010.
               documented explanations for significant deviations from
               Strategy.
MUK Finance Department – Strategic Initiatives (2010 – 2014)
Position of University Bursar Applicant : Joshua S Karamagi      [5]
     REVMOB, COLLECTION & COST CONTROL
      #        Performance Improvement Strategies                             Milestones, Deliverables and Due Dates

      1        Identify and exploit non-traditional sources of income,        2 months, identify; 10 months exploit. Due
               including the implementation of relevant new product           date December 2010. (Repeat annually).
               development cycles.
      2        Implementation of a zero arrears fee collection system,        6 months, Due date June 2010.
               supported by foolproof student fee payment checks.
      3        Setting and seeking to achieve ambitious cost control          6 months. Due date June 2010.
               targets, including training general MUK staff on adopting a
               cost control culture (supported by cost MIS).
      4        SEE POINT 3, BUDGETING PROCESS.


     OPTIMAL USE OF & SAFEGUARDING ASSETS
      #        Performance Improvement Strategies                             Milestones, Deliverables and Due Dates

      1        A 100% physical verification of all MUK fixed assets.          12 months, Due date December 2010.

      2        Implement a Fixed Asset IT-based management system and         15 months, Due date March 2011.
               generate a computer-based Fixed Asset Register.
      3        Fully utilise all of the embedded MIS potential in the Fixed   18 months, Due date June 2011.
               Asset IT-based management system to control and safeguard
               MUK’s Fixed Assets, including effecting physical security.
      4        Design and effect an Asset productivity measurement and        10 months, Due date October 2010.
               monitoring system.

MUK Finance Department – Strategic Initiatives (2010 – 2014)
Position of University Bursar Applicant : Joshua S Karamagi    [6]
     STAFF MANAGEMENT
      #        Performance Improvement Strategies                                Milestones, Deliverables and Due Dates

      1        Effect a staff rationalisation process (Needs assessment,         6 months. Due date June 2010.
               quality review, hires and fires).
      2        Implement an IT-based staff Performance Measurement               6 months. Due date June 2010.
               System (PMS).
      3        Perform a market-based staff remuneration survey and              6 months. Due date June 2010.
               review, recommending adjustments where justified.
      4        Carry out technical, soft skills and team-building training for   12 months . Due date December 2010.
               staff.                                                            (Repeat annually).


     ICT APPLICATIONS
      #        Performance Improvement Strategies                                Milestones, Deliverables and Due Dates

      1        Implement an International Enterprise-Wide Resource               36 months, 3 Phase implementation. Due
               Planning (ERP) system, with robust MIS, payroll and               date December 2012.
               budgetary control capabilities.                                   (24 months requirement infeasible).
      2        Implement an IT-based Fixed Assets management system.             15 months, Due date March 2011.

      3        Implement an IT-based PMS for staff.                              6 months. Due date June 2010.

      4        E-learning IFRS training and tools.                               9 months. Due date September 2010.

      5        Financial Department customer service hotline, electronic         12 months . Due date December 2010.
               complaints log and electronic notice board.
MUK Finance Department – Strategic Initiatives (2010 – 2014)
Position of University Bursar Applicant : Joshua S Karamagi      [7]
     OTHERS
      #        Performance Improvement Strategies                               Milestones, Deliverables and Due Dates

      1        Precipitate immediate prospective compliance with the NSSF       9 months, Due date September 2010.
               Act.
      2        Negotiate an amicable medium-term arrears repayment plan         6 months. Due date June 2010.
               with NSSF.
      3        Negotiate an amicable closure to the staff pension fund          6 months. Due date June 2010.
               issues with NIC, avoiding any adverse legal action.
      4        Streamline MUK procurement procedures by (a) training all        18 months. Due date June 2011.
               PDU staff (b) sensitising general staff (c) enforcing the PPDA
               rules eg Annual Procurement Plan (d) Inviting PPDA for a full
               scope special procurement audit (e) regular PPDA
               consultations.
      5        Training and sensitising general staff on the best practice      12 months . Due date December 2010.
               requirements for Grant Accountability, as well as specific       (Repeat annually).
               Donor Accountability requirements.
      6        Getting to the bottom of the “Student Unit Cost quagmire”        12 months . Due date December 2010.
               and creating a cost model for the timely justification of any
               fee changes at MUK.
      7        Performance of a pervasive Tax Health Check, and effecting       6 months, Due date June 2010. (Then
               allowable tax planning and maintaining a good professional       continuous).
               relationship with URA.




MUK Finance Department – Strategic Initiatives (2010 – 2014)
Position of University Bursar Applicant : Joshua S Karamagi     [8]

				
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